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					                    CIMS

           USER MANUAL
                      For

 Swarnajayanti Gram Swarozgar Yojna
       (SGSY) Module of CIMS

                      For
Commissionerate of Rural Development
        (CRD), Gandhinagar

                November 2005




              CMC SI-WR
               CMC LIMITED
               th
              6 Floor Premier House-I,
              Plot No. 406/2, Bodakdev
           Sarkhej – Gandhinagar Highway
                Ahmedabad 380 054
                                 CAUTION

This document is released by the SI - WR Software Development Group
of CMC Limited.

The information contained in this document is confidential and no part
of this document may be reproduced, stored in a retrieval system or
transmitted in any form or by any means, electronic, mechanical,
photocopying, recording or otherwise, without the prior written consent
of CMC Limited.


ANY QUERIES OR SUGGESTIONS SHOULD BE FORWARDED TO:

The Project Manager
CIMS Project Team
 th
6 Floor Premier House-I,
Plot No. 406/2, Bodakdev
Sarkhej – Gandhinagar Highway
Ahmedabad 380 054
Phone: 079-26855480 / 482/ 484
Fax: 079-26855175



Document Control:
 Document No.                        CIMS-UM-SGSY
 Version No.                         1.0 Revision A
 Prepared By                         CMC Limited, CIMS Project Team
 Release Date
                        Revision Control Information

File Name                :   CIMS-UM-SGSY.doc
                               th
File Creation Date       :   20 July 2005
Author(s)                :   CIMS Project Team
Approvers                :

Sr.     Section      Nature of Amendment   Document   Document   Remarks
No.     Number                              Version    Release
                                              No.       Date
   1.
   2.
                                                 Table of Contents
1      APPLICATION DETAILS OF SWARNAJAYANTI GRAM SWAROZGAR YOJNA
(SGSY) MODULE ...................................................................................................................... 5
1.1         Introduction.................................................................................................................. 5
1.2         Objectives of the Module ............................................................................................. 5
1.3         Basic Workflow ............................................................................................................ 6
1.4         Scheme Related Set-ups ............................................................................................ 7
1.4.1       Access Control set-up ................................................................................................. 7
1.4.2       Parameterised Attributes ............................................................................................. 7
1.5         Transactions ................................................................................................................ 9
1.5.1       Transaction : Activity Master ....................................................................................... 9
1.5.2       Transaction : District Activity Master ......................................................................... 10
1.5.3       Transaction : Fund Allocation and Distribution ......................................................... 11
1.5.4       Transaction : Beneficiary Registration ...................................................................... 13
1.5.5       Transaction : Monthly Progress Details .................................................................... 16
1.5.6       Transaction : Beneficiary Progress Details ............................................................... 18
1.5.7       Transaction: Beneficiary Training Details ................................................................. 25
1.5.8       Transaction : Infrastructure Asset Details ................................