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INFORMATION TO BE FURNISHED BY THE SELF FINANCING INSTITUTION

VIEWS: 7 PAGES: 131

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   Procedure and Regulations for Affiliation
    (Approved in LXXVII Executive Council Meeting held on 22nd April 2006)




JAWAHARLAL NEHRU TECHNOLOGICAL UNIVERSITY
        Kukatpally, Hyderabad – 500 072.




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                    Procedure and Regulations for Affiliation
                                                  Contents


Back Ground
Abbreviations


1. POWERS TO GRANT OR WITHDRAW AFFILIATION
       1.1 Definition of Terms :
       1.2 Types of Institutions for affiliation:
       1.3 Academic Programmes for affiliation
       1.4 Grant of Affiliation to Colleges
       1.5 Suspension or Withdrawal of Affiliation
2 CONDITIONS TO BE SATISFIED BY COLLEGES SEEKING AFFILIATION
       2.1 Society / Trust
       2.2 Constitution of the Governing Body
       2.3 Other Bodies of a College
       2.4 Financial Stability
           2.4.1 Utilization of Funds and Audit
       2.5 Land and Building Requirement
       2.6 Laboratories and Equipment
       2.7 Computer Centre
      2.8 Library
      2.9 Hostels
       2.10 Staff
       2.11 Health Centre
       2.12 Co-Curricular Activities
        2.13 Necessary Amenities
        2.14 Discipline

        2.15 Maintenance of Registers and Records

        2.16 Conduct of University Examinations

        2.17 Conduct of Academic Programmes, other than those Affiliated to University


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3. PRE-REQUISITE FOR APPLYING FOR AFFILIATION


4. PROCEDURE FOR GRANT / WITHDRAWAL OF AFFILIATION TO A PROGRAMME


     4.1 Filing Application to the University
     4.2 Inspection Fee
     4.3 Fact Finding Committee for Affiliation (FFCA)
     4.4 Standing Committee for Affiliation
     4.5 Grant of Affiliation
     4.6 Categories of Affiliation
             4.6.1 Provisional Affiliation
            4.6.2 Permanent Affiliation
     4.7 Affiliation Fee
     4.8 Temporary Suspension of Instructions in an Academic Programme
     4.9 Suspension / Withdrawal of Affiliation of an Academic Programme




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Back Ground
Section 4(2) of the Act         The University shall have the following powers and functions, namely -
                                (X I X – b) to affiliate or recognize Colleges / Institutions throughout the
                                state of Andhra Pradesh or to withdraw such affiliation or recognition as
                                specified under Section, 28A.
Section 28A                     “Affiliation and Recognition of Colleges or Institutions”
                                Not with standing anything contained in the Andhra Pradesh Universities
                                Act, 1991, the control and Management of the Colleges or Institutions
                                affiliated to or recognized by any University specified under Section 4 of
                                the said Act, shall from such date as may be notified by the Government
                                in this behalf, be disaffiliated from those Universities and such Colleges
                                or Institutions shall be formed into, maintained, affiliated or recognised
                                by the Technical University.



Abbreviations

AICTE – All India Council for Technical Education
ARC – Affiliation Review Committee
B. Arch. – Batchelor of Architecture
B. Pharm. – Bachelor of Pharmacy
B. Plan. – Bachelor of Planning
B. Tech. – Bachelor of Technology
CAC – College Academic Committee
CAD – Computer Aided Design
CAM – Computer Aided Manufacturing
FFCA – Fact Finding Committee for Affiliation
Institution – Institution / Institute / College seeking affiliation
Intake – Sanctioned Number of students for admission per year
JNTU – Jawaharlal Nehru Technological University
LGA – Letter of Grant of Affiliation
M. Arch. – Master of Architecture
M. Pharm. – Master of Pharmacy
M. Tech. – Master of Technology
MBA – Master of Business Administration
MCA – Master of Computer Application


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MURP – Master of Urban and Rural Planning
NOC – No Objection Certificate
SCA – Standing committee for affiliation
University – Jawaharlal Nehru Technological University
VLSI – Very Large Scale Integration


1. POWERS TO GRANT OR WITHDRAW AFFILIATION
1.1 Definition of Terms:
   “academic programme” means any course of study offered by a college in engineering,
   technology and allied sciences for admission to the examinations for degrees, diplomas and
   other academic distinctions of the University.


1.2 Types of Institutions for affiliation:
Types of institutions for which affiliation will be granted are as listed in regulations.


1.3 Academic Programmes for affiliation:
Academic Programme for which affiliation will be granted are listed in regulations.


1.4 Grant of Affiliation to Colleges
       The University shall have the power to affiliate any academic programme in any college
   within the University area, for admission to the examinations for degrees, diplomas and other
   academic distinctions of the University.


1.5 Suspension or Withdrawal of Affiliation
         The University shall have the power at any time after adopting the set procedures, to
     suspend or withdraw the affiliation granted to any academic programme or institution.




2 CONDITIONS TO BE SATISFIED BY COLLEGES SEEKING AFFILIATION
 2.1 Society / Trust
A registered society / registered trust may alone be eligible to seek affiliation for academic
programmes and it shall satisfy the conditions stipulated in sub Statutes 2.2 to 2.17 so far as they




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are not inconsistent with the regulations that may be stipulated by the University and
AICTE/COA/COP from time to time.


 2.2 Constitution of the Governing Body
   The college shall be managed by a regularly constituted Governing Body. The composition,
   functions and other conditions pertaining to the Governing Body shall be as prescribed in the
   Regulations.


 2.3 Other Bodies of a College
     The college shall have a duly constituted College Academic Committee (CAC) as
     prescribed in the Regulations to formulate long term and short-term development
     programmes for the college to achieve academic excellence in tune with the policies of the
     University. The colleges shall have a duly constituted grievances redressel Committee and
     Malpractice prevention committee as prescribed in regulations.


     The college shall make provision to have an “Alumni association” to promote interaction
     between alumni and the college as prescribed in the Regulations.


     The college shall have a „Training and Placement Cell‟ to take care of training and
     placement requirements of the students, as prescribed in the Regulations.
 2.4 Financial Stability
   The college shall have adequate financial resources to meet effectively the annual
   maintenance and development expenditures of the college including salaries of employees of
   the college.



       2.4.1 Utilization of Funds and Audit
     The amounts under any head collected by the college from the students shall be expended
     solely for the betterment and growth of the college and to provide facilities for the benefit
     of the students and staff of the college.




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     The college shall submit its statement of accounts duly audited by a Chartered Accountant
     to the University every year and also make the financial statements available in the college
     so as to be examined by any committee from the University.



 2.5 Land and Building Requirements
     The college shall have adequate land and buildings as prescribed in the Regulations and
     shall use them only for its academic functions.


 2.6 Laboratories and Equipment
     The college shall have the required laboratories and equipment to carryout experiments /
     studies, meeting the requirements of the curriculum and syllabi for the academic
     programme(s), as prescribed in the Regulations.

2.7 Computer Centre
     The college shall have a computer centre as a centralized service facility for the use of
     students and staff as prescribed in the Regulations.


 2.8 Library
     The college shall have a library consisting of textbooks, reference books, journals and
     electronic reference facilities, as prescribed in the Regulations.

 2.9 Hostels
     The college shall make adequate provision for the residence of its students in the campus,
     as prescribed in the Regulations.


 2.10 Staff
     The college shall have adequate number of teaching and non-teaching staff appointed on a
     full time basis, with qualifications and experience as prescribed in the Regulations.


     Faculty shall be periodically appraised of their performance to facilitate promotions under
     Career Advancement Scheme and other faculty improvement / development programmes.


     The college shall evolve necessary establishment rules for service conditions for staff
     (Teaching and Non-Teaching), and rules for conduct and procedure for disciplinary



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     proceedings. Such rules shall be made available to all the staff of the college. The college
     shall evolve a mechanism for grievance redressal of all the staff of the college.


2.11 Health Centre
     The college shall have a health centre manned by the required medical and Para-medical
     staff, as prescribed in the Regulations.


 2.12 Co-Curricular Activities

The college shall have facilities to offer co-curricular activities such as National Cadet Corps
(NCC), National Service Scheme (NSS), National Sports Organisation (NSO) and Youth Red
Cross (YRC) along with adequate manpower and infrastructure facilities.


 2.13 Necessary Amenities

The college shall make available all necessary amenities, as prescribed in the Regulations.


 2.14 Discipline

The college shall have a duly constituted „Discipline and Welfare Committee‟, as prescribed in
the Regulations to maintain harmony and discipline in the college campus including the hostel
premises and to redress all grievances of students.



 2.15 Maintenance of Registers and Records

The college shall maintain registers and records pertaining to academic, administrative and
financial functions of the college, as prescribed in the Regulations and the same may be made
available to the University, as and when required.

 2.16 Conduct of University Examinations

The college shall provide all the required facilities, including sparing of the premises and the
staff for the conduct of examinations, invigilation during examinations, and assisting the
evaluation process, as directed by the University. The college shall have an examination branch
with sufficient space, personnel and facilities as specified in the regulations.




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 2.17 Conduct of Academic Programmes, other than those Affiliated to University

Starting and conducting of “Study Centres” of Open Universities in the affiliated college
premises shall be done only with the prior explicit approval of the University.

Academic programmes leading to the award of degrees, diplomas, certificates and other
academic distinctions by other universities / institutions/ organisations shall not be conducted by
the affiliated colleges.



3       PRE-REQUISITE FOR APPLYING FOR AFFILIATION
Any new college seeking affiliation for its academic programme(s) or every college applying for
affiliation for academic programme(s) or for variation in intake in an already affiliated
programme(s) should produce the letter(s) of approval from the AICTE /COA (for architecture
colleges) as per provisions of the respective (AICTE/COA) Act.




4. PROCEDURE FOR GRANT / WITHDRAWAL OF AFFILIATION TO A
PROGRAMME


4.1 Filing Application to the University


        Any college applying for affiliation for academic programme(s) or for variation in intake
        in an already affiliated programme shall apply to the University in the prescribed format
        within the time limit, as specified in the Regulations.


        The college provisionally affiliated for an academic programme shall continue to apply in
        the prescribed format, every year for the minimum number of years prescribed for the
        completion of the programme to secure continuation of provisional affiliation.



4.2 Inspection Fee
The college submitting the application for affiliation shall have to remit the prescribed inspection
fee meant for processing and inspection of the college, as specified in the Regulations.


4.3 Fact Finding Committee for Affiliation (FFCA)
On receipt of the application from the college for affiliation, for each of the academic
programme(s) satisfying the pre-requisite for applying for affiliation, a fact finding Committee



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for affiliation shall be constituted as per the Regulations. The committee shall inspect and submit
a report to the University in the format specified in the Regulations.




4.4 Standing Committee for Affiliation
The Standing Committee for Affiliation constituted as per the Regulations shall scrutinize the
application for affiliation and review the reports of the fact finding Committees for affiliation and
make appropriate recommendations on affiliation of academic programme(s).


4.5 Grant of Affiliation
The decision on grant of affiliation to an academic programme shall be made by the
Vice-Chancellor taking into consideration the recommendations of the Standing Committee on
Affiliation.


4.6 Categories of Affiliation
 4.6.1 Provisional Affiliation
Whenever, an academic programme of a college is affiliated to the University for the first time,
only provisional affiliation shall be granted for a period of one academic year. This process of
granting provisional affiliation will be repeated every year for a minimum number of years
prescribed for the completion of the academic programme subject to the college satisfying all the
requirements for affiliation and thereafter.


 4.6.2 Permanent Affiliation
A provisionally affiliated academic programme of a college shall be considered for permanent
affiliation, either for 3 years or 5years or Permanent affiliation, only after three consecutive
batches of students have completed their academic programme from the college. This
consideration is subject to the satisfactory compliance of all the conditions prescribed by the
University for the said programme during the periods of provisional affiliation. The college shall
seek permanent affiliation for its provisional affiliated programme(s) within a period of three
years from the date of eligibility after satisfying all their requirements for permanent affiliation.
The date of eligibility for a provisional affiliated academic programme to apply for permanent
affiliation is either the date on which three consecutive batches of students have completed their
academic programme(s) from the college or the date on which this Statutes comes into force,
whichever is later.


If the college fails to seek and qualify for permanent affiliation for the programme(s) within the
said period, the provisional affiliation shall not be extended.


A college is said to be affiliated to the University if it offers provisional/permanent affiliated
academics programmes.



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A college is said to be permanently affiliated to the University, if the college has obtained
permanent affiliation at least for three academic programmes.


4.7 Affiliation Fee
Affiliation (Provisional / Permanent) shall be granted to any academic programme which is
recommended for affiliation only on the remittance of the affiliation fee by the college as
prescribed in the Regulations.


4.8 Temporary Suspension of Instructions in an Academic Programme
In case of three consecutive years of inadequate enrolment of students in any academic
programme of study affiliated (Provisional / Permanent) to the University, it shall be open to a
college to suspend the instructions in that programme with the prior permission of the University
for a total period not exceeding three consecutive academic years. The instructions in that
programme may be revived before the expiry of the suspension period with the prior permission
of the University after applying and fulfilling all the requirements for affiliation. If the college
fails to revive the instructions in the said programme as aforesaid, the college is deemed to have
lost its affiliation to that programme.


4.9 Suspension / Withdrawal of Affiliation of an Academic Programme
The affiliation (Temporary/permanent) granted to any academic programme(s) in a college may
be suspended / withdrawn after adopting the procedures laid down in the Regulations, if the
college fails to comply with the provisions made in this behalf or the college has failed to
observe / implement any of the conditions of affiliation, or the college has conducted in a manner
which is prejudicial to the interests of university education and/or students.




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                             REGULATIONS FOR AFFILIATION

                                                    Contents

Regulation
R1           TYPES OF INSTITUTIONS
R2           TYPES OF ACADEMIC PROGRAMMES
R3           GOVERNING BODY OF A COLLEGE
             R 3.1    Composition
             R 3.2    Term
             R 3.3    Meeting and its Venue
             R 3.4    Quorum
             R 3.5    Functions
R4           COLLEGE ACADEMIC COMMITTEE
             R 4.1    Composition
             R 4.2    Functions
R5           TRAINING AND PLACEMENT OF STUDENTS

R6           ALUMNI ASSOCIATION
R7           FINANCIAL STABILITY
R8           LAND AND BUILDING REQUIREMENT
             R 8.1    Land
             R 8.2    Building
             R 8.3    Staff Residences
R9           LABORATORIES AND EQUIPMENT
R 10         COMPUTER CENTRE
R 11         LIBRARY
R 12         HOSTELS
R 13         STAFF PATTERN AND QUALIFICATIONS
             R 13.1              Staff Pattern

             R 13.1.1 Student: Teacher Ratio


             R 13.1.2 Faculty Cadre
R 14         FACULTY TRAINING AND DEVELOPMENT
R 15         PERFORMANCE APPRAISAL




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Regulation
R 16         HEALTH CENTRE

R 17         CO-CURRICULAR ACTIVITIES

R 18         NECESSARY AMENITIES

R 19         REGISTERS AND RECORDS
R 20         INSPECTION FEE

R 21         FACT FINDING COMMITTEE FOR AFFILIATION
R 22         STANDING COMMITTEE ON AFFILIATION
R 23         AFFILIATION FEE

R 24         PROCEDURE FOR SUSPENSION OF AFFILIATION OF AN ACADEMIC PROGRAMME

R 25         PROCEDURE FOR WITHDRAWAL OF AFFILIATION OF AN ACADEMIC
             PROGRAMME

26           AFFILIATION APPLICATION AND PROCEDURE

Annexure




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Regulation
 1.          Norms of requirements for according for affiliation
 2.          Maximum limit for intake
 3.          Courses Considered for affiliation
 4.          Registers and Records to be shown to the Fact Finding Committee for affiliation
5.           Form A 1106
6.           Form A 1206
7.           Form A 1306
8.           Form A 1406
9.           Form A 2106
10.          Form A 2206
11.          Form A 2306
12.          Form A 2406
13.          Form A 3106
14.          Form A 3206
15.          Form A 3306
16.          Form A 3406
17.          Form A 4106
18.          Form A 4206
19.          Form A 4306
20.          Form A 4406
21.          Form A 4506
22.          Form A 1106




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                                    REGULATIONS FOR AFFILIATION

The AICTE /COA Norms and Standards as amended from time to time in respect of Sections –
R7, R8, R9, R10, R11, R12, R14 and R18 will be applicable for corresponding provisions of
these Regulations.


R1 TYPES OF INSTITUTIONS

The university grants the affiliation to the following Types of institutions

      1. College of Engineering/Technology

      2. College of Architecture

      3. College of Pharmacy

R1.1 Classification of Institutions based on affiliation Status:

The institutions seeking affiliation are classified under the following four categories.
           1. New Institution
           2. Existing Institution1
           3. Existing Institution with increased courses/intake
           4. Existing Institution seeking permanent affiliation.


      1. New Institution: The institution which is established / being established in the present
           academic year and proposed to start the students‟ admissions from the present academic
           year.
      2. Existing Institution: The institution that exists and affiliated to JNT University in previous
           academic year(s) and seeking the extension of affiliation for the Present academic year.
      3. Existing Institution with increased Courses/Intake: The institution that exists and
           affiliated to JNT University in previous academic year(s) and seeking the extension of
           affiliation for the Present academic year with introduction of new courses or/and increase
           in intake to the existing courses when compared to the courses and intake, which were
           affiliated in previous academic year(s).




1
    The institution seeking reduction in courses / intake also comes under this category.


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      4. Existing Institution Seeking Permanent Affiliation: The institution which exists and
         affiliated to JNT University in previous academic years and seeking permanent affiliation
         (for 3 years/5 years/Permanent) from the present academic year.


R1.2 Maximum Limit for Intake

The intake of an institution is limited to a maximum limit as specified Annexure - 2

R2 TYPES OF ACADEMIC PROGRAMMES

The university grants the affiliation to the following academic programmes

The following courses are considered for affiliation:
B.Tech, M.Tech, B.Arch., B.Plan, M.Arch, MURP, B.Pharm, M.Pharm, MCA2, MBA2
The List of JNTU approved specializations in B.Tech and M.Tech courses for which the
affiliation is being granted is presented in Annexure - 3.



R 3 Governing Body of a College

    R 3.1 Composition
         The Members of the Governing Body of a college shall be:
         1 Chairman – A technical expert either an entrepreneur or an industrialist or an
         educationist of repute
         2 to 5 – Members to be nominated by the Registered Society / Trust
         6 & 7 - Two eminent professionals from the area of Engineering & Technology
         8 & 9 – Two academicians of excellence.
         10 – Faculty from the University / affiliated colleges
         11 – Member Secretary – Principal (ex-officio)
         In the case of aided colleges such other members as nominated by the State Government.


         The governing of the Government colleges will be as per Government norms.




2
  These courses will be affiliated only when they are offered in Engineering / Technology colleges as an additional
course.


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R 3.2 Term
        The term of the members, except the ex-officio member, shall be for a period of three
        years.


R 3.3 Meeting and its Venue
        The Governing Council shall meet at least twice a year. All such meetings shall be held
        within the respective college campus. In the absence of the Chairman, the members can
        elect a pro-term Chairman from amongst the members present for that meeting. It shall
        be the responsibility of the Member Secretary to ensure that the meetings are held
        regularly.


R 3.4 Quorum
        The quorum for the meeting shall be 40% of the total members of the Governing Council.


R 3.5 Functions
        The Governing Council besides being the supreme administrative authority of the college,
        shall have the following additional functions:
   o      To monitor the academic and other related activities of the college
   o      To consider the recommendations of the Staff Selection Committee
   o      To consider the important communications, policy decisions received from the
        University, Government, AICTE, etc.
   o      To monitor the students and faculty development programmes
   o      To consider the recommendations of the Planning and Monitoring Board of the college
        for implementation
   o      To pass the annual budget of the college.


R 4 College Academic Committee


R 4.1 Composition
       The College Academic Committee (CAC) shall have a minimum of seven members,
       including the Chairman. All other members will be nominated by the Chairman except the
       University nominee. The constitution of the CAC will be as follows:




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     1 Principal of the College – Chairman
     All Heads of the departments
     Two other senior faculty members of the college
     In-Charge Examination Branch


The College Academic Committee meeting shall be convened not less than twice a year and the
interval between two consecutive meetings should not be more than six months.


