Regular Board Meeting of 14 August 2006
MINUTES OF THE REGULAR BOARD MEETING OF 14 AUGUST 2006 06C-0343 – CALL TO ORDER Mayor Tom Brusch called the regular meeting to order at 6:30 p.m. in the Board Chambers at 312½ North Main Street on 14 August 2006. 06C-0344 – ROLL CALL Upon roll call the following members were present: Greene, Lincoln, Murdock, Murphy, O’Keefe and Brusch Absent: McCoy 06C-0345 – ESTABLISHMENT OF QUORUM Mayor Brusch announced a quorum of Board members present to conduct city business. 06C-0346 – REPORTS OF STANDING COMMITTEES Trolley Committee – Murphy reported the Trolley Committee is still going. CVB Advisory Board Committee – Lincoln advised the CVB Advisory Board has a meeting scheduled for Tuesday, August 15, 2006. The main topic is the concern of tourism being down in Galena. 06C-0347– CITIZENS OF GALENA COMMENTS John Huschik, 805 Shadow Bluff – Huschik asked the Board to consider adding a discussion and possible action item on the next agenda to consider putting a question on the November ballot for Home Rule. While he understands some Council members are against Home Rule, he urged them to give the citizens a chance to make their own decision. Home Rule would enable the City to fund the new street program and other things with absolutely no cost to residents. Pat McCarthy, 9521 West Buckhill Road – As Chairman of the Halloween Parade for the Chamber of Commerce, McCarthy advised they have met with the Chief of Police and, based on his recommendation, the CVB is requesting that the City eliminate parking on both sides of Main Street during the Halloween Parade. The street would be closed from 4:00 p.m. to 8:00 p.m. He advised safety is the main concern. Shuttle Bus transportation will be provided from Honeywell, Galena High School and possibly the Tri-State Christian School and Recreation Park. The CVB has arranged for port-a-potties for the downtown. They will be set up at the Market House. McCarthy advised they will involve the block captains to make sure all of the Main Street property owners and business people are aware of it. They will be given some options. They are also planning activities along Main Street prior to the parade as well. Nancy Lewis, 420 Pawnee Court – Lewis voiced a safety concern with the sidewalk at the Depot. The sidewalk has started to settle and has caused a major safety issue. Currently they have nothing in their budget to cover this expense. Lewis asked the City for whatever assistance they could give them. Money they come up will have to be fundraised in their budget for next year. Kathy Farlow, Farmer’s Guest House – Farlow voiced concern with the white building located on Main Street. She advised the building has several wires coming from the roof of the building and it looks awful. She urged the Council to check into it. PUBLIC HEARINGS
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Regular Board Meeting of 14 August 2006
06C-0348– PUBLIC HEARING ON A REQUEST BY DAVID SNELLING, JR. AND BARBARA MCMANUS, 7811 EAST SANDWICH ROAD, HINKLEY, ILLINOIS, TO VACATE A 50 FEET BY 150 FEET PORTION OF JEFFERSON STREET BETWEEN LOTS 3 OF BLOCK 39 OF THE ORIGINAL CITY OF GALENA, IN EAST GALENA TOWNSHIP Motion: O’Keefe moved, seconded by Murdock, to open the Public Hearing on a Request by David Snelling, Jr. and Barbara McManus to Vacate a 50 Feet by 150 Feet portion of Jefferson Street between Lots 3 of Block 39 of the original City of Galena. Discussion: None. Roll Call: AYES: Lincoln, McCoy, Murdock, Murphy, O’Keefe, Greene, Brusch NAYS: None ABSENT: McCoy The motion carried. City Attorney, John Cox, swore in those wishing to testify. Testimony: Terry Montgomery, 402 Jefferson – Montgomery advised he and his wife were not opposed to the street vacation. Barbara McManus, 7811 E. Sandwich Road, Hinkley, Illinois – McManus advised she is owner of the property at 306 S. 5th Street. They are requesting to vacate this property in order to