SPRING CONFERENCE 2009
OFFICER CANDIDATES NEEDED
There is still time to run a candidate. The application is on the website under chapter handbook,
officer candidate. The applications are due to the State Advisor by March 1. If you are planning
on sending one please let me know asap.
WRITTEN NATIONAL COMPETITIONS.
It’s not to late for members to get those written National Completion forms done and mailed. See
the changes on the letter from Bryce Williams – VP of Individual Programs
The event applications have a box to check for requesting a table or outlet for the events that
need to request them. In other events there is one table provided and each room has an outlet.
The participant is responsible for bring extension cords if they have electrical equipment. If you
did not notice it on the Spring Conference Highlights the event fee is $6.00 per person.
Remember, the events have been updated to include a minimum time for each event. The
changes have been made on the event rules.
SPRING CONFERENCE SECTION OF THE CHAPTER HANDBOOK
Make sure you print the Spring Conference section of the Chapter Handbook and follow the
instructions. If you have any questions contact Elaine Connary @ email@example.com
Use the updated Payment Form that was emailed and is on the website in the Spring Conference
NO JEANS for the conference except for Thursday evening entertainment (after 8:00
Students and advisors will be expected to wear Business attire during the conference. No jeans
or night-club attire will be allowed at any time –except for appropriate jeans (no holes) and the
unaltered FCCLA t-shirt at the dance. Clothing should cover the bathing suit when traveling to
and from the pool. Close toes shoes must be worn, also. Advisors are expected to monitor
student’s clothing. Conference rooms can vary in temperature, please encourage students to
bring sweater or suite jackets to the conference session.
Pajamas are to be worn only in the guest rooms. Sweat pants are for the fitness club not the rest
of the conference.
Students not following the rules will be asked to go change. As advisors we are not doing our
members any favors by allowing them to break the rules. This is a leadership conference and part
of being a leader is dressing and behaving appropriately.
This year we will be ordering FCCLA T-shirts for each delegate. These are to be worn for
the Thursday evening entertainment. They cannot be altered for the conference. We will be
asking the members who are helping at the Feed The Children truck delivery in May to
wear the t-shirts so they need to keep them in good shape. If you would like to order extra
shirts let me know. I will need the sizes and a check for $5.00 per shirt. I will be ordering
them March 7.
Banquet dress code – The officers will be wear formal wear for the banquet. We invite the
members to wear formal wear if they choose to. We do not want them to go purchase new
dresses or suites but this will give them an opportunity to wear something they have that has only
been worn once or twice. Remember you will only have the luggage room after the conference
for changing for the trip home.
SECURITY/ GUEST ROOMS
Male and female members from the same chapter can visit in the same guest room with the door
open as long as both the Advisor and one Administrator sign the Special Privilege Permission
Slip form. The form needs to be faxed to Elaine Connary at 603-752-8566 by March 20, and the
original turned in at FCCLA Registration. As always, you should not have new friends in your
rooms. There are plenty of public places in the hotel for people to get to know each other.
As in the past, the state staff and volunteers do their best to keep everyone safe but it is the
advisors responsibility to know what their students are doing at all times.
Section from the Chapter Handbook
Security: Security officers will be at the conference site. They will be instructed to request I.D.,
membership card and the name of the delegate’s chapter if problems arise. You will
have to help with security. The following rules must be observed:
Students CANNOT go out of the hotel except when they are with their advisor.
Volunteer security guards will patrol the entrance; students caught will be
detained and will not be allowed to participate in the remaining conference
activities; this means staying in their room UNDER THE SUPERVISION OF
A LOCAL CHAPERONE.
Advisors have to sign students OUT and IN.
Remember that we have no insurance out of the hotel.
Please stay with your delegates as much as possible.
Do not leave the hotel or go to bed until you have done an official room check at
curfew. At that time ALL delegates must be in their rooms and may not go back
to the hallway. If they have a problem, they must call your room & you will go to
them. No getting ice, drinks, and etc. from a friend’s room after curfew.
We do not have the volunteer staff we have had in the past so we will not have people posted at the
entrances. We do have a couple people who patrol the halls for a few hours at night just to make sure
everything is under control. You should remind your students to lock their doors when they go to bed.
Students should also know where the fire exits are in case of emergency.
Name tags must be worn at all times. Remember to have your chapter bring theirs. You can use
the ones from Fall Rally, the members made some excellent ones, make new ones or use stick on
ones. Remember they must have the members name and chapter name clearly displayed.
We need 5 or six more hands-on presenters. If your chapter is willing to host a Hands-On
Thursday, please let me know. I need to have the name of the Hands-On and who will be hosting
it so I can put it in the program. I need this by March 18. 2009. Listed below are the hands-on
that have already been set up. Please check to make sure I have the information correct.
