2006-2008 Contract template final by jmeltzer

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                                 VARIATION No.2
                                            TO
                             CONTRACT No. 07-0169

             FOR THE PROVISION OF SERVICES FOR

                    ICT PD CLUSTER PROGRAMME



                                        Between

                          The Ministry of Education

                                            and

                                  Swanson School




                                  November 2008




                                                     Ministry of Education
                                                             P O Box 1666
                                                    117-125 Lambton Quay
                                                           Wellington 6011
                                                         Ph: (04) 463 8025
                                                      Fax No: (04) 463 0021

 MoE use:
 Register No.
 Date Entered _ _/_ _ /200




ICT Professional Development Clusters 2007-2010
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BETWEEN                  The Secretary for Education, acting by and through
                         Murray Brown, Manager, e-Learning unit, Schooling, Ministry of
                         Education (“the Ministry”),


AND                      Swanson School (“the Contractor” Lead School ).


WHEREAS:

A.       The Ministry and the Contractor signed a contract dated ########### 200# (“the
         Principal Agreement”) for the delivery of an ICT Professional Development
         Programme

B.       Section 8 of the Agreement authorises the parties to vary the Contract by mutual
         written agreement. Any such variation shall be read together with and deemed part of
         the Agreement.

C.       The parties have agreed to renegotiate Schedules One, Two and Three of the
         Agreement.

D.       This Agreement records that variation.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

FIRST SCHEDULE

Schedule One is hereby varied by the deletion of the existing Schedule One and
replacing it with the following:

Services to be provided by the Board of Trustees

Objectives of the Programme
The objectives of the Programme to be provided by the Board under this Funding
Agreement are to provide professional development programmes that:

        Implement the New Zealand Curriculum / Te Marautanga o Aotearoa through
         the use of e-learning;
        Increase capability of teachers and principals to improve students' learning and
         achievement through e-learning;
        Strengthen professional learning communities and increased collaboration
         within and across schools;
        Increase e-learning leadership and ICT strategic planning capability of
         principals and teachers;
        Increase the school community’s understanding of the educational contribution
         of e-learning.

Programme to be provided

The Board will provide the Programme according to the Programme Outline and
Milestones set out below.



ICT Professional Development Clusters 2007-2010
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First Schedule… continued

Programme Outline

A. Programme Goals and Success Indicators
Programme goals
                                                                                    Success Indicators for National and Cluster Goals
National goals                     Cluster goals
1. Implement the New Zealand       Continue to develop schools based                  Staff are able to articulate and demonstrate their understanding of the Key
   Curriculum / Te Marautanga      curriculum in alignment with the NZ                 Competencies and learning areas and are beginning to explore how the use of e-tools
   o Aotearoa through the use of   Curriculum and the effective use of ICT/e-          can support these.
   e-learning;                     Learning across all learning areas.
                                                                                      Staff are implementing the Inquiry models developed for each school.

                                                                                      Unit planning is based on the individual school curriculums aligned with the New
                                                                                       Zealand Curriculum/ Te Marautanga o Aotearoa including digital learning resources.
                                                                                       Teacher appraisals will incorporate professional dialogue relating to the Global West
                                                                                       contract.



2. Increase capability of              Develop the classroom pedagogy in the          Increased teacher effectiveness and enthusiasm for teaching, help them to offer more
   teachers and principals to          use of ICT to enhance the learning process      varied, motivating and creative teaching/learning activities in their classrooms.
   improve students' learning          across the curriculum areas by;
   and achievement through e-           Providing leadership with passion,           Teachers and principals are more confident with the use of e-tools. Knowledge and
   learning;                             fostering teamwork, with a strong             good practice is being shared around the cluster via face to face cluster shares and
                                         support structure                             through the Global West wiki.
                                        Challenging the way teachers approach
                                         the use of ICT/E-learning underpinned        Staff awareness and understanding of the needs of 21 st century learners and the Inquiry
                                         by sound pedagogy and practices               Process. Staff and students are using e-tools within this framework.
                                        Concentrating on learning outcomes
                                        Providing powerful professional
                                         development
                                        Teachers develop the skills to teach
                                         students in a way that enables students
                                         to become independent thinkers and
                                         inspires them to become life-long, 21st
                                         Century learners.