develop and have it as residential property. She feels it is economically unfeasible to have it become a through way of any type as there is a 40’ deep ravine on the property. She also sees this as an opportunity for the community to have more taxable property without extending the borders of the community. Motion: O’Keefe moved, seconded by Greene, to close the Public Hearing. Roll Call: AYES: Murdock, Murphy, O’Keefe, Greene, Lincoln, Brusch NAYS: None ABSENT: McCoy The motion carried. Motion: O’Keefe moved, seconded by Greene, to adjourn as the City Council and reconvene as the Liquor Commission. Roll Call: AYES: Murdock, Murphy, O’Keefe, Greene, Lincoln, Brusch NAYS: None ABSENT: McCoy
The motion carried. LIQUOR COMMISSION 06C-0349– DISCUSSION AND POSSIBLE ACTION ON AN APPLICATION FOR A CLASS D CORPORATION LIQUOR LICENSE BY ANGELOS ADRIAS, TAKIS BOTIS AND ELIZABETH
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HARRIS FOR ANGELOS AND TAKIS, INC., DBA AEGEAN CHARHOUSE AND COCKTAIL LOUNGE, 235 N. MAIN STREET Motion: O’Keefe moved, seconded by Murdock, to approve the application for a Class D Corporation Liquor License by Angelos Adrias, Takis Botis and Elizabeth Harris for Angelos and Takis, Inc., DBA Aegean Charhouse and Cocktail Lounge, 235 N. Main Street. Discussion: None. Roll Call: AYES: Murphy, O’Keefe, Greene, Lincoln, Murdock, Brusch NAYS: None ABSENT: McCoy The motion carried. 06C-0350 – DISCUSSION AND POSSIBLE ACTION ON AN APPLICATION FOR A CORPORATION MANAGER’S LIQUOR LICENSE BY ELIZABETH HARRIS FOR ANGELOS AND TAKIS, INC., DBA AEGEAN CHARHOUSE AND COCKTAIL LOUNGE, 235 N. MAIN STREET Motion: O’Keefe moved, seconded by Murphy, to approve a Corporation Manager’s Liquor License for Elizabeth Harris. Discussion: None. Roll Call: AYES: O’Keefe, Greene, Lincoln, Murdock, Murphy, Brusch NAYS: None ABSENT: McCoy The motion carried. Motion: O’Keefe moved, seconded by Greene, to adjourn as the Liquor Commission and reconvene as the City Council. Discussion: None. Roll Call: AYES: Greene, Lincoln, Murdock, Murphy, O’Keefe, Brusch NAYS: None ABSENT: McCoy The motion carried. CONSENT AGENDA 06CA-14 06C-0351– APPROVAL OF MINUTES FROM THE REGULAR CITY COUNCIL MEETING OF JULY 24, 2006 06C-0352 – APPROVAL OF AN ORDINANCE AMENDING CHAPTER 151, “HISTORIC PRESERVATION”, OF THE GALENA CODE OF ORDINANCES O6C-0353 – APPROVAL OF BUDGET AMENDMENT BA07-05 FOR CONSTRUCTION OF FENCE ON LEVEE 06C-0354 – APPROVAL OF BUDGET AMENDMENT BA07-06 FOR THE PURCHASE OF A 2003 JEEP LIBERTY
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O6C-0355 – APPROVAL OF BUDGET AMENDMENT BA07-07 FOR MAINTENANCE TO THE 2005 DODGE DURANGO POLICE VEHICLE 06C-0356 – APPROVAL OF AN ORDINANCE REZONING 2.77 ACRES OF LAND ZONED AGRICULTURAL TO A PLANNED UNIT DEVELOPMENT (PUD) (ZONING CAL. NO. 06PD-01) 06C-0357 – APPROVAL OF AN ORDINANCE AMENDING THE GALENA CODE OF ORDINANCES TO REMOVE THE HANDICAPPED PARKING STALL IN THE 300 BLOCK OF NORTH BENCH STREET 06C-0358 – ACCEPTANCE OF JUNE 2006 FINANCIAL REPORT Council requested the following items be removed from the Consent Agenda: 06C-0353, 06C-0354, 06C-0356 and 06C-0357. Motion: Murphy moved, seconded by Greene, to approve Consent Agenda O6CA-14 with the exception of the four items removed. Discussion: None. Roll Call: AYES: Lincoln, Murdock, Murphy, O’Keefe, Greene, Brusch NAYS: None ABSENT: McCoy The motion carried. O6C-0353 – APPROVAL OF BUDGET AMENDMENT BA07-05 FOR CONSTRUCTION OF FENCE ON LEVEE Motion: Murdock moved, seconded by O’Keefe to deny the Budget Amendment for 06C-0353. Discussion: Murdock advised we started out with putting a fence on private property that was going to cost $1,000 and now it is almost $5,000. As he stated previously, Murdock was concerned with paying for a fence on private property. Moran advised the Council voted to install the fence and the fence has been installed. The fence is located on City property. Lincoln felt the original fence was