Speed Skating Canada's 2007
Long Track SEED Program
from the SSC Club & Membership Development Committee (CMDC) Speed Skating Canada's Long Track SEED Program is the CMDC’s response to calls for a way to specifically support long track speed skating clubs, facilities and programs in Canada. The Long Track SEED Program delivers a Long Track SEED Package to each of two select clubs each year. The Program seeks to distribute its benefits all over Canada, and each Package is applied in one lump sum. Each Package provides enough funding ($7,500) to make a significant contribution to capital projects or other facility start-up costs that support long track speed skating. The goal of the Program is to foster the startup, maintenance and expansion of long track speed skating facilities and programs. The Long Track SEED Program was an offshoot of the now well-established SEED Program that preceded it, one of the most popular ideas that arose from the April 2001 National Club & Membership Development Forum held in Winnipeg. The very title of the program stands for Support, Equipment, Education and Delivery, and the program will depend on the involvement of all levels of SSC to fulfill that mandate. The Long Track SEED Program offers financial assistance to clubs that have been in operation for at least one year and that operate long track facilities (or are setting up to do so). The funds are generally allocated to relatively expensive capital projects such as cooling systems, water systems, ice preparation equipment, long track skates, timing booths, timing equipment and club houses either to help start a long track facility or to expand its operation. Clubs granted a Long Track SEED Package will receive their funding upon SSC’s receipt of bills for the specified expense(s). In the event that a Long Track SEED club should fail, equipment directly purchased with Long Track SEED funds will revert back to SSC ownership (if possible i.e. if assets are liquid and/or divisible enough) to be redistributed to another long track club, with the first priority going to other long track clubs in the same Branch. Interested clubs are asked to fill out an application for a Long Track SEED Package. Branches are expected, as part of the Long Track SEED Program philosophy, to help the club make the most of whatever capital equipment the club is seeking. This may include matching funding or it may include plans for how the benefits will be magnified by the Branch. Clubs that are awarded Long Track SEED Packages will have provided convincing plans showing why they need the funding, and how it will help further long track speed skating in their region. To ensure that Long Track SEED funds are used responsibly, certain constraints are applied to those clubs seeking Long Track SEED Program funding. Clubs that are applying for Long Track SEED Packages must submit a list of Club Executive members, contracts from the community for ice time in the coming season (ice that they are either buying or supplying) and for equipment ownership, a letter from their Branch acknowledging the application, and a brief business plan (including a budget), showing how and where funding will be developed to support the project for which Long Track SEED funds are sought. SEED packages will be awarded in June 2007, for the 2007/2008 season. All complete applications will be evaluated on an equal basis i.e. there are no regional/provincial quotas for package awards. Applications that are not complete will not be ranked or evaluated. If applicants submit their application well before the deadline, SSC staff will try to inform applicants if anything is missing prior to the deadline. With the Long Track SEED Program, SSC’s intent is to provide financial support to those clubs that run long track facilities and programs, to ensure the continued development of our sport. SSC and the Branches must work together to provide this support for growth, and the Long Track SEED Program is a tool to help us achieve that goal. We encourage you to join us in this exciting program by submitting an application for the 2007 competition! PLEASE NOTE Only complete applications will be evaluated, no exceptions Deadline for receipt of complete applications at SSC May 15th, 2007 We encourage all applicants to submit their packages earlier
Long Track SEED Package Application
due: May 15th, 2007 at SSC Those Eligible for Support: Any club that has been in existence for at least one year, that runs long track speed skating programs, and uses and/or maintains long track speed skating facilities. Application Procedure: In general, the following questions should be answered by the Club President. The more thorough the answers you provide, the better your chances of being awarded funding. Feel free to use additional space/pages as needed. All information provided must be as accurate and as honest as possible. Signatures of the Club and Branch Presidents are absolutely required. If you have any questions regarding the application, please contact the SSC Office at 613-260-3669. Complete applications can be faxed to 613-260-3660, emailed to ymoncion@speedskating.ca, or mailed to Speed Skating Canada/Patinage de vitesse Canada, 2781 Lancaster Road, Suite 402, Ottawa, ON, K1B 1A7. Note the due date for applications, as shown above. Applicants are encouraged to get their information in early so that if anything is missing in their application, they will have time to provide any missing details. Receipt of the application at SSC will be acknowledged by email. Applying Club _________________________________________________________________________ Associated Branch _____________________________________________________________________ How old is this club? ___ years Describe the project that the Long Track SEED funding is being asked to support. ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Describe the community(s) that the club will serve (population, demographics, region, etc.) ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Identify any "buddy clubs" that have agreed to assist in this long track development. Describe how. ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________
Describe the ways in which the Branch will assist this club in making the most of this project. ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Identify the person/position at your Club that will be the main contact for this application ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Give any other reasons why you feel this application should be awarded a Long Track SEED Package e.g. strategic importance in starting the sport in a region, extending the season, allowing more high performance skaters to develop, or in achieving a currently missing critical mass in a region etc. ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Club Mailing Address____________________________________________________________________ Club Phone Number _____________________________________________________________________ Club Email Address _____________________________________________________________________ As official representatives of the prospective Long Track SEED Club and Branch, we hereby acknowledge that all capital purchases made directly and exclusively with Long Track SEED funds are the property of SSC and are on indefinite loan to the Club, and all of the Long Track SEED funds must be used for the project specified in this application. If the Club ever falls below 5 active members or if the Club fails to meet the reporting requirements outline elsewhere in the “Terms of Grant Approval”, SSC has the option to recall the capital purchases at any time. Signatures
Long Track SEED Club President
Branch President
Date ___________________________
Date ______________________________
Witness: ________________________
Witness: ___________________________
Please attach the following:
□ □ □ □ □ □
Contract for Ice Rental/Use/Provision Municipality letter acknowledging that any capital equipment purchased directly and exclusively with Long Track SEED funds is property of SSC List of Club Executive (at least 2 people) A Project Budget (with & without Long Track SEED $) A Business Plan for the Project A Branch endorsement letter
Application Evaluation Criteria
To be evaluated at all, the application must be complete. After that, the following criteria will be used: 1. 2. 3. 4. 5. Size and Experience of Exec/Volunteer Base Viability of Submitted Budget/Plan Impact of the Project Branch/Buddy Club Support Overall Success Potential