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					  Minutes Of Pre-Bid Meeting For Supply, Installation And Maintenance Of Three Continuous
 Ambient Air Quality Monitoring Stations In Mumbai (Including The Responses Of The Queries
                             Raised By The Prospective Bidders)


    Clause                 Description                    Query                         MMRDA Clarifications

ITB Clause 5.1     Height of the platform for Since the exact site is not yet Please refer Sr No. 1 of Corrigendum
                   CAAQMS                     finalized, please provide the height attached herewith.
                                              of the platform on which CAAQMS
                                              is to be installed

ITB clause No Power of Attorney              ITB Clause 14 does not speak of ITB clause No 9.3 (b) refer to Power
9.3 (b)                                      Power of Attorney               of Attorney. ITB clause No. 14 is
                                                                             regarding period of validity of Bid.

ITB      clause Bids submitted by a joint When a bid is defined as Joint          Please refer ITB clause Nos. 2.3, 9.3
Nos. 2.3, 9.3 venture of two or more Bid?                                         (c) and 13.3 and read along with the
(c) and 13.3    firms as partners         If an Indian entity bids and it         corresponding clauses in the BDS of
                                          contains      components        from    the Bid document which mentions
                                          overseas and these components           about     joint    venture    Bidding
                                          from overseas are consigned to          procedure.
                                          MMRDA whether the bid will be
                                          considered as joint bid ?
                                          Or as per Clause 9.3 (C) (IV)
                                          payment will be made only to the
                                          leader ? (if treated as a joint
                                          venture bid)
                                          If an overseas bidder assigns a
                                          Domestic         Company          for
                                          undertaking all jobs in India and
                                          MMRDA has to make payments to
                                          the Domestic assignee, such a bid
                                          will be considered as Joint Bid.

BDS (first para)   There    are   anomalies/ Bidders   whether    Domestic   or Refer to ITB clause 11 read with
                                                                                                             Page 1 of 9
                 discrepancies in various overseas shall have single point          corresponding clauses in BDS.
                 terms specified in different responsibility to design, supply,     Please not that provisions as stated
                 sections.                    install, commission and maintain      in clauses in ITB should be read with
                                              the system as per tender norms at     corresponding clauses in Bid data
                                              the defined cost (in the bid).        Sheet. Similarly GCC clauses should
                                              MMRDA will only provide Project       be read with corresponding clauses in
                                              Authority and other Certificates to   SCC.
                                              the bidder (in the case of domestic
                                              bidder) and to the domestic
                                              assignee (in the case of overseas
                                              bidder)

ITB clause No. 3rd line - similar analysers   Does it mean analysers working on Please refer ITB clause No. 9.3 ( c )
9.3 ( c ) and (                               same principle?                   and ( e ) 2 in BDS.
e ) 2 referred in
BDS

ITB clause No. Deemed Export benefit          In the case of an overseas bidder,    Please refer ITB clauses 11.4.1 and
11.4.1                                        Project Authority / payment / other   29.4     read   along    with   the
                                              certificates whether will be issued   corresponding clauses in the BDS of
                                              to overseas bidder’s assignee? Or     the Bid document.
                                              Employer       will    clear    the
                                              consignment from customs?
                                              Whether overseas bidder shall
                                              consign     goods    to    overseas
                                              bidder’s assignee?

ITB clause No. Second      Contract   for Whether MMRDA will pay customs Employer will only issue certificate as
29.4           foreign bidder – page No. duty amount for clearing of per ITB clause 11.4.1. Please refer
               49                         imported goods.                ITB clause No. 29.4 and read along
                                                                         with the corresponding clauses in the
                                                                         BDS of the Bid document.

ITB clause No. Operating                 and BDS page 47 states 25.3(c) is not ITB Clause No 25.3 ( c ) is applicable.
25.3 (c)       maintenance costs of the applicable. Please clarify             Please refer Sr No. 3 of Corrigendum
               facilities will be considered                                   attached herewith.
               for evaluation to determine
                                                                                                               Page 2 of 9
                 lowest bidder

ITB clause No. Functional Guarantee           BDS Page 47 states 25.3 (d) not Please refer ITB clause No. 25.3 (d)
25.3 (d)                                      applicable                      and     read    along    with    the
                                                                              corresponding clauses in the BDS of
                                                                              the Bid document.

ITB clause No. There is no margin of Similarly no margin of preferences               Please refer ITB clause No. 26.1 and
26.1           Domestic Preferences  shall be given to Overseas bidders               read along with the corresponding
                                     (even in terms of payment or in                  clauses in the BDS of the Bid
                                     clearance of goods from customs,                 document.
                                     etc.) other than the right to assign
                                     a domestic entity to carry out all
                                     works in the employer’s country

                                              Does the subsidiary of an               Please refer ITB clauses 9.3 and 28
                                              overseas        corporate       body,   and      read    along     with    the
                                              registered in India gets qualified as   corresponding clauses in the BDS of
ITB clause No.
                             ---              a bidder on the strength of the         the Bid document. Legal entities are
9.3 ( c )
                                              overseas corporate company’s            separate from one another and must
                                              qualification & experience?             qualify based on their experience.