R 4.2 Functions
        To review the academic and other related activities of the college
        To review the students and faculty development programmes
        To visualize and formulate perspective plans for the development and growth of the
     college
        To formulate Master Plan for campus development, facilitating implementation of the
         provision of the perspective plan
        To draw new schemes of development for the college
        To plan for resource mobilization through industry interaction, consultancy and extra-
         mural funding
        To promote research and extension activities in the college campus
        To promote teaching innovations and student placement programmes
        To plan for sustaining the quality of education, quality improvement and accreditation
         of the college
        To recommend schemes to promote participation of academic departments in
         community development activities in the region
        To consider such other activities for furtherance of academic excellence
R4A GRIEVANCES REDRESSEL COMMITTEE


R4A.1 Composition
The composition of the complaints cum redressel committee shall be:
Headed by senior Faculty member
Heads of All departments
A senior lady staff member from each department (if available)




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R4A.2 Functions
1. To enquire the complaints received from the aggrieved students including ragging or staff of
the college including ragging.
2. To recommend to the principal of the college, the penalty to be imposed.
        The Principal upon receipt of the report from the committee shall, after giving an
opportunity of being heard to the person complained against, submit the case with the
committee‟s recommendation to the Governing Body of the colleges.
        The Governing Body shall confirm with or without modification the penalty
recommended after duly following the prescribed procedure.


R4B MALPRACTICE PREVENTION COMMITTEE
A malpractice Prevention Committee shall be constituted to examine and punish the students
who does malpractice/ behaves indiscipline way in examinations.


R4B.1 members of the Committee
The committee shall consists of
Principal
Head of the Department of which the Subject belongs to.
Head of the department of which the student belongs to.
In-charge Examination branch of the college.


R4B.2 Duties of the Committee
To conduct the meeting on the same day of examination or latest by next working day to the
incidence and punish the student as per the guidelines prescribed by the University from time to
time.


R 5 TRAINING AND PLACEMENT OF STUDENTS

The Training and Placement Cell shall be headed by an officer of the cadre of Professor / Asst
Professor who is responsible for developing linkages between the college and industry /
corporate bodies. This Cell shall have minimum facilities such as conference hall, interview
room, OHP / LCD projectors and audiovisual facilities.




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R 6 ALUMNI ASSOCIATION
An Alumni Association shall be formed as soon as the first batch of students has completed the
academic programme to promote active interaction between the alumni and the college.


R 7 LAND AND BUILDING REQUIREMENT
R 7.1 Land:
The minimum requirement of land for a college shall satisfy the prescribed norms as shown in
Annexure - 3. The land must be in the absolute ownership and possession of the applicant
Registered Society / Trust through a sale deed. In addition to the above, the Registered Society /
Trust shall produce the following documents:
               i.      Land conversion certificate from the competent authority
               ii.     Land use certificate from the competent authority for using the land for
                       educational purpose


R 7.2 Building:
The building area consisting of academic / instructional area, administrative area, amenities area
and residential area shall be as per the prescribed norms as shown in Annexure - 3.
The academic / instructional area consists of classrooms, drawing halls, laboratories, workshops,
computer centre, library, instructional resource centre, seminar hall.


The administrative area consists of Principal‟s room, visitors lounge, staff room, college office,
departmental offices, stores and conference room.


The amenities area consists of canteen, common rooms, rest rooms, recreation centre, hobby
centre, gymkhana, alumni association, co-operative stores, health centre, telephone booth, post
office, bank extension counter, and offices of NCC, NSS, NSO and YRC.


The residential area consists of student and staff hostels, staff quarters and guesthouse. All the
buildings shall be designed and built adopting the norms prescribed in the National Building
Code and local Building Byelaws, after acquiring the necessary planning and building
permissions from the appropriate authorities. Necessary structural stability certificate for all the
buildings / structures shall be obtained from state PWD officials, not below the rank of a
Superintending Engineer.      The buildings shall be functionally suitable and preferably be


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aesthetically designed. Provision of sufficient number of staircases and lifts / ramps shall be
provided. Appropriate amenities shall be made available for the convenience of physically
challenged students and staff. Sufficient number of fire fighting units shall be provided. Standby
generator shall also be provided to ensure uninterrupted power supply to the laboratories and
essential services.


R 7.3 Staff Residences (optional)
Residential accommodation shall be made available within the campus for the Principal, Heads
of Departments, Hostel Wardens, and essential staff including Caretaker, Electrician, Driver,
Water supply pump operator, one paramedical staff and Security staff.


R 8 LABORATORIES AND EQUIPMENT
Every college shall provide necessary laboratories and equipment prescribed for offering their
programmes as stipulated by the university. This will be based on the recommendations of the
respective Board of Studies of the University. The college/institution shall make permanent
identification mark of the college (in the form of institute name or symbol) on all equipment and
furniture of the institution.


R 9 COMPUTER CENTRE
Every college shall have a computer centre as a centralized service facility for the use of students
and staff of the college. The computer centre shall have computer systems stipulated in norms.
Besides the centralized computer centre, individual departments may have their own computer
laboratories.   While computing the number of computers in the institution, the computer
available in all the laboratories shall be accounted (computers dedicated for machine as data
logger etc. shall not be counted as computer).


R 10 LIBRARY
Every college shall have a central library with books and journals as prescribed and shall also
update the library periodically as per the recommendations of the University including setting up
a digital library. The requirements of library are furnished in Norms Annexure -3.


R 11 HOSTELS
Every college shall provide necessary hostel facilities for its students, both boys and girls, as
prescribed and will also consider providing a staff hostel .


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R 12. STAFF PATTERN
R 12.1 Staff Pattern
                Every college shall have the following categories of staff:
                i.      Principal and teaching faculty
                ii.     Workshop Staff
                iii.    Technical Supporting Staff
                iv.     Library and Computer Centre Staff
                v.      Administrative Staff
                vi.     Maintenance staff and other Miscellaneous staff




R 12.2 Student: Teacher Ratio
In Each Department offering a course shall have a maximum student to teacher ratio of 20:1 and

it shall not exceed the ratio 15:1 for the entire college

    The teacher requirement for Group / Class sizes of formal teaching shall be as given below:

              Theory lecture class                               one teacher for a maximum of sixty students
               Lab. Practical / Workshop                          one teacher for a maximum of 15 students
               Drawing                                            one teacher for a maximum of 20 students
               Project work                                       one teacher for a maximum of 9 students


It is desirable to have 10% staff in excess of the above specification to enable a college to
sponsor teacher for Staff Development Programmes and to allow teachers to avail leave to which
they are entitled.

 R 12.2.1 Faculty Cadre
                The faculty cadres shall be as follows:
                i.      Assistant Professor
                ii.     Associate Professor
                iii.    Professor
                iv.     Principal




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In order to cater to instructional requirements, particularly in specialized subjects, Visiting
Faculty may be appointed. However, the college shall not depend on visiting / part-time faculty
on continuous basis in lieu of essential regular faculty.
In respect of the requirement of number of Professors, the Principal can be shown as a professor
in the Engineering / Technology department concerned.
The visiting faculty should not be included for the calculation of number of faculty available in
the department concerned.


R 13 FACULTY TRAINING AND DEVELOPMENT
Teachers shall be provided with opportunities to improve their qualifications through quality
improvement programmes. The opportunities shall be provided for pedagogy and professional
training for a period of four weeks in every three years. The college concerned shall depute its
teachers on duty with salary and shall bear all the expenses for such training programmes as
recognized by the University. Training of teachers is expected to contribute both towards their
professional development and improvement in career prospects.



R 14 PERFORMANCE APPRAISALS
A performance appraisal system for the faculty shall be set-up, well integrated with institutional
functioning and this should lead to the identification of individual training and development
needs. This should also enable the identification of faculty members whose performance is
outstanding. Such performance and excellence shall be well recognized and rewarded. All
colleges shall introduce a suitable transparent performance appraisal system



R15 FEED BACK FROM STUDENTS

Feed back shall be obtained from students about the performance of teachers in the form of
questionnaire where the student details are optional. The feed back shall be analysed and follow
up action shall be taken.


R 16 HEALTH CENTRE
Every college shall have a health centre with the basic infrastructure to handle emergency
medical needs of students and staff and to meet the periodical medical check up. The centre shall
have a medical officer (part-time) and paramedical staff.


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R 17 CO-CURRICULAR ACTIVITIES
Every college shall have offices of NCC / NSS with qualified staff to maintain such units
adhering to the rules stipulated by the appropriate authorities. They shall co-ordinate their
activities with the respective coordinators at the University in respect of their activities and
submission of periodic reports.


R 18 NECESSARY AMENITIES
Every college shall provide well maintained necessary amenities such as Canteen, Students‟
Activity Centre, Open Air Theatre, Vehicle Parking Stands, Play Field, Guest House, Co-
operative Stores, Transport Facilities for Students and Staff (wherever required), Reprographic
Facilities, Telephone Facilities, Drinking Water Facilities and Toilets as stipulated in Norms.


To meet the needs of the guests visiting the institution for official work and the parents visiting
their wards, it will be necessary to have a guest house.

There shall be an Estate Office headed by an Estate Officer with adequate supporting staff for
carrying out the up-keep and maintenance of the campus.

R 18.1 Facilities for Physically challenges Persons:
To facilitate the physically challenges persons the college shall provide a ramp in the ground
floor and list to reach to the upper floors.
R 19 REGISTERS AND RECORDS
The college shall maintain the requisite registers and records as specified in Norms.


R 20 INSPECTION FEE
The college submitting the application for affiliation of academic programme(s) shall remit the
inspection fee, as approved by the university from time to time, along with the application
towards processing and inspection charges:



R 21 FACT FINDING COMMITTEE FOR AFFILIATION


Fact Finding Committee for Affiliation of academic programme(s) shall be constituted by the
Vice Chancellor. The Fact Finding Committee shall visit the college and verify the correctness



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of the particulars furnished by the college in the application and also verify whether all the
affiliation conditions laid down by the University are satisfied. The committee shall submit a
report to the University in the prescribed format. The Committee shall have a minimum of 2
members, preferably from among senior faculty members of the University / colleges, or former
faculty members of the University / colleges, or experts from the industries / organizations.
In case of exigency a one-man Fact finding Committee may be constituted to verify the
compliance report submitted by the college.


The committee shall submit a report to the university in the format as specified.
R 22 STANDING COMMITTEE ON AFFILIATION (SCA)

The Standing Committee on Affiliation (SCA) shall be constituted by the University. It shall
consist of 6 members as detailed below:

   o   Chairman of the committee – Rector
   o   Registrar
   o   Director Academic and Planning
   o   Director of Evaluation
   o   One of the Principal of Constituent Colleges.
   o   One of the members of Executive Council of the University

The term for the members of the committee shall be 3 years.

The Standing Committee on Affiliation shall scrutinize the applications received from i) the
colleges and ii) the reports received from the Fact Finding Committee on Affiliation and
consolidate its recommendations.

 The SCA may seek further clarification, if necessary, from the fact Finding Committee and / or
college/Institution and may make appropriate recommendations on affiliation. The committee
shall submit its final recommendations to the Vice-Chancellor.


R 23 AFFILIATION FEE

The college shall remit the following non-refundable, affiliation (provisional / permanent) fee, at
the rates approved by the university from time to time, on receipt of intimation of grant of
affiliation (provisional / permanent) from the university:

In the event of withdrawal of affiliation (provisional / permanent) as per the Statutes, the college
shall remit fresh affiliation fee as prescribed above for seeking re-affiliation of the same
academic programme.




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R 24 PROCEDURE FOR SUSPENSION OF AFFILIATION OF AN ACADEMIC
PROGRAMME

The University may suspend the affiliation of any academic programme (Provisional /
permanent) in a college, provided the University is satisfied that there are prima-facie evidences
after preliminary investigations by an University authorized inquiring committee to verify the
authenticity of the complaints received and / or non compliance of statutory or regulations
provisions pending final decisions regarding withdrawal of affiliation. During the period of
suspension of any such academic programme the college shall not admit fresh students to the said
programme.



R 25 PROCEDURE FOR WITHDRAWAL OF AFFILIATION OF AN ACADEMIC
PROGRAMME

The University may withdraw the affiliation (Provisional/ permanent) of an academic
programme(s) of a college, for such period that it may deem fit, provided there are proven
evidences for gross violation of statutory requirements of affiliation norms and / or the college
has conducted itself in a manner which is prejudicial to the interest of the University education as
revealed after detailed inquiry conduced by a duly appointed committee by the University. The
students on rolls are liable to be transferred to other affiliated colleges. No fresh students shall be
admitted to that particular academic programme (s) by the college.

26. AFFILIATION APPLICATION AND PROCEDURE

The stages involved in affiliation process are furnished in the following sections.

The institutions seeking affiliation are classified under the following four categories.


          1. New Institution
          2. Existing Institution3
          3. Existing Institution with increased courses/intake
          4. Existing Institution seeking permanent affiliation.




3
    The institution seeking reduction in courses/intake also comes under this category.


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             1. New Institution: The institution which is established/being established in the present
                 academic year and proposed to start the students‟ admissions from the present
                 academic year.
             2. Existing Institution: The institution which exists and affiliated to JNT University in
                 previous academic year(s) and seeking the extension of affiliation for the Present
                 academic year.
             3. Existing Institution with increased Courses/Intake: The institution which exists and
                 affiliated to JNT University in previous academic year(s) and seeking the extension
                 of affiliation for the Present academic year with introduction of new courses or/and
                 increase in intake to the existing courses when compared to the courses and intake
                 which were affiliated in previous academic year(s).
             4. Existing Institution Seeking Permanent Affiliation: The institution which exists and
                 affiliated to JNT University in previous academic years and seeking permanent
                 affiliation (for 3 years/5 years/Permanent) from the present academic year.


The stages involved in affiliation process are furnished in the following Sections.

26.1 General Steps Involved in Affiliation Process of JNT University

The following stages are involved in granting JNT University affiliation to an Institute/College.

    1. Submission of application for University No Objection Certificate (NOC)4
    2. Issue of NOC by the University4.
    3. Submission of application for affiliation
    4. Inspection of Fact Finding Committee for Affiliation (FFCA)
    5. Review of Report of Fact Finding Committee for Affiliation (FFCA)
    6. Communication of Grant/Rejection of affiliation
    7. Appeal for Reconsideration
    8. Review of appeal
    9. Final Communication of Grant/Rejection of affiliation


    26.2 Affiliation Procedure for New Institution
    To obtain the affiliation of JNT University for new colleges/institutions the following stages
    need to be followed.

4
    Not necessary for new colleges


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1. Submission of application for affiliation
2. Inspection of Fact Finding Committee for Affiliation (FFCA)
3. Review of Report of Fact Finding Committee for Affiliation (FFCA)
4. Communication of Grant/Rejection of affiliation
5. Appeal for Reconsideration
6. Review of appeal
7. Final Communication of Grant/Rejection of affiliation


 26.2.1 Submission of Application: To obtain the affiliation of the University for a New
         Institution, the chairperson/secretary of the concerned society or trust shall submit the
         application in duplicate in the format given in FORM A1106, along with the
         inspection fee. The application, in addition to other documents, shall contain AICTE
         and Govt. approval letters. Approval of AICTE and Govt. is essential for applying
         for University affiliation. However, JNT University affiliation will be granted
         only after satisfying the Norms and Standards of JNTU.


 26.2.2 Inspection by fact finding committee for affiliation (FFCA): After scrutinizing the
         application and satisfying the completeness of the application and standards required
         as per JNTU norms, a fact finding committee for affiliation (FFCA) will visit the
         institution and submit the report. At the time of visit, the institution seeking
         affiliation shall present the documents/files to the FFCA as per the norms furnished in
         FORM A1206. The Physical facilities that need to be shown and the other
         arrangements that need to be made for FFCA by the institution are furnished in
         FORM A1306. Based on the details furnished in the application, examination of the
         documents and Physical facilities and interaction with Staff and students (if available)
         the FFCA will submit the report in the format given in FORM A1406.
 26.2.3 Review of Report of Fact Finding Committee for Affiliation (FFCA): The report
         submitted by the FFCA will be critically examined by the Standing Committee for
         Affiliation (SCA) of the University. SCA shall submit its recommendations to grant
         or not to grant affiliation to an institution or course(s) in an institution. In case the
         committee recommends for not to grant affiliation to any institution the SCA shall
         furnish the reasons for not recommending the course(s) or institution for affiliation
         and deficiencies of the institution which need to be improved before considering for
         grant of affiliation. If an institution is rejected for affiliation, (for a set of courses or


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         for the institution as whole) the SCA shall indicate clearly weather another visit is
         required if appealed for Reconsideration.
 26.2.4 Communication of Grant/Rejection of affiliation: Based on the recommendations of
         SCA the University communicates the Letter of Grant of Affiliation (LGA) or a letter
         of rejection indicating the deficiencies of the institution which need to be rectified
         before applying for the reconsideration for affiliation. The rejection letter shall
         indicate the need/ no need of another visit of FFCA for reconsideration.
 26.2.5 Appeal for Reconsideration: The institution which is unable to get the “Letter of
         Grant of Affiliation” (LGA) wish to appeal for reconsideration, they can do so by
         rectifying the deficiencies indicated by the University. In such case they need to pay
         once again the application processing fee. In case the SCA recommends for re-
         inspection, the institution also need to pay once again the inspection fee. Appeal for
         reconsideration shall be made on plane paper clearly indicating the Name and address
         of the Institution and the society and explaining the reasons for reconsideration. The
         appeal shall include the copy of rejection letter which indicates the deficiencies.
         Appeal for reconsideration shall be made within one month from the date of Rejection
         letter in case the institution wants it to be considered for the same academic year.
         Other wise their appeal will be considered for the next academic year.
 26.2.6 Review of the Appeal: Appeal received from the institution for reconsideration will
         be presented before the SCA After the review, if necessary another fact Finding
         Committee for Affiliation (FFCA) may visit the institution for review. Based on the
         examination of deficiencies listed in the report of the first FFCA and compliance
         report and the recommendations of the second FFCA (if available) the final
         recommendations will be made by the SCA on the grant of affiliation to the
         institution.
 26.2.7 Communication of Final letter of Grant of affiliation or Deficiencies: Based on the
         recommendations of the SCA the University communicates the letter of “Grant of
         affiliation” or the letter of deficiencies.


26.3   Affiliation Procedure for an Existing Institution
To obtain the affiliation of JNT University for existing colleges/institutions, including the
institutions seeking reduction in number of courses/intake, the following stages need to be
followed.
Submission of application for No Objection Certificate (NOC)


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1. Issue of NOC by the University
2. Submission of application for affiliation
3. Inspection of fact finding Committee for affiliation (FFCA)
4. Review of Report of Fact Finding Committee for Affiliation (FFCA)
5. Communication of Grant/Rejection of affiliation
6. Appeal for Reconsideration
7. Review of appeal
8. Final Communication of Grant/Rejection of affiliation
 26.3.1 Submission of application for No Objection Certificate (NOC): Institution seeking
         extension of affiliation shall apply for NOC before they apply for the approval of
         AICTE.
 26.3.2 Issue of NOC by the University: Based on the performance of the institution and
         staff and facilities NOC will be issued by the University.
 26.3.3 Submission of Application: To obtain the affiliation of the University for the existing
         Institution, the chairperson/secretary of the concerned society or trust shall submit the
         application in duplicate in the format given in FORM A2106, along with the
         inspection fee. The application, in addition to other documents, shall contain AICTE
         and Govt. approval letters. Approval of AICTE and Govt. is essential for applying
         for University affiliation. However, JNT University affiliation will be granted
         only after satisfying the Norms and Standards of JNTU.
 26.3.4 Inspection by fact finding committee for affiliation (FFCA): After scrutinizing the
         application and satisfying the completeness of the application and standards required
         as per JNTU norms, a fact finding committee for affiliation (FFCA) will visit the
         institution and submit the report. At the time of visit, the institution seeking
         affiliation shall present the documents/files to the FFCA as per the format given in
         FORM A2206. The Physical facilities that need to be shown and the other
         arrangements that need to be made for FFCA by the institution are furnished in
         FORM A2306. Based on the details in the application, examination of the documents
         and Physical facilities and interaction with Staff and students the FFCA will submit
         the report in the format given in FORM A2406.
 26.3.5 Review of Report of Fact Finding Committee for Affiliation (FFCA): The report
         submitted by the FFCA will be critically examined by the Standing Committee for
         Affiliation (SCA) of the University. SCA shall submit its recommendations to grant
         or not to grant affiliation to an institution or course(s) in an institution. In case the


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       committee recommends for not to grant affiliation to any institution the SCA shall
       furnish the reasons for not recommending the course(s) or institution for affiliation
       and deficiencies of the institution which need to be improved before considering for
       grant of affiliation. If an institution is rejected for affiliation, (for a set of courses or
       for the institution as whole) the SCA shall indicate clearly weather another visit is
       required if appealed for Reconsideration.
26.3.6 Communication of Grant/Rejection of affiliation: Based on the recommendations of
       SCA the University communicates the Letter of Grant of Affiliation (LGA) or a letter
       of rejection indicating the deficiencies of the institution which need to be rectified
       before applying for the reconsideration for affiliation. The rejection letter shall
       indicate the need/ no need of another visit of FFCA for reconsideration.
26.3.7 Appeal for Reconsideration: The institution which is unable to get the “Letter of
       Grant of Affiliation” (LGA) wish to appeal for reconsideration, they can do so by
       rectifying the deficiencies indicated by the University. In such case they need to pay
       once again the application processing fee. In case the SCA recommends for re-
       inspection, the institution also need to pay once again the inspection fee. Appeal for
       reconsideration shall be made on plane paper clearly indicating the Name and address
       of the Institution and the society and explaining the reasons for reconsideration. The
       appeal shall include the copy of rejection letter which indicates the deficiencies.
       Appeal for reconsideration shall be made within one month from the date of Rejection
       letter in case the institution wants it to be considered for the same academic year.
       Other wise their appeal will be considered for the next academic year.
26.3.8 Review of the Appeal: Appeal received from the institution for reconsideration will
       be presented before the SCA After the review, if necessary another fact Finding
       Committee for Affiliation (FFCA) may visit the institution for review. Based on the
       examination of deficiencies listed in the report of the first FFCA and compliance
       report and the recommendations of the second FFCA (if available) the final
       recommendations will be made by the SCA on the grant of affiliation to the
       institution.
26.3.9 Communication of Final letter of Grant of affiliation or Deficiencies: Based on the
       recommendations of the SCA the University communicates the letter of “Grant of
       affiliation” or the letter of deficiencies.




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26.4     Affiliation Procedure for the Existing Institution with increased courses/intake
To obtain the affiliation of JNT University for the Existing Institution with increased
courses/intake including the institution seeking change of courses/intake which may result in
either increase of intake in any of the existing courses or introduction of new course(s), the
following stages need to be followed.
1. Submission of application for University No Objection Certificate (NOC)
2. Issue of NOC by the University
3. Submission of application for affiliation
4. Inspection of fact finding Committee for affiliation (FFCA)
5. Review of Report of Fact Finding Committee for Affiliation (FFCA)
6. Communication of Grant/Rejection of affiliation
7. Appeal for Reconsideration
8. Review of appeal
9. Final Communication of Grant/Rejection of affiliation


 26.4.1 Submission of application for No Objection Certificate (NOC): Institution seeking
         extension of affiliation shall apply for NOC before they apply for the approval
         AICTE.
 26.4.2 Issue of NOC by the University: Based on the performance of the institution and
         staff and facilities NOC will be issued by the University.
 26.4.3 Submission of Application: To obtain the affiliation of the University for the existing
         Institution with increased course(s)/intake, the chairperson/secretary of the concerned
         society or trust shall submit the application in duplicate in the format given in
         FORM A3106, along with the inspection fee. The application, in addition to other
         documents, must contain AICTE and Govt. approval letters. Approval of AICTE
         and Govt. is essential for applying for University affiliation. However, JNT
         University affiliation will be granted only after satisfying the Norms and
         Standards of JNTU.
 26.4.4 Inspection by fact finding committee for affiliation (FFCA): After scrutinizing the
         application and satisfying the completeness of the application and standards required
         as per JNTU norms, a fact finding committee for affiliation (FFCA) will visit the
         institution and submit the report. At the time of visit the institution seeking affiliation
         shall present the documents/files to the FFCA as per the format given in FORM


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       A3206. The Physical facilities that need to be shown and the other arrangements that
       need to be made for FFCA by the institution are furnished in FORM A3306. Based
       on the details in the application, examination of the documents and Physical facilities
       and interaction with Staff and students the FFCA will submit the report in the format
       given in FORM A3406.
26.4.5 Review of Report of Fact Finding Committee for Affiliation (FFCA): The report
       submitted by the FFCA will be critically examined by the Standing Committee for
       Affiliation (SCA) of the University. SCA shall submit its recommendations to grant
       or not to grant affiliation to an institution or course(s) in an institution. In case the
       committee recommends for not to grant affiliation to any institution the SCA shall
       furnish the reasons for not recommending the course(s) or institution for affiliation
       and deficiencies of the institution which need to be improved before considering for
       grant of affiliation. If an institution is rejected for affiliation, (for a set of courses or
       for the institution as whole) the SCA shall indicate clearly weather another visit is
       required if appealed for Reconsideration.
26.4.6 Communication of Grant/Rejection of affiliation: Based on the recommendations of
       SCA the University communicates the Letter of Grant of Affiliation (LGA) or a letter
       of rejection indicating the deficiencies of the institution which need to be rectified
       before applying for the reconsideration for affiliation. The rejection letter shall
       indicate the need/ no need of another visit of FFCA for reconsideration.
26.4.7 Appeal for Reconsideration: The institution which is unable to get the “Letter of
       Grant of Affiliation” (LGA) wish to appeal for reconsideration, they can do so by
       rectifying the deficiencies indicated by the University. In such case they need to pay
       once again the application processing fee. In case the SCA recommends for re-
       inspection, the institution also need to pay once again the inspection fee. Appeal for
       reconsideration shall be made on plane paper clearly indicating the Name and address
       of the Institution and the society and explaining the reasons for reconsideration. The
       appeal shall include the copy of rejection letter which indicates the deficiencies.
       Appeal for reconsideration shall be made within one month from the date of Rejection
       letter in case the institution wants it to be considered for the same academic year.
       Other wise their appeal will be considered for the next academic year.
26.4.8 Review of the Appeal: Appeal received from the institution for reconsideration will
       be presented before the SCA After the review, if necessary another fact Finding
       Committee for Affiliation (FFCA) may visit the institution for review. Based on the


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         examination of deficiencies listed in the report of the first FFCA and compliance
         report and the recommendations of the second FFCA (if available) the final
         recommendations will be made by the SCA on the grant of affiliation to the
         institution.
 26.4.9 Communication of Final letter of Grant of affiliation or Deficiencies: Based on the
         recommendations of the SCA the University communicates the letter of “Grant of
         affiliation” or the letter of deficiencies.


26.5    Affiliation Procedure for the Existing Institution seeking permanent affiliation
To obtain the affiliation of JNT University for Existing Institution seeking permanent
affiliation the following stages need to be followed.
1. Submission of application for University No Objection Certificate (NOC)
2. Issue of NOC by the University
3. Submission of application for affiliation
4. Inspection of fact finding Committee for affiliation (FFCA)
5. Review of Report of Fact Finding Committee for Affiliation (FFCA)
6. Communication of Grant/Rejection of affiliation
7. Appeal for Reconsideration
8. Review of appeal
9. Final Communication of Grant/Rejection of affiliation


 26.5.1 Submission of application for No Objection Certificate (NOC): Institution seeking
         extension of affiliation shall apply for NOC before they apply for the approval
         AICTE.
 26.5.2 Issue of NOC by the University: Based on the performance of the institution and
         staff and facilities NOC will be issued by the University.
 26.5.3 Submission of Application: To obtain the permanent affiliation of the University for
         the existing Institution, the chairperson/secretary of the concerned society or trust
         shall submit the application in duplicate in the format given in FORM A4106, along
         with the inspection fee. The application, in addition to other documents, must contain
         AICTE and Govt. approval letters. Approval of AICTE and Govt. is essential for
         applying for University affiliation. However, JNT University affiliation will be
         granted only after satisfying the Norms and Standards of JNTU.



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26.5.4 Inspection by fact finding committee for affiliation (FFCA): After scrutinizing the
       application and satisfying the completeness of the application and standards required
       as per JNTU norms, a fact finding committee for affiliation (FFCA) will visit the
       institution and submit the report. At the time of visit the institution seeking affiliation
       shall present the documents/files to the FFCA as per the format given in FORM
       A4206. The Physical facilities that need to be shown and the other arrangements that
       need to be made for FFCA by the institution are furnished in FORM A4306. Based
       on the details in the application, examination of the documents and Physical facilities
       and interaction with Staff and students the FFCA will submit the report in the format
       given in FORM A4406.


26.5.5 Review of Report of Fact Finding Committee for Affiliation (FFCA): The report
       submitted by the FFCA will be critically examined by the Standing Committee for
       Affiliation (SCA) of the University based on the criteria for the grant of affiliation
       furnished in Form A4506. SCA shall submit its recommendations to grant or not to
       grant affiliation to an institution or course(s) in an institution. In case the committee
       recommends for not to grant affiliation to any institution the SCA shall furnish the
       reasons for not recommending the course(s) or institution for affiliation and
       deficiencies of the institution which need to be improved before considering for grant
       of affiliation. If an institution is rejected for affiliation, (for a set of courses or for the
       institution as whole) the SCA shall indicate clearly weather another visit is required if
       appealed for Reconsideration.
26.5.6 Communication of Grant/Rejection of affiliation: Based on the recommendations of
       SCA the University communicates the Letter of Grant of Affiliation (LGA) or a letter
       of rejection indicating the deficiencies of the institution which need to be rectified
       before applying for the reconsideration for affiliation. The rejection letter shall
       indicate the need/ no need of another visit of FFCA for reconsideration.
26.5.7 Appeal for Reconsideration: The institution which is unable to get the “Letter of
       Grant of Affiliation” (LGA) wish to appeal for reconsideration, they can do so by
       rectifying the deficiencies indicated by the University. In such case they need to pay
       once again the application processing fee. In case the SCA recommends for re-
       inspection, the institution also need to pay once again the inspection fee. Appeal for
       reconsideration shall be made on plane paper clearly indicating the Name and address
       of the Institution and the society and explaining the reasons for reconsideration. The


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       appeal shall include the copy of rejection letter which indicates the deficiencies.
       Appeal for reconsideration shall be made within one month from the date of Rejection
       letter in case the institution wants it to be considered for the same academic year.
       Other wise their appeal will be considered for the next academic year.
26.5.8 Review of Appeal: Appeal received from the institution for reconsideration will be
       presented before the SCA . After the review, if necessary another fact Finding
       Committee for Affiliation (FFCA) may visit the institution f or review. Based on the
       examination of deficiencies listed the report of the first FFCA and compliance report
       and the recommendations of the second FFCA (if available) the final
       recommendations will be made by the SCA on the grant of affiliation to the
       institution.
26.5.9 Communication of Final letter of Grant of affiliation or Deficiencies: Based on the
       recommendations of the SCA the University communicates the letter of “Grant of
       affiliation” or the letter of deficiencies.




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                                                     Annexure -1
               NORMS OF REQUIREMENT FOR ACCORDING AFFILIATIONS
Note: To introduce new Post graduation degree course(s) in Engineering & Technology/
Pharmacy/Architecture/ Planning, at least two batches of students should have successfully passed
from the relevant department(s) of the institution.

 In case of a New institution, all the facilities and staff required for the First year class work, of all
 branches with the sanctioned intake, shall be made available in all respects and the action plan for
 arranging infrastructure, space and equipment of laboratories and staff required for the following
 years shall clearly be presented. The master plan shall provide the facilities as per the following
 Norms and shall be achieved before the First batch of students enters into final year of the course.


REQUIREMENTS
1. LAND

                                                                     Requirement of Land (in acres)
                                                                 Metro / State Capital-City
         S.No            Class of Institutions                                                 Others
                                                                  Corporation limit only
          1.         Engineering & Technology                               5.0                 10.0
          2.                 Pharmacy                                       0.5                  2.5
          3.               Architecture                                     2.0                  5.0

Note: Wherever the land requirement is less than 5 acres, the entire land area shall be in single
piece and contiguous, and for others land shall not be in more than 2 pieces with main
institutional buildings on a plot not less than 60% of total land requirement and contiguous.

Any area, which is not covered under Municipal Corporation limits of Metro City / State Capital,
shall be categorized as others.

2. BUILT UP AREA (Per Student as per Sanctioned Strength)
                                                               Minimum Requirement (in sq.m)
                                                                                  Amenities
                                        Instructional        Administrative                   Circulation    Total
                                                                                    Area
   S.No        Class of Institutions    Area (Carpet         Area* (Carpet                     and other    Built up
                                                                                   (Carpet
                                            Area)               Area)                           Area**       Area
                                                                                    Area)
                 Engineering &
    1.                                         6                      1              2           2.7         11.7
                  Technology
    2.             Pharmacy                    9                      1              2           3.6         15.6
    3.               MCA                       4                      1              2           2.1          9.1
    4.               MBA                       5                      1              2           2.4         10.4

   *Administrative area includes Principal's Room, Strong Room, Reception, Main Office,
   Maintenance office, Faculty seating rooms, store, office equipment room, etc.
   ** Circulation and other areas include toilets, corridor, staircases, common area, etc.




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3. DETAILS OF INSTRUCTIONAL AREA (CARPET AREA)
                       Drawing Hall            Area of            Library           Laboratories / Workshops         Area of
        Class of                 Area of      Computer                                                             Examination
                                                                                                   Total Area of
S.No                  No of       Each                        No of Area           Total Area of
       Institution                             Centre                                               work shops       Branch
                      Halls       Hall                        Rooms (sq.m)         Labs (sq.m)
                                               (sq.m)                                                 (sq.m)         (sq.m)
                                 (sq.m)
         Engg. &
  1                     1         175             150            1       400 10sqm/student*            900             300
          Tech
  2     Pharmacy        -          -              75             1       150           1450        100 (museum)       100
  3    Architecture    5**        200             75             1       100            360             100           100
  4       MCA                                     150            1       100            150              -            ****
  5       MBA         3***         50             150            1       100                             -            ****
* For the total number of students expected to conduct the laboratory (as per sanctioned strength)
at a given time. Example if the number of students conducting the laboratory at given time is 30
(say half of the class) then the required laboratory space shall be 300sq.m.
** Studio and Exhibition cum Conference Room
*** Conference / Seminar Rooms
  **** These courses shall be offered in an Engineering/Technology college hence no separate
  examination branch is necessary for these courses.

Class Room Requirements
Note: 1) Not More than 60 students are permitted for a class Room.
      2) If the intake of a branch/course is more than 60 it should be divided into a number of
         sections such that in each section the number of students not to exceed 60.
      3) The area of a class room shall provide with a minimum area of 1.1 sq.m /student and a
         Drawing hall with 2.5 sq.m/student for the sanctioned strength of the class.

Number of Class Rooms: No. of Branches or Sections x Duration of course in Years x 0.80

4. COMPUTERS REQUIREMENT (for all the students in the institution as per the
sanctioned strength)
                                                                                   Requirements
S.No                                           Under Graduate
               Particulars                                                Pharmacy /Architecture              MCA / MBA
                                           Degree of Engg / Tech
                                           Terminal-Student Ratio         Terminal-Student Ratio        Terminal-Student Ratio
 1     No. of Computer Terminals
                                                     = 1:4                          = 1:6                       = 1:2
 2      Hardware Specification                   P4 Processor                   P4 Processor                P4 Processor
       No. of terminals on LAN /                50% of No. of                  50% of No. of
 3                                                                                                     50% of No. of Terminals
                 WAN                              Terminals                      Terminals
                                           At least 2 (two) system        At least 2 (two) system       At least 2 (two) system
                                             software packages.             software packages             software packages
 4      Relevant Legal Software               At least 8 (eight)              At least 4 (four)             At least 4 (four)
                                            Application software           Application software          Application software
                                                  Packages.                      Packages.                     Packages
                                             Printer: Computer              Printer: Computer             Printer: Computer
 5             Peripheral(s)
                                            Terminal Ratio= 1:10           Terminal Ratio= 1:10         Terminal Ratio= 1:10
 6           Internet Facility                    Required                        Required                     Required




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5. LIBRARY
                                   No. of Books for             No. of Books
                                                                                                  Full time       Photo
               Class of           Technical Subjects              for Sc. &         No. of
S.No                                                                                             Librarian       Copier
             Institutions        No. of       No. of             Humanities        Journals
                                                                                                 (Number)       (Number)
                                 Titles      Volumes             (Volumes)
                         250 per     1000 per                 12 per
 1      Engg & Tech                               1000                       1           1
                          course      course                  course
 2       Pharmacy           150        1500         -           15           1           1
 3     Architecture         500        1000         -           10           1           1
 4         MCA              150         500         -           12           1           1
 5         MBA              150        2000         -           30           1           1
Note: 1. Sufficient Furniture should be available to cater the requirement for minimum of
      seating capacity for 25% of total intake.
      2. Library shall be kept open for students and staff for not less than 7 hrs / day on all
      working days.


6. EXAMINATION BRANCH
Examination branch of the institution shall have the following:
        S. No.                           Facility                       Number
           1     Computers (P-IV)                                             3
           2     Printers (at least one of them shall be laser Printer)       2
           3     Photo Copying Machine                                        1
           4     UPS (with 1 Hour back up at least to support 1               1
                 computer and a laser printer to support )
           5     Phone                                                        1
           6     Fax. Machine                                                 1
           7     Internet Facility                                       At least for
                                                                        one Computer
           8     Confidential       Room      for    Question     paper       1
                 preparation/Data processing/Valuation etc.

For area of Examination branch see Table 3


7. FULL TIME FACULTY (APPOINTED)
                                                                Faculty /
                      Class of New          Principal /
       S.No                                                  Student Ratio*      No of Technical Supporting Staff
                       Institutions          Director
                                                                                   1 Lab Assistant for each Lab.
        1             Engg & Tech                 1                1:15
                                                                                 + 6 Maintenance Staff for the Inst.
                                                                                   1 Lab Assistant for each Lab.
        2               Pharmacy                  1                1:15
                                                                                 + 2 Maintenance Staff for the Inst.
                  Architecture/Applied                                             1 Lab Assistant for each Lab.
        3.           Arts & Crafts
                                                  1                1:10
                                                                                 + 2 Maintenance Staff for the Inst.
                                                                                   1 Lab Assistant for each Lab.
        4             MBA / MCA                   1                1:15
                                                                                 + 2 Maintenance Staff for the Inst.




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* Faculty means Permanent faculty including Principal/Director. The faculty student ration shall
not be less than 1/20 (1:20) for each of the department offering the course.
Recruitment of 50% of the Teaching staff should be ratified by the University
(Not essential for Minority institutions)

8.        OTHER REQUIREMENTS

     S.                                             Minimum Requirements as per Norms
     No       Description       Engg/Tech       Pharmacy          Architecture                     MCA or MBA
     1     All weather          Minimum         Minimum           Minimum 4m wide                  Minimum 4m
           Approach Road        4m wide         4m wide                                            wide
     2     Potable water        600 Lt/Day      120 Lt/Day        120 Lt/Day                       120 Lt/Day
           Supply system
     3     Electrical           25 KVA          5 KVA             5 KVA                            5 KVA
           Generator
     4     Students Canteen 100 Sqm             100 Sqm           100 Sqm                          100 Sqm
     5     Facilities for physically challenged people: Ramp/Lift
     6     Students             100 Sqm         100 Sqm           100 Sqm                          100 Sqm
           Common Room
     7     Hostel:
           Boys                 25%         of 25%        of      25% of students (boys)           25%          of
                                students        students                                           students (boys)
                                (boys)          (boys)

           Girls                50%      of      50%      of             50% of students (girls)   50%           of
                                students         students                                          students (girls)
                                (girls)          (girls)
     8     Principal‟s          140 Sqm          140 Sqm                 140 Sqm                   140 Sqm
           Quarters
     9     Digital Library      Two              One                     One Computer + Library    One Computer
                                Computers +      Computer +              Networking            +   + Library
                                Library          Library                 Multimedia Facilities     Networking +
                                Networking       Networking                                        Multimedia
                                +                +                                                 Facilities
                                Multimedia       Multimedia
                                Facilities       Facilities
     10     Quarters      for   16 X 80          4 X 80 Sqm        4 X 80 Sqm                   4 X 80 Sqm
            Faculty             Sqm
     11     Guest House         200 Sqm         80 Sqm             80 Sqm                       80 Sqm
     12     Play Ground
     13     Placement and Training Cell
     14     Health Care Centre
     15    Special Provision for Physically challenged persons in the design of building (i.e. Ramp, Lift etc.)
     16     Co-operative Stores
     17     Bank
     18     Post Office
     19     Vehicle availability (24Hours) for emergency for Staff and students
     20     Notice Boards to display Details of Examination, attendance, Class Time Tables, Sports etc.
Note: Areas, wherever mentioned above, are carpet Area for desirable requirements.


Norms for Students Hostels

If the college is located within 20 km. of a large city, hostel accommodation will be provided for
25% of boys and 50% of girls on enrolment. In case of other locations, hostel accommodation
will be provided for 50% of boys and 100% of girls on enrolment.