much shorter and the bids were from $600 to $2,000. He felt the Council approved a fence in front of the Irene Beadle residence but did not approve any additional fencing. He questioned why that happened. Moran explained the original bid from Hulscher Fencing was $2,700. When they went to install the fence, because of the way the property lines laid, there was no way to close it off so that Beadle would be protected in the way she wanted and what the Council was agreeing to do without bringing the fence down further on City property and making a complete closure. This was the reason for the added length and expense. The added footage was priced at the same unit price as the original bid from Hulscher. Council felt if there was a problem with what was already approved, it should have been brought back before the Council. Roll Call: AYES: Lincoln NAYS: Murdock, Murphy, O’Keefe, Greene, Brusch ABSENT: McCoy
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Regular Board Meeting of 14 August 2006
The motion was denied. Motion: Murphy moved, seconded by Greene, to approve the Budget Amendment under item 06C-0353 with the hopes that in the future if anything likes this arises it will come back to the Council. Discussion: None. Roll Call: AYES: Murdock, Murphy, O’Keefe, Greene, Brusch NAYS: Lincoln ABSENT: McCoy The motion carried. 06C-0354 – APPROVAL OF BUDGET AMENDMENT BA07-06 FOR THE PURCHASE OF A 2003 JEEP LIBERTY Motion: O’Keefe moved, seconded by Murdock, to table this item until the next meeting and have it as a purchase on the agenda as well. 06C-0356 – APPROVAL OF AN ORDINANCE REZONING 2.77 ACRES OF LAND ZONED AGRICULTURAL TO A PLANNED UNIT DEVELOPMENT (PUD) (ZONING CAL. NO. 06PD-01) Motion: Murphy moved, seconded by O’Keefe, to table item 06C-0356. 06C-0357 – APPROVAL OF AN ORDINANCE AMENDING THE GALENA CODE OF ORDINANCES TO REMOVE THE HANDICAPPED PARKING STALL IN THE 300 BLOCK OF NORTH BENCH STREET Motion: O’Keefe moved, seconded by Murphy, to approve the ordinance amending the code of ordinances to remove the Handicapped Parking Stall in the 300 block of North Bench Street. Discussion: O’Keefe felt if it was put there at the request of a citizen, and the person has moved so it should be moved. He felt if the City is talking about establishing a handicapped stall for the use of City Hall it should be a separate ordinance and there should be some logic for it. Murdock agreed. Lincoln disagreed; he felt it would be just as easy to leave it there. Moran advised there is no distinction in the Code of Ordinances as to who requested it. It is just in the code as a handicapped stall. Roll Call: AYES: O’Keefe NAYS: Greene, Lincoln, Murdock, Murphy, Brusch ABSENT: McCoy The motion was denied. OLD BUSINESS 06C-0326–DISCUSSION AND POSSIBLE ACTION ON A REQUEST BY JOHN CALLAHAN, 915 CAMPBELL STREET, AND LANCE WILKINSON, 1001 CAMPBELL STREET, TO VACATE AN UNOPENED SECTION OF OAK STREET BETWEEN LOT 1, BLOCK B AND LOT 8 BLOCK 4 OF THE NORTH GALENA ADDITION TO THE CITY OF GALENA
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Regular Board Meeting of 14 August 2006
Motion: Murdock moved, seconded by Greene, to approve the request to vacate an unopened section of Oak Street between Lot 1, Block B and Lot 8 Block 4 of the North Galena Addition to the City of Galena. Discussion: Murdock doesn’t feel the street will ever be opened. O’Keefe pointed out Staff has recommended the vacation not be approved. There was some objection from neighbors. He felt the vacation should require that the neighbors agree on something and recommended this item be tabled to see if something can be worked out by the property owners. Murphy agreed. Moran advised he met with Mr. Callahan, Mr. Wilkinson and Carmen Ferguson and Lester Johnson on the site. In the end all parties agreed that the applicants and Ferguson and Johnson could not agree. Callahan and Wilkison are seeking to protect against the very thing that