ICT Professional Development Clusters 2007-2010
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                                        Teachers and school leaders will share
3. Strengthen professional              resources and create new knowledge via          Teachers and principals are more confident with the use of e-tools knowledge and
   learning communities and             face to face sessions and through the             good practice is being shared around the cluster.
   increased collaboration              Global West wiki.
   within and across schools;                                                           Discussion, dialogue, new ideas for teaching is shared and encouraged via the Global
                                        Teachers continue to visit schools within         West wiki
                                        the cluster and outside of the cluster
                                        observing best practice in teaching and
                                        learning.


                                                                                        Principals and lead teachers have a shared understanding of effective leadership and
4. Increase e-learning leadership         Providing leadership with passion,               begun to build in processes for sustainability in the form of policies, infrastructural
   and ICT strategic planning             fostering teamwork, with a strong                support and through action and strategic plans.
   capability of principals and           support structure.
   teachers;                                                                            Processes are put in place for distributing leadership.
                                          Build on existing professional
                                          development practices already                 Processes are established for reflective thinking.
                                          established in each school.
                                         Leading to individual strategic plans in      Relevant strategic plans and polices are in place for each school.
                                          ICT/eLearning incorporating the Key
                                          Competencies and other initiatives - . i.e
                                          assess to learn, inquiry learning,
                                          numeracy, literacy, Home School
                                          Partnerships.
                                         Policy development as required.
                                         Principal/lead teacher mentoring.
                                         Monitoring and evaluating action plans.
                                         Baseline data analysis.
                                         Assessment and analysis of baseline
                                          data.
                                         Ensuring sustainability.
                                         Inclusive delivery.
                                         Continue to plan for on-going
                                          infrastructural upgrades.
5. Increase the school
                                        To increase community participation in          The parent/whanau community will be equipped with the skills and strategies to assist
   community’s understanding
                                        school activities and the use of                  children with becoming responsible cyber citizens.
   of the educational
                                        ICT/elearning activities by;
   contribution of e-learning.
                                           Including the community in events           The parent/whanau community are aware of the 21st Century learning needs of their
                                              such as ICT/Elearning cluster               children and will be able to assist them in this learning where possible.

ICT Professional Development Clusters 2007-2010
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                                       shares and inviting them to guest
                                       speaker workshops
                                      Enabling community access to web
                                       based school and wider education
                                       information
                                      The cluster will continue to offer
                                       opportunities for the wider
                                       community to hear more about e-
                                       learning and issues around cyber
                                       and text bullying. Agencies such as
                                       NetSafe will be involved as
                                       appropriate.




First Schedule… continued
ICT Professional Development Clusters 2007-2010
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     B. Implementation of the Programme

                                                                                                                                             Success Indicators for Programme
Programme Professional Development activities 2009
                                                                                                                                             implementation
                                                                                                    What resources do we
What do we propose to                                                                                                                        How well have you carried out the
                                      How much do we propose to do?                                 need to carry out the
do?                                                                                                                                          programme activities?
                                                                                                    programme?
Management meetings to discuss the    Once a month for a full day involving all principals and      Budgeted expense (see budget             The management team have a shared vision
progress of the overall cluster and   Focus Teachers                                                below)                                   and clear direction for the cluster.
share NZ Curriculum implementation
development for each school.

Project Team to attend                All the project team will attend a full day course once per   Release for teachers involved.           Senior managers and Focus Teachers will be
Leadership Coaching course and        term.                                                                                                  equipped with the skills to further their
share with Senior managers and                                                                                                               leadership development and will have the
Focus Teachers.                                                                                                                              skills to effectively coach teachers in their
                                                                                                                                             school.