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The boys‟ hostel will be made as a unit for 120 students while there is no minimum for a girls-
hostel unit. The first year students will be accommodated in triple seated rooms while others will
be given single seated rooms. The norms for the room areas will be as below:

                                                                          Carpet area (sq.m)
Single room                                                                      9
Triple seated room                                                               20

The other building space needed in a hostel unit will be as per norm given below:

                                                                          Carpet area (sq.m.)
Kitchen and Dining Hall                                                          200
Indoor games cum Common hall                                                     150
Medical room                                                                     50 (for all hostels)
Canteen                                                                           50
Warden office                                                                    18*
Guest rooms (2 nos.)                                                             18*


9. Good Practices
    1) Students Feed Back and evaluation of Teachers Performance
    2) Performance Appraisal System for Teachers
    3) Quality improvement Programme for Teachers
    4) Visiting Faculty and guest lecturers




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                  The Norms for M.Tech./M.Pharm/M.Arch programmes

Essential requirements for applying

  The institution must be Permanently affiliated or

   Two batches of students in the relevant discipline must have passed out with JNTU norms
  and standards for UG programme having been fulfilled.

   One programme from one department per year shall be considered for Affiliation.

   Intake may not exceed 18 when first approval is given.

   Intake may be enhanced to 25 subsequently, based on the development of infrastructural
  facilities. For the introduction of each post graduate course the following aspects need to be
  satisfied.

   The department proposing to offer PG programme shall have the following for each
  course

    1. Built Up Area: 2 class rooms to accommodate 25 students in each class room.
      Sufficient teaching staff room facilities with area of 20 Sq.m. per a staff member.
      Seminar room with OHP/LCD, 100Sq.m, Hostel facilities are preferable.

   2.     Laboratory Facilities: Laboratory for the discipline of Engineering for which
        application is made must be well equipped for first year of the programme as per JNTU
        syllabus. If a laboratory needs to be established for the sake of a PG programme shall
        be with an area of 100 Sq.m, which at the end of the first year must be improved with
        facilities for second year to take up the project work.

   3. Library:

           The department shall have the departmental Library in a minimum of 100sqm area.
           This library shall be in addition to the central library of institution.

Research Journals -     1 no. in each of specialization.

Totally 100 titles and 500 books for each PG programme in the department covering all the
topics in the syllabus Text Books in each of the topics at least 2 books and 2 reference books

25% of the books must be of the latest publication during the last 5 years.




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  Photocopying facility, video projection facility must be available in the library.

      4. Faculty :-

               2 Professors, 2 Assistant Professors and 4 Lecturers (Sharing UG load)

                                                               or

               1 Professor, 3 Assistant Professors and 4 Lecturers (sharing UG load)

          5.   Educational Qualifications:

   Professor: Professor must possess PhD in related discipline with at least 5 years of
  experience in PG teaching.

  Associate Professor/Reader: M.E/ M.Tech/ M.Pharm/ M.Arch with at least 5 years of
  Teaching Experience or equivalent industrial experience

  Assistant Professor: M.E/ M.Tech/ M.Pharm/ M.Arch with at least 2 years of Teaching
  Experience


Faculty Student ratio (including the students and teachers of the UG and PG Programme) of the
department shall be 1:12.




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                              Annexure – 2           Maximum Limit for Intake

The maximum limit for the number of courses and intake of an institution is decided based on the
facilities and the successful performance of the institution according to the details furnished
below
                                                                           Pharmacy Architecture
                            Engineering/Technology Institutions
                                                                          Institutions Institutions
                                                  Engineering courses and               B.Arch. +
        Year       Engineering Courses                                     B.Pharm.
                                                   MBA & MCA courses                     B.Plan
                    Maximum        Maximum           Maximum             Maximum      Maximum          Maximum
                  Intake for the    Number         Intake for the       Number of   Intake for the   Intake for the
                    Institution    of Courses        Institution          Courses     Institution      Institution
    First Year          240            4                240                  4            60            40 + 40
                                                                        5 + MBA +
    Second Year        300             5         300 + (60 +60)                          60             40 + 40
                                                                           MCA
                                                     360 + (60          6 + MBA +
    Third Year         360             6                                                 60             40 + 40
                                                       +60)                MCA
                                                   420 + (120 +         6 + MBA +
    Fourth Year        420             6                                                 60             40 + 40
                                                        60)                MCA
                                                    420 + (120          6 + MBA +
    Fifth Year         420             6                                                 60             40 + 40
                                                       +120)               MCA
    Sixth Year          *              *                 *                   *            *                *

Note: To start a Post graduation degree course in Engineering & Technology/
Pharmacy/Architecture/ Planning, at least two batches of students should have successfully passed
from the relevant departments of the institution.




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                                                       Annexure -3
                                    Courses considered for affiliation:

B.Tech, M.Tech, B.Arch., B.Plan, M.Arch, MURP, B.Pharm, M.Pharm, MCA5, MBA2
The List of JNTU approved specializations in B.Tech and M.Tech courses for which the
affiliation is being granted is presented below
                  B.Tech and M.Tech Courses Approved by JNTU for Affiliation

                                     (a) List of the B.Tech. Specializations

                                         1. Aeronautical Engineering

                                         2. Automobile Engineering

                                         3. Bio-Medical Engineering

                                         4. Bio-Technology

                                         5. Chemical Engineering

                                         6. Civil Engineering

                                         7. Computer Science and Engineering

                                         8. Computer Science and Systems Engineering

                                         9. Electrical and Electronics Engineering

                                         10. Electronics and Communication Engineering

                                         11. Electronics and Computer Engineering

                                         12. Electronics and Control Engineering

                                         13. Electronics and Instrumentation Engineering

                                         14. Electronics and Telematics Engineering

                                         15. Information Technology

                                         16. Instrumentation and Control Engineering

                                         17. Mechanical (Mechatronics) Engineering




5
  These courses will be affiliated only when they are offered in Engineering / Technology colleges as an additional
course.


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                                  18. Mechanical (Production) Engineering

                                  19. Mechanical Engineering

                                  20. Metallurgical Engineering

                                  21. Metallurgy and Material Technology

                              (b) List of the M.Tech. Specializations

                                    1) Advanced Manufacturing Systems
                                    2) CAD/CAM
                                    3) Chemical Engineering.
                                    4) Computer Science
                                    5) Computer Science and Engineering.
                                    6) Design for Manufacturing
                                    7) Digital          Electronics      and Communication
                                          Systems
                                    8) Digital Systems and Computer Electronics
                                    9) Electrical Power Engineering.
                                    10) Electrical Power Systems
                                    11) Embedded Systems
                                    12) Industrial Engineering and Management
                                    13) Machine Design
                                    14) Power and Industrial Drives
                                    15) Power Electronics
                                    16) Power Electronics and Electrical Drives
                                    17) Power System Control and Automation
                                    18) Power Systems with Emphasis on HV
                                          Engineering
                                    19) Software Engineering
                                    20) VLSI Design
                                    21) VLSI Systems Design

And any other course approved by the university from time to time




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                                               Annexure -4

Registers and Records To be shown to Fact Finding Committee for Affiliation
                                           (vide Section R 17)

The college shall maintain and make available the following Registers, Records and Documents
as and when demanded by the University:

   1. Department wise faculty profile
   2. Record of students (programme wise)
   3. Department wise Non-Teaching Staff Profile
   4. Academic performance record of students (programme wise)
   5. Copy of Regulations, curriculum and syllabi (programme wise)
   6. Record of Research / Consultancy / Extension activities (department wise)
   7. Record of student projects (UG, PG & PhD)
   8. Record of Achievements, Award and Recognition (department wise)
   9. Master time table and Academic calendar
   10. Indent (order Book) for all purchases.
   11. Stock register for equipment
   12. Stock register for consumable
   13. Stock register for furniture
   14. Stock register for tools and plants
   15. Accession register for library
   16. Register of admissions and dropouts / withdrawals
   17. Register of attendance and assessment record (programme wise) of the student.
   18. Attendance for teaching and non-teaching staff
   19. Year-wise audited statement of accounts of the college and also in the format specified by
       the University
   20. Record of scholarships / fellowships / financial assistance for students
   21. Cash book of the college
   22. Acquittance register
   23. Fee receipt books (including counterfoils)
   24. Advertisement for recruitment of faculty members
   25. Minutes of the meeting of Staff Selection Committee
   26. Appointment / offer letters issued to faculty members
   27. Joining report of staff members



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28. Funds position / bank certificates / FDR copies to indicate financial stability
29. Minutes of the meetings of the Governing Body of the college
30. Minutes of the meeting of the College Academic Committee.
31. Minutes of the malpractice committee.
32. Minutes of the grievances redressal cell
33. Book of Transfer certificate (including counterfoils)
34. Examination Register/Documents
       (a) List of marks sent to University
       (b) Answer books of internal examination
       (c) Laboratory examination papers
       (d) Records of the malpractice cases and the details of the action taken
35. Student laboratory records
36. Performance appraisal record of staff
37. Feed back records obtained from the students and the follow up action taken by the
   administration.
38. Any query received from the university and the follow up action of the college.
39. Minutes of the meetings of the Registered Society / Trust of the college




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                                           FORM A1106
       APPLICATION FORM FOR AFFILIATION OF THE NEW INSTITUTION

   1. Name & Address of the College

Name: _________________________________________________________

Address: ________________________________________________________
_______________________________________________________________
Pin: __________________

STD Code: ___________ Phone No: __________________

Fax No.: ________________________ E-mail: __________________________

2. Details of the Principal of the College

Name: ______________________________________________________

Qualifications: ______________________________________________________

STD Code: ___________ Phone No: _________________ (R)

STD Code: ___________ Phone No: __________________ (O)

Fax No.: ________________________, E-mail: __________________________

3. Name & Address of the Society
Name: ________________________________________________________

Address: _______________________________________________________
_______________________________________________________________
Pin: __________________

STD Code: ___________ Phone No: _________________

Fax No.: _______________________, E-mail: __________________________


4. Name & address of the Chairperson/Correspondent/ Secretary of the Society

Name: __________________________________________Designation: ____________

Address: _______________________________________________________



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_______________________________________________________________
Pin: __________________

STD Code: ___________ Phone No:__________________

Fax No.: ________________________, E-mail: __________________________


5. Land details of the College
a) Land Category (Rural/District Head Quarters/State Capital/ Metropolitan City):
b) Area of land (in acres)       :
c) Land Details
S.No.      Doc. No. and Date               Survey No.                 Area in Acres   Location/Village
  1
  2
  3
  5
  6

6. Courses with specialization for which affiliation is sought, with intake
                            Department**                 Specialization***
            Name of the
   S.No.                     offering the                                                        Intake
              Degree*
                                course
     1
      2
      3
      4
      5
      6
     *Name of the Degree: B.Tech, B.Arch, B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
     ** Department offering the course: ECE Dept., CSE Dept., EEE Dept. etc.
** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI
etc.


7. Whether the Institution is sharing its facilities / premises with any other Institution
  Yes      No     If yes, Give details




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     Name and address of the other Institution with which you are sharing:
     __________________________
     _________________________________________________________________________
     Details of Sharing: Campus/Buildings/Laboratories/Faculty/others (specify)

     8. Whether the Institution is conducting courses, which are not approved by JNTU, if so
     give details:

     9. Details of Teaching staff members

           Name of                                                                        Permanent (P)
                                             Qualifi Experience   Date of                 Scale of
S. No       staff      Dept. Designation                                    Temporary (T)
                                             cation   (years)   Appointment Visiting (V)     pay
           member
 1
 2
 3
 4
 5

     9(a) Consolidated Details of Teaching Staff Strength
                              Number of Teaching                      Total Number of
S.          Name of the                                                                          Faculty: Student
                                 Staff in the                             students
No          Department                                                                                Ratio
                                 Department                         in the Department *
 1
 2
 3
 4
 5
     * Total number of students, as per sanctioned strength, in all courses being offered by the
     department (Example a dept. may offer a B.Tech. and an M.Tech course)

     10. List of faculty members whose appointment is ratified by the University.

     11. List of members of Non-teaching staff, supporting staff and office staff.

     12. Mode of payment of Salary: by cash or by cheque or by bank Transfer.




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13. Details of Laboratories (with No. of Experiments and floor area in sqm.)

      Name of the                     Name of the laboratory                         No. of         Floor
      Department                                                                   Experiments      area
                                                                                                   (sq.m)
1.                      1.
                        2.
                        3.
                        4.


2.                      1.
                        2.
                        3.
                        4.


14. Details of Members of Governing Body with date of last governing body meeting held
(enclose Minutes of the meeting)



15. Passport Size Photo Graphs of the Teaching staff members (department wise) with
names and Designations written below the photo graphs



16.      Library Details
            a) Qualifications of the Librarian                                      :
            b) Number of Supporting Staff                                           :
            c) Total Number of Titles of Text/Reference Books                       :
            d) Total Number of Volume of Text/Reference Books                       :
            e) No. of Titles of Technical/Professional Journals                     :
            f) Seating Capacity of Library                                          :
            g) Working Hours of library (i) Timing:                        (ii) No. of working Hours/day:
     17. Computer Facilities
              a. No. of Computers/Computer Terminals                                :
                b. Hardware specifications                                          :
                c. No. of Computers/ terminals on LAN/WAN                           :
                d. Details of soft ware                                             :
                1.
                2.


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                   3.
                   4.
                   e. No. of Peripherals/Printers                                       :
                   f. Internet accessibility (in Kbps & Hours)                          :
18.     Built up area
(a) Total Built up Area
   S.No.                           Particulars                                          Area Available (sq.m)
     1     Instructional Area (Carpet Area)
       2       Administrative area (Carpet Area)
       3       Amenities area (Carpet Area)
       4       Circulation and other area*
                                       Total
* Circulation and other areas include Corridor, toilets, stair cases, common area etc.

18 (b) Instructional Area (with necessary furniture and equipment as the case may be)

                                                                  Carpet area of Each
           Particulars           Number of Rooms                                            Total area (sq.m)
                                                                     Room (sq.m)
        Class Rooms
       Drawing Hall
      Computer Centre
          Library
      All Laboratories
         Workshops
                                    Grand Total




19.         Examination Branch

a) Area (sq.m)                                                                          :
b) Staff Members:         No. of Teaching Staff (with designation)                      :
                          No. of Non-Teaching Staff                                     :
c) Equipment for EDEP Examination                                                       :
           i) No. of Computers                                                          :
           ii) No. of Printers                                                          :
           iii) Photocopying (Xerox) Facility                                           :
           iv) UPS (with Capacity)                                                      :
           v) Phone                                                                     :



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          vi) Fax                                                                     :
          vii) Internet                                                               :
d) Secured accessibility to maintain confidentiality of Examination Practice:

20 Details of Fee Proposed to be collected from students

               Title of Fee                 Frequency (Monthly/              Amount (Rs.)
                                            per Semester/
                                            Year/Entire Course)
1
2
3
4



21.   Measures Taken Towards Anti Ragging Campaign

22.   Potable water

23.   Capacity of Electrical Generator

24.   Sports facilities

25.   Mode of Transport to reach the institute

26.   Approach Roads

27.       Medical Facilities

28.   Details of Operational Funds of the Institution

                                                                             FDR, if any
                                                                Cash
               Name of the Bank                                               (Excluding
    S.No.                                                      Balance                       Total amount
               with Branch with      Account No.                                 FDR
                                                               (Rs. in                      (Rs. in Lakhs)
                 Full Address                                                submitted to
                                                               Lakhs)
                                                                               AICTE)
      1
      2
      3
      4




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                                          DECLARATION

   Certified that:

   a. The Institute is not offering any academic programme, which is not approved by JNTU.

   b. No other University has been approached for affiliation of the institute/courses mentioned
      in this application.
   c. All Courses are conducted as per norms, standards and guidelines of the JNTU and follow
      all the rules and regulations of the university as specified from time to time.

   c. All the physical deficiencies stated in the last approval letter for UG & PG programmes
      have been removed (for existing institutions).

   d. The AICTE scales of pay and allowance have been granted to the teaching faculty and
      other staff.

   e. The admissions are made on merit and as per JNTU admission guidelines and no
      capitation fee or donation of any kind is charged for admission.

   f. The teaching faculty and staff have been recruited as per qualification and experience as
      laid down by the AICTE.

   g. The tuition and the other fee are charged within the criteria prescribed by the Competent
      Authorities.

   h. The accounts of the institution are being maintained as per the provisions of relevant
      statutes and a Chartered Accountant audits.

   i. The intake in any of the JNTU approved courses has not been increased beyond the
      sanctioned intake, without its prior approval.

   j. The building and premises in which the institution is functioning is not being utilized for
      any other courses/ programmes which are not approved by the council

          I solemnly declare that no information has been with held and all the information
   provided in this application form is true. If any information is found to be incorrect or false, I
   understand that proposal shall be liable for rejection.

Name and Signature of the                                                 Name and Signature of the

Chairperson/Secretary of the Society                                      Head of the Institution




                                                       *-*-*




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                                             FORM A1206
Records/Data to be shown by the New Institution to the Fact Finding Committee
                                      For affiliation

1.    Latest Approval letter from AICTE

2.    Latest Approval letter / order from Government

3.    Latest Bank Statements and Fixed Deposits showing the financial status of the Institute

4     Appointment letter and Original Certificates of the Principal.

5     Appointment letters and reporting letters of the staff members.

6.    University Ratification Letter for appointment of teaching staff

7.    Attendance Register of the staff members (Teaching and Non-teaching)

8.    Acquaintance Register of the Staff members (Teaching and Non-teaching)

9.    Proof of showing mode of payment of salaries

10.   Stock Register of Laboratory, Computers, Furniture, Library and other stock such as
      generator, sports kits with the proofs, which indicate that the payments are made (receipt
      from the supplier etc.)

11.   Licenses of Software

12.   Audited statement of Income and Expenditure of the institution.

13.   Dates of Governing Body Meetings conducted with minutes of the meeting.

14.   A Master Plan of the entire Institution complete with details of plinth area, including area
      of Laboratories, Class rooms, Drawing Halls, Workshops, Library, etc.

15.   Original Land Documents

16.   A set of Syllabus Books (of JNTU) for the courses being offered at your Institution




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                                              FORM A1306

        Facilities to be inspected at a New Institution by the Fact Finding Committee
                                                For Affiliation
1.    Boundaries of the Institution
2.    Class rooms
3.    Laboratories including Computer Centre(s) and Workshops.
4.    Library
5.    Canteen
6.    Playground and Sports facilities
7.    Water supply & sanitary facilities
8.    Staff rooms
9.    Electrical Generator
10.   Principal‟s Office
11    Transport/Bus facility
12    Hostel facilities, Sports facilities & other students‟ amenities.
13    Examination Branch: Facilities such as
      Photocopying (Xerox) facilities
      Internet facilitates
      Generator (UPS facilities for Exam Branch)
      Telephone & Fax facilities
14    Placement and Training Cell
15    Display Boards / Notice Boards
16    Seminar Hall
17    Medical Facilities for Students and Staff
18    Facilities for Physically challenged people
19    Committee shall interact with the students (if available) and staff in absence of the
      members of the administration and Management of the institution.




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                                                FORM A1406

            Report of Fact Finding Committee for Affiliation for New Institution

Name and Address of the Institution:
Date of Inspection:
Courses with specialization for which affiliation is sought, with intake
                           Department**                Specialization***
           Name of the
 S.No.                      offering the                                                    Intake
             Degree*
                               course
   1
     2
     3
     4
     5
     6
     *Name of the Degree: B.Tech, B.Arch, B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
     ** Department offering the course: ECE Dept., CSE Dept., EEE Dept. etc.
** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI
etc.