Ferguson and Johnson would hope to do some day. Moran advised if the City were to vacate it the City would want to maintain a utility easement for future city utilities and other utilities. Brusch advised he would go along with staff recommendation as there is a potential city interest in the future. He felt if there is ever an agreement amongst the parties, it could be brought back. Greene withdrew his second to the original motion. The motion died for lack of a second. Motion: O’Keefe moved that the matter be tabled until such time as the parties in the neighborhood can agree on some proposal and bring it back to the City Council. 06C-0334– DISCUSSION AND POSSIBLE ACTION ON CONTRACTING FOR BACKFLOW INSPECTION The following bids were received: 3” & Smaller Top Notch Galena, Illinois Nelson/Carlson Rockford, Illinois $75.00 4” & Larger $150.00
$60.00
$ 60.00
Cox summarized his findings regarding whether or not the Council could accept a bid that was not the low bid. Motion: O’Keefe moved, seconded by Greene, to approve the Backflow Inspection Contract with Nelson/Carlson. Discussion: Council agreed it was the right way to go. Murphy questioned how many people from Nelson/Carlson live in Galena and spend their money in Galena. He felt sometimes you spend a little bit more money but what you get back means a lot more than what you save by going with the low bidder. Lincoln agreed, but felt there was a considerable difference when you get into the 4” meters. Roll Call: AYES: Murdock, O’Keefe, Greene, Lincoln, Brusch NAYS: Murphy ABSENT: McCoy The motion carried.
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Regular Board Meeting of 14 August 2006
NEW BUSINESS 06C-0359 – DISCUSSION ON VACATING A 50 FEET BY 150 FEET PORTION OF JEFFERSON STREET BETWEEN LOTS 3 OF BLOCK 39 OF THE ORIGINAL CITY OF GALENA, IN EAST GALENA TOWNSHIP Discussion: O’Keefe pointed out there were two people that live in the area who spoke at the Public Hearing in favor of it and a petition from others that live in the area opposing it. He questioned if the Council should consider the petition. Cox advised the Council has the authority to consider anything they choose to consider. Council felt if the people had a real concern and really didn’t want it, they would be here expressing that. Moran advised the applicant has asked if it is a possibility, if the Council does approve, to use a recent sale in the past two years as a basis for establishing the price of the land vs. the normal procedure of using an appraisal. Council was opposed and felt an appraisal should be done. 06C-0360 – DISCUSSION AND POSSIBLE ACTION ON RESTRICTING DOWNTOWN PARKING ON MAIN STREET DURING HALLOWEEN PARADE, OCTOBER 28, 2006, FROM 4:00 P.M. TO 8:00 P.M. Motion: Lincoln moved, seconded by Murphy, to approve 06C-0360, action on restricting downtown parking on Main Street during the Halloween Parade, October 28, 2006 from 4:00 P.M. to 8:00 P.M. Discussion: The majority of Council members agreed there is a safety concern with the parade. They agreed this is a step in the right direction in making the parade safer. Murdock disagreed. He didn’t think it would solve the problem of kids running out. O’Keefe was concerned they were taking the level of parades from a neighborhood event to something a little bit more commercial. He felt it complicates things. Roll Call: AYES: Greene, Lincoln, Murphy, Brusch NAYS: O’Keefe, Murdock ABSENT: McCoy The motion carried. 06C-0361 – DISCUSSION AND POSSIBLE ACTION ON REQUEST BY THE GALENA AREA CHAMBER OF COMMERCE FOR CITY ASSISTANCE WITH SIDEWALK REPLACEMENT AT THE DEPOT Motion: O’Keefe moved, to table this matter until the Chamber of Commerce sees if their partner, the CVB, might be willing to come up with some money on this deal. 06C-0362 – DISCUSSION AND POSSIBLE ACTION ON BIDDING DOWNTOWN SIDEWALK CLEANING Motion: O’Keefe moved, seconded by Murdock, to approve going out to bid on downtown sidewalk cleaning.
