Airspace Coordinator's Guide - N

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Airspace Coordinator's Guide - N Powered By Docstoc
					                                      Airspace Coordinator
                       Northern California Coordination Center (ver.2009)

General: This guide outlines specific daily tasks, routines, and coordination activities with the
Aircraft Coordinator. Information contained herein is in addition to the general airspace
coordinator responsibilities outlined in the Interagency Airspace Coordination Guide (pgs 2-21
thru 2-24). (See updated “Roles” list attachment 1)

You will be working directly for the Federal Aircraft Coordinator. You will be responsible for all
TFR that need to be established for all incidents in the NOPS Geographical Area no matter
which agency the incident belongs to. Besides managing the TFRs for active incidents, your job
is to keep the pilots and AOBD happy (which is harder then seems at time). Try and give the
AOBDs, pilots and the airbases what “they” would like; maps, briefings, data etc, not what you
might think they want, or what you have done before. We are here to support the field.

Even though the AOBD might be calling you direct and working with you direct, remember they
still work for the Forest/Unit that has the incident. So actually request (the “A” number) will come
from the Forest/Unit. The AOBS needs to call that Forest/Unit to get new “A” number for new
TFR, updating existing TFRs or canceling TFRs.

The airspace desk at this time is set up next to the Aircraft Coordinator on the active aircraft
floor. Noise level is a major concern on the floor. Cell phones need to be put on vibrate mode, to
help mitigate the noise level. At this point in time, only certain computers have been certified to
enter TFR information and workspace is limited in the building. There are no direct phone lines
all calls go through the receptionist. (530-226-2801)

If an airspace kit has not been requested yet, order one up through Julie Stewart. Have it
delivered to the Fire Cache, downstairs. (6101 Airport Rd Redding, CA 96002 Atten: Aircraft
Coordinator) There is a sectional map on the east wall marked with MTRs and MOAs, there is a
list on the desk and in the appendix of the local contact numbers for the routes in the area.

Daily schedule is flexible, though one needs to obey work rest guidelines. Try not to work over a
12 hour day, with the understanding that it can be adjusted as need be with issues that might
occur. If the work load does not appear to be slowing down and most likely ramp up, work with
the Aircraft Coordinator to request another Airspace Coordinator to come in to assist. (Again
remember actual work space is limited) If two Coordinators are working, stagger the work
schedules, one early and one late. This gives us coverage at the beginning and end of each
day. If two coordinators are being used, briefings, conference calls, break etc, need to be
staggered, so one is on the desk at all times.

Documentation is key and a must. Daily logs need to be kept, for use of the Aircraft Coordinator
after you are gone, and for in coming Airspace Coordinators after you leave. Please keep this
updated daily. Files need to be kept on each incident that has a TFR. Establish a system that
work for you if one has not been set up already. Remember other people will need to find
information after you have completed your assignment, leave a trail.

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Scheduled Tasks

  1. First thing: Turn on and sign-on Forest Service computer. (unless you are using
     your own computer- then work with the Coordinator so you can be connected to
     the network or get wireless set up)

                  Password:   obtain permissions from Aircraft Coordinator

       If you are the FIRST Air Coordinator to arrive, an email account system should be set up to
       allow generic emails for Airspace. Create a Yahoo or Hot mail “Airspace” account. Make
       sure this account is shared with the Aircraft Coordinator.

       If you have ROSS computer program skills, indicate this to the Aircraft Coordinator and
       access will be granted to you. If not as soon as time allows a short lesson will be given to
       you and then access will be granted.

  2.   Beginning of day: Download and print current NOTAMs from DINS website.
       Check for any TFRs which may have been entered or deleted during the night without your
       knowledge. On DINS, check TFRs within the following ARTCCs:
                   Oakland     (KZOA)
                   Seattle     (KZSE)
                   Los Angeles (KZLA)

          3. Beginning of day: Receive a text message from webmaster (if there is
       one set up), confirming that he has loaded the maps onto the website. If you do
       not receive his text by 0715. Relay confirmation to GIS personnel so they can
       begin the download and printing of maps. Assure the GIS specialist uses the
       address: https/ (This address goes
       directly to the map site and avoids mirrored sites which may have delays in
       uploading the revised information from the previous day.)