Committee is requested to indicate their observations (for points 1-14) by marking the indicators 0,
1, 2, or 3 in the parenthesis:
                Where 0 - Institution could not provide the data
                         1 - Poorly maintained data
                         2 - Satisfactorily maintained data
                         3 - Well maintained data


A) Office Records
1) Original Documents showing Qualifications and Experience of Principal             (      )
2) Attendance Registers of Staff                                            :        (       )
3) Licensed Software                                                        :        (       )
4) Examination Registers                                                    :        (       )
5) Account Books showing the financial transactions
    of the Institution as separate from those of the Management.                     (       )
6) Bank Balances                                                            :        (       )
7) Salary Acquaintance Registers                                            :        (       )
8) Affiliation fee receipts                                                 :        (       )



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9)        Stock Registers                                                     :
     (a) Stock Registers of Laboratory                            :                        (     )
     (b) Stock Registers of Computers                             :                                     (       )
     (c). Stock Registers of Library Books                        :                                     (       )
     (d) Stock Registers of Furniture                             :                                     (       )
     (e) Stock Registers of other Facilities                      :                                     (       )
10) Minutes of the Governing body meeting                         :                                     (   )
11) Original Land Documents                                       :                                     (       )
12) Master Plan of the institution as per the requirements for the courses sanctioned:                  (       )
13) Anti Ragging Measures taken                                   :                                     (   )
14) Records of Examination Branch                                 :                                     (       )


B) Library and Laboratories

Committee is requested to indicate their observations (for points 15-19) by marking the indicators 0,
1, 2, 3 or 4 in the space provided:
                  Where 0 – Available is < 50% of requirement
                        1 - Available is > 50% & < 70% of requirement
                        2 - Available is > 70% & < 90% of requirement
                        3 - Available is > 90% & < 100% of requirement
                        4 - Available is >100% of requirement
15) Library Books
 S.                                          Requirements                             Shortfall if any
               Particulars                                Availability                                 Indicator
No                                           as per Norms                           Number Percentage
 1    No. of Titles of the Books
 2       No. of Volumes of the Books
         No. of Technical/
 3       Professional Journals
         (National + International)
 4       Seating Capacity
 5       Area of the Library (Sq.M)
 6       Number of working hours /day
  For Library requirements See Table 5 of Norms

16) Laboratory Facilities:
 S.                                     Required*                                   Shortfall if any
            Particulars                 (As per JNTU           Available                             Indicator
No.                                       Syllabus)                               Number % shortfall
 1      No. of Laboratories
      No. of Experiments in a
 2
      laboratory (on average)


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* See the List of laboratories as per JNTU Syllabus

C) Infrastructure and Land Documents, staff Position

17)        (a) Total Built up Area
                                                                          Built up Area (Sqm)
                                                                                                Shortfall
   S. No.                    Particulars                          Required         Available                 Indicator
                                                                                                  (%)
       1       Instructional Area (Carpet Area)
       2       Administrative area (Carpet Area)*
       3       Amenities area(Carpet Area)
       4       Circulation and other area**
                            Total

      *Administrative area includes Principal's Room, Strong Room, Reception, Main Office,
      Maintenance office, Faculty seating rooms, store, office equipment room, etc.
      ** Circulation and other areas include toilets, corridor, staircases, common area, etc.

18) Instructional Area
                   Particulars             Required          Available          Shortfall (%)    Indicator

              Total No. of Class
              Rooms + Drawing Hall
              Total area of Class
              Rooms + Drawing
              Hall
              Total Area
              Computer Centre(s)
              Area of Library

              Area of all Laboratories
              Grand Total

19). Staff Position
    (i) Principal : (A) Qualified Principal Available (B) Principal Available but not qualified (C)
    Principal Not Available




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Staff Position Department wise:

                                            Courses being                                      Faculty: Student
                                                                          Number of
                                            offered by the                                       Ratio of the
                                                                       Faculty members
     S. No.         Department               department                                          Department
                                                                        available in the
                                           (with sanctioned
                                                                          Department
                                                intake)
        1
        2
        3
        4
        5
       *Faculty to be considered who are qualified as per AICTE requirements
       ** faculty (sanctioned) student ratio of a department shall not be less than 1: 20 (1/20)

      Total Staff Position of complete College/Institution
     S. No. Particulars***            Required Available Shortfall                         Shortfall       Indicator
                                                                            (Number)         (%)
        1      Principal                     1
                                     Permanent Teaching Faculty
               Professors                    -
               Associate/Assistant
               Professors
               Lecturers
               Total*
        3      Laboratory &
               Supporting Staff
       *Total Faculty shall not be less than Cn/15 where N is total number of students in the
       college as per sanctioned strength.
       % of Faculty members who’s appointment is ratified by the University (           )
       Recruitment of 40% of the Teaching staff should be ratified by the University
       (Not essential for Minority institutions)

D) Other Facilities
Committee is requested to indicate their observations (for points 20 - 28) by marking the indicators
0, 1, or 2 in the parenthesis:
               Where 0 – No or Not
                     1 – Partially Yes or Yes but Poorly maintained
                     2 – Yes or Good



20) The staff details mentioned above is matching with the Photographs and
Physical availability                                                                                  (                )
21) Availability of Original Land Documents as per their claim (Form –A1206 item 5)                             (           )
22) Building Plan Details as per the claim made in (Form –A1206 item 18)                                            (       )
23). Availability of Electrical Generator as per the norms of the University                                    (           )



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 24). Availability of Good Water supply and sanitary facilities                                 (   )
 25) Availability of Bus/Transport facility                                                     (   )
 26) Availability of Hostel Facilities                                                          (   )
 27) Availability of ports/Games Faculties                                                      (   )
 28) Availability of Medical Facilities for Students & Staff:                                   (   )
 29)    Interaction with students: (A brief Report shall be furnished not more than 100 words)
 Overall ranking based on interaction shall be indicated in the parenthesis in a range of 1-5:
 (i.e. 1 for Poor and 5 for Good)                                                               (   )
 30)    Any other Observations/Comments (Not More than 50 words)




 Details of the Committee Members
       S. No       Name of the Member                       Designation        Office Address
         1.
         2.
         3.

Signatures of the Committee Member

1)

2)

3)




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                                           FORM A2106
    APPLICATION FORM FOR AFFILIATION OF THE EXISTING INSTITUTION

  Degree level courses in Technology/Pharmacy/Architecture/ Planning/ and MBA/ MCA

   1. (a) Name & Address of the College

Name: _________________________________________________________

Address: ________________________________________________________
_______________________________________________________________
Pin: __________________

STD Code: ___________ Phone No: _________________

Fax No.: ________________________, E-mail: __________________________

 (b) College Code No:

2. Details of the Principal of the College

Name: ______________________________________________________

Qualifications: ______________________________________________________

STD Code: ___________ Phone No: __________________ (R)

STD Code: ___________ Phone No: __________________ (O)

Fax No.: ________________________, E-mail: __________________________

3. Name & Address of the Society
Name: ________________________________________________________

Address: _______________________________________________________
_______________________________________________________________
Pin: __________________

STD Code: ___________ Phone No: __________________

Fax No.: ________________________, E-mail: __________________________




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4. Name & address of the Chairperson/Correspondent/ Secretary of the Society

Name: __________________________________________Designation: ____________

Address: _______________________________________________________
_______________________________________________________________
Pin: __________________

STD Code: ___________ Phone No: __________________

Fax No.: ________________________, E-mail: __________________________

5. Information on Establishment of the Institution

   a. Year of Establishment of the Institution                                  :

   b. Date on which first approval was accorded by the AICTE                    :

   c. Date on which first affiliation was accorded by the JNTU                  :

   d.    Year of commencement of First Batch                                    :

6. Land details of the College
a) Land Category (Rural/District Head Quarters/State Capital/ Metropolitan City):
b) Area of land (in acres)                                                            :
c) Land Details
S. No.     Doc. No. and Date               Survey No.                 Area in Acres   Location/Village
  1
  2
  3
  5
  6




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  7. Courses with specialization for which affiliation is sought, with intake

                                                   Specialization***                       Intake
                              Department**                                                   Admitted during
        S.No.   Name of the
                               offering the                                  Sanctioned
                 Degree*                                                                  Last before   Last
                                  course
                                                                                             year       Year
           1
           2
           3
           4
           5
           6
           7
      *Name of the Degree: B.Tech, B.Arch, B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
      ** Department offering the course: ECE Dept., CSE Dept., EEE Dept. etc.
  *** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI
  etc


  8. Whether the Institution is sharing its facilities / premises with any other Institution
     Yes        No    If yes, Give details

  Name and address of the other Institution with which you are sharing: _________________
  _____________________________________________________________________
  _________________________________________________________________________
  Details of Sharing: Campus/Buildings/Laboratories/Faculty/others (specify)

  9. Whether the Institution is conducting courses, which are not approved by JNTU, if so
  give details:

  10. Details of Teaching staff members

           Name of                                                        Permanent (P)
                                           Qualifi Experience   Date of                 Scale of
S. No       staff     Dept. Designation                                   Temporary (T)
                                           cation   (years)   Appointment Visiting (V)     pay
           member
 1
 2
 3
 4
 5




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    10 (a) Consolidated Details of Teaching Staff Strength
                                                                     Total Number of
S.          Name of the      Number of Teaching                                             Faculty: Student
                                                                         students
No          Department             Staff                                                         Ratio
                                                                   in the Department *
1
2
3
4
5
    * Total number of students, as per sanctioned strength, in all courses being offered by the
    department (Example a dept. may offer a B.Tech. and an M.Tech course)



    11. List of faculty members who’s appointment is ratified by the University.

    12. List of members of Non-teaching staff, supporting staff and office staff.

    13. Mode of payment of Salary: by cash or by cheque or by bank Transfer.

    14. Details of Laboratories (with No. of Experiments and floor area in Sq.m.)

            Name of the                      Name of the laboratory                        No. of    Floor area
            Department                                                                   Experiments   (sq.m)
       1.                     1.
                              2.
                              3.
                              4.


       2.                     1.
                              2.
                              3.
                              4.


    15. Details of Members of Governing Body with date of last governing body meeting held
    (enclose Minutes of the meeting)


    16. Passport Size Photo Graphs of the Teaching staff members (department wise) with
    names and Designations written below the photo graphs




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     17.   Library Details
              a. Qualifications of the Librarian                                           :
               b. Number of Supporting Staff                                               :
               c. Total Number of Titles of Text/Reference Books                           :
               d. Total Number of Volume of Text/Reference Books                           :
               e. No. of Titles of Technical/Professional Journals                         :
               f. Seating Capacity of Library                                              :
               g. Working Hours of library (i) Timing:                          (ii) Number of working hours/day.

9.         Computer Facilities
             a. No. of Computers/Computer Terminals                                        :
               b. Hardware specifications                                                  :
               c. No. of Computers/ terminals on LAN/WAN                                   :
               d. Details of soft ware                                                     :
                    1.
                    2.
                    3.
                    4.
               e. No. of Peripherals/Printers                                              :
               f. Internet accessibility (in Kbps & Hours)                                 :
     19.     Built up area
     (a) Total Built up Area

       S.No.     Particulars                                                              Area Available (sq.m)
         1       Instructional Area (Carpet Area)
           2     Administrative area (Carpet Area)
           3     Amenities area (Carpet Area)
           4     Circulation and other area*
                                         Total
     * Circulation and other areas include Corridor, toilets, stair cases, common area etc.




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19 (b) Instructional Area

       Particulars           Number of Rooms                    Carpet area of Each           Total area (sq.m)
                                                                   Room (sq.m)
Class Rooms
Drawing Hall
Computer Centre
Library
All Laboratories
Workshops
                                                                            Grand Total




20.     Examination Branch

a) Area (Sq.m)                                                                            :
b) Staff Members:      No. of Teaching Staff (with designation)                           :
                       No. of Non-Teaching Staff                                          :
c) Equipment for EDEP Examination                                                         :
       i) No. of Computers                                                                :
       ii) No. of Printers                                                                :
       iii) Photocopying (Xerox) Facility                                                 :
       iv) UPS (Capacity)                                                                 :
       v) Phone                                                                           :
       vi) Fax                                                                            :
       vii) Internet                                                                      :
d) Secured accessibility to maintain confidentiality of Examination Practice:

21 Details of Fee being collected from students

            Title of Fee                   Frequency (Monthly/                 Amount (Rs.)
                                           per Semester/
                                           Year/Entire Course)
1
2
3
4




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22. Measures Taken Towards Anti Ragging Campaign

23. Particulars of Establishing Grievances Redressel Cell

24. Potable Water

25. Capacity of Generator

26. Sports facilities

27. Mode of Transport to reach the institute

28. Approach Roads

29. Details of Operational Funds of the Institution

   S.No.     Name of the Bank      Account No.                Cash         FDR, if any    Total amount
             with Branch with                                Balance       (Excluding     (Rs. In
               Full Address                                  (Rs. in       FDR            Lakhs)
                                                             Lakhs)        submitted to
                                                                           AICTE)
     1
     2
     3
     4




  For the institutions seeking affiliation for M.Tech./M.Pharm/M.Arch programmes only
                            need to furnish the following Details.

      (However the declaration available at the end of application shall be signed by all
                                        applicants)

Name and Address of the Institution:

Number of Departments Seeking Post Graduate Courses (i.e. M.Tech, M.Pharm, M.Arch.):

Furnish the following Details separately for each of the Department Seeking PG
Courses


1. Name of the Department seeking PG Course(s):_____________________________________




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2. Academic Programme Programmes being conducted in the Department

     Level of   Year of JNTU     Name of            Specialization           Annual    Year of
     Course     Affiliation      Degree(s)                                   Intake Commencement
                                                                                          of the
                with Lr. No.     Awarded                                               Programme
      UG 1
            2
            3
            4
            5
     Other* 1
            2
      PG 1
          2
          3
          4
* Other – MBA /MCA

3. Details of Teaching staff members of the Department

S       Name of    Designation Qualification Experience   Date of                Permanent (P)     Scale of pay
No       staff                                (years)   Appointment              Temporary (T)
        member                                                                    Visiting (V)
1
2
3
4
5

4. List of members of Non-teaching staff, supporting staff and office staff.

5. Passport Size Photo Graphs of the Teaching staff members of the department with
names and Designations written below the photo graphs.




6. Instructional Area

        Particulars            Number of Units                   Carpet area of Each        Total area (sq.m)
                                                                    Unit (sq.m)
Class Rooms
Library
All Laboratories
                                                                             Grand Total



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7. Departmental Library
       a) Area (sq.m)                             :
       b) No. of Titles                           :
       c) No. of Volumes of the Books             :


                                          DECLARATION

   Certified that:

   b. The Institute is not offering any academic programme, which is not approved by JNTU.

   d. No other University has been approached for affiliation of the institute/courses mentioned
      in this application.
   e. All Courses are conducted as per norms, standards and guidelines of the JNTU and follow
      all the rules and regulations of the university as specified from time to time.

   d. All the physical deficiencies stated in the last approval letter for UG & PG programmes
      have been removed (for existing institutions).

   e. The AICTE scales of pay and allowance have been granted to the teaching faculty and
      other staff.

   f. The admissions are made on merit and as per JNTU admission guidelines and no
      capitation fee or donation of any kind is charged for admission.

   g. The teaching faculty and staff have been recruited as per qualification and experience as
      laid down by the AICTE.

   h. The tuition and the other fee are charged within the criteria prescribed by the Competent
      Authorities.

   i. The accounts of the institution are being maintained as per the provisions of relevant
      statutes and a Chartered Accountant audits.

   j. The intake in any of the JNTU approved courses has not been increased beyond the
      sanctioned intake, without its prior approval.

   k. The building and premises in which the institution is functioning is not being utilized for
      any other courses/ programmes which are not approved by the council

          I solemnly declare that no information has been with held and all the information
   provided in this application form is true. If any information is found to be incorrect or false, I
   understand that proposal shall be liable for rejection.

Name and Signature of the                                                 Name and Signature of the

Chairperson/Secretary of the Society                                      Head of the Institution


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                                               FORM A2206

      Records/Data to be shown by the Existing Institution to the Fact Finding Committee
                                                 For affiliation
1. Latest Approval letter from AICTE

2. Latest Approval letter / order from Government

3 Latest Affiliation letter from University

4. Latest Bank Statements and Fixed Deposits showing the financial status of the Institute

5 Limitations / shortfalls indicated by earlier Affiliation Inspection Committee & Action taken

6 Appointment letter and Original Certificates of the Principal.

7 Appointment letters and reporting letters of the staff members.

8. University Ratification Letter for appointment of teaching staff

9. Attendance Register of the staff members (Teaching and Non-teaching)

10. Acquaintance Register of the Staff members (Teaching and Non-teaching)

11. Proof of showing mode of payment of salaries

12. Stock Register of Laboratory, Computers, furniture, Library and other stock such as
    generator, sports kits with the proofs, which indicate that the payments are made (receipt
    from the supplier etc.)

13.    Licenses of Software

14. Students list

(The Details against items 15 to 28 should be shown for the last 2years or from the inception,
which ever is earlier)

15. Students attendance Registers

16. Class Time Table

17. Laboratory records of the students

18. Laboratory Time Tables

18. Records of Examination branch of the College

19. Practical Examination Scripts



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20. Answered Internal Examination question/Answer papers

21. Internal Marks sent to University

22. Attendance records/reports sent to University

23. Proof indicating the display of Attendance and Internal Marks in the Notice Boards

24. University Results sheets indicating the performance of students

25. Records of the fee collected with receipts.

26. Hostel records.

27. Income and Expenditure sheet of the institution with Audited statement.

28. Dates of Governing Body Meetings conducted with minutes of the meeting.

29 A Master Plan of the entire Institution complete with details of plinth area, including area of
   Laboratories, Class rooms, Drawing Halls, Workshops, Library, etc.

30. Original Land Documents

31. A set of Syllabus Books (of JNTU) for the courses being offered at your Institution




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                                              FORM A2306

      Facilities to be inspected at a Existing Institution by the Fact Finding Committee
                                                For Affiliation

1.    Boundaries of the Institution
2.    Class rooms
3.    Laboratories including Computer Centre(s) and Workshops.
4.    Library
5.    Canteen
6.    Playground and Sports facilities
7.    Water supply & sanitary facilities
8.    Staff rooms
9.    Electrical Generator
10.   Principal‟s Office
11    Transport/Bus facility
12    Hostel facilities, Sports facilities & other students‟ amenities.
13    Examination Branch: Facilities such as
      Photocopying (Xerox) facilities
      Internet facilitates
      Generator (UPS facilities for Exam Branch)
      Telephone & Fax facilities
14    Placement and Training Cell
15    Display Boards / Notice Boards
16    Seminar Hall
17    Medical Facilities for Students and Staff
18    Facilities for Physically challenged people
19    Committee shall interact with the students (if available) and staff in absence of the
      members of the administration and Management of the institution.




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                                                 FORM A2406

               Report of Fact Finding Committee for Affiliation for Existing Institution

Name and Address of the Institution:
College Code:
Date of Inspection:
Courses with specialization for which affiliation is sought, with intake
       S.No.                                       Specialization***                       Intake
                              Department**                                                   Admitted during
               Name of the
                               offering the                                  Sanctioned
                Degree*                                                                   Last before   Last
                                  course
                                                                                             year       Year
        1
        2
        3
        4
        5
        6
        7
   *Name of the Degree: B.Tech, B.Arch, B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
   ** Department offering the course: ECE Dept., CSE Dept., EEE Dept. etc.
*** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI
etc.
Fact finding Committee is requested to indicate their observations (for points 1-25) by marking 0, 1,
2, or 3 in the parenthesis:
                 Where 0 - Institution could not provide the data
                         1 - Poorly maintained data
                         2 - Satisfactorily maintained data
                         3 - Well maintained data


A) Office Records
  1)     Original Documents showing Qualifications and Experience of Principal                     (       )
  2)     Attendance Registers of Staff                           :                                 (       )
  3)     Licensed Software                                       :                                 (       )
  4)     Examination Registers                                   :                                 (       )
  5)     Account Books showing the financial transactions
         of the Institution as separate from those of the Management.                              (       )



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 6)    Bank Balances                                             :                 (          )
 7)    Salary Acquaintance Registers                             :                 (          )
 8)    Affiliation fee receipts                                  :                 (          )
 9) Stock Registers                                              :
      (a) Stock Registers of Laboratory                          :                 (          )
      (b) Stock Registers of Computers                           :                 (          )
      (c) Stock Registers of Library Books                       :                 (          )
      (d) Stock Registers of Furniture                           :                 (          )
      (e) Stock Registers of other Facilities                    :                 (          )
 10) Minutes of the Governing body meeting                       :                 (          )
 11) Reports submitted by previous inspection
      Committees & follow-up action taken                        :                 (          )
 12) Colleges Examination branch records & facilities (item 21 of Form A22):              (       )
 13) Answer books of Internal Examination                        :                 (          )

B) Student Record
 14) Register of Admissions, Transfers and withdrawals:                            (          )
 15) Register of Fees paid, showing dates of payment.                        :     (          )
 16) Counter foil of Fee Receipt Book.                                       :     (          )
 17) Register of Student attendance (with internal marks, teaching plan) :         (          )
 18) Session marks sent to University compared Attendance Registers
 19) Details of Malpractice cases indicating the action taken:                     (          )
 20) Action Taken in malpractice cases are as per University Norms                 (          )
 21) Lab Records: Attendance, Lab. Time Table, Student records:                    (          )
 22) Register of scholarships and concessions of all kinds, tuition, boarding or lodging. (       )
 23) Counter-foil book of Transfer Certificates:                                   (          )
 24) Particulars of Grievances Redressal Cell:                                     (          )
 25) Anti Ragging Measures taken                                                   (          )



Committee is requested to indicate their observations (for points 26-30) by marking the
indicators 0, 1, 2, 3 or 4 in the space provided:
               Where 0 – Available is < 50% of requirement
                     1 - Available is > 50% & < 70% of requirement


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                            2 - Available is > 70% & < 90% of requirement
                            3 - Available is > 90% & < 100% of requirement
                            4 - Available is >100% of requirement

C) Library and Laboratories
26) Library
 S.            Particulars                    Requirements Availability                  Shortfall if any Indicator
No                                            as per Norms                             Number Percentage
 1    No. of Titles of the Books
    2     No. of Volumes of the Books
    3     No. of Technical/
          Professional Journals
          (National + International)
    4     Seating Capacity
    5     Library Timings
    For details of Library requirements see Table 5 of Norms.