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Discussion: O’Keefe advised he isn’t sure he wants to do it but he would like to know what it is going to cost. Murdock felt it was the responsibility of the merchants and suggested they share in the cost of the cleaning. Greene agreed it is the responsibility of the building owner to keep the sidewalks in front of their places clean. He was opposed to doing the entire cleanup for any merchant. He agreed the merchants have some responsibility in keeping their area clean as much as the City does. Lincoln agreed. Brusch advised the City has been thinking about this for some time now on how best to do it. He felt the problem was in the logistics. He agreed the shop owners should be held responsible and maybe that can be done financially. He felt the actual process of cleaning is an art and a science. He felt there should be a common standard and specs for the City to do it. He was not averse to saying how to get the money out of certain businesses. Craig Albaugh, Facilities Manager, advised most of the mess is caused from ice cream, fudge, etc. Some of it is from the trash receptacles. He advised the sidewalks are bad and it needs to be done. He felt a program could be worked out with the merchants. O’Keefe felt it was hard to tell merchants what it might cost them unless we know the actual cost. He felt there was nothing that prohibits the City from adopting an ordinance that forces the merchants to clean their sidewalks. He felt the City should have an idea on what the cost would be. He felt if everyone does it individually, it makes no sense to try and do it with some professional service. Roll Call: AYES: Lincoln, Murdock, Murphy, O’Keefe, Greene, Brusch NAYS: None ABSENT: McCoy The motion carried. Motion: O’Keefe moved, seconded by Greene, to suspend the rules and discuss the next three items, 06C-0363, O6C-0364 and 06C-0365, as they relate specifically to the upcoming referendum. Discussion: None Roll Call: AYES: Murdock, Murphy, O’Keefe, Greene, Lincoln, Brusch NAYS: None The motion carried. Discussion: O’Keefe felt for the City to prioritize the Street Improvement Program and to steal money from the current budget for repaving streets to put in the Public Works Budget and to pave two streets that very few people ever go on without knowing if the referendum is going to be approved is ahead of the game. He felt all of these matters should be tabled and the Council should spend a little more time trying to sell this referendum to the people rather than acting as though it is passed and spending the money ahead of time. He was opposed to taking $50,000 from this year’s budget and putting it in Public Works when we don’t know what is going to happen. He doesn’t think any of this stuff will happen until next year. He felt it could be discussed, but the City would be better off tabling all of them and try to make sure we are in sync on how we are going to market the referendum. Murdock agreed. He felt it was great to have a prioritization on what needs to be done but felt we should wait until we see what the referendum does.
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Greene felt City Staff is trying to prioritize what streets need it the worst. He felt that makes sense. Lincoln agreed. Brusch felt what we have is a list of streets that need some kind of help. He agreed they didn’t need to be prioritized. But for purposes of the referendum, the City knows we have to identify these streets. He feels there needs to be some flexibility in deciding which one will be first, second, third. Brusch advised Jim Rigdon would be happy with $50,000 of the $100,000 right now. It has been discussed in the past that we might need $50,000 to use for the Public Works Building. The City has $273,000 for the Public Works building. If the City were to use $50,000 of that $100,000 it would get us a Public Works building that we would begin next spring. We would then be close to the next budget where we would then have some money to do the salt bins. Staff has thought about this carefully and the time is critical. Brusch stated he would like to see the Council say these are the streets we are going to take a look at if the referendum passes, let’s use $50,000 for the Public Works building and move on with it. O’Keefe stated he doesn’t disagree. He just disagrees about the timing, as none of these things are going to be done this year. He felt the City should put efforts into marketing the referendum. 