Requirements of Act 96 SLH 2006 Transportation and Fuel

							Requirements of Act 96 SLH 2006 Transportation and Fuel
(1) Comply with Title 10, Code of Federal Regulations, Part 490, Subpart C, “Mandatory State Fleet Program”, if
    applicable;
    Assessment / Strategy:
    The Department of Education will comply with Title 10 “Mandatory State Fleet Program” by dividing the
    Department by Offices and School Districts, each being counted as a separate agency. (Data below is
    of 06/06/06)
         Office of Business Services – 310 vehicles
                 o Facilities Maintenance Branch – 129 vehicles
                 o Facilities Support Branch – 91 vehicles
                 o School Food Services Branch – 69 vehicles
                 o Student Transportation Branch – 21 vehicles
         OCISS – 121vehicles
                 o Hawaii Center for the Deaf and Blind – 5 vehicles
                 o Art – 2 vehicles
                 o Teleschool – 1 vehicle
                 o Drivers Ed – 113 vehicles
         OITS – 7 vehicles
                 o NSSB – 7 vehicles
         Honolulu District – 7 vehicles
         Central District – 5 vehicles
         Leeward District – 4 vehicles
         Windward District – 3 vehicles
         Hawaii District – 43 vehicles
         Maui District – 62 vehicles
         Kauai District – 9 vehicles

    Determine if agency is a covered fleet:
        Number of light duty vehicles (gross vehicle weight rating of 8,500 pounds or less)
        Compare against EPA decision tree
                o Agency owns, operates or controls at least 50 light duty vehicles (LDV)
                o Of 50 light vehicles, 20 or more are primarily used on Island of Oahu
                o Same 20 LDV are centrally fueled or capable of being centrally fueled.
        If Agency is operating a covered fleet, need to comply with all vehicle purchasing and annual
           reporting requirements.

(2) Comply with all applicable state laws regarding vehicle purchases;
    Assessment / Strategy: SPO is developing vehicle purchasing guidelines for the State. Once they
    develop, recommend DOE review and adopt. For agencies which are covered fleets, LDV’s which
    agencies are allowed to purchase is available at http://www1.eere.energy.gov/afdc/pdfs/bluebook.pdf
(3) Once federal and state vehicle purchase mandates have been satisfied, purchase the most fuel-efficient vehicles
    that meet the needs of their programs; provided that life cycle cost-benefit analysis of vehicle purchases shall
    include projected fuel costs;
    Assessment / Strategy: See #2 above.

(4) Purchase alternative fuels and ethanol blended gasoline when available;
     Assessment / Strategy: For light duty vehicles, only ethanol-blended gasoline is currently available, so
     no specific further action is required.

(5) Evaluate a purchase preference for biodiesel blends, as applicable to agencies with diesel fuel purchases;
     Not applicable. Superseded by Act 240 of 2006, which established a 5¢ gallon preference for biodiesel.

(6) Promote efficient operation of vehicles;
     Assessment / We will distribute “how to drive fuel-efficiently” to all employees, whether they drive a
     Department vehicle or not, and we will monitor the fuel consumption of individual state-owned vehicles
    to identify low-economy vehicles and counsel the drivers of the vehicles on how to drive fuel-efficiently.

(7) Use the most appropriate minimum octane fuel; provided that vehicles shall use 87-octane fuel unless the owner’s
     manual for the vehicle states otherwise or the engine experiences knocking or pinging;
         Assessment / We will determine which vehicles require gasoline with an octane rating higher than
         87, attach a label on the dashboard of all gasoline-fueled vehicles of the octane rating to be used
         in the vehicle, and monitor fuel purchases to confirm that the octane rating conforms to vehicle
         requirements.

(8) Beginning with fiscal year 2005-2006 as the baseline, collect and maintain, for the life of each vehicle acquired,
     the following data: Each agency shall be responsible for insuring that the programs under their control
     comply with the following:

    (A) Vehicle acquisition cost;
        Assessment / Strategy: We will collect this data for all vehicles beginning with vehicles purchased
        in FY 2005-06. We do not have the manpower or the means to collect back data since we have
        over 400 vehicles on the DOE’s inventory, which range from over ten years old to new vehicles.

    (B) United States Environmental Protection Agency rated fuel economy;
        Assessment / Strategy: Once we determine A above, we can obtain this information for all LDV
        vehicles purchased beginning with FY 05-06.

    (C) Vehicle fuel configuration, such as gasoline, diesel, flex-fuel gasoline/E85, and dedicated propane;
        Assessment / Strategy: Once we determine A above, we can obtain this information for all vehicles
        purchased beginning with FY 05-06.

    (D) Actual in-use vehicle mileage;
         Assessment / Strategy: SPO in process of awarding new gas card contract. New contract
         will require vendor to capture mileage and fuel consumption for each refueling, and provide
         Agency with this information via electronic format. SPO could not provide any more details until
         contract is awarded. Recommendation is to assign one gas card per vehicle to simplify
         accounting. If electronic data works out as planned, could import this data directly into Maximo
         rather than having users enter data. Otherwise, users would have to log into Maximo and enter
         the information each time they refuel.

    (E) Actual in-use vehicle fuel consumption; and
        Assessment / Strategy: See D above.

    (F) Actual in-use annual average vehicle fuel economy;
        Assessment / Strategy: This data would be calculated based on D&E above. Maximo would be
        able to provide this report.

     And
(9) Beginning with fiscal year 2005-2006 as the baseline with respect to each agency that operates a fleet of thirty or
     more vehicles, collect and maintain, in addition to the data in paragraph (8), the following:

    (A) Information on the vehicles in the fleet, including vehicle year, make, model, gross vehicle weight rating,
         and vehicle fuel configuration;
         Assessment / Strategy: Need to get this data on all vehicles on inventory. This data would be
         imported into Maximo so that our complete vehicle inventory is there. Maximo would then be used
         to track mileage, fuel consumption, and other pertinent data. Each “agency” would be responsible
         for insuring their users are inputting the data.

    (B) Fleet fuel usage, by fuel;
        Assessment / Strategy: Maximo would be able to generate the reports needed to fulfill sections B,
    C, and D, provided users input data.
(C) Fleet mileage; and
    Assessment / Strategy:

(D) Overall annual average fleet fuel economy and average miles per gallon of gasoline and diesel.”
    Assessment / Strategy: