REGULAR BOARD MEETING Town of Sylva Board of Commissioners January 5, 2006 The Town of Sylva Board of Commissioners held their regularly scheduled meeting on January 5, 2006 at 7:00 p.m. in the Board Room of Municipal Hall, 83 Allen Street, Sylva, N.C. MEMBERS PRESENT: Mayor Brenda Oliver, Commissioners Harold Hensley, Stacy Knotts, Ray Lewis, and Maurice Moody MEMBERS ABSENT: Commissioner Danny Allen STAFF PRESENT: Eric Ridenour (Town Attorney), Jay Denton (Town Manager), Alison Lyons (Town Clerk), Jeff Jamison (Chief of Police), Mike Beck (Fire Chief), and Jim Aust (Director Planning and Code Enforcement) VISITORS: Justin Goble, Linda Gillman, Charlie Bauder, Gibbs Knotts, Kelly Whitlock CALLED TO ORDER: Mayor Oliver called the regularly scheduled meeting to order at 7:02 p.m. PUBLIC COMMENT: Linda Gillman, of the Downtown Sylva Association, informed the Board that DSA is reapplying for the designation of Tree City U.S.A. and needs Board approval of a resolution in order to proceed with the application. Mayor Oliver stated that the topic will be added to the agenda. APPROVAL OF AGENDA: Mayor Oliver added the adoption of the resolution to become a Tree City U.S.A. to the agenda. Commissioner Maurice Moody made a motion to approve the agenda as amended. Commissioner Ray Lewis seconded and the motion carries. APPROVAL OF CONSENT AGENDA: Commissioner Stacy Knotts made a motion to approve the consent agenda. Commissioner Moody seconded and the motion carries. APPOINTMENT TO DOWNTOWN SYLVA ASSOCIATION BOARD: The DSA has requested that the Board make an appointment to the recently vacant seat on the DSA Board. DSA would like to recommend Maurice Moody for this position. Commissioner Harold Hensley made a motion to appoint Maurice Moody to the DSA Board. Commissioner Knotts seconded and the motion carries. APPROVAL OF GOLDEN AGE SENIOR CENTER CONTRACT: Commissioner Moody made a motion to adopt the draft of the lease agreement with the Golden Age Center. Commissioner Hensley seconded and the motion carries.
Jan. 5, 2006 Regular Board Meeting
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APPROVAL OF DUKE POWER HOLIDAY LIGHTING CONTRACT: Jay Denton informed the Board that the Town has 120 poles with Christmas lights attached. Of these 120 poles, 31 one of them are metered and the Town is already paying for the usage. The other 89 poles are not metered and Duke Power is asking for compensation for the usage of the attached Christmas lights. Commissioner Lewis made a motion to approve the contract. Commissioner Knotts seconded and the motion carries. Commissioner Moody requested that Denton discuss the lack of maintenance with Duke Power. Denton stated that he will speak with Fred Alexander regarding this issue. ADOPTION OF RESOLUTION TO BECOME TREE CITY U.S.A.: Commissioner Moody made a motion to adopt the resolution. Commissioner Lewis seconded and the motion carries. MAYOR’S REPORT: The NCLM Regional Meeting will be Friday afternoon at the IOG Commissioner School. Mayor Oliver has spoken with Bob Rizzuto of the Post Office and was informed that Rizzuto is leaving his office. Progress of the project is three months behind and a site for the new post office has not been determined. The Rural Center meeting was canceled. EDC has received notification that Jackson County now has a tier 4 designation. A flyer was placed at each chair regarding activities for the Martin Luther King celebration. A march will be held on Sunday, and a breakfast on Monday morning. There will be a State Energy Saving workshop on January 11, 2006 on the campus of Western Carolina University. Mayor Oliver asked that Charlie Bauder, of WRGC, do public service announcements for this workshop. TWSA will hold their annual meeting on January 17, 2006 at 5:30 p.m. Sounds of Jackson County is an event to help raise money for the Jackson County Library. Event time is January 10, 2006 at 7:00 p.m. on the campus of WCU, and admission is $10.00 A joint meeting of all governments within Jackson County will be held February 13, 2006 at 6:00 p.m. in the Jackson County Justice Center. Mayor Oliver thanked Dan Schaeffer and his crew for their help with posting a sign for Pinnacle Park. Mayor Oliver extended her condolences to the family of Barbara Rogers.
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Jan. 5, 2006 Regular Board Meeting
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Dates and times need to be set for the Board’s annual retreat and work session for the citizen survey. Commissioner Moody recommended that the second monthly meeting be used as a work session for the survey. A tentative date of February 25, 2006 has been set for a Board retreat. More discussion will be held at the next Board meeting. Jackson County has granted the Town $10,000 for use at Poteet Park. MANAGER REPORT: There were no major disruptions during the holidays. Planning for the 2006-2007 budget will soon begin. Denton will be working on a schedule for departmental requests and capital projects. The Mayor has mentioned the retreat and from that Denton will be able to get an idea of what the Commissioners would like to see in next year’s budget that is above the present operations of the town. A fair amount of leaves and other debris washed on to the streets this past Monday night. The maintenance crew has been out with everything from the track hoe to shovels cleaning it up and there is still more to keep them busy. Today was the last day to pay property taxes without the 2% penalty that begins tomorrow. POLICE DEPARTMENT REPORT: For the month of December, there were 44 accidents – 19 reportable and 25 non-reportable; there were 16 alarm activations; three mental commitments; 69 business checks were conducted with three found to be unsecured; there were 60 vehicle stops, of which 49 citations and 11 warning tickets were issued; there were 55 offenses with 31 arrests made; 14 warrants were served and 4, 677 miles were patrolled. The holidays were relatively quiet, but there was minor flooding on some streets. Jeff Postell and Amanda Parker are helping to head up the Special Olympics. INSPECTIONS DEPARTMENT/PLANNING BOARD REPORT: Jim Aust informed the Board that he is still working on ETJ analysis and ordinances. FIRE DEPARTMENT REPORT: Mike Beck informed the Board that there were 429 calls for the 2005 year. That is down 100 from the previous year. FINAL COMMENTS: Commissioner Moody informed the public of a Public Safety Committee meeting on Tuesday, January 10, 2006 at 9:00 a.m. ADJOURNMENT: Commissioner Moody made a motion to adjourn the meeting. Commissioner Lewis seconded and the meeting was adjourned at 7:35 p.m. _____________________________ Alison E.G. Lyons Town Clerk ______________________________ Brenda Oliver Mayor
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Jan. 5, 2006 Regular Board Meeting
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