BDS (first para) There are variations in Which term / description specified Please refer to notes at the beginning
and SCC (first terms     /   descriptions will be applicable in the order of of Bid Data Sheet Special Conditions
para)            mentioned in ITB, BDS, priority.                            of Contract. Provisions as stated in
                 GCC and SCC                                                 clauses in ITB should be read with
                                                                             corresponding clauses in Bid data
                                                                             Sheet. Similarly, GCC clauses should
                                                                             be read with corresponding clauses in
                                                                             SCC.

GCC clause       Taxes and Duties             Whether Form C or D will be             Please refer GCC clause No. 14 and
No. 14                                        issued by MMRDA for Sales Tax /         read along with the corresponding
                                              Central Sales Tax.                      clauses in the SCC of the Bid
                                              Whether Octroi is applicable.           document.

ITB Clause       Electricity Charges during   Whether electricity and telephone       Please refer clause No. 2 of the
                                                                                                                  Page 3 of 9
25.3             operation of the systems   charges will be borne by MMRDA        Corrigendum attached as Annexure-1
                                            during Operation & Maintenance
                                            Contract period

ITB Clause 5.1   Schedules of Rates and     Price Schedule format for             Please refer Sr. No. 2 of Corrigendum
                 Prices                     operation and maintenance period      attached herewith.
                                            of 2 years is not given. Since O&M
                                            starts after issuance of completion
                                            certificate and O&M is done by
                                            domestic assignee of foreign
                                            bidder in the case of foreign
                                            bidders and payment for the same
                                            is given in Indian rupee to
                                            domestic assignee, a separate
                                            price schedule format is required
                                            instead of incorporating O&M
                                            charges in schedule 4.

`                Insurance                  Whether premium for insurance         Please refer Sr. No. 2 of Corrigendum
                                            during Operation & Maintenance        attached herewith.
                                            Contract period will be borne by
                                            MMRDA

Section VI       Scope of Operation and     Scope is not defined, please define Please refer Sr. No. 1 of Corrigendum
Minimum          Maintenance                Does the bidder has also to          attached herewith.
Technical                                   provide round the clock security for
Specifications                              the system during Operation &
and Drawings                                Maintenance period?

ITB Clause 5.1   Appendix 1 : Terms &       Payment terms for operation and       Please refer Sr. No. 2 of Corrigendum
                 Procedures of payments –   maintenance is not specified          attached herewith.
                 page no. 207 to 209

ITB Clause 5.1   Second Contract            O&M cost is not included in           Yes. Please refer Sr. No. 1 of
                                            second contract. Whether MMRDA        Corrigendum attached herewith.
                                            will release a third contract
                                            covering O&M cost.
                                                                                                             Page 4 of 9
ITB Clause 5.1   Data Acquisition System     Whether Central Data Acquisition       Please refer Sr. No. 1 of Corrigendum
                                             System is required or not              attached herewith.

ITB Clause 5.1   Mandatory spares            Mandatory spares are not listed.       Please refer Sr. No. 1 and 2 of
                                             Please provide the list                Corrigendum attached herewith.

ITB Clause 5.1   Display System              Delhi to be deleted and Mumbai to      Please refer Sr. No. 1 of Corrigendum
                                             be added in sentence “weather          attached herewith.
                                             proof casing ……..”

ITB Clause 5.1   Capability to display       Environmental message can only         Please refer Sr. No. 1 of Corrigendum
                 Environmental picture       be displayed, pictures cannot be       attached herewith.
                 through Video Camera /      displayed. Hence this requirement
                 VCR / CD player             of displaying picture to be deleted

ITB Clause 5.1   Number of Display Lines     Please specify                         Please refer Sr. No. 1 of Corrigendum
                                                                                    attached herewith.

ITB Clause 5.1   Platform for Shelter /      Whether the Bidder has to              Please refer Sr. No. 1 of Corrigendum
                 Mounting structure for      provide?                               attached herewith.
                 Display

ITB clause No.   Time Schedule               Request to provide completion          Please refer ITB clause No. 25.3 (b)
25.3 (b)                                     period of 8 months                     and     read    along    with    the
                                                                                    corresponding clauses in the BDS of
                                                                                    the Bid document..

