CONFIRMED COMMITTEE OF THE WHOLE COUNCIL MEETING HELD MONDAY by cnolynne

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									CONFIRMED
                      COMMITTEE-OF-THE-WHOLE COUNCIL MEETING
                      HELD MONDAY, DECEMBER 18, 2006, at 5:30 p.m.
                 LEDUC CIVIC CENTER, 1 ALEXANDRA PARK, LEDUC, ALBERTA
                                          PAGE 100

            Present:      Mayor Krischke, Aldermen Archie, Atkinson, Lazowski, Smith, Thompson and
                          Young.

            Absent:

            Also Present: Mr. Paul Benedetto, City Manager
                          Mr. Gene Peskens, A/General Manager, Finance & Corporate Services
                          Mr. Allan Yamashita, City Engineer/General Manager, Operations
                          Mr. Richard Hobson, General Manager, Community and Protective Services
                          Mr. Ron Hanson, Director, Engineering
                          Mr. Doug Parrish, Director, Planning & Development
                          Mr. Rick Sereda, Director, Protective Services/Fire Chief
                          Ms. Mary Nordvedt, City Clerk/Information and Privacy Officer
                          Other City Staff

I.          APPROVAL OF AGENDA

            By unanimous consent Committee approved the agenda as circulated.

II.         IN-CAMERA ITEMS

            By unanimous consent Committee went into in-camera at 5:37 p.m. and discussed the following:
       a)   Regional Recreation Centre Update                                                 FOIP s24
       b)   Leduc Business Park – East Trunk Sanitary Sewer and Sanitary Trunk
            SW ¼ Sec 1 (Leduc Business Park)                                                  FOIP s16
       c)   Stageworks Update                                                                 FOIP s24
            By unanimous consent Committee came out of in-camera at 7:00 p.m.

III.        RISE AND REPORT FROM IN-CAMERA ITEMS

       a)   Regional Recreation Centre Update

            Committee reviewed the Leduc County plebiscite results and also reviewed a draft news release.
            Committee noted that the City is in the midst of a community consultation process with City
            residents seeking input on the community’s longer-term recreation and fitness facility needs and
            priorities. Residents’ views obtained through this and future consultation processes will play an
            important role in assessing the new options for recreation and fitness facilities that will be
            developed in the coming months.

            Administration will prepare a report anticipated for a Council meeting in January, 2007 on the
            results of the initial community consultation.

       b)   Leduc Business Park – East Trunk Sanitary Sewer and Sanitary Trunk
            SW ¼ Sec 1 (Leduc Business Park)

            Administration will continue to evaluate servicing options to expedite development of the Leduc
            Business Park. Administration will provide more information on this subject at a future
            Committee meeting.
CONFIRMED
                      COMMITTEE-OF-THE-WHOLE COUNCIL MEETING
                      HELD MONDAY, DECEMBER 18, 2006, at 5:30 p.m.
                LEDUC CIVIC CENTER, 1 ALEXANDRA PARK, LEDUC, ALBERTA
                                         PAGE 101
      c)   Stageworks Update

           Administration will continue to develop and finalize an agreement with Stageworks prior to
           occupancy in the Cultural Village facility.

IV.        REPORTS FROM COUNCIL & ADMINISTRATION

      a)   Capital Project Priorities
           Administration reviewed the 2007 Capital Project Priorities with Committee as follows:

           1.   Enhanced Recreation Facilities
           2.   Road Program (All Projects)
           3.   Skateboard Park
           4.   Multi-way Development
           5.   Alexandra Park Redevelopment
           6.   Curling Rink Ice Plant Upgrade

           Administration reviewed each project with Committee. Administration noted that on some
           projects design work needs to be completed and the budget will need to be amended prior to
           final adoption to reflect these design costs. Administration will provide Committee with the
           following information at a future Committee meeting:

                •   Costs to put lighting in the multi-way at Fred Johns Park.
                •   Costs to change the alignment of the road running parallel to and west of Highway 2
                    which connects to Black Gold Drive by the Alliance Church.
                •   Costs for the improvement of the sidewalks on 50th Avenue and costs to provide access
                    around the trees.
                •   Information regarding the Alexandra Park project and the scope of the project with the
                    emphasis to be on the bridge and entrance features.

           Administration noted that all projects listed in the 2007 Capital Program form an important part of
           meeting the needs of Council as well the community as a whole. While it is Administration’s goal
           to complete the entire program, it is recommended that the above projects be given higher
           priority to ensure successful completion prior to year end.

