Waterford Parks and Recreation Commission Minutes of the July 11, 2006 Meeting Chairman Sparks called a Waterford Parks and Recreation Commission regular meeting to order on July 11, 2006 at 6:40 p.m. in the Waterford Community Center, 540 ‘C’ Street, Waterford, CA 95386. Present: Chairman Sparks Commissioner Self Commissioner See Commissioner Green Commissioner Wilson Absent: Commissioner Holt-Kerns
A motion was made by Chairman Sparks for forward movement of New Business Item 5a: Swearing in of new Parks and Recreation Committee Members. Deputy City Clerk Cook swore in Rachel Sparks, Joseph See, Patricia Green, and Shay Wilson as Alternate. ADOPTION OF THE REGULAR AGENDA: A motion was made by Commissioner See and seconded by Commissioner Self, to adopt the regular agenda. Vote 3-0.
CONSENT ITEMS BROUGHT FORWARD: 1. Consent Agenda: 1a. Minutes of the last Regular Meeting held June 13, 2006: A Motion was made by Commissioner See and seconded by Commissioner Self to adopt consent calendar. Vote: 3-0 Resolution 2006-04: Warrant Register: A Motion was made by Commissioner Self and seconded by Chairman Sparks to adopt consent calendar. Vote: 3-0
1b.
2. 3. 4.
Presentations: None. Communication from Audience: None. Unfinished Business: 4a. DISCUSSION: Relating to Use of Proposition 40 Grant Funds/ City of Waterford Parks Improvement Document presented by Commissioner See: Discussion of whether the Committee would like to continue with the idea of a skate park or move toward a new goal. Communication from audience shows interest in following another avenue for the use of the Grant Funds. Keith See presented a list of ideas complete with estimates of each such project such as playground equipment, horseshoe pits, amenities, water play area, etc.
Commissioner See presented his Improvement Document Proposal. Research of grant funds showing 220k with 120k going toward the Riverfront Park leaving 100k for potential upgrades and improvements toward surrounding current parks. See proposing process of gathering at the meetings, brainstorming ideas and projects such as which parks that are in need and how much money the Committee has to spend and entertaining idea of project parks when amounts exceed funds available. Commissioner See suggests potential improvements such as lighting / security or non-officer substitutes such as cameras that tie to Police Station, facilities, benches, water-drinking fountains, landscaping, paint, signs and notification for penalties for littering, graffiti, vandalism, and building materials. Held concern of wanting parks to stay in good condition after improvements and would like the rules enforced. See also interested in getting the public involved. Communication from audience member Donald Nall found interest in such ideas but feels it would be best to start a sub-committee who would be able to produce the research and several plans that the Parks and Recreation Committee Members can view. Chairman Sparks motioned for committee members to take the time to drive around town and create a list of ideas or improvements for the surrounding parks. 4b. DISCUSSION: Basketball Program 2006 – Review of Revenue & Expenditures for the 2006 Season: Commission Self reviewed the updated revenue and expense report and did not have any comments, questions or concerns. Director Self added comment that program was running fine and have recently ordered uniforms. DISCUSSION: Soccer Program 2006 – Review of Revenue & Expenditures for the 2006 Season: Donald Nall reviewed updated revenue and expense report. Donald informed the committee of closure of sign-ups with exception of specific spots still available estimating around two (2) children per team needed. All additional sign-ups that do not comply with ages needed will be placed on a wait list. Trying not to allow children to sign-up too late due to additional costs of ordering uniforms separately. Currently have sponsors for 24 out of the 34 teams so far. Eliminated co-ed teams this year and ages over 14; found many of the girls came back to the program. Notified the Committee of the Referee’s Clinic on August 21st through the 28th that will range around $300 for licensing. Soccer Association will be sponsoring licensing fees for all Referees. Currently working with the City Manager, Chuck Deschenes, and the Sheriff’s Department to have someone come down to fingerprint all the coaches on August 12th when they received all equipment. Should take a week to receive data back in which they’ll be able to start practices on August 21st. Expanding research for sex related crimes, violent offences, and/or currently on parole or probation. Games start on September 9. Field and Restroom usage fees have been worked through with Mr. Davis. All trash cans and liners as well as disposal will be the Soccer Program’s responsibility. Port-a-potties have been purchased with the help of the High School for usage creating a savings of $2500 to $3500 in cleaning fees.
4c.
5.
New Business: 5a. Swearing in of new Parks and Recreation Committee Members
6.
Comments: 6a. Commissioner Sparks – Welcomed the newest members, Commissioner Green and Commissioner Wilson. Commissioner Holt-Kerns – Absent Commissioner Self – Welcomed the newest members, Commissioner Green and Commissioner Wilson. Commissioner See – Concerned Park improvements will be a long slow process. Requesting Basketball and Soccer programs be placed at front of Unfinished Business leaving Prop 40 Grant Funds toward the end allowing plenty of time to discuss them. Would also like to secure a white board and/or projector with a laptop for brainstorming for next meeting. Commissioner Green – No further comments. Commissioner Wilson – No further comments.
6b. 6c.
6d.
6e. 6f.
CLOSING COMMENTS/ANNOUNCEMENTS: None. ADJOURNMENT: A motion to adjourn was made by Chairman Sparks and seconded by Commissioner Self at 7:25pm. PASSED AND ADOPTED BY: Waterford Parks and Recreation Commission at a Regular Meeting held August 8, 2006. AYES: NOES: ABSENT:
Parks and Recreation Secretary
Rachel Sparks Parks and Recreation Chair