ITB clause No.   Qualification requirement   Whether main bidder should meet        Please refer ITB clause No. 9.3 and
9.3 ( c )        for bidders                 the entire qualification criteria.     read along with the corresponding
                                                1. Bidder should be Original        clauses in the BDS of the Bid
                                                    Equipment Manufacturers         document.
                                                    (OEMs) of CAAQM
                                                    Stations, or their authorized
                                                    representatives with specific
                                                    authorization against this
                                                    tender with an undertaking
                                                    from the OEM to support
                                                                                                               Page 5 of 9
   the representative for a
   period of 10 (Ten) years
   from the date of
   commissioning of the
   AAQM Stations equipment
   at respective locations.
2. The Bidder should have
   supplied & commissioned,
   at least 2 (Two) such
   Continuous Ambient Air
   Quality Monitoring stations
   comprising of similar
   analysers (A minimum of 3
   ambient air analysers out of
   the Primary analysers i.e.
   SO2, NOx, SPM, O3 and
   CO) in any of the last
   preceding years 2006, 2007
   and 2008.
3. The Bidder should have
   supplied continuous
   ambient air monitoring
   system of value of at least
   One 300,000 $ or Rupees
   One Crore Fifty lakhs (1.5
   Crore), in any of the last
   three years 2006, 2007 &
   2008.
4. The Bidder himself or his
   partner in India should have
   experience in operation and
   /or maintenance of the
   similar one no. of CAAQM
   Station in India at least for a
   period of one year.


                                     Page 6 of 9
ITB clause No.   Proof of having met the     The Bidder should provide the            Please refer ITB clause No. 9.3 and
9.3 ( c )        Eligibility Criterion       following documents to support his       read along with the corresponding
                                             eligibility:-                            clauses in the BDS of the Bid
                                                 1. Proof of being awarded            document.
                                                      CAAQMS equipment and its
                                                      cost and
                                                 2. Authorization and
                                                      commitment letter from
                                                      OEM supplier as given in
                                                      Exhibit 1.
                                                 3. Proof of Certificate /
                                                      documents to meet the
                                                      criteria shown in the item A,
                                                      4 above.

ITB clause       Sealing & Marking of Bids   The Bid shall be submitted in a          Please refer ITB clause Nos. 16.1 to
Nos. 16.1 to     is amended                  sealed envelope duly                     16.4 and read along with the
16.4                                         superscripted with the Invitation for    corresponding clauses in the BDS of
                                             Bids title, reference number             the Bid document.
                                             deadline date and time and
                                             marked part – 1 & II as follows

                                             Part I – Technical and
                                             Commercial bid: This cover should
                                             be sealed and superscripted part I
                                             “Technical And Commercial Bid
                                             alongwith Bid Security and Power
                                             of Attorney” followed by Invitation
                                             for Bid Title, reference number,
                                             deadline date and time, Bidders
                                             full name and address. This shall
                                             contain one original plus five (5)
                                             copies.

                                             Part II – This cover should be
                                             sealed and superscripted part – II
                                             “Price Bid”, Invitation for Bids Title
                                                                                                                Page 7 of 9
and reference number, Bidders full
name and address and captioned
“To Be Opened On The Date For
Price Bid Opening”. This shall
contain one original and five (5)
copies.

The inner part I and Part II
envelopes and the outer envelope
shall be addressed to the
Employer at the address given in
the BDS.

The Inner envelopes: Part I and
Part II shall also indicated the
name and address of the Bidder so
that the bid can be returned
unopened in case it is declared
“late”.

The Part II Price Bid envelopes of
those bidders who’s Part – I
Technical and Commercial Bid
along with Bid Security and Power
of Attorney are found in order will
be opened at a date notified by the
Employer after evaluation of the
Part – I Technical and Commercial
Bids.




                                      Page 8 of 9
                                                         CORRIGENDUM
     SUPPLY, INSTALLATION, COMMISSIONING AND MAINTENANCE OF THREE CONTINUOUS AMBIENT AIR
                        QUALITY MONITORING STATIONS IN MUMBAI, JULY 2009


    Sr.                                                Existing                           Revised
    No
             Page        Section    Clause
             No.
1         155                                  Entire Section VI          Replaced by the attached Annexure – I
          to        VI
          170                      --




2                                              Entire Price Schedules     Attached as Annexure – II for Price
                                                                          schedule.
           186 to     VII 2)            --
            195        Price
                     Schedule



3         47        II             ITB         Not Applicable             Applicable
                                   25.3 (c )
                                   in BDS
4         133       V              GCC         The Contractor agrees to   The Contractor after expiry of warranty
                                   7.3 in      supply spare parts for a   period of two years will have to provide
                                   SCC         period of years: Two (2)   necessary spares which would be required
                                               years                      for three years of operation after the
                                                                          expiry of warranty period of two years at
                                                                          the Contractor’s own cost.


                                                                                                                      Page 9 of 9

				
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