       After 0730 hrs (so as not to interfere with printing needs by Planning Section),
       copy appropriate number of NOTAMs, Advisory NOTAMS list and Boundary
       Zone descriptions for inclusion into briefing packet handout.

  4.   Beginning of day: Check in with GIS specialist to see that he/she is/has printed
       an appropriate number of 8½” x 11” color maps for inclusion into briefing packet
             All Northern California TFRs on sectional chart background
             All Northern California TFRs on shaded relief background
             NW plate, Northern California TFRs on sectional chart background
             NE plate, Northern California TFRs on sectional chart background
             SE plate, Northern California TFRs on sectional chart background
             SW plate, Northern California TFRs on sectional chart background

       Also check to see that he/she has printed an appropriate number of wall-sized
              Northern California TFRs on sectional chart background
              Northern California TFRs on shaded relief background

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     5.   Beginning of day: Check DINS (along with local intelligence sources) for
          presence of temporary towers and/or other pertinent advisory NOTAMs. Print
          and then copy appropriate number of these NOTAMs for inclusion into briefing
          packet handout.

 6.       Beginning of day: If necessary, modify WORD file containing Boundary Zone
          description(s). Note: These zones are agreed upon by the AOBDs of adjacent
          fires with a common TFR boundary. They typically consist of a 1NM virtual
          boundary on either side of the common TFR line. The common agreement is that
          prior to aircraft entering the 1 nm area positive contact is made with the adjacent
          ATGS. The Airspace Coord. is usually involved with these discussions to answer
          questions and provide input. Print and then copy appropriate number of these
          description(s) for inclusion into briefing packet handout.

7.        Beginning of day: Put together and staple briefing packet handouts for
          distribution during the 0900 Aviation briefing at the Airtanker base. Provide
          FIRST copy of briefing packet to Aircraft Coordinator. The packet consists of two

           Part 1:     All Northern California TFRs on sectional chart background
                       NW plate, Northern California TFRs on sectional chart background
                       NE plate, Northern California TFRs on sectional chart background
                       SE plate, Northern California TFRs on sectional chart background
                       SW plate, Northern California TFRs on sectional chart background

            Part 2:    All Northern California TFRs on shaded relief background
                       Current Notam list from DINS site
                       Current Advisory NOTAMS (D)
                       Boundary Zones (if in use) centerline coordinates support.

 8. 0815 hours: Participate in Area Command conference call
           Phone number:

     9. 0845 hours or so: On the way to the Airtanker Base briefing at the north end of
         the airport, drop off the following at the Smokejumper’s office downstairs directly
                3 each, briefing packets
                1 each, wall-size Northern California TFRs on shaded relief background
                1 each, wall-size Northern California TFRs on sectional chart

10.       Pre-0900 hours: At the Airtanker Base briefing area, and before the 0900
          Aviation briefing, hang 1 each of the wall-size maps for use during the airspace
          coordinator’s part of the briefing.

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11.    0900 hours: Participate in Aviation briefing at Airtanker Base vehicle parking
       bay. Attendance is typically pilots and Incident personnel. Provide airspace
       updates and briefing of TFR status and associated issues, concerns,
       clarifications etc. During this briefing solicit feedback concerning products
       and Airspace Coordinator support.

12.    1500 hours: Participate in Area Command conference call.
               Phone number:

13.    1730 hours: Participate in Aviation conference call.
               Phone number:

 14.    End of Day: Provide a correction map of all TFR changes to GIS for inclusion
       onto the Relief Map


Recurring Tasks

15. TFR Tools and Procedures: TFR numbers, complexity and frequency within
     Northern California results in a very high operating tempo. To facilitate,
     organization and efficiency in handling the multitude of requests several tools
     may be of assistance to the Airspace Coordinator. These are not mandatory and
     the GACC or individual coordinators may prefer using different tools. However,
     use of the attached documents or something similar is recommended:

