INFORMATION AND OTHER CHANGES TO BE INCLUDED IN YOUR 2006 CCR
DATES FOR SUBMITTING AND DISTRIBUTION OF YOUR CCR The ninth annual CCR (reporting information for 2006) must be prepared and delivered to your customers by July 1, 2007. You must provide a copy of your CCR to West Virginia Bureau for Public Health (WVBPH) by July1, 2007 and proof of delivery, notification, or publication by submitting a CCR Certification form within three months of delivering your CCR to your customers, but no later than October 1, 2007. If you sell water to another CWS you must provide the buyer with information (e.g., monitoring results and other related water quality information) by April 1, 2007, allowing the buyer to produce a CCR. If you use a newspaper to distribute your CCR, the Table of Test Results must be in a table format similar to your original CCR, not in narrative statements. If you use a newspaper to distribute your CCR, a newspaper copy or newspaper reproduction must be submitted with the CCR Certification form.
SOURCE WATER ASSESSMENTS If a source water assessment has been completed, and you have this information, you must inform your customers of it under a section in your CCR titled Source Water Assessment. All community water systems should have received a Source Water Assessment letter from this office. If your information is lost or missing call this office at 304-558-2981 for another copy. Do not confuse a Source Water Assessment with Wellhead Protection.
DEFINITIONS AND ABBREVIATIONS In the Definitions and Abbreviations section of your CCR include a description of all definitions and abbreviations used in your CCR. If you use a previously prepared CCR template, add or eliminate definitions and/or abbreviations as required.
TABLE OF TEST RESULTS Do not include in your Table of Test Results contaminants that were not detected. Contaminant levels must be expressed in the same units as MCLGs and MCLS. For example, use ppm, ppb, pCi/l, etc. Systems reporting turbidity: report the highest single measurement and the lowest monthly percentage of samples meeting the turbidity limits (e.g., 0.16, 95% of monthly samples <0.3). Also, include a statement under your table, such as, “Turbidity is a measure of the cloudiness in the water. We monitor it because it is a good indicator of the effectiveness of our filtration system”.
Page 2. For copper and lead detects (highlight with an *) and include a statement at the bottom of the table stating how many, where, and when samples were collected. (See enclosed sample table). For sodium detects (highlight with an *) and include a statement on sodium only if it exceeds the guidance MCL of 20 ppm. (See enclosed sample table). If compliance for contaminants is determined annually or less frequently (many inorganic and chemical contaminants), include the highest detected level at any sampling point and the range of detected levels, if applicable. If compliance for contaminants is determined by a running annual average of all the samples taken from a sampling point (for example, chemical contaminants), include the highest averages (as reported to the state for compliance purposes) and the range of detections. If compliance for contaminants is determined by a running annual average of all samples at all sampling points (for example, TTHMs, HAA5s, Chlorine residual per Stage 1 Disinfection Byproducts Rule), include the highest average and the range of detected levels. Stage 1 Disinfectants and Disinfection Byproducts Rule and the Interim Enhanced Surface Water Treatment Rule - requires all surface water systems, ground water systems completed drinking water tests for disinfection byproducts. Any test results with detects must be reported in your CCR. Please note, Halocetic acids (HAA5) is made up of: mono-chloroacetic, duo-chloroacetic, trichloroacetic, mono-dibromoacetic and di-bromoactic acids. Add the detected amount of each to arrive at a total amount (level detected) for haloacetic acids in ppb. Do not report each individual acid. Please note, Total trihalomethanes (TTHMs) is made up of: chloroform, bromodichoromethane, dibromochoromethane and bromoform. Add the detected amount of each to arrive at a total amount (level detected) for TTHMs. Do not report each individual component. Add or eliminate rows in your table(s) for contaminants as needed.
VIOLATIONS OF MCLS, MONITORING OR REPORTING Any violations of MCLs, MRDLs, treatment techniques, monitoring, and reporting, must be part of your CCR with an explanation of the violation, length of violation, potential adverse health effects (if any), and the actions taken by the water system to address or correct the violations.
EXAMPLES OF REPORTING VIOLATIONS Our chlorine exceeded the MCL during August of the monitoring year 2006. We have taken every precaution and made every effort to return to compliance. Chlorine - Some people who use water containing chlorine well in excess of the MRDL could experience irritating effects to their eyes and nose. Some people who drink water containing chlorine well in excess of the MRDL could experience stomach discomfort.
Our haloacetoic acids exceeded the MCL during June of the monitoring year 2006. We have taken every precaution and made every effort to return to compliance. Haloacetic Acids (HAA5s) Some people who drink water containing haloacetic acids in excess of the MXCL over many years may have an increased risk of getting cancer. Our total trihalomethanes exceeded the MCL during June of the monitoring year 2006. We have taken every precaution and made every effort to return to compliance. TTHMs (Total trihalomethanes) - Some people who drink water containing trihalomethanes in excess of the MCL over many years may experience problems with their liver, kidneys, or central nervous systems, and may have an increased risk of getting cancer.
On November 8, 2006 we received a “Notice of Violation” from the WVBPH for failing to monitor for turbidity for the month of August, 2006. We have taken every precaution and made every effort and returned to compliance for the rest of the reporting year 2006. Boil water notices were posted (August 2006) and a public notice was published (September 16, 2006).
SUBMITTING YOUR CCR TO THE WVBPH Read what you have written in your CCR. Check for correct names, spelling, and inclusion of all required information and test results, and for the general appearance of your CCR. Make sure you have the name of the water system, address, PWS#, and date the report was written at the top of the first page in your CCR. Mail your CCR and Certification form to: Office of Environmental Health Services Capitol and Washington Streets 1 Davis Square, Suite 200 Charleston, WV 25301-1798 If you need additional information or assistance in preparing your 2006 CCR, please contact Mr. Daniel Parker of our office (304) 558-6748. Your continued cooperation in meeting regulatory requirements mandated under the Federal Safe Drinking Water Act is appreciated.
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