27) Laboratory Facilities:
S.    Particulars                        Required*              Available         Shortfall if any Indicator
No                                      (As per JNTU                            Number % shortfall
                                          Syllabus)
1         No. of Laboratories
2         No. of Experiments in a                                                                           .
          laboratory (on average)
* See the List of laboratories as per JNTU Syllabus

D) Infrastructure and Land Documents, staff Position
28) (a) Total Built up Area
S. No.                  Particulars                                Built up Area (Sqm)               Indicator
                                                          Required         Available     Shortfall
                                                                                           (%)
1          Instructional Area (Carpet Area)
2          Administrative area (Carpet Area)*
3          Amenities (Carpet Area)
4          Circulation and other**
                                               Total

        *Administrative area includes Principal's Room, Strong Room, Reception, Main Office,
        Maintenance office, Faculty seating rooms, store, office equipment room, etc.
        ** Circulation and other areas include toilets, corridor, staircases, common area, etc.




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29) Instructional Area

                Particulars                    Number of Rooms                                 Indicator
                                      Required   Available Shortfall (%)
            Class Rooms
            Drawing Hall
            Computer Centre
            Library
            All Laboratories
            Grand Total



30). Staff Position
    (i) Principal: (A) Qualified Principal Available (B) Principal Available but not qualified (C)
    Principal Not Available


Staff Position Department wise:


                                              Courses being                                      Faculty: Student
                                                                            Number of
                                              offered by the                                       Ratio of the
                                                                         Faculty members
     S. No.           Department               department                                          Department
                                                                          available in the
                                             (with sanctioned
                                                                            Department
                                                  intake)
        1
        2
        3
        4
        5
       *Faculty to be considered who are qualified as per AICTE requirements
       ** faculty (sanctioned) student ratio of a department shall not be less than 1: 20 (1/20)

      Total Staff Position of complete College/Institution
     S. No. Particulars***            Required Available Shortfall                           Shortfall     Indicator
                                                                              (Number)         (%)
        1      Principal                       1
                                       Permanent Teaching Faculty
               Professors                      -
               Associate/Assistant
               Professors
               Lecturers
               Total*
        3      Laboratory &
               Supporting Staff



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       *Total Faculty shall not be less than Cn/15 where N is total number of students in the
       college as per sanctioned strength.
       % of Faculty members who’s appointment is ratified by the University (              )
       Recruitment of 40% of the Teaching staff should be ratified by the University
       (Not essential for Minority institutions)

E) Other Facilities

Committee is requested to indicate their observations (for points 31-40) by marking the
indicators 0, 1, or 2 in the parenthesis:
               Where 0 – No or Not
                     1 – Partially Yes or Yes but Poorly maintained
                     2 – Yes or Good

31) The staff details mentioned above is matching with the Photographs and Physical availability
                                                                                        (      )

32) Original Land Documents available as per their claim (Form –A22 item 6)                    (   )
33) Building Plan Details as per the claim made in (Form –A22 item 19)                         (   )
34) Electrical Generator available is as per the norms of the University                       (   )
35) Good Water supply and sanitary facilities                                                  (   )
36) Transport facility Availability                                                            (   )
37) Hostel Facilities                                                                          (   )
38) Sports/Games Faculties                                                                     (   )
39) Medical Facilities for Students & Staff:                                                   (   )
40) Response on the Complaints received on the College:                                        (   )
      (Complaints shall be provided by the University, if any – No complaints - indicator is 3)
41)    Interaction with Faculty members in the absence of Management members:
           (A brief Report shall be furnished not more than 100 words)
(Overall ranking based on interaction in a range of 1-5: i.e. 1 for Poor and 5 for Good)       (   )
42)    Any other Observations/Comments (Not More than 50 words)




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 Details of the Committee Members

     S.No.      Name of the Member               Designation           Office Address
       1.
       2.
       3.
Signatures of the Committee Member

1)

2)

3)




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To be filled in only for the Institutions offering M.Tech/M.Arch./M.Pharm

Name and Address of the Institution:
College Code:
Date of Inspection:
Courses with specialization for which affiliation is sought, with intake
 S.No.      Name of the                  Specialization**                            Intake
              Degree*
   1
    2
    3
    4
    5
    6
* Name of the Degree: B.Tech, B.Arch., B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI
etc.

Number of Departments Seeking Post Graduate Courses (i.e. M.Tech, M.Pharm, M.Arch.):

Committee Members are requested fill the following Details separately for each of
the Department Seeking PG Courses

1. Name of the Department seeking PG Course(s):_____________________________________

2. Academic Programme Programmes being conducted in the Department

   Level of   Year of JNTU    Name of           Specialization           Annual    Year of
   Course     Affiliation     Degree(s)                                  Intake Commencement
                                                                                     of the
              with Lr. No.    Awarded                                             Programme
    UG 1
          2
          3
          4
          5
   Other* 1
          2
    PG 1
          2
          3
          4

* Other – MBA /MCA



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Fact finding Committee is requested to indicate their observations (for points 1-25) by
marking 0, 1, 2, or 3 in the parenthesis:
               Where 0 - Institution could not provide the data
                          1 - Poorly maintained data
                          2 - Satisfactorily maintained data
                          3 - Well maintained data


A) Office Records
 1). Attendance Registers of Staff                                           :                (      )
     2) Licensed Software                                                    :                (      )
     3) Stock Registers
         (a) Stock Registers of Laboratory                                   :                (      )
         (b) Stock Registers of Computers                                    :                (      )
         (c). Stock Registers of Department Library Books :                                   (      )
         (d) Stock Registers of other Facilities                             :                (      )

B) Student Records
 4) ) Register of Student attendance (with internal marks, teaching plan) :                   (      )
 5) Lab Records: Attendance, Lab. Time Table, Student records                          :      (      )

Committee is requested to indicate their observations (for points 26-30) by marking the
indicators 0, 1, 2, 3 or 4 in the space provided:
               Where 0 – Available is < 50% of requirement
                     1 - Available is > 50% & < 70% of requirement
                     2 - Available is > 70% & < 90% of requirement
                     3 - Available is > 90% & < 100% of requirement
                     4 - Available is >100% of requirement
C) Library and Laboratories
6) Departmental Library
 S.            Particulars                  Requirements Availability              Shortfall if any Indicator
No                                          as per Norms                         Number Percentage
 1    No. of Titles of the Books
 2     No. of Volumes of the Books
 3     No. of Technical/
       Professional Journals
       (National + International)
 5     Library Timings
 Library requirements see Table 5 of Norms



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7) Laboratory Facilities in the Department:

S.    Particulars                     Required*              Available         Shortfall if any Indicator
No                                   (As per JNTU                            Number % shortfall
                                       Syllabus)
 1    No. of Laboratories
 2    No. of Experiments in a
      laboratory (on average)

* See the List of laboratories as per JNTU Syllabus

8) Instructional Area of the Department

                Particulars                         Number of Rooms                        Indicator
                                    Required          Available Shortfall (%)
           Class Rooms
           Library
           All Laboratories in
           the Department
           Grand Total

9) Staff Position in the Department
    S. No. Particulars***                    Required Available              Shortfall   Shortfall     Indicator
                                                                            (Number)       (%)
       1     Permanent Teaching
             Faculty
       2     Laboratory &
             Supporting Staff
      ***Faculty to be considered who are qualified as per AICTE requirements
      % of Faculty members who’s appointment is ratified by the University (      )
      Recruitment of 40% of the Teaching staff should be ratified by the University
      (Not essential for Minority institutions)
E) Other Facilities

Committee is requested to indicate their observations (for points 31-40) by marking the
indicators 0, 1, or 2 in the parenthesis:
               Where 0 – No or Not
                     1 – Partially Yes or Yes but Poorly maintained
                     2 – Yes or Good
10) The staff details mentioned above is matching with the Photographs and Physical availability
                                                                                      (        )


11)    Any other Observations/Comments (Not More than 50 words)




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 Details of the Committee Members
      S. No.       Name of the Member              Designation         Office Address
        1.
        2.
        3.
Signatures of the Committee Member

1)

2)

3)




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                                           FORM A3106
                 APPLICATION FORM FOR AFFILIATION OF
       THE EXISTING INSTITUTION WITH INCREASED COURSES / INTAKE

  Degree level courses in Technology/Pharmacy/Architecture/ Planning/ and MBA/ MCA

 1.    (a)Name & Address of the College

Name: _________________________________________________________

Address: ________________________________________________________
_______________________________________________________________
Pin: __________________

STD Code: ___________ Phone No: __________________

Fax No.: _______________________, E-mail: __________________________

(b) College Code No:

2. Details of the Principal of the College

Name: ______________________________________________________

Qualifications: ______________________________________________________

STD Code: ___________ Phone No: __________________ (R)

STD Code: ___________ Phone No: __________________ (O)

Fax No.: ________________________, E-mail: __________________________

3. Name & Address of the Society
Name: ________________________________________________________

Address: _______________________________________________________
_______________________________________________________________
Pin: __________________

STD Code: ___________ Phone No: __________________

Fax No.: _______________________, E-mail: __________________________




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4. Name address of the Chairperson / Correspondent / Secretary of the Society

Name: __________________________________________Designation: ____________

Address: _______________________________________________________
_______________________________________________________________
Pin: __________________

STD Code: ___________ Phone No: __________________

Fax No.: _______________________, E-mail: __________________________

5. Information on Establishment of the Institution

   a. Year of Establishment of the Institution                                  :

   b. Date on which first approval was accorded by the AICTE                    :

   c. Date on which first affiliation was accorded by the JNTU                  :

   d.    Year of commencement of First Batch


6. Land details of the College
a) Land Category (Rural/District Head Quarters/State Capital/ Metropolitan City):
b) Area of land (in acres)                :
c) Land Details
S. No.     Doc. No. and Date               Survey No.                 Area in Acres   Location/Village
  1
  2
  3
  5
  6




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  7. Courses with specialization for which affiliation is sought, with intake
                                                Specialization***                        Intake
        S.No.
                 Name of   Department**                                                  Admitted Proposed
                   the      offering the                                    Sanctioned
                 Degree*       course                                                     during
                                                                                         Last year
           1
           2
           3
           4
           5
           6
           7
      *Name of the Degree: B.Tech, B.Arch, B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
      ** Department offering the course: ECE Dept., CSE Dept., EEE Dept. etc.
  *** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI
  etc


  8. Whether the Institution is sharing its facilities / premises with any other Institution
     Yes        No   If yes, Give details

  Name and address of the other Institution with which you are sharing: _________________
  _____________________________________________________________________
  _________________________________________________________________________
  Details of Sharing: Campus/Buildings/Laboratories/Faculty/others (specify)

  9. Whether the Institution is conducting courses, which are not approved by JNTU, if so
  give details:

  10. Details of Teaching staff members for the existing courses

           Name of                                                       Permanent (P)
                                          Qualifi Experience   Date of                 Scale of
S. No       staff    Dept. Designation                                   Temporary (T)
                                          cation   (years)   Appointment Visiting (V)     pay
           member
 1
 2
 3
 4
 5




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    10 (a) Consolidated Details of Teaching Staff Strength for the existing courses
                                                                          Total Number of
S.          Name of the           Number of Teaching                                                   Faculty: Student
                                                                              students
No          Department                  Staff                                                               Ratio
                                                                        in the Department *
1
2
3
4
5
    * Total number of students, as per sanctioned strength, in all courses being offered by the
    department (Example a dept. may offer a B.Tech. and an M.Tech course)

    10. (b) Details of Teaching staff members for the Proposed courses(or/and increased intake)

     S.      Name of      Dept.   Designation Qualification Experience               Date of      Permanent (P)   Scale  of
     No       staff                                                (years)         Appointment    Temporary (T)      pay
             member                                                                                Visiting (V)
     1
     2
     3



    11. List of faculty members whose appointment is ratified by the University.

    12. List of members of Non-teaching staff, supporting staff and office staff.

    13. Mode of payment of Salary: by cash or by cheque or by bank Transfer:

    14. (a) Details of Laboratories for the existing Courses

          Name of the                        Name of the laboratory                                No. of    Floor area
          Department                                                                             Experiments   (sq.m)
    1.                       1.
                             2.
                             3.
                             4.


    2.                       1.
                             2.
                             3.
                             4.



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14. (b) Details of New Laboratories for the Proposed New Courses(or /and increased intake)

     Name of the                     Name of the laboratory                  No. of    Floor area
     Department                                                            Experiments  (Sq.m)
1.                     1.
                       2.
                       3.
                       4.


2.                     1.
                       2.
                       3.
                       4.




15. Details of Members of Governing Body with date of last governing body meeting held
(enclose Minutes of the meeting)



16. (a) Passport Size Photo Graphs of the Teaching staff members (department wise) with
names and Designations written below the photo graphs for the Existing Courses

16. (b) Passport Size Photo Graphs of the Teaching staff members (department wise) with
names and Designations written below the photo graphs for the Proposed New
Courses(increased intake)


     17. (a) Library Details for the Existing Courses
             a) Qualifications of the Librarian                              :
            b) Number of Supporting Staff                                    :
            c) Total Number of Titles of Text/Reference Books                :
            d) Total Number of Volume of Text/Reference Books                :
            e) No. of Titles of Technical/Professional Journals              :
            f) Seating Capacity of Library                                   :
            g) Working Hours of library                                      :




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17. (b) Library Details for the New Courses/increased intake              :
    a) Total Number of Titles of Text/Reference Books                     :
   b) Total Number of Volume of Text/Reference Books                      :
   c). No. of Titles of Technical/Professional Journals                   :
   d). Seating Capacity of Library                                        :



   18. (a) Computer Facilities for the existing courses
           a. No. of Computers/Computer Terminals                             :
          b. Hardware specifications                                          :
          c. No. of Computers/ terminals on LAN/WAN                           :
          d. Details of soft ware
              1.
              2.
              3.
              4.
          e. No. of Peripherals/Printers                                      :
          f. Internet accessibility (in Kbps & Hours)                         :
   18. b) Computer Facilities for the Proposed New courses (increased intake)
          a). No. of Computers/Computer Terminals                    :
          b). Hardware specifications                                         :
          c). No. of Computers/ terminals on LAN/WAN                          :
          d). Details of software
              1.
              2.
              3.
              4.
          e). No. of Peripherals/Printers                                     :




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19.     Built up area
(a) Total Built up Area for the Existing and New courses/increased intake

      S.No.                       Particulars                                      Area Available For (sq.m)
                                                                              Existing Courses       New Courses**
        1        Instructional Area (Carpet Area)
        2        Administrative area (Carpet Area)
        3        Amenities (Carpet Area)
        4        Circulation and other*
                                                                Total

* Circulation and other areas include Corridor, toilets, staircases, common area etc.
** New Courses also means New courses / Increased Intake

19 (b) Instructional Area for the Existing and New courses/increased intake

            Particulars       Number of Rooms for             Carpet area of Each Room Total area (sq.m)
                                                                        (sq.m)
                                Existing       New              Existing              New
                                Courses       Courses           Courses              Courses
      Class Rooms
      Drawing Hall
      Computer Centre
      Library
      All Laboratories
      Workshops
                                                                                 Grand Total


20.     Examination Branch

a) Area (sq.m)                                                                                   :
b) Staff Members:         No. of Teaching Staff (with designation)                               :
                          No. of Non-Teaching Staff                                              :
c) Equipment for EDEP Examination                                                                :
       i) No. of Computers                                                                       :
       ii) No. of Printers                                                                       :
       iii) Photocopying (Xerox) Facility                                                        :
       iv) Phone                                                                                 :
       v) Fax                                                                                    :
       vi) Internet                                                                              :



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d) Secured accessibility to maintain confidentiality of Examination Practice:

21 Details of Fee being collected from students

                    Title of Fee                        Frequency (Monthly/            Amount (Rs.)
                                                        per Semester/
                                                        Year/Entire Course)
       1
       2
       3
       4

22. Measures Taken Towards Anti Ragging Campaign

23. Particulars of Establishing Grievances Redressel Cell

24. Potable water (in litres/day)

25. Capacity of Generator

26. Sports facilities

27. Mode of Transport to reach the institute

28. Approach Roads


29. Details of Operational Funds of the Institution

  S.No       Name of the Bank         Account No.                Cash         FDR, if any    Total amount
             with Branch with                                   Balance       (Excluding     (Rs. in Lakhs)
               Full Address                                     (Rs. in       FDR
                                                                Lakhs)        submitted to
                                                                              AICTE)
  1
  2
  3
  4




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  For the institutions seeking affiliation for New M.Tech./M.Pharm/M.Arch programmes
                          only need to furnish the following Details.

       (However the declaration available at the end of application shall be signed by all
                                         applicants)

Name and Address of the Institution:

Number of Departments Seeking Post Graduate Courses (i.e. M.Tech, M.Pharm, M.Arch.):

Furnish the following Details for each of the Department Seeking PG Courses
Separately


1. Name of the Department seeking PG Course(s): ___________________________________

2. Academic Programme Programmes already being conducted and proposed to conduct in the
Department

   Level of    Year of JNTU    Name of           Specialization            Annual Intake        Year of
   Course      Affiliation     Degree(s)                                  Existing Proposed Commencement
                                                                                                 of the
               with Lr. No.    Awarded                                                        Programme
    UG 1
          2
          3
          4
          5
   Other* 1
          2
       PG 1
          2
          3
          4
* Other – MBA /MCA

3. Details of Teaching staff members of the Department

          Name of                                                                Permanent (P)
  S.                Designati               Experience   Date of                                 Scale
           staff              Qualification                                      Temporary (T)
  No                   on                    (years)   Appointment                               of pay
          member                                                                  Visiting (V)
   1
   2
   3
   4
   5



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4. List of members of Non-teaching staff, supporting staff and office staff.

5. Passport Size Photo Graphs of the Teaching staff members of the department with
names and Designations written below the photographs.

6. Instructional Area

      Particulars          Number of Units                   Carpet area of Each       Total area (sq.m)
                                                                Unit (sq.m)
Class Rooms
Library
All Laboratories
                                                                         Grand Total



7 Departmental Library
      a) Area (sq.m)                             :
      b) No. of Titles                           :
      c) No. of Volumes of the Books             :




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                                          DECLARATION

   Certified that:

      a) The Institute is not offering any academic programme, which is not approved by
          JNTU.
      b) No other University has been approached for affiliation of the institute/courses
          mentioned in this application.
      c) All Courses are conducted as per norms, standards and guidelines of the JNTU and
          follow all the rules and regulations of the university as specified from time to time.
      d) All the physical deficiencies stated in the last approval letter for UG & PG
          programmes have been removed (for existing institutions).
      e) The AICTE scales of pay and allowance have been granted to the teaching faculty and
          other staff.
      f) The admissions are made on merit and as per JNTU admission guidelines and no
          capitation fee or donation of any kind is charged for admission.
      g) The teaching faculty and staff have been recruited as per qualification and experience
          as laid down by the AICTE.
      h) The tuition and the other fee are charged within the criteria prescribed by the
          Competent Authorities.
      i) The accounts of the institution are being maintained as per the provisions of relevant
          statutes and a Chartered Accountant audits.
      j) The intake in any of the JNTU approved courses has not been increased beyond the
          sanctioned intake, without its prior approval.
      k) The building and premises in which the institution is functioning is not being utilized
          for any other courses/ programmes which are not approved by the council

          I solemnly declare that no information has been with held and all the information
   provided in this application form is true. If any information is found to be incorrect or false, I
   understand that proposal shall be liable for rejection.