          TFR Action Checklist (attachment 2): used to track receipt, analysis,
           issuance, changes and cancellations of individual TFRs. This list is normally
           kept in the front of a folder for each incident TFR.
          TFR Progression list (attachment 3): This list is valuable in keeping a
           running summary of all TFR actions by number, name, Notam #, Order and A
           number and frequency.
          TOPO USA: This tool assists the Airspace Coordinator to provide quick-time
           feedback to the field for TFR questions and analysis. High quality graphics
           can be e-mailed or immediately printed for use and display. Also, this
           mapping tool provides the Airspace Coordinator a quick Big Picture status of
           all TFRs within the zone.
                       o Setting up TOPO USA (Version 7.0): TOPO can be used to
                           assist the airspace coordinator (ASC) track TFR changes,
                           display potential conflicts (2-D and/or 3D), and provide display
                           options to print and e-mail when constructing TFRs. Using the
                           maps, the Airspace Coord. can also determine distances to
                           closest reload base, which is required on the NES entering of
                           the TFRs in North Ops area. Items which are helpful to insert
                           into the Base project TOPO map are: Tanker Bases (obtained
                           from the Interagency Air Tanker Base Guide), airports (from
                           AIRNAV, Flight Guide or local dispatch information), current

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                            major helibases in use, Special use Airspace (from AP1B) if
                            applicable and any local geographic points utilized by incident
                            aircraft. By using the SNAGIT program (can be downloaded to
                            personal laptop on 30 day free trial), the Airspace Coord. is
                            also able to quickly put and insert views of proposed TFR
                            locations into a word document which is then easily e-mailed.
                            Or you can use “Print Screen” and the Paint Program for the
                            same cut and paste type thing.

          ROSS Support: The airspace coordinator inputs the TFR “Fill” information
           into the ROSS program once a TFR NOTAM is published and a number is
                      o TFR Daily Cancellation List (attachment 4): Given to the
                        Aircraft Coordinator nightly, this list quickly assists the timely
                        closure of released TFRs through ROSS.
                      o New TFR list: Given to the Aircraft Coordinator so the Initial
                        Attack Aircraft board can be updated.

16.    Daily or more often: Check for new e-mail.
               E-mail address:         (whatever-email-address)
               Password:               (whatever-password)

17.    Daily or as needed: Check with Frequency Coordinator (If there is one
       assigned to the GACC, if not check with the Aircraft Coord. to ensure air-to-air
       frequencies listed on the TFRs are appropriate.

 18.   Every 1-2 days call RDD Tower 221-4475 and ascertain the opportunity /need
       for them to receive a small copy of the latest NOTAM map. Discuss any
       problems that TFRs may be causing and facilitate any necessary fixes with

19.    As appropriate or at end of day: Make entries in and update the daily work
       log. Be sure information is sufficiently detailed to “build” an end-of-assignment
       report for Julie and the GACC.

20.    On Forest Service computer use NOTAM Entry System (NES) to create and
       modify TFR NOTAMs.
               NES initials:           Obtain from Aircraft Coord.
               NES password:           Obtain from Aircraft Coord.

       Oakland Center         (KZOA)     510-475-3331
       Seattle Center         (KZSE)     253-351-3520
       Los Angeles Center     (KZLA)     661-265-8205

       You may apply for your own NES “initials” and password. You may feel this may not be
       worth it. (To register on NES with your own name, initials and password, see note, below.)

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       Check with Aircraft Coordinator first. To register in „NES with your own name, initials and
      Use a computer which already has an NES Certificate loaded into it. (The Forest Service
       computer used by Airspace Coordination has it. Aircraft Coordinator will know which
       other(s) have it, also.)
      Go into NES website.
      In the “Client Authentication” dialog box, click “OK”
      In “Security Alert” dialog box, click “Yes”
      In left-hand column, click on “Register User”
      Follow instructions on screen. (This includes calling NES office to active your password.)

Computer File “tree” Set this up if not already done.

My Documents (folder)
       AIRSPACE (folder)
           Sub folder Pilot Briefing
               NOTAMs (folder)
               Advisory NOTAMs (folder)
               Boundary Zones (folder)
           Folder to Store Downloads (folder)
           UAV (folder)
Last-task of evening: Turn off the Forest Service computer… and the lights!

The NOPS Aircraft Coordinator has access into the NOTAM system. This is to create
NOTAMS for Smokejumper Practice Jumps. If needed you maybe asked to create a
NOTAM for “Parachute Exercises”. See the Aircraft Procedures guide for this and the
logins. Rights have only been given to NOPS to create these for RDD, FAT and SBD.