Focus Teacher meetings held for       Eight meetings during the year for eight Focus                Release for teachers                     Focus Teachers have the skills and strategies
coaching and mentoring training,      Teachers.                                                     (Support from external facilitator?)     to facilitate ICT/eLearning training of staff in
ICT/eLearning training and to                                                                                                                their schools.
update the Global West wiki
space.
Focus Teachers continue to            Ongoing throughout the year. Each school will submit an       Time and support for focus teachers      Learning conversations and examples of best
develop the Global West wiki          example of student work in digital format from each area      to be able to use the wiki effectively   practice are available on the Global West wiki.
space by regularly contributing to    of their school ie – Junior, Middle, Senior, per term.        and have time to develop content.
plans, policies and student
examples for other teachers to
access and adapt.

Discussions around professional       Once a month readings will be discussed at the Leadership     Dedicated time for staff to read and     Teachers will be able to articulate the theory
readings on the cluster wiki          meetings.                                                     reflect on the readings.                 behind the practice.
space.

Focus Teachers to attend the          Two Focus from each school and the Project Facilitators       Budgeted expense (see budget             Teachers will gain further confidence and
Learning at School Conference         (x2)                                                          below). Travel,                          competency in the area of ICT/eLearning skills and
and other relevant external                                                                         accommodation, catering,                 will gain some further theoretical understandings
professional development                                                                            conference costs and release             underpinning the practice that they are


     ICT Professional Development Clusters 2007-2010
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seminars and events.                                                                            days.                                 implementing within their schools.

 Focus Teachers present at 4 staff    Two Focus Teachers from each school present together at   Focus Teachers will need              Knowledge is shared across the school so that
 meetings within their own            four staff meetings, one per term.                        release days to prepare for this.     classroom teachers can implement their new skills
 school.                                                                                                                              and understandings.
Focus Teachers to facilitate          At least 3 times per term.                                Focus Teachers will need              Teachers can utilize new found skills based
techie-ts and workshops within                                                                  release days to prepare for this.     knowledge to improve their teaching and learning.
their own school.                                                                                                                     Examples of student work should reflect this
 Attendance by cluster staff to the   Two to three teachers from each school.                   Travel, accommodation,                Teachers will gain further confidence and
 ULearn Conference or other                                                                     catering, conference costs.           competency in the area of ICT/eLearning skills and
 relevant conference.                                                                                                                 will gain some further theoretical understandings
                                                                                                                                      underpinning the practice that they are
                                                                                                                                      implementing within their schools.
In-school support from external       3/4days per school, per term                              Release time required and             Teachers can articulate and share their new
and internal facilitators.                                                                      external facilitator costs.           learning with member of their own school and
                                                                                                                                      across the cluster.

                                                                                                                                      Teachers are aware of a variety of ICT/e-Learning
                                                                                                                                      tools for use with their Inquiry and schools based
                                                                                                                                      curriculum.
Principals and senior                 Annual goal setting and performance appraisal cycle for   No extra funding required for this.   Teachers should achieve their individual appraisal
management to monitor teacher         each school.                                                                                    goals successfully and improve their teaching as a
outcomes through their                                                                                                                result.
performance appraisal systems.

All participants will complete        Two online surveys per year.                                                                    Baseline data has been collated, findings
online surveys to evaluate the                                                                                                        shared and posted on wiki. Next steps are
overall programme and to                                                                                                              determined by data.
monitor teacher outcomes.

Focus Teacher will visit each of      A visit to one school per term for Focus Teachers.        Release days for teacher              Focus Teachers will have observed the
the schools in the cluster, some                                                                participation and external            implementation of the cluster programme in
of this will be to observe the                                                                  facilitator support.                  classrooms and schools other than their own.
progress and some of this will be
for training purposes. E.g.
Sunnyvale School has developed
a new two week per term
intensive programme eg –
questioning, Inquiry skills etc.



     ICT Professional Development Clusters 2007-2010
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In addition to regular progress     Two review meetings will be held in Term 4. One for the   Milestones and Variation documents are accepted
reports and discussion meetings,    Focus Teachers and one for the Project ManagementTeam.    by the MOE.
cluster review meetings will be
held.