Name and Signature of the                                                 Name and Signature of the

Chairperson/Secretary of the Society                                      Head of the Institution

                                                       *-*-*



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                                               FORM A3206

      Records/Data to be shown by The Existing Institution with increased courses/intake to
                             the Fact Finding Committee For affiliation

1.      Latest Approval letter from AICTE for the Existing courses and Intake

2.      Latest Approval letter from AICTE for the new courses/increased intake

3.      Latest Approval letter / order from Government for the Existing courses and intake

4.      Latest Approval letter / order from Government for new courses/increased intake

5.      Latest Affiliation letter from University

6.      Latest Bank Statements and Fixed Deposits showing the financial status of the Institute

7.      Limitations / shortfalls indicated by earlier Affiliation Inspection Committee & Action
        taken

8.      Appointment letter and Original Certificates of the Principal.

9.      Appointment letters and reporting letters of the staff members.

10.     University Ratification Letter for appointment of teaching staff

11.     Attendance Register of the staff members (Teaching and Non-teaching)

12.     Acquaintance Register of the Staff members (Teaching and Non-teaching)

13.     Proof showing mode of payment of salaries

14.     Stock Register of Laboratory, Computers, furniture, Library and other stock such as
        generator, sports kits with the proofs, which indicate that the payments are made (receipt
        from the supplier etc.)

15.     Licenses of Software

16.     Students list

        (The Details, against items 17 to 30, should be shown for the last 2years or from the
        inception, which ever is earlier)

17.     Students attendance Register

18.     Class Time Table


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19.   Laboratory records of the students

      20. Records of Examination branch of the College

      21. Practical Examination Scripts

      22. Answered Internal Examination question/Answer papers

      23. Internal Marks sent to University

      24. Attendance records/reports sent to University

      25. Proof indicating the display of Attendance and Internal Marks in the Notice Boards

      26. University Results sheets indicating the performance of students

      27. Records of the fee collected with receipts.

      28. Hostel records.

      29. Income and Expenditure sheet of the institution with Audited statement.

      30. Dates of Governing Body Meetings conducted with minutes of the meeting.

      31. A Master Plan of the entire Institution complete with details of plinth area, including
          area of Laboratories, Class rooms, Drawing Halls, Workshops, Library, etc.

      32. Original Land Documents

      33. A set of Syllabus Books (of JNTU) for the courses being offered at your Institution




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                                                FORM A3306

     Facilities to be inspected at The Existing Institution with increased courses / intake by
                              the Fact Finding Committee for Affiliation

1.     Boundaries of the Institution
2.     Class rooms
3.     Laboratories including Workshops.
4.     Library
5.     Canteen
6.     Playground and Sports facilities
7.     Water supply & sanitary facilities
8.     Staff rooms
9.     Generator
10     Principal‟s Office
11     Bus facility
12     Hostel facilities, Sports facilities & other students‟ amenities.
13     Examination Branch: Facilities such as
       Conference room
       Photocopying (Xerox) facilities
       Internet facilitates
       Generator (UPS facilities for Exam Branch)
       Telephone & Fax facilities
14     Placement and Training Cell
15     Display Boards / Notice Boards
16     Seminar Hall
17     Medical Facilities for Students and Staff
18     Facilities for Physically challenged people
19     Committee should interact with the students and staff of their choice




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                                              FORM A3406

                       Report of Fact Finding Committee for Affiliation for
                       the Existing Institution with increased courses/intake



Name and Address of the Institution:
College Code:
Courses with specialization for which affiliation is sought, with intake
                                              Specialization***                        Intake
    S.No.
             Name of      Department**                                                 Admitted Proposed
               the         offering the                                   Sanctioned
             Degree*          course                                                    during
                                                                                       Last year
      1
      2
      3
      4
      5
      6
      7
    *Name of the Degree: B.Tech, B.Arch, B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
    ** Department offering the course: ECE Dept., CSE Dept., EEE Dept. etc.
*** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI
etc


Date of Inspection:
Fact finding Committee is requested to indicate their observations (for points 1-20) by
marking 0, 1, 2, or 3 in the parenthesis:
                Where 0 - Institution could not provide the data
                       1 - Poorly maintained data
                       2 - Satisfactorily maintained data
                       3 - Well maintained data
A) Office Records
 1) Original Documents showing Qualifications and Experience of Principal                          (   )
 2) Attendance Registers of Staff                             :                                    (   )



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  3) Licensed Software                                            :                 (          )
  4) Examination Registers                                    :                     (          )
  5) Account Books showing the financial transactions
     of the Institution as separate from those of the Management.                   (          )

6) Bank Balances                                                  :                 (          )
7) Salary Acquaintance Registers                                  :                 (          )
8) Affiliation fee receipts                                       :                 (          )
9) Stock Registers                                                :
       (a) Stock Registers of Laboratory                          :                 (          )
       (b) Stock Registers of Computers                           :                 (          )
       (c). Stock Registers of Library Books                      :                 (          )
       (d) Stock Registers of Furniture                           :                 (          )
       (e) Stock Registers of other Facilities                    :                 (          )
10) Minutes of the Governing body meeting :                                         (          )
11) Reports submitted by previous inspection
       Committees & follow-up action taken                        :                 (          )
12) Colleges Examination branch records & facilities:                                      (       )
13) Answer books of Internal Examination                          :                 (          )


B) Student Records
14) Register of Admissions, Transfers and withdrawals                       :       (          )
15) Register of Fees paid, showing dates of payment.                        :       (          )
16) Counter foil of Fee Receipt Book.                                       :       (          )
17) Register of Student attendance (with internal marks, teaching plan      :       (          )
18) Session marks sent to University compared Attendance Registers          :       (          )
19) Details of Malpractice cases indicating the action taken                :       (          )
20) Action Taken in malpractice cases are as per University Norms           :       (          )
21) Lab Records: Attendance, Lab. Time Table, Student records               :       (          )
22) Register of scholarships and concessions of all kinds, tuition, boarding or lodging:   (       )
23) Counter-foil book of Transfer Certificates                              :       (          )
24) Particulars of Grievances Redressal Cell                                :       (          )
25) Anti Ragging Measures taken                                             :       (          )




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Committee is requested to indicate their observations (for points 26-30) by marking the
indicators 0, 1, 2, 3 or 4 in the space provided:
        Where            0 – Available is < 50% of requirement
                         1 - Available is > 50% & < 70% of requirement
                         2 - Available is > 70% & < 90% of requirement
                         3 - Available is > 90% & < 100% of requirement
                         4 - Available is >100% of requirement

C) Library and Laboratories
26) Library for the Existing and New Courses/increased intake.
                                            Requirements                               Shortfall if any
S.                                                       Availability                                   Indicator
                  Particulars               as per Norms                             Number Percentage
No                                            E*         N         E         N       E       N       E   N       E   N
    1      No. of Titles of the Books
    2     No. of Volumes of the Books
               No. of Technical/
    3        Professional Journals
           (National + International)
    4          Seating Capacity
    5           Library Timings
  *E – For Existing courses
  N – For new Courses/increased intak
27) Laboratory Facilities for the Existing and New Courses/increased intake.
S.    Particulars                  Required**     Available      Shortfall if any Indicator
No.                                (As per JNTU               Number % shortfall
                                         Syllabus)
                                    E      N      E                    N         E       N       E       N   E       N
1     No. of Laboratories
2     No. of Experiments in a
      laboratory (on average)
** See the List of laboratories as per JNTU Syllabus




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D) Infrastructure and Land Documents, staff Position
28) Total Built up Area for the Existing and New Courses/increased intake.
S. No.                 Particulars                                       Built up Area (Sqm)                            Indicator
                                                          Required              Available           Shortfall (%)

                                                            E        N           E          N         E       N         E     N
1        Instructional Area (Carpet Area)
2        Administrative area (Carpet Area)*
3        Amenities area (Carpet Area)
4        Circulation and other area**
                                               Total
    *Administrative area includes Principal's Room, Strong Room, Reception, Main Office,
    Maintenance office, Faculty seating rooms, store, office equipment room, etc.
    ** Circulation and other areas include toilets, corridor, staircases, common area, etc.

29) Instructional Area for the Existing and New Courses/increased intake.
              Particulars                    Number of Rooms                                              Indicator
                                     Required              Available              Shortfall (%)
                                       E           N            E        N           E          N         E         N
         Class Rooms
         Drawing Hall
         Computer Centre
         Library
         All Laboratories
         Grand Total



30). Staff Position
    (i) Principal : (A) Qualified Principal Available (B) Principal Available but not qualified (C)
    Principal Not Available




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Staff Position Department wise:

(a) For the Existing Courses
                                          Courses being                                   Faculty: Student
                                                                        Number of
                                          offered by the                                    Ratio of the
                                                                     Faculty members
     S. No.       Department               department                                       Department
                                                                      available in the
                                         (with sanctioned
                                                                        Department
                                              intake)
       1
       2
       3
       4
       5

      (b) For the Proposed New Courses
                                          Courses being                                   Faculty: Student
                                                                        Number of
                                          offered by the                                    Ratio of the
                                                                     Faculty members
     S. No.       Department               department                                       Department
                                                                      available in the
                                         (with sanctioned
                                                                        Department
                                              intake)
       1
       2
       3
       4
       5



      *Faculty to be considered who are qualified as per AICTE requirements
      ** faculty (sanctioned) student ratio of a department shall not be less than 1: 20 (1/20)

     Total Staff Position of complete College/Institution (for the Existing Courses)
    S. No. Particulars***            Required Available Shortfall Shortfall Indicator
                                                                          (Number)       (%)
       1      Principal                     1
                                    Permanent Teaching Faculty
              Professors                    -
              Associate/Assistant
              Professors
              Lecturers
              Total*
       3      Laboratory &
              Supporting Staff




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       Total Staff Position of complete College/Institution (including the proposed Courses)
      S. No. Particulars***            Required Available Shortfall Shortfall Indicator
                                                                                 (Number)   (%)
                                          Permanent Teaching Faculty
                 Total Faculty*
         3       Laboratory &
                 Supporting Staff

        *Total Faculty shall not be less than Cn/15 where N is total number of students in the
        college as per sanctioned strength.
        % of Faculty members who’s appointment is ratified by the University (           )
        Recruitment of 40% of the Teaching staff should be ratified by the University
        (Not essential for Minority institutions)


E) Other Facilities
Committee is requested to indicate their observations (for points 31-41) by marking the
indicators 1, 2, or 3 in the parenthesis:
               Where 1 – No or Not
                        2 – Partially Yes or Yes but Poorly maintained
                        3 – Yes or Good
31) The staff details mentioned above is matching with the Photographs and Physical availability
                                                                                                              (                   )
32) Original Land Documents available as per their claim (Form –A32 item 6)                                   (                   )
33) Building Plan Details as per the claim made in (Form –A32 item 19)                                        (                   )
34). Electrical Generator available are per the norms of the University                                       (                   )
35).Good Water supply and sanitary facilities                                                                 (                   )
36).Transport facility Availability                                                                               (                   )
37) Hostel Facilities                                                                                 (                   )
38) Sports/Games Faculties                                                                                    (                   )
39) Medical Facilities for Students & Staff:                                                      (                   )
40) Interaction with Faculty members in the absence of Management members
         (A brief Report shall be furnished not more than 100 words)
(Overall ranking based on interaction in a range of 1-5: i.e. 1 for Poor and 5 for Good)                  (                   )
41)      Response on the Complaints received on the College:                                              (                   )
(Complaints shall be provided by the University, if any – No complaints - indicator is 3)
42)      Any other Observations/Comments (Not More than 50 words)




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 Details of the Committee Members
      S. No.       Name of the Member                 Designation         Office Address
         1.
         2.
         3.

Signatures of the Committee Member

1)

2)

3)



       To be filled in only for the Institutions offering M. Tech / M. Arch. / M. Pharm

 Name and Address of the Institution:
 College Code:
 Date of Inspection:
 Courses with specialization for which affiliation is sought, with intake
         S.No        Name of the                 Specialization**               Intake
                      Degree*
           1
           2
           3
           4
           5
           6
 * Name of the Degree: B.Tech, B.Arch., B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
 ** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI
 etc.


 Number of Departments Seeking Post Graduate Courses (i.e. M.Tech, M.Pharm, M.Arch.):

 Committee Members are requested fill the following Details separately for each of
 the Department Seeking PG Courses


 1. Name of the Department seeking PG Course(s):_____________________________________




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2. Academic Programme Programmes being conducted in the Department

                   Year of JNTU       Name of                                   Annual    Year of
        Level of                                                                       Commencement
                    Affiliation       Degree(s)          Specialization         Intake     of the
        Course
                    with Lr. No.      Awarded                                              Programme
         UG 1
            2
            3
            4
            5
        Other* 1
            2
         PG 1
           2
           3
           4
* Other – MBA /MCA


Fact finding Committee is requested to indicate their observations (for points 1-25) by marking 0, 1,
2, or 3 in the parenthesis:
                Where 0 - Institution could not provide the data
                         1 - Poorly maintained data
                         2 - Satisfactorily maintained data
                         3 - Well maintained data


A) Office Records
  3) Attendance Registers of Staff                                          :                  (           )
  4) Licensed Software                                                      :                  (           )
  5) Stock Registers
      (a) Stock Registers of Laboratory                                     :                  (           )
      (b) Stock Registers of Computers                                      :                  (           )
      (c). Stock Registers of Department Library Books                      :                          (       )
      (d) Stock Registers of other Facilities                               :                  (           )
B) Student Records
  6) Register of Student attendance (with internal marks, teaching plan)               :       (           )
  7) Lab Records: Attendance, Lab. Time Table, Student records                         :       (           )

Committee is requested to indicate their observations (for points 26-30) by marking the
indicators 0, 1, 2, 3 or 4 in the space provided:
                Where 0 – Available is < 50% of requirement
                      1 - Available is > 50% & < 70% of requirement



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                       2 - Available is > 70% & < 90% of requirement
                       3 - Available is > 90% & < 100% of requirement
                       4 - Available is >100% of requirement

C) Library and Laboratories

8) Departmental Library
 S.                                        Requirements                            Shortfall if any
               Particulars                              Availability                                Indicator
No                                         as per Norms                          Number Percentage
 1     No. of Titles of the Books
 2    No. of Volumes of the Books
            No. of Technical/
 3        Professional Journals
        (National + International)
 4          Library Timings

9) Laboratory Facilities in the Department:
 S.                                 Required*                                  Shortfall if any
             Particulars           (As per JNTU             Available                           Indicator
 No                                  Syllabus)                               Number % shortfall
  1     No. of Laboratories
      No. of Experiments in a
  2
      laboratory (on average)
* See the List of laboratories as per JNTU Syllabus

10) Instructional Area of the Department
                Particulars                         Number of Rooms                        Indicator
                                    Required          Available Shortfall (%)
           Class Rooms
           Library
           All Laboratories in
           the Department
           Grand Total



11) Staff Position in the Department
     S. No. Particulars***                   Required Available              Shortfall   Shortfall     Indicator
                                                                            (Number)       (%)
       1      Permanent Teaching
              Faculty
        2     Laboratory &
              Supporting Staff
       ***Faculty to be considered who are qualified as per AICTE requirements
       % of Faculty members who’s appointment is ratified by the University (      )
       Recruitment of 40% of the Teaching staff should be ratified by the University
       (Not essential for Minority institutions)


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 E) Other Facilities

 Committee is requested to indicate their observations (for points 31-40) by marking the
 indicators 0, 1, or 2 in the parenthesis:
                Where 0 – No or Not
                      1 – Partially Yes or Yes but Poorly maintained
                      2 – Yes or Good
 12) The staff details mentioned above is matching
     with the Photographs and Physical availability                                         (   )
 13) Any other Observations/Comments (Not More than 50 words)

 Details of the Committee Members

     S. No.       Name of the Member                 Designation           Office Address
        1.
        2.
        3.

Signatures of the Committee Members
1)

2)

3)




                                            FORM A4106
                   APPLICATION FORM FOR AFFILIATION OF
         THE EXISTING INSTITUTION SEEKING PERMANENT AFFILIATION

    Degree level courses in Technology/Pharmacy/Architecture/ Planning/ and MBA/ MCA
 1.     (a) Name & Address of the College

 Name: _________________________________________________________



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Address: ________________________________________________________
_______________________________________________________________
Pin: __________________

STD Code: ___________ Phone No: __________________

Fax No.: _______________________, E-mail: __________________________

(b) College Code No:

2.    Details of the Principal of the College

Name: ______________________________________________________

Qualifications: ______________________________________________________

STD Code: ___________ Phone No: __________________ (R)

STD Code: ___________ Phone No: __________________ (O)

Fax No.: _______________________ E-mail: __________________________

3.    Name & Address of the Society

Name: ________________________________________________________

Address: _______________________________________________________
_______________________________________________________________
Pin: __________________

STD Code: ___________ Phone No: __________________

Fax No.: ________________________, E-mail: __________________________




4.    Name & address of the Chairperson/Correspondent/ Secretary of the Society

Name: ____________________________________ Designation: _______________

Address: ____________________________________________________________
____________________________________________________________________
Pin: __________________

STD Code: ___________ Phone No: __________________


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Fax No.: ________________________, E-mail: ______________________________

5.       Information on Establishment of the Institution

     a. Year of Establishment of the Institution                                 :

     b. Date on which first approval was accorded by the AICTE                   :

     c. Date on which first affiliation was accorded by the JNTU                 :

     d. Year of commencement of First Batch                                      :

6.       Code Number of the College:
7.       Land details of the College
         a.     Land Category (Rural/District Head Quarters/State Capital/ Metropolitan City):
         b.     Area of land (in acres):
         c.     Land Details
S. No.        Doc. No. and Date             Survey No.                 Area in Acres   Location/Village

     1

     2

     3

     5

     6




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8.         Courses with specialization in which affiliation is sought, with intake.

      S.No.                                        Specialization***                        Intake
                             Department**                                                     Admitted during
               Name of the
                              offering the                                    Sanctioned
                Degree*                                                                    Last before   Last
                                 course
                                                                                              year       Year
           1
           2
           3
           4
           5
           6
           7
    *Name of the Degree: B.Tech, B.Arch, B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
    ** Department offering the course: ECE Dept., CSE Dept., EEE Dept. etc.
*** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics., VLSI
etc

9.         Admission details of JNTU approved existing course(s) during the previous year:

                    Name of the           AICTE approved                     JNTU approved        Actual number of
     S. No.
                      Course                  intake                            intake            students admitted
       1.
       2.
       3.
       4.
       5.
       6.
       7.
       8.
       9.
       10.



10.        Whether the Institution is sharing its facilities / premises with any other Institution
     Yes       No     If yes, Give details

Name and address of the other Institution you are sharing: __________________________
_________________________________________________________________________
Details of Sharing: Campus/Buildings/Laboratories/Faculty/others (specify)


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     11.    Whether the Institution is conducting courses, which are not approved by JNTU, if
            so give details



     12.    Details of Teaching staff members

           Name of                                                                        Permanent (P)
                                             Qualifi Experience   Date of                 Scale of
S. No       staff      Dept. Designation                                    Temporary (T)
                                             cation   (years)   Appointment Visiting (V)     pay
           member
 1
 2
 3
 4
 5

     12 (a) Consolidated Details of Teaching Staff Strength
                                                                      Total Number of
S.          Name of the       Number of Teaching                                                 Faculty: Student
                                                                          students
No          Department              Staff                                                             Ratio
                                                                    in the Department *
 1
 2
 3
 4
 5
     * Total number of students, as per sanctioned strength, in all courses being offered by the
     department (Example a dept. may offer a B.Tech. and an M.Tech course)


     13.    List of faculty members whose appointment is ratified by the University:


     14.    List of members of Non-teaching staff, supporting staff and office staff:


     15.    Mode of payment of Salary: by cash or by cheque or by bank Transfer:




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16.      Details of Laboratories (with No. of Experiments and floor area in sq.m)
      Name of the                Name of the laboratory                          No. of      Floor area
      Department                                                               Experiments     (sq.m)
1.                      1.
                        2.
                        3.
                        4.
                        5.
2.                      1.
                        2.
                        3.
                        4.
                        5.