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                                     ATTACHMENT 1

               Airspace Coordinator Roles (updated 2008)
                                        By Julie Stewart

Airspace Coordination Specialist (THSP)
May be ordered to assume or assist with airspace duties within a GACC. An Airspace
Coordinator Specialist should be ordered when incident activity is widespread and involves a
number of complex TFRs, complex airspace is involved or difficult conflict resolutions exist with
various agencies. Many GACCS request an Airspace Coordinator when they have six or more
TFRs in their geographic area.

This position is ordered as a technical specialist (THSP). Airspace Coordination Specialists can
function in a variety of situations and at various levels within the organization. Please designate
the level of expertise when ordering (i.e. Field, GACC, Local, Support).

1. Field Airspace Coordinator Specialist
Ordered to assist with airspace coordination in the field among Area Commands, Incident
Management Teams, Dispatch organizations, local airports, general aviation, FAA offices and
DoD office. Must have extensive aviation experience coordinating airspace issues, excellent
operational knowledge of the field ICS organization (i.e. AOBD position), along with excellent
personal communication skills.

2. GACC Airspace Coordinator Specialist
Often located at a GACC and supports airspace activity within a GACC boundary. Requires
extensive aviation and dispatch background to facilitate coordinating activity. ICS aviation
experience, knowledge and communications skills are mandatory at this level.

3. Local Unit Airspace Coordinator Specialist
Supports airspace activity within a local unit and can often assume airspace coordination duties
relieving local unit dispatchers so they can concentrate on initial attack and large incident
support. Often has Initial attack background as a dispatcher. Requires extensive aviation and
dispatch background to facilitate coordinating activity. ICS aviation experience, knowledge and
communications skills are mandatory at this level.

4. Airspace Coordination Specialist Support
Positions to support the airspace program. Must have knowledge of various aviation programs
to support the Airspace Coordinator Specialist. Could be a webmaster, computer programer,
GIS specialist, Mapping specialist or likewise.

The Airspace Coordinator has responsibility to:
1. Plot all current TFRs on sectionals. Assess situations involving:
     Classes of Airspace
     Airport Approaches and Departures
     Flight Schools, Sky Diving Schools
     Congested Airspace, Special Use Airspace, MTRs, and unpublished airspace situations
     Cruise Missile Routes

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2. Contact involved ARTCC’s with assessment of incident situation and discuss airspace
coordination and TFR procedures.

3. Coordinate the ordering of TFRs with Dispatch. TFRs ordering will involve an Aircraft
Resource Order for document purposes. Maintain a log of ALL airspace discussions (for legal
purposes). Airspace coordinator will maintain documentation.

4. Distribute current TFRs to Incident Management Team’s aviation operations. Discuss size
and altitudes involved.

5. Coordinate the combining of TFRs when they overlap. Non-circular TFRs are acceptable
when coordinated with FAA ARTCC and are described in such a way that the U.S. NOTAM
office can publish them. Ask AOBDs to modify airspace on a timely basis, particularly if they can
downsize the area or lower the ceiling.

6. Obtain copies of any Airspace Agreements involving land management
agencies and military bases. Contact Scheduling Activities (MTRs) or Controlling Agencies
(SUAs) with maps of current TFRs. Provide briefing, discussing airspace deconfliction and
procedures for handling intrusions.

7. Obtain copies of TFRs (FDC NOTAMS) from DINS (Department of Defense Internet NOTAM
Systems( located at the US NOTAM office. Carefully check published NOTAMs with TFR
requests and verify that they are accurate with no typographical errors. Check NOTAMs on a
daily basis.

8. Brief incoming Area Commands, Incident Management Teams, ATGSs and any other
assigned pilots on the current TFRs and known airspace hazards.

9. Coordinate with other agencies. Non-participating agencies often have to continue their work
and will be in contact to ask for permission to fly within the TFR. Provisions are already
established for media and Law Enforcement entry. Establish contact with respective Air
Operations Branch Director and coordinate the agencies request for entry (i.e. mosquito
spraying, highway survey, etc.).
Non-participating aircraft should only be allowed into a TFR when it is feasible, safe and
previously coordinated so that frequencies are shared.

10. Receive reports of any intrusions. Take immediate action with ARTCC and or MilReps and
Scheduling Activities/Scheduling Agencies. If the intruder is Military, ask for assistance from the
Military Operations Specialist (MOS) at the Area Managers desk at ARTCC.