     ICT Professional Development Clusters 2007-2010
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First Schedule… continued

C. Milestones

7. Activities carried out and results achieved during the Milestone 7 period

7.1       Expected date of completion of Milestone 7 is 5 June 2009.
          ### See the Milestone template for guidance.

7.2       Details of the tasks to be completed by the Contractor to achieve this milestone are:

7.2.1     Liaise with the National Facilitator assigned by the Ministry of Education to this project

7.2.2     Report on your progress towards achieving 2-3 of your cluster goals for Milestone 7 against
          your success indicators


Cluster goals for Milestone 7                                  Success Indicators
    Continue to develop schools based curriculum in              Staff are able to articulate and demonstrate their
    alignment with the NZ Curriculum and the effective use        understanding of the Key Competencies and
    of ICT/e-Learning across all learning areas.                  learning areas and are beginning to explore how the
                                                                  use of e-tools can support these.

                                                                 Staff are implementing the Inquiry models
                                                                  developed for each school.

                                                                 Unit planning is based on the individual school
                                                                  curriculums aligned with the New Zealand
                                                                  Curriculum/ Te Marautanga o Aotearoa including
                                                                  digital learning resources. Teacher appraisals will
                                                                  incorporate professional dialogue relating to the
                                                                  Global West contract.



    Develop the classroom pedagogy in the use of ICT to             Increased teacher effectiveness and enthusiasm for
    enhance the learning process across the curriculum             teaching, help them to offer more varied, motivating
    areas by;                                                      and creative teaching/learning activities in their
                                                                   classrooms.
     Providing leadership with passion, fostering
      teamwork, with a strong support structure
                                                                 Teachers and principals are more confident with the
     Challenging the way teachers approach the use of
                                                                  use of e-tools. Knowledge and good practice is being
      ICT/E-learning underpinned by sound pedagogy and
                                                                  shared around the cluster via face to face cluster
      practices
                                                                  shares and through the Global West wiki.
     Concentrating on learning outcomes
     Providing powerful professional development
                                                                 Staff awareness and understanding of the needs of
     Teachers develop the skills to teach students in a way      21st century learners and the Inquiry Process. Staff
      that enables students to become independent thinkers        and students are using e-tools within this framework.
      and inspires them to become life-long, 21st Century
      learners.



7.2.3     Report on your programme implementation during the milestone period
          ### This will include a report on the status of your cluster’s attendance at Learning@School
          conference.

7.2.4     Submit a progress report to the Ministry by the milestone date on each of the above tasks
          and relevant performance measures, as per the Second Schedule of this agreement.
ICT Professional Development Clusters 2007-2010
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First Schedule… continued

8. Activities carried out and results achieved during the Milestone 8 period

8.1.    Expected date of completion of Milestone 8 is 27 November 2009.
        ### See the Milestone template for guidance.

8.2.    Details of the tasks to be completed by the Contractor to achieve this milestone are:

8.2.1. Liaise with the National Facilitator assigned by the Ministry of Education to this project

8.2.2. Report on your progress towards achieving the National programme goals.

8.2.3. Report on your programme implementation during the milestone period

8.2.4. Complete an observation of the key lessons learned in the contract

8.2.5. Provide details of the cluster’s contribution to the wider network of schools

8.2.6. Provide financial statements that detail all the expenditure of the ICT PD contract funds
       against all cost centres

8.2.7. Complete the ‘end of project online survey’

8.2.8. Submit a progress report to the Ministry by the milestone date on each of the above points,
       as per the Second Schedule of this agreement.




D. Change to roles/assigned personnel

Robyn Vine may be returning to her original role as Project Facilitator (she has had the year off
with a very sick child, Craig Holt replaced her for 2008. Robyn will be back as DP of Swanson
School in 2009.




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SECOND SCHEDULE – Reporting

 Schedule Two is hereby varied by the deletion of the existing Schedule Two and replacing it with
      the following:

 1. The Board will provide a Milestone Report and Disbursements Schedule within 5
    working days of the expected date of completion of each Milestone specified in the First
    Schedule.