17.      Details of Members of Governing Body with date of last governing body meeting
         held (enclose Minutes of the meeting)

18.      Passport Size Photo Graphs of the Teaching staff members (department wise) with
         names and Designations written below the photographs

19.      Library Details:

          a. Qualifications of the Librarian                               :
          b. Number of Supporting Staff                                    :
          c. Total Number of Titles of Text/Reference Books                :
          d. Total Number of Volume of Text/Reference Books                :
          e. No. of Titles of Technical/Professional Journals              :
          f. Seating Capacity of Library                                   :
          g. Working Hours of library                                      :
20.      Computer Facilities:

                a. No. of Computers/Computer Terminals                              :
                b. Hardware specifications                                          :
                c. No. of Computers/ terminals on LAN/WAN                           :
                d. Details of soft ware                                             :
                       1.
                       2.
                       3.
                       4.
                e. No. of Peripherals / Printers                                    :


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                   f. Internet accessibility (in Kbps & Hours)                              :
                   g.
        21.     Built up area

          a.     Total Built up Area
     S. No.                          Particulars                                         Area Available (sq.m)
        1    Instructional Area (Carpet Area)
       2       Administrative area (Carpet Area)
       3       Amenities area (Carpet Area)
       4       Circulation and other area*
                                                                                 Total
* Circulation and other areas include Corridor, toilets, staircases, common area etc.




b. Instructional Area (with necessary furniture and equipment as the case may be

                                                                 Carpet area of Each
           Particulars          Number of Rooms                                                 Total area (sq.m)
                                                                    Room (sq.m)
 Class Rooms
 Drawing Hall
 Computer Centre
 Library
 All Laboratories
 Workshops
                                                                              Grand Total

22.         Examination Branch

a)         Area (sq.m)                                                                      :
b)         Staff Members:         No. of Teaching Staff (with designation)                  :
                                  No. of Non-Teaching Staff                                 :
c)         Equipment for EDEP Examination                                                   :



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                    i) No. of Computers                                                      :
                    ii) No. of Printers                                                      :
                    iii) Photocopying (Xerox) Facility                                       :
                    iv) Phone                                                                :
                    v) Fax                                                                   :
                    vi) Internet facility                                                    :
d)           Secured accessibility to maintain confidentiality of Examination Practice:

23.          Details of Fee being collected from students:
                                         Frequency (Monthly/ per Semester/
               Title of Fee                                                                      Amount (Rs.)
                                         Year / Entire Course)
1
2
3
4

24.          Academic Calendar:
             Academic Calendar followed during the last two semesters.

25.          Potable water (in litres/day)

26.          Measures Taken Towards Anti Ragging Campaign

27.          Particulars of Establishing Grievances Redressel Cell

28.          Capacity of Generator

29.          Sports facilities

30.          Mode of Transport to reach the institute

31.          Approach Roads

32.          Financial details of the Institution for the previous academic year:

32 (a) Details of Operational Funds of the Institution:

     S.No.       Name of the Bank with        Account No.           Cash Balance      FDR, if any     Total amount
                   Branch with Full                                (Rs. in Lakhs)   (Excluding FDR   (Rs. in Lakhs)
                       Address                                                        submitted to
                                                                                        AICTE)
      1.
      2.
      3.
      4.


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32(b) Income and expenditure details:

          i.     Income details:

  S. No.       Source of Income                                                Rupees in Lakhs
1.             Central Government
2.             State Government
3.             University Grants Commission (UGC)
4.             Other Central / State Government bodies
5.             Private Trust
6.             Donations
7.             Student Fee
8.             Internal Revenue generated
9.             Others (Please specify)
                                              TOTAL




ii.       Expenditure details:

      S.No.    Expenditure                                                     Rupees in Lakhs
1.             Salary of full time faculty
2.             Salary of visiting
3.             Salary for non-teaching staff
4.             Library
5.             Computer Centre
6.             Equipment for Labs and workshop
7.             Others (Please specify)
                                              TOTAL



33.    Students Placement through Institution Placement Cell (Branch wise):
                                              Total number of    Total number of students
 S. No          Name of the Branch          students passed out placed through placement
                                              (in last 2 years)    cell (in last 2 years)
   1.
   2.


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  3.
  4.
  5.

34. Status of compliance of specific conditions of last approval / extension of approval by
       JNTU:
 S. No                    Specific Conditions                          Compliance Status
  1.
  2.
  3.
  4.
  5.

   35. Students Feed Back                                                (Available / not available)
   36. Self appraisal for Faculty                                        (Available / not available)
   37. Students Canteen                                                  (Available / not available)
   38. Students Common Room                                              (Available / not available)
   39. Boys Hostel                                                       (Available / not available)
   40. Girls Hostel                                                      (Available / not available)
   41. Principals Quarter                                                (Available / not available)
   42. Staff quarters                                                    (Available / not available)
   43. Guest House                                                       (Available / not available)
   44. Digital Library                                                   (Available / not available)
   45. Guest House                                                       (Available / not available)
   46. Health Care Centre                                                (Available / not available)
   47. Conference Hall                                                   (Available / not available)
   48. Co-operative Stores                                               (Available / not available)
   49. Bank                                                              (Available / not available)
   50. Post Office                                                       (Available / not available)

  For the institutions seeking affiliation for New M.Tech./M.Pharm/M.Arch programmes
                          only need to furnish the following Details.

(However the declaration available at the end of application shall be signed by all
applicants)

Name and Address of the Institution:

Number of Departments Seeking Post Graduate Courses (i.e. M.Tech, M.Pharm, M.Arch.):




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Furnish the following Details for each of the Department Seeking PG Courses
Separately

1. Name of the Department seeking PG Course(s): ____________________________________


2. Academic Programme Programmes already being conducted and proposed to conduct in the
Department
    Level of Year of JNTU Name of      Specialization  Annual Intake        Year of
    Course Affiliation     Degree(s)                  Existing Proposed Commencement
                                                                             of the
             with Lr. No.  Awarded                                        Programme
       UG 1
            2
            3
            4
            5
   Other*   1
            2
       PG 1

            2
            3
            4
* Other – MBA /MCA

3. Details of Teaching staff members of the Department

         Name of                                 Date of  Permanent (P)
  S.             Designat Qualificat Experience                                 Scale
          staff                                 Appointme Temporary (T)
  No               ion      ion       (years)                                   of pay
         member                                    nt      Visiting (V)
   1
   2
   3
   4
   5

4. List of members of Non-teaching staff, supporting staff and office staff.

5. Passport Size Photo Graphs of the Teaching staff members of the department with
names and Designations written below the photographs.




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6. Instructional Area

      Particulars         Number of Units                  Carpet area of Each       Total area (sq.m)
                                                              Unit (sq.m)
Class Rooms
Library
All Laboratories
                                                                       Grand Total



7 Departmental Library
      a) Area (sq.m)                           :
      b) No. of Titles                         :
      c) No. of Volumes of the Books           :




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                                            DECLARATION

   Certified that:

          a) The Institute is not offering any academic programme, which is not approved by
              JNTU.
          b) No other University has been approached for affiliation of the institute/courses
              mentioned in this application.
          c) All Courses are conducted as per norms, standards and guidelines of the JNTU
              and follow all the rules and regulations of the university as specified from time to
              time.
          d) All the physical deficiencies stated in the last approval letter for UG & PG
              programmes have been removed (for existing institutions).
          e) The AICTE scales of pay and allowance have been granted to the teaching faculty
              and other staff.
          f) The admissions are made on merit and as per JNTU admission guidelines and no
              capitation fee or donation of any kind is charged for admission.
          g) The teaching faculty and staff have been recruited as per qualification and
              experience as laid down by the AICTE.
          h) The tuition and the other fee are charged within the criteria prescribed by the
              Competent Authorities.
          i) The accounts of the institution are being maintained as per the provisions of
              relevant statutes and a Chartered Accountant audits.
          j) The intake in any of the JNTU approved courses has not been increased beyond
              the sanctioned intake, without its prior approval.
          k) The building and premises in which the institution is functioning is not being
              utilized for any other courses/ programmes which are not approved by the council

          I solemnly declare that no information has been with held and all the information
   provided in this application form is true. If any information is found to be incorrect or false, I
   understand that proposal shall be liable for rejection.

Name and Signature of the                                                   Name and Signature of the

Chairperson/Secretary of the Society                                        Head of the Institution


                                                         *-*-*


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                                               FORM A4206

      Records/Data to be shown by the Existing Institution seeking permanent affiliation to
                             the Fact Finding Committee for affiliation

1.      Latest Approval letter from AICTE

2.      Latest Approval letter / order from Government

3       Latest Affiliation letter from University

4.      Latest Bank Statements and Fixed Deposits showing the financial status of the Institute

5       Limitations / shortfalls indicated by earlier Affiliation Inspection Committee & Action
        taken

6       Appointment letter and Original Certificates of the Principal.

7       Appointment letters and reporting letters of the staff members.

8.      University Ratification Letter for appointment of teaching staff

9.      Attendance Register of the staff members (Teaching and Non-teaching)

10.     Acquaintance Register of the Staff members (Teaching and Non-teaching)

11.     Proof of showing mode of payment of salaries

12.     Stock Register of Laboratory, Library and other stock such as generator, sports kits with
        the proofs, which indicate that the payments are made (receipt from the supplier etc.)

13.     Licenses of Software

14.     Students list

(The Details against items 15 to 29 should be shown for the last 2years or from the inception,
which ever is earlier)

15.     Students attendance Register

16.     Class Time Table

17.     Laboratory records of the students

18.     Records of Examination branch of the College

19.     Records of placement cell showing the proof of placement students

20.     Practical Examination Scripts


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21.   Answered Internal Examination question/Answer papers

22.   Internal Marks sent to University

23.   Attendance records/reports sent to University

24.   Proof indicating the display of Attendance and Internal Marks in the Notice Boards

25.   University Results sheets indicating the performance of students

26.   Records of the fee collected with receipts.

27.   Hostel records.

28.   Income and Expenditure sheet of the institution with Audited statement.

29.   Dates of Governing Body Meetings conducted with minutes of the meeting.

30    A Master Plan of the entire Institution complete with details of plinth area, including area

      of Laboratories, Class rooms, Drawing Halls, Workshops, Library, etc.

31.   Original Land Documents (for newly established Colleges)

32.   A set of Syllabus Books (of JNTU) for the courses being offered at your Institution

33.   Students Feed back and the action taken in response to the students feed back.

34.   Staff appraisal and the action taken in based on the staff appraisal.




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                                                 FORM A4306

     Facilities to be inspected at The Existing Institution seeking permanent affiliation by the
                                Fact Finding Committee for Affiliation

     1. Boundaries of the Institution
     2. Class rooms
     3. Laboratories including Workshops.
     4. Library
     5. Canteen
     6. Playground and Sports facilities
     7. Water supply & sanitary facilities
     8. Staff rooms
     9. Generator
     10. Principal‟s Office
     11. Transport facility
     12. Hostel facilities, Sports facilities & other students‟ amenities.
     13. Examination Branch: Facilities such as
        Conference room
        Photocopying (Xerox) facilities
        Internet facilitates
        Generator (UPS facilities for Exam Branch)
        Telephone & Fax facilities
14      Placement and Training Cell
15      Display Boards / Notice Boards
16      Seminar Hall
17      Medical Facilities for Students and Staff
18      Facilities for Physically challenged people
19      Committee should interact with the students and staff of their choice




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                                              FORM A4406

                       Report of Fact Finding Committee for Affiliation for
                        Existing Institution seeking permanent affiliation

Name and Address of the Institution:
College Code:
Courses with specialization for which affiliation is sought, with intake

    S.No.                                       Specialization***                       Intake
                          Department**                                                    Admitted during
            Name of the
                           offering the                                   Sanctioned
             Degree*                                                                   Last before   Last
                              course
                                                                                          year       Year
      1
      2
      3
      4
      5
      6
      7

   * Name of the Degree: B.Tech, B.Arch, B.Pharm, MBA, MCA, M.Tech, M.Pharm etc.
   ** Department offering the course: ECE Dept., CSE Dept., EEE Dept. etc.
   *** Specialization: ECE, EEE, Mechanical Engg., Civil Engg., CSE., Power Electronics.,
   VLSI etc.


Date of Inspection:
Fact finding Committee is requested to indicate their observations (for points 1-26) by
marking 0, 1, 2 or 3 in the parenthesis:
                Where 0 - Institution could not provide the data
                      1 - Poorly maintained data
                      2 - Satisfactorily maintained data
                      3 - Well maintained data
A) Office Records
 1) Original Documents showing Qualifications and Experience of Principal                       (      )
 2) Attendance Registers of Staff                             :                                 (      )
 3) Licensed Software                                        :                                  (      )
 4) Examination Registers                                    :                                  (      )
 5) Account Books showing the financial transactions
     of the Institution as separate from those of the Management.                               (      )


 6) Bank Balances                                                :                              (      )


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 7) Salary Acquaintance Registers                              :                    (          )
 8) Affiliation fee receipts                                    :                   (          )
 9) Stock Registers                                             :
       (a) Stock Registers of Laboratory                        :                   (              )
       (b) Stock Registers of Computers                         :                   (              )
       (c). Stock Registers of Library Books                    :                   (              )
       (d) Stock Registers of Furniture                         :                   (              )
       (e) Stock Registers of other Facilities                  :                   (              )
 10) Minutes of the Governing body meeting                      :                   (          )
 11) Reports submitted by previous inspection                   :
     committees & follow-up action taken                        :                   (          )
 12) Colleges Examination branch records
 13) Colleges Examination branch facilities                     :                   (          )
 14) Answer books of Internal Examination                          :                (              )

B) Student Records
15) Register of Admissions, Transfers and withdrawals.                     :        (          )
16) Register of Fees paid, showing dates of payment.                       :        (              )
17) Counter foil of Fee Receipt Book.                                      :        (          )
18) Register of Student attendance (with internal marks, teaching plan         :    (          )
19) Session marks sent to University compared Attendance Registers                  (              )
20) Details of Malpractice cases indicating the action taken:                       (          )
21) Action Taken in malpractice cases are as per University Norms                   (              )
22) Lab Records: Attendance, Lab. Time Table, Student records:                      (              )
23) Register of scholarships and concessions of all kinds, tuition, boarding or lodging.   (           )
24) Counter-foil book of Transfer Certificates:                                     (          )
25) Particulars of Grievances Redressal Cell:                                       (          )
26) Anti Ragging Measures taken                                                     (          )

Committee is requested to indicate their observations (for points 27-31) by marking the
indicators 0, 1, 2, 3 or 4 in the space provided:
               Where 0 – Available is < 50% of requirement
                     1 - Available is > 50% & < 70% of requirement
                     2 - Available is > 70% & < 90% of requirement
                     3 - Available is > 90% & < 100% of requirement
                     4 - Available is >100% of requirement


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C) Library and Laboratories
27) Library
 S.           Particulars                  Requirements*           Availability      Shortfall if any Indicator
 No                                         as per Norms                           Number Percentage
  1   No. of Titles of the Books
    2     No. of Volumes of the
          Books
    3     No. of Technical/
          Professional Journals
          (National + International)
    4     Seating Capacity
    5     Library Timings
    * For Library requirements see Table 5 of Norms




28) Laboratory Facilities:
S.    Particulars                       Required*             Available          Shortfall if any Indicator
No.                                     (As per JNTU                           Number % shortfall
                                          Syllabus)
1      No. of Laboratories
2      No. of Experiments in a
       laboratory (on average)
* See the List of laboratories as per JNTU Syllabus

D) Infrastructure and Land Documents, staff Position
29) (a) Total Built up Area
        S.No.               Particulars                                 Built up Area (Sqm)           Indicator
                                                                Required      Available   Shortfall
                                                                                            (%)
         1      Instructional Area (Carpet Area)
         2      Administrative area (Carpet Area)*
         3      Amenities (Carpet Area)
         4      Circulation and other**
                                                    Total

        *Administrative area includes Principal's Room, Strong Room, Reception, Main Office,
        Maintenance office, Faculty seating rooms, store, office equipment room, etc.
        ** Circulation and other areas include toilets, corridor, staircases, common area, etc.




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30) Instructional Area

                Particulars                           Number of Rooms                          Indicator
                                      Required          Available Shortfall (%)
            Class Rooms
            Drawing Hall
            Computer Centre
            Library
            All Laboratories
            Grand Total

31). Staff Position Department wise:

(a) For the Existing Courses
                                              Courses being                                      Faculty: Student
                                                                            Number of
                                              offered by the                                       Ratio of the
                                                                         Faculty members
     S. No.           Department               department                                          Department
                                                                          available in the
                                             (with sanctioned
                                                                            Department
                                                  intake)
        1
        2
        3
        4
        5

      (
      *Faculty to be considered who are qualified as per AICTE requirements
      ** faculty (sanctioned) student ratio of a department shall not be less than 1: 20 (1/20)

      Total Staff Position of complete College/Institution
     S. No. Particulars***            Required Available Shortfall                           Shortfall     Indicator
                                                                              (Number)         (%)
       1    Principal                                1
    Permanent Teaching Faculty
            Total*
       2    Laboratory &
            Supporting Staff


E) Other Facilities

Committee is requested to indicate their observations (for points 30-43) by marking the
indicators 0, 1, or 2 in the parenthesis:
               Where 0 – No or Not
                     1 – Partially Yes or Yes but Poorly maintained



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                         2 – Yes or Good
 32) The staff details mentioned above is matching with the Photographs and Physical availability
                                                                                      (         )

 33) Original Land Documents available as per their claim (Form –A1206 item 5)               (           )

 34) Building Plan Details as per the claim made in (Form –A1206 item 18)                        (       )

 35) Electrical Generator available is as per the norms of the University               (            )
 36) Good Water supply and sanitary facilities                                               (           )
 37) Transport facility Availability                                                         (           )
 38) Hostel Facilities                                                                       (           )
 39) Sports/Games Faculties                                                                  (           )
 40) Medical Facilities for Students & Staff:                                           (            )
 41)   Interaction with Faculty members in the absence of Management members                :
             (A brief Report shall be furnished not more than 100 words)
 (Overall ranking based on interaction in a range of 1-5 : i.e. 1 for Poor and 5 for Good) (             )

 42)   Response on the Complaints received on the College:                          (                )
 (Complaints shall be provided by the University, if any – No complaints - indicator is 3)

 43)    Any other Observations/Comments (Not More than 50 words)


 Details of the Committee Members
     S.No.        Name of the Member                  Designation           Office Address
        1.
        2.
        3.

Signatures of the Committee Member
1)

2)

3)




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                                                 FORM A4506

                            Criteria for granting permanent affiliation


              CRITERIA FOR ACCORDING PERMANENT AFFILIATION


To apply for permanent affiliation at least two batches of students should pass out from the
institution. Besides this, the institution will be considered for permanent affiliation based on the
following aspects. Permanent affiliation will be given department-wise / College:


 1.     Percentage of students admitted during the last three years:                  (50)
 2.     Teaching Staff:                                                               (150)
        a.      Number of Staff members
        b.      Qualifications
        c.      % of JNTU ratified staff
        d.      Motivation
        e.      Retentivity of staff
 3.     Non-teaching Staff:                                                           (50)
        a.      Number of Staff members
        b.      Qualifications
        c.      Motivation
 4.     Built-up Area:                                                                (150)
        a.      Instructional
        b.      Administration
        c.      Amenities
        d.      Circulation area
 5.     Laboratory facilities including Computers:                                    (150)
        a.      Updating facilities
        b.      Student Record Maintenance
        c.      Stock Registers
        d.      Teaching Methodology
        e.      Supporting material supplied
        f.      Experiments being conducted as per JNTU Syllabus



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6.    Library:                                                            (100)
      a.     Qualifications of the Librarian
      b.     Number of Supporting Staff
      c.     Total Number of titles of Text / Reference Books
      d.     Total Number of Volumes of Text / Reference Books
      e.     No. of titles of technical / professional journals
      f.     Seating capacity of library
      g.     Working hours of library
7.    Examination Branch:                                                 (50)
      a.     Space
      b.     Staff
      c.     EDEP facilities
      d.     Confidentiality
8.    Placement Cell:                                                     (50)
      a.     Establishment
      b.     No. of companies visited
      c.     No. of students absorbed / year
9.    Good Practices:                                                     (100)
      a.     Students feedback
      b.     Students’ performance in Competitive Examinations
      c.     Self appraisal for faculty
      d.     Anti-ragging campaign
      e.     Invited lectures etc.
      f.     Professional Bodies of Society
10.   Hostel Facilities:                                                  (100)
11.   Student Amenities:
       a.    Transport Facilities
       b.    Health Care Centre
       c.    Drinking water facility
       d.    Approach Roads
       e.    Canteen
       f.    Common Room




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         g.     Sports facilities
         h.     Post Office
         i.     Bank
         j.     Cooperative Stores
         k.     Staff Quarters
         l.     Other facilities


      600 % to 700 % marks – three years affiliation
      701 % to 900 % marks – five years affiliation
      901 % and above marks – permanent affiliation
In all the above cases, the permanent affiliation is reviewed annually based on the annual report
submitted by the Institution. If the progress report is not satisfactory, the permanent affiliation
shall be terminated.

                                       ------------ ****** ---------




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