           Committee discussed sending a letter to the Minister responsible for Highway 2 requesting the
           Province install a guard rail along Highway 2 through the Willow Park neighbourhood.
           Committee noted that there is a potential safety concern with vehicle accidents off Highway 2 that
           the Province needs to address.

           Committee discussed the outdoor rink project. Administration noted that the outdoor rink project
           would be considered simultaneously with the enhanced recreation facilities project.

      b)   Pandemic Planning Committee Update – Phase 2

           Administration provided an update for Committee on the Pandemic Planning Committee
           activities. Administration reviewed the written report to the Committee that was circulated. The
           report outlined Phase 1 and Phase 2 achievements. Administration was pleased to report on the
           recognition being received on the work of the Committee from other municipalities, the Province,
           and nationally.
CONFIRMED
                       COMMITTEE-OF-THE-WHOLE COUNCIL MEETING
                       HELD MONDAY, DECEMBER 18, 2006, at 5:30 p.m.
               LEDUC CIVIC CENTER, 1 ALEXANDRA PARK, LEDUC, ALBERTA
                                                   PAGE 102
          Administration will draft a letter to send to Alberta Municipal Affairs requesting funding for the City
          of Leduc’s Pandemic Planning Committee. Committee noted that the Pandemic Planning
          Committee may be eligible for nomination for Provincial award recognition.

          Alderman Smith volunteered to attend the Pandemic Planning lunch on Wednesday,
          December 20, 2006 at the Curling Rink.

     c)   Update on Presentations to Leduc County – Cost Share Facilities
          Administration reviewed a presentation given to Leduc County Council on cost sharing
          agreements. Issues contained in the presentation included the history of the existing cost
          sharing agreement, past consultation processes, Kinsmen Park Capital Project, Telford House
          Capital Project, Skateboard Park Capital Project, 2006 Capital Projects, 2007 Capital Projects,
          and enhancements to the consultation process. Administration provided Committee with a copy
          of the power point presentation given to Leduc County Council on December 12, 2006.

          Administration will continue to review the current recreation cost sharing arrangement with Leduc
          County and the current outstanding recreation cost sharing issues. Administration noted that this
          issue needs to be resolved prior to spring budget adjustments.

     d)   Confirmation of Christmas Hours
          Administration confirmed the Christmas hours of operation for the City and noted that City Hall
          will be closed on December 25 and 26, 2006 and January 1, 2007.

          Administration outlined a possible staff recognition initiative for 2007. Administration will review
          this initiative in conjunction with the results of the R.J. Capell & Associates, Compensation and
          Benefits Salary Review in January, 2007.

     e)   Winter Games Planning Committee
          Mayor Krischke noted that an invitation was sent regarding the 2007 Canada Winter Games in
          Whitehorse, North West Territories. Administration noted that a staff member would be attending
          the event.

V.        DELEGATIONS & PRESENTATIONS

     a)   Edmonton Regional Airports Authority

          Mr. Gord Riddell, Mr. Reg Milley, and Ms. Margaret Bateman updated Committee on the
          Edmonton Regional Airport Authority (ERAA).

          Mr. Riddell noted that his term would be ending soon on the ERAA and thanked the City for
          appointing him to the ERAA. Ms. Bateman thanked the City for appointing Mr. Riddell and noted
          that he always maintained a regional perspective.

          Ms. Bateman noted that there will be two other new members on the ERAA; one representing
          Strathcona County and the other representing the federal government. Ms. Bateman advised
          that Bill C-20, being an amendment to the Canada Airports Act, was given first reading in June,
          2006 and is scheduled to receive second reading in February, 2007. Ms. Bateman noted that the
          comments from the City of Leduc regarding the Board bylaws have been received and the
          Working Group is considering them along with all the comments received from other
          submissions.
CONFIRMED
                          COMMITTEE-OF-THE-WHOLE COUNCIL MEETING
                          HELD MONDAY, DECEMBER 18, 2006, at 5:30 p.m.
                  LEDUC CIVIC CENTER, 1 ALEXANDRA PARK, LEDUC, ALBERTA
                                                PAGE 103
             Mr. Reg Milley updated Committee on the following:

                 •   The Airport is having record numbers of travelers. The Airport anticipates record
                     travelers through the Christmas season and has adjusted staffing levels and provided for
                     volunteers to assist with the Christmas season.
                 •   The Airport continues to plan for the future and several major capital projects were
                     discussed. The largest being the Port Alberta project.
                 •   The public transit initiative between the City of Edmonton and ERAA has identified the
                     Heritage Mall site as a possible connection point; however, the Heritage Mall site does
                     not have the required public transit connections in the early morning hours. The ERAA
                     will continue to work on this initiative.