 2. Each Milestone report shall be written in a template provided by the ministry which may
    vary in response to the reporting requirements of the National Programme.

 3. Each Milestone Report shall contain a summary of the Contractor’s self-assessed
    performance on each of the milestone activities. Each summary must include
    explanations of any variances from the milestone tasks.

 4. The National Support Services Facilitator assigned to your cluster will provide a report
    on your cluster’s progress to the ministry as per the Reporting schedule in the Third
    schedule.




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THIRD SCHEDULE

Schedule Three is hereby varied by the deletion of the existing Schedule Three and replacing it
     with the following:

Finance

1. Project Budget 2009
Insert your project budget for one year here
Professional Fees                Descriptor                                                $

Project Director                 No Cost to the cluster                                00.00
Project Facilitator Internal     65,000 - 0.2 FTE                                   13000.00
Project Facilitator External     500 X 80 days                                      40000.00

                                 Subtotal                                           53000.00
                                 GST                                                 6625.00
                                 Total                                              59625.00
Professional Costs

Travel Between Schools           0.75 X 400 kms x 4 school                           1200.00


                                 Subtotal                                            1200.00
                                 GST                                                  150.00
                                 Total                                               1350.00
Operational Costs

Management Group                 4 meetings X 250                                    1000.00
Catering                         120 X 25                                            3000.00
Clerical Costs                   35,000.00 – 0.05 FTE                                1750.00
Tel/Fax/Mob/Internet/Email       $250 X 12 months                                    3000.00
Venue Hire                       4 Sessions X $400                                   1600.00
Workshop Materials               $217                                                 217.00
Office and General               $100                                                 100.00

                                 Subtotal                                           10667.00
                                 GST                                                 1333.38
                                 Total                                              12000.38
Teacher Participation Costs
Learning at School/ULearn        14 Participants X $12000                           16800.00
TRDs                             Including internal facilitator $250 X 100          25000.00

                                 Subtotal                                           41800.00
                                 GST                                                 5225.00
                                 Total                                              47025.00

Contract Totals                  Subtotal                                         106667.00
                                 GST                                               13333.00
                                 Total                                            120000.00




ICT Professional Development Clusters 2007-2010
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Third Schedule… continued

3. Disbursements Schedule

This Schedule details how the amounts for Professional Fees, Professional Costs, and
Operational Costs have been disbursed. The schedule will include the following details:


 ICT Professional Development Cluster

 Contract No. 07-0169


 Cluster Programme Disbursements Schedule


 To:        Tam Dobie
            Acting Manager,
            e-learning unit
            School Group
            Ministry of Education
            Box 1666
            Thorndon
            Wellington

 From:      Bruce MacLachlan
            Principal
            Swanson School
            703 Swanson Road
            Swanson
            Auckland 612


 For Professional and Operational Costs:
                       3yr Budget                 Actual-to-date    Cumulative %
 Professional Fees     $ 159,000.00                    $71,734.08       45%
 Professional Costs        $    3,600.00                 $802.45        22%
 Operational Costs         $ 32,001.00                 $15,334.13       48%
 Teacher            $ 125,400.00                       $97,088.51       77%
 Development Costs
 (if relevant)
 plus     Goods and $    40,000                        $23,119.87       58%
 Services tax
 Total              $360,000.00                      $208,078.80        58%




ICT Professional Development Clusters 2007-2010
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The Ministry and Contractor hereby confirm the terms of Contract Number 07-0169 as
varied by this Agreement.


Signed for and on behalf of the Secretary for Education by Murray Brown, Manager, e-
Learning, Schooling Division, the Ministry of Education (“the Ministry”)



                               ____________________________________________



Date                           _________________________________ 2008


and by                         Bruce McLachlan, Principal, for and on behalf of Swanson
                               School (the “Contractor”).



Signature


Designation


Date                           _________________________________ 2008




ICT Professional Development Clusters 2007-2010

								
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