06C-0363 – DISCUSSION AND POSSIBLE ACTION ON PRIORITIZED STREET IMPROVEMENT PLAN Motion: Greene moved, seconded by Murdock, to allow City Staff to work on a prioritized Street Improvement Plan. Discussion: Murdock advised that just because staff does it, it doesn’t mean we are going to do it. We will wait until the referendum passes. O’Keefe felt if a prioritized list is going to be made, the public should be invited to give their opinion on their street. Brusch felt identifying these streets certainly puts a responsibility on the Mayor, Alderman and staff since we decided to put it on the referendum. Brusch questioned if the Council was asking staff to list the streets in order. Murdock felt staff has already done it and this would be agreeing to what the staff has done and if the referendum passes they would take another look at it. Moran advised his intent was trying to get some unity from the Council on the overall plan so we can start to begin the marketing of the referendum. He felt the Council was willing to accept the Street Improvement Program as listed on page 65. It is not prioritized 1-5. There is a detailed rating there as well as detailed costs. This says this is the scope of what we are looking at and we’ll see if the referendum passes. If the referendum passes, Council can take another look at it and begin to lay out the actual construction schedule. Lincoln added when the streets are voted on they should be considered one at a time. Roll Call: AYES: Murdock, Murphy, O’Keefe, Greene, Lincoln, Brusch NAYS: None ABSENT: McCoy The motion carried. 06C-0364 – DISCUSSION AND POSSIBLE ACTION ON PUBLIC WORKS FACILITY PROJECT Motion: Greene moved, seconded by Lincoln, to accept the proposal for the Public Works Facility because it has been in the works for about five years and nothing has been done with it except it just keeps getting deteriorated.
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Discussion: Moran advised the estimated costs came directly from building suppliers, contractors, etc. Staff considers them to be pretty good numbers in the present and not on the low side. O’Keefe questioned if this vote would remove $50,000 from this years Street Resurfacing Program. Moran advised it would. He pointed out a lot of planning would be done during the winter and construction would begin in the spring. We will be in the next budget year before we start paying the bills on this. Moran felt the vote was to determine if the Council is ready to commit overall to this project. The project would need to be budgeted for next spring and the project will have to go out for bid. Mayor Brusch reminded Council originally the City borrowed $800,000 to do a Public Works building. He felt this is looking good compared to what we thought it might have been at one time. It was decided to leave it at Recreation Park because we have the land and we didn’t have to buy it somewhere else at an additional cost. Brusch feels now is the time and the opportunity to get it done. Murdock questioned the downside. Brusch advised the salt has destroyed the building after many years. The roof is leaking and they have tried to bandage that. Murphy agreed the building is terrible and it needs replacement, but he wonders if we need to build such an elaborate building. He had no problems with getting bids as long as it still has to come before the Council for final approval. Amended Motion: O’Keefe moved, seconded by Lincoln, to amend the motion so that the total commitment to the plan is not to exceed $320,000. Discussion: Murphy stated he hates to see the city put a price on the building. He agreed the building needs to be done but preferred to get some bids. Amended Motion Roll Call:
AYES: O’Keefe NAYS: Greene, Lincoln, Murdock, Murphy, Brusch ABSENT: McCoy The motion was denied.
