The American University Peace and Empowerment Project Constitution Fall 2007 Preamble The purpose of this organization shall be to raise aid and awareness for women and families in developing and war-torn countries. Funds raised will be used to support women as they work to start their own business assisted by microfinance organizations, thereby improving their economic viability and facilitating their increased role in the peace process. Article One The name of the organization shall be the Peace and Empowerment Project. Article Two Membership shall be open to any student, faculty member, administrator or staff person regardless of race, creed, color, religion, national origin, age, sex, sexual orientation, gender identity and expression, personal appearance, disability, marital status, family responsibility, political affiliation, source of income, or any other bases under federal or local laws. Article Three The organization shall adhere to all University policies as well as local and federal laws. Article Four The majority of active members must be persons officially connected with the University. Section One: The officers of the group shall be: a.) Co-Presidents – Rachel Wise, Amanda Augustine b.) Secretary/Historian – Katherine Streit c.) Treasurer – Sasha Scott d.) Outreach Coordinator – Lisa Plotkin e.) Sponsorship Director – Holly Greb f.) Communications Committee – Erin Fitzpatrick, Ciara Trainor, Samantha Hassard g.) Regional Leaders – Vanessa Gatskie (Asia), Erin Fitzpatrick (Latin America), Erin Owens (Africa), Greta Wicklund (Latin America/Africa), Shetha Alaskar (Middle East) h.) Refreshments Chair – Jessica Estanislau Section Two: All voting student members shall be eligible to hold office. Section Three: The term of office for American University Peace and Empowerment Project officers shall be from the fall semester of the regular academic year to the fall semester of the following year unless the officer is unable to fulfill their duties. Elections for the new officers shall be held in the fall. Section Four: Officers shall be elected by a majority of the voting members of the American University Peace and Empowerment Project during the first month of the fall semester. Section Five: Vacant offices shall be filled by election by majority of the voting members of the American University Peace and Empowerment Project at the time of the vacancy. Article Five Section One: The duties of the President(s) shall be to: a.) Announce meetings to listserv via email b.) Manage Student Organization Network and correspond with Student Activities Advisor c.) Communicate with E-board d.) Prepare agenda for and moderate monthly meetings e.) Oversee program planning f.) With Treasurer, prepare and apply for budget allocation in fall Section Two: The duties of the Secretary/ Historian shall be to: a.) Record E-board and Club meeting minutes and email them to club members promptly after meeting b.) Update position descriptions and scrapbook as necessary c.) With Sponsorship Director, coordinate letter writing to sponsored sister Section Three: The duties of the Treasurer shall be to: a.) Process reimbursement forms, JV transfers, and deposits b.) Monitor OFAS c.) With Co-Presidents, apply for budget allocations in fall an appeal for extra allocations in spring d.) Record transactions in Peace and Empowerment binder Section Four: The duties of the Outreach Coordinator shall be to: a.) Solicit co-sponsorships from other organizations b.) Act as contact for cosponsoring organizations c.) With Treasurer, assure that co-sponsorships are transacted correctly Section Five: The duties of the Sponsorship Director shall be to: a.) With Treasurer, manage all transactions with Women For Women International and other sponsorship programs b.) Act as representative of sponsorship organization(s) at club meetings and in work with other organizations c.) With Secretary/Historian, coordinate letter writing to sponsored sister Section Six: The duties of the Communications Committee shall be to: a.) Produce publicity materials—posters and/or quartersheets, Today@AU, DailyJolt, Facebook messages—for each meeting and event b.) Manage Facebook group c.) Send reminder emails to group about meetings and events Section Seven: The duties of the Regional Director(s) shall be to: a.) Generate ideas, plans, and implement events to raise awareness of issues in their global regions b.) Serve as a resource to club members about these regional issues Section Eight: The duties of the Refreshments Chair shall be to: a.) Through treasurer, obtain a petty cash voucher or purchase card to buy utensils and refreshments for club meetings b.) Purchase coffee from the Davenport Lounge for Open Mic Nights Article Six The advisor shall be a faculty member of the American University Peace and Empowerment Project who is willing and able to advise the members of the campus group and its membership, in general, in the club’s quest to increase the economic viability of women. The advisor shall, along with the President, serve as an intermediary between the American University Peace and Empowerment Project and the school administration. Article Seven Meeting time shall be discussed at the first general meeting and decided on by the club President(s) based on the availability of club members. The Executive Board shall have the authority to call additional meetings. Article Eight To ratify the constitution the club members shall read the existing document and decide upon necessary amendments. Amendments shall only be added by a 2/3 vote. The members of the Executive Board may review and amend the constitution as members deem necessary. The constitution shall carry the date it was last revised.
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