             Committee discussed the significance of this project and the joint lobby effort between the City
             and ERAA to pursue the 65th Avenue overpass project. It was noted that the 65th Avenue
             overpass project was a key factor for the Port Alberta project as well. The City and ERAA will
             continue to work together on these initiatives.

             Committee noted that lighting from the Airport, along Highway 2, to the City of Leduc would be
             beneficial. The ERAA will review the issue of providing lighting from the Airport to the City of
             Leduc.

             Mr. Milley commented on the excellent co-operation between ERAA and City of Leduc staff
             especially in relation to the Port Alberta project. It was noted that the twinning of Highway 19 will
             be needed to accommodate the predicted growth at the Edmonton International Airport and that
             working together on this project would benefit both the City and ERAA.

             The Mayor thanked the ERAA for coming and thanked Mr. Gord Riddell for his service on the
             ERAA and service to the City of Leduc.

VI.          BUSINESS ARISING FROM PRESENTATIONS

             No business arising.

VII.         ADVISORY BOARD/DEPARTMENT LIAISON REPORTS

             There were no updates.

VIII.        MAYOR’S REPORT

        a)   Regular Update on Weekly Activities
             Mayor Krischke updated Committee on meetings and activities he attended.

        b)   Submissions on Future ACRA Decision Making Model
             Mayor Krischke received a letter dated December 7, 2006 from the Chair of the Alberta Capital
             Region Alliance Ltd. (ACRA) requesting submissions on decision making models no later than
             December 21, 2006.

             Administration circulated a memo dated December 18, 2006 to Committee outlining
             Administration’s review of the ACRA Decision Making Model, which will be taken to the January
             4, 2007 meeting. Administration noted that ACRA has no legal obligation on its members to
             implement or abide by any decision of ACRA. If the intent of the City of Edmonton is to obligate
CONFIRMED
                             COMMITTEE-OF-THE-WHOLE COUNCIL MEETING
                              HELD MONDAY, DECEMBER 18, 2006, at 5:30 p.m.
                     LEDUC CIVIC CENTER, 1 ALEXANDRA PARK, LEDUC, ALBERTA
                                                 PAGE 104
                members of ACRA to abide by ACRA decisions, then a formal regional governance model with
                authority in specific areas may be a more appropriate decision making model for this
                organization.

                Administration recommends two alternatives:

                1)   Investigate the Calgary Regional Partnership approach to decision making (i.e. consensus
                     first, then weighted voting based on population if it becomes necessary); or
                2)   Consider approaching Alberta Municipal Affairs to assist in a facilitation process to develop
                     a decision making process that would best suit the Capital Region.

                Committee discussed various options for a proposed governance decision making model for
                ACRA. Some options included a consensus, then majority voting model; a majority voting model
                with a minimum 75% vote; and possibly approaching Alberta Municipal Affairs for mediation
                services.

                It was the consensus of Committee that the City of Leduc send a response to ACRA indicating
                that a majority voting model of some type would be the most appropriate model for ACRA.

      c)        Council Event Invitations
                Committee reviewed the invitations.

IX.             IN-CAMERA ITEMS

                By unanimous consent Committee went into in-camera at 10:00 p.m. and discussed the
                following:
      a)        Business Opportunity                                                     FOIP s16
      b)        Staff Recruitment Update                                                 FOIP s17
                By unanimous consent Committee came out of in-camera at 11:06 p.m.

X.              RISE AND REPORT FROM IN-CAMERA ITEMS

                There were no updates.

XI.             ADJOURNMENT

                By unanimous consent the meeting adjourned at 11:07 p.m.




  __________________________
                                                                            Greg Krischke
                                                                            MAYOR




           __________________________
CONFIRMED
                 COMMITTEE-OF-THE-WHOLE COUNCIL MEETING
                 HELD MONDAY, DECEMBER 18, 2006, at 5:30 p.m.
            LEDUC CIVIC CENTER, 1 ALEXANDRA PARK, LEDUC, ALBERTA
                                     PAGE 105
                                                       Mary Nordvedt
                                                       CITY CLERK/INFORMATION
                                                       AND PRIVACY OFFICER

								
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