Discussion: Murphy feels the City should get bids for this instead of talking to people. He preferred to see some solid concrete estimates of what this can be done for by different people prior to committing to the money. Moran advised there were two ways to approach a project like this. One is to have a design and put it out to bid. The other way is to design it and bid it in its component pieces. Under this scenario the City would be acting as the General Contractor. This would avoid the mark-up the General Contractor takes on all of the sub-contractors. This would be a lot more work for the City, but it would save money in the end. It has been done on a number of projects. Moran stated he would like to see general support for the project to go forward to the architectural design stage and at least put out proposals for that in anticipation to receiving bids for construction. When it gets to the bid stage the Council can throw some of them out, all of them out or rebid some of them that seem high. The design work would come out of the $273,000. Original Motion Roll Call:
AYES: Greene, Murdock, Brusch NAYS: Murphy, O’Keefe, Lincoln ABSENT: McCoy
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The motion was denied. Motion: Lincoln moved, seconded by O’Keefe, to put out to bid the cost of erecting a building for the Public Works Facility. Discussion: Lincoln feels the first step is putting the project out to bid. Murdock questioned if staff was going to get the bids. Moran advised we would still need to engage an architect just to do a general site plan and building plan. Moran advised staff is looking at buying a pre-fabricated building. The building will be brought before the Historic District Advisory Board. Roll Call: AYES: Greene, Lincoln, Murdock, Murphy, O’Keefe, Brusch NAYS: None ABSENT: McCoy
The motion carried. 06C-0365 – DISCUSSION AND POSSIBLE ACTION ON 2006 STREET RESURFACING Motion: O’Keefe moved, to table this item until such time as the referendum is voted on. 06C-0366 – DISCUSSION AND POSSIBLE ACTION ON CONTRACT FOR GRANT PARK SIDEWALK REMOVAL AND CONSTRUCTION The following bids were received: 216 Ft. Sidewalk Replacement $12,222 $13,099 $16,416 $11,785 Alternate Remove 260 Ft. Sidewalk $5,355 $5,780 $3,200 $2,285 Total Amount of Bid $17,577 $18,879 $19,616 $14,040
Company Jackson Concrete Louie’s Trenching Moring Construction Wienen Excavating
Motion: O’Keefe moved, seconded by Murphy, to reject the main bids and award the alternate bid to Wienen Excavating and Landscaping for a total cost of $2,285. Discussion: None. Roll Call: AYES: Murdock, Murphy, O’Keefe, Greene, Lincoln, Brusch NAYS: None ABSENT: McCoy The motion carried. 06C-0367 – DISCUSSION AND POSSIBLE ACTION ON CONTRACT FOR GRANT PARK PAVILION AND GAZEBO REPAIRS The following bid was received: Pavilion Repair Moring Construction $19,853 Gazebo Repair $13,741 Alternate $3,200 Total $33,594
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Motion: O’Keefe moved, seconded by Murphy, to reject the only bid received and asked staff to prepare alternate bids. Discussion: Lincoln questioned what repairs are needed. Craig Albaugh, Facilities Manager, advised the pavilion needs a new ceiling, a new roof and tuck pointing where stucco has come off. It will then need to be painted. The Gazebo has floor boards that are rotted out. Some of the facia needs to be replaced. The pillars also need to be worked on as well as painting. Roll Call: AYES: Murdock, Murphy, O’Keefe, Greene, Lincoln, Brusch NAYS: None ABSENT: McCoy The motion carried. 06C-0368 – DISCUSSION AND POSSIBLE ACTION ON CONTRACT FOR FIELD STREET WATER MAIN PROJECT The following bids were received: Bid Item Louie’s Trenching Service $203,309.00 $7,890.00 Fischer Excavating Civil Constructors WC Stewart Construction
Base Bid Alternate #1 (Delete Item): Use excavated material as trench backfill from 17+00 to end Alternate #2: Delete water main from Station 30+00 to end
$396,356.67 $27,233.65
$491,160.50 No Bid
$232,300.06 $7,890.00
$5,460.00
$5,163.00
$15,600.00
$9,750.00
Motion: O’Keefe moved, seconded by Murdock, to approve the bid with Louie’s Trenching Service for a total contract cost of $207,869 which would delete alternative 1 and add alternative 2. Discussion: This project extends from Meeker Street to Jo Daviess Street. O’Keefe pointed out four bids were received and, in this case, the local bidder was the low bid. Roll Call: AYES: Murphy, O’Keefe, Greene, Lincoln, Murdock, Brusch NAYS: None ABSENT: McCoy The motion carried.
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06C-0369– WARRANTS Motion: O’Keefe moved, seconded by Murdock, to approve the Warrants as contained on pages 73-86 of the packet. Discussion: Lincoln questioned the fees for Roger Marquardt. O’Keefe advised the contract runs until the end of December so the City is obligated to pay him. Roll Call: AYES: O’Keefe, Greene, Lincoln, Murdock, Murphy, Brusch NAYS: None ABSTAINED: McCoy
The motion carried. 06C-0370 – ALDERPERSONS’ COMMENTS Garage Sale Signs – Greene voiced concern with Garage Sale Signs. He questioned if we can make people take them down instead of leaving them up for two or three weeks. He was advised it is in the ordinance. Fellenzer Rezoning – O’Keefe advised the reason for tabling this item is so that the Council could be aware of what the Plat of Survey is and what is really included to come up to the PUD. Council requested to see this prior to the next meeting so it is clear that they know what is included in that. Tourism – O’Keefe feels the Council needs to have a serious conversation about possibly looking at the Hotel/Motel Tax and giving some better direction and getting some better input in the County on what is going on. He felt it was worth discussing. Trash/Cigarette Butts on Main Street – Lincoln voiced concern with the amount of trash and cigarette butts on Main Street. He feels a lot of money was wasted on the ash tray containers. He suggested bringing it to the store owner’s attention. Tables on Main Street – Lincoln felt the tables would be no wider than the benches that are on Main Street right now. He advised he would vote in favor of putting it on 6-12 month probation. He felt it would be a nice touch. Murdock agreed. While it would be another thing to regulate, Murdock felt it would be nice to have people sitting out in front of the coffee shop. Smoking – Murdock suggested eliminating smoking where we can. 06C-0371 – CITY ADMINISTRATOR’S REPORT Smoke Free Galena Issue – Moran advised the League of Women Voters has scheduled their forum for September 18, 2006 at 7:00 p.m. at the Galena Middle School. They will be looking at the Chicago Smoke Free Ordinance as a model. They will distribute that at the meeting and try to generate discussion and feedback based on that ordinance. Third/Rives Grant – Moran advised we have been notified that the grant was not accepted by the Department of Commerce and Community Affairs. This is the second time the City has submitted that application. Should we decide to apply again, we would have to start over. Moran advised he will be recommending that we do not apply again. He recommended revisiting that during the next budget process as a potential project the City would undertake.
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Regular Board Meeting of 14 August 2006
Home Rule – Moran requested feedback from the Council with regard to placing a Home Rule Resolution on the next agenda. Sales Tax – Moran distributed sales tax information and gave a brief summary. 06C-0372 – MAYOR’S REPORT Registered Municipal Clerk – Mayor Brusch congratulated City Clerk Mary Beth Hyde on receipt of her Registered Municipal Clerk designation. Public Works/EMC – Mayor Brusch thanked EMC and Public Works for a job well done on the Franklin Street sewer break. Historic Preservation Commission – Brusch requested Council to submit names for the expanded Historic Preservation Commission. Council can decide in the future whether we want to go to 7 or 9 members. An item will be placed on the next agenda for action. Brandel/Harmon – Mayor Brusch thanked Officers Keith Brandel and Scott Harmon for a job well done in helping with the recent motorcycle accident. CVB Study Committee – Brusch advised County Board Chairman Merri Berlage has asked that he recommend a couple names for County Board approval to activate the committee to study the possibility of an independent CVB from the Jo Daviess County Board. Mayor Brush thanked John Cox for agreeing to serve on the committee. Emergency Services – Mayor Brusch thanked the Emergency Services for a good weekend. The parade was excellent along with the golf outing, street dance and picnic. Spring Street Public Meeting – Mayor Brusch advised the Spring Street Public Meeting will be held at Turner Hall on August 31, 2006 from 1:00 to 6:00 p.m. Cigarette Butts – Mayor Brusch agreed the containers aren’t getting them all but they are not empty. CVB Liaison Committee Findings – Mayor Brusch advised the committee has come up with some excellent recommendations about the City. 06C-0373 – MOTION FOR EXECUTIVE SESSION Motion: O’Keefe moved, seconded by Murdock to recess to Executive Session to discuss the following: • • Pending, Probable or Imminent Litigation, Section 2 (c) (11) Review of Executive Session Minutes, Section 2 (c) (21)
Discussion: None. Roll Call: AYES: Greene, Lincoln, Murdock, Murphy, O’Keefe, Brusch NAYS: None ABSENT: McCoy The motion carried. The meeting recessed at 8:35 P.M. The meeting reconvened at 8:45 P.M.
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Regular Board Meeting of 14 August 2006
06C-0374– ADJOURNMENT Motion: Lincoln moved, seconded by Murdock to adjourn. Roll Call: AYES: Lincoln, Murdock, Murphy, O’Keefe, Greene, Brusch NAYS: None ABSENT: McCoy The motion carried. . The meeting adjourned at 8:45 P.M. Respectfully submitted, Mary Beth Hyde City Clerk
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