#1 Decorated Musical Notes Lindsey Edwards - Berlin
#2 Cell Phone Charms Stephanie Hinten – White Mountains
#3 Conductor Batons (pretzels) ????? - Pinkerton
#4 Beatle People Jordan Hanson - Spaulding
#5 Wall Paper Wallets Katy Dion - Lancaster
#6 Decorative Boxes Kirsten Kingsley, Katie Boivin - Groveton
#7 Bunny Bags Alexandria Millett – White Mountains
#8 Plastic Egg Shaker ????? - Pinkerton
#9 Sandy Candy - $1.00 cost ????????
#10 Decorative Canvas Tote Bags - $1.00 Nora Beaton - Lancaster
#11 Table Yoga ????? – Littleton
#12 Memory Plaques (Bring a Picture) Amanda Paige - Spaulding
We are also looking into have someone take individual or group pictures that will be for sale.
COMMUNITY SERVICE PROJECT
We are still working on trying to earn the $14,400.00 to have two Feed The Children trucks
come to NH to help fill the food pantries. We are a long way from our goal. If you have been
working on projects for this please let me know so we can have an idea of how close we are. At
this time we do not even have enough for one truck. Remember, if we don’t earn the entire
amount it will go toward the trucks going to National in Nashville. Chapters have found that it
has worked better to ask businesses, other organizations, and people in person rather then just
sending letters. I know some chapters have projects in progress for Feed The Children. Keep
checking the website for updates on the amount donated and the donor list.
We would like each chapter to bring a large version of a check for the amount their chapter has
contributed toward Feed The Children. They do not need to be professionally done. These will
be presented at the closing session so all of our guests can see the hard work you have done for
this worthy cause. It would also be nice to have a power point of your chapter in action with their
Feed The Children projects. Send pictures by March 10 so that this can be put together. Make
sure the files are not too large. Don’t send more than two pictures at a time and write a narrative
for each picture. I will forward the pictures to Amanda Paige – VP of Community Service whom
will be putting the power point together.
Stephanie Hinten will also be doing a power point for the Thursday evening session. She will
need lots of pictures for this. Send picture of all your chapter activities. Do the same as above. If
members are taking charge of this, and I hope they are, and they are emailing items to me make
sure they know to have FCCLA in the subject title or it will be deleted without me even opening
Thursday lunch – Deli Buffet
Mixed green salad
Make your own sandwich
Cookies and Brownies
Cold Soda, milk on request
Tossed Green Salad
Soda, Milk on request
Self-Serve Cereal w/ milk (Lactose-Intolerant Milk on request)
Toast, Bagels w/cream cheese
Fresh fruit salad
Juice, coffee, hot chocolate
Mixed green salad
Choice of A. grilled boneless chicken breast B. baked haddock C. vegetarian option
(mark this on the conference registration form)
Roasted red bliss potatoes
Soda, coffee, milk on request
Conference Permission Slips and Code of Conduct
A copy for each of the people attending (including adults) must be turned in at registration.
Don’t forget to bring your chapter banner.
Check your email often. I will be sending more information as it is available.
MORE CONFERENCE INFORMATION NEEDED
The more information I get from you now the easier it will be for all of us on the day of the
conference. Please send me the following names. Use the forms that are part of the updated
Spring Conference section of the Chapter Handbook.
T-shirt sizes, Voting Delegate, Banner Roll Call, Community Service Representative, Workshop
Chapter Responsibly Form (on the website under chapter handbook)
Ushers for: Session B – Thursday Evening
Session C – Friday Awards
Session D – Friday Banquet
Wednesday night registration
Site guides for Wednesday night and Thursday morning.
Lunch: we need a couple people to help the volunteers put the lunches together for the judges.
I will assign Advisors to monitor the pool, dance and other entertainment. If you have a
preference let me know. I will do my best to accommodate people when I can.
We will be having meetings for the advisors Thursday afternoon. We will have to depend on the
chaperones you bring with you to help with coverage. It is very important that you let me know
if there are specific jobs I can or can not sigh them up for.
We are still looking for a lifeguard for Thursday afternoon and evening. If you have a member or
chaperone coming who is lifeguard certified we could adjust their registration fee by $12.00 for
the 70 minutes and the afternoon and $25.00 for the evening if they will provide this service. If
we do not have one we will need to eliminate swimming.
THURSDAY EVENING ENTERTAINMENT
We are planning some new things this year. We will still have the dance and ice cream as long as
the ice cream is donated. The game room will be a twister competition this year. Mary’s New
You has some hairdressers who are volunteering their time to do hair designs. They will not be
cutting hair. We will have Karaoke in the same room as the hair so people are being entertained
while they wait their turn.
We will be having an advisors meeting Thursday afternoon. During this time we are asking the
chaperones that are coming with many chapters and the volunteers to help with monitoring the
pool and other areas around the hotel. I will be requesting to have this meeting in the hotel dining
room so that we will be available if the students need us.
The meeting will include an update on the direction FCCLA is going in New Hampshire and at
the National level. The new partnerships FCCLA has with other organizations. If you have any
suggestions on other topics for discussion let me know as soon as possible.
Elaine Connary and the State Executive Council Officers