11. Assure that a SAFECOM be filed for any airspace intrusions. Follow through with FAA,
DOD, Media or AOPA contacts on an as needed basis.

12. Adjust TFRs on an as needed basis (after conferring with the appropriate
Air Operations Branch Director). Credibility and good faith will be established if airspace is given
back to the FAA when it is no longer needed. Coordinate the establishment of “day time” TFRs
when feasible.

13. Coordinate publishing a list of daily TFRs in the Air Operations
Plan and or GACC Sit report if requested. . The list may include: NOTAM number, VOR/DME,
ALT, Radius, Latitude/Longitude, and Incident Name.

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14. Coordinate requests for temporary towers. Coordinate any staffing
issues with FAA, AOBD and dispatch.

During extremely complex situations, the Airspace Coordinator may find it
appropriate to:

1. Contact FAA Regional Airspace Branch Manager with executive
briefing and ask for assignment of a FAA Regional Headquarters

2. As necessary, brief daily with TFR depictions and assessments:
     Appropriate FAA Towers and involved airports
     MilReps (AFREP, NAVREP, DARR, ATREP, etc.)
     All involved DoD Bases
     Air Tanker Bases, Helibases, Smokejumper, Rappel Bases
     Incident Management Teams (All Air Ops Branch Directors)
     GACCs and Dispatch Centers
     National Broadcasting Pilots Association (NBPA)
     AOPA Regional Rep or AOPA Pilot Hotline

3. Contact local NBPA members and assess media coordination regarding TFRs.

4. Contact AOPA national office or regional representative with briefing.
Establish coordination with AOPA Pilot Hotline and daily briefings with AOPA.

5. If needed, ask FAA Regional Headquarters Liaison if the FAA will issue a press release
identifying TFRs and the need for General Aviation pilots to remain away from the incident area.

6. Presidential and Vice Presidential visits will be coordinated through the local ARTCC and
assigned FAA Regional Headquarters Liaison. The FAA will coordinate the issuance of the 14
CFR 91.141 TFR.

7. Discuss the 1255 Transponder Code with the FAA. Assure that local FAA is aware of
transponder frequency. If they are unaware, share documentation of assignment and fax info to
local towers and ARTCCs.

8. Coordinate mailing of airspace or TFR posters to all incidents and
involved airports with an attached letter discussing the safety aspects
of staying away from TFRs.

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                               TFR ACTION CHECKLIST
Date ___________

______ Request in ROSS & Fax received from dispatch office
      _____ Lat X Long
      _____ Air to Air Freq
      _____ Altitude (normal 2,000 above highest terrain)
      _____ Radius or corners noted
      _____ Descriptive information
______ Initiation of TFR folder
______ Determination if revision of previous TFR
______ Determination if 24 hour or daily (hours of operation)
______ AP1B review completed
______ Sectional Map review completed
______ Military airspace de-conflicted / contacted
______ Mapped on TOPO and options/cautions discussed with AOBD(s) if issues
______ Enter information into NES and save. Review for edits, print draft with
author‟s comments.
______ Submitted to ARTCC/ followed by phone call to confirm receipt
______ Review official NOTAM, noting number and time issued
______ Fill information entered into ROSS
______ Notify unit and GACC Aviation Coordinator and Forest/Unit that TFR has
been issued.
______ Print TFR with map and place in labeled folder.
______ Place information on the daily “UPDATE MAP” to GIS specialist.

_____ Cancellation request received from dispatch office
_____ TFR cancelled via phone call to ARTCC
_____ Confirm TFR cancellation to Forest/unit & GACC Coordinator
_____ Cancellation documented in TFR folder
_____ TOPO map updated
_____ Provide information on cancellation to GIS specialist

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 `         Northern California TFR Progression starting 7/20/08
 Date      Name            Notam#    Order number A-#             Altitude   Radius/shape   Frequency   Remarks/Comments
 7/20      Carey fire      8/8533    CA-SHF-1057/ A-103            10000     3NM            136.025     New 7/19/08

H:\Expanded Aircraft             12
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                               Attachment 4

                             Cancelled TFRs
                        NEED RELEASED IN ROSS


8/8490              SODA               CA-MNF-000645        A-84

H:\Expanded Aircraft      14
                                     Attachment 5

                               Phone List for NOPS area
                  OFFICE                       GREEN   ATSS   FTS FIRE PHONE
BTU - (Oroville-Butte Unit)                     301    401    201   501   (530) 538-6460
LMU- (Susanville-Lassen-Modoc Unit)             302    402    202   502   (530) 257-5575
NEU- (Grass Valley-Nevada-Yuba-Placer Unit)     303    403    203   503   (530) 477-5764
SHU- (Redding-Shasta-Trinity Unit)              304    404    204   504   (530) 225-2411
TGU- (Red Bluff- Tehama-Glenn Unit)             305    405    205   505   (530) 529-8548
SKU - (Yreka-Siskiyou Unit )                    306    406    206   506   (530) 842-7066
CAL FIRE SAC ECC                                307    407    207   507   (916) 653-8360
CSR ECC DAY (SOPS)                              308    408    208   508   (909) 320-6197
CSR ECC Night (SOPS)                                   409    209   509   (909) 320-6197
CSR ECC ALT (SOPS)                                     410    210   510
MEU- (Howard Forest-Mendocino Unit)             311    411    211   511   (707) 459-7403
HUU- (Fortuna-Humboldt-Del Norte Unit)          312    412    212   512   (707) 726-1280
AEU- (Camino-Amador-Eldorado Unit)              313    413    213   513   (530) 647-5294
LNU- (St Helena-Sonoma-Lake-Nape Unit)          314    414    214   514   (707) 963-4112
MRN- (Woodarce- Marin County)                   315    415    215   515   (415) 488-4321
SCU- (Morgan Hill-Santa Clara Unit)             316    416    216   516   (408) 778-1893
CZU- (Felton- San Mateo -Santa Cruz Unit)       317    417    217   517   (831) 335-6719
ENF-TMU (Camino- Eldorado NF/Tahoe M.
Unit)                                           320    420    220 520 (530) 642-5170
KNF (Yreka-Klamath NF)                          321    421    221 521 (530)842-3380
LNF- NOD - LNP (Susanville-Lassen
NF/BLM, Lassen N.P)                             322    422    222 522 (530) 257-5575
MNF- SWR- RNP- GNP- RIA- HVP (Mendocino-
Mendocino NF)                                          423    223   523   (530) 934-7758
MDF-LKR-BNP (Modoc –Modoc NF)                          424    224   524   (530) 233-4416
SRF-RWP-HBR-LNP (Fortuna-Six River NF)          325    425    225   525   (707) 725-2728
PNF- (Plumas- Plumas NF)                               426    226   526   (530) 283-0193
SHF-WNP (Redding- Shasta/Trinity NF )           327    427    227   527   (530) 226-2400
TNF- (Grass Valley -Tahoe NF)                   329    429    229   529   (530) 477-7237
OSC-Southern CA. Operations (SOPS)              330    430    230   530   (941) 276-6725
NICC BOISE                                             432    232   532   (208) 387-5400

Select Outside Line: GREEN, ATSS, FTS, Fire
        H:\Expanded Aircraft    15
          Units ending in “*U* are CAL FIRE (Except TMU-Tahoe Management Unit,
           Howard Forest is a CAL FIRE unit)
          Names in “Purple” are the Call Sign of the Forest/Unit.

    GREEN line CAL FIRE line, ATSS CAL FIRE line, FTS Forest Service line.

                           Military Training Route Quick Reference
       ROUTE               Segments        Miles off          Office              fett-
                                          center Line                               --
      VR 1250                 A-L              2         LEMORE                   650
      VR 1251                 B-G              2         LEMORE                      -
      VR 1254                 C-D              2         LEMORE                   603
      VR 1261                 B-H              2         LEMORE                      -
      VR 202                  B-G              2         LEMORE                   935
        IR 207                H-O              5         LEMORE                   Tra
        IR 300                B-D              4        MTN HOME                  vis-
       SR 300                 Q-U              3          TRAVIS                  707
       SR 301                 A-E              3          TRAVIS                     -
       SR 311                 A-F              3         MOFFETT                  424
                                    untain Home 208-828-2172
                                                  208-828-5800 WKD & after 1530

    H:\Expanded Aircraft            16
   SR353               A-G        3   MOFFETT
   SR 359              A-I        3   MOFFETT
   SR 398              A-D        3   MOFFETT

    MOA           GOOSE/DOLPHIN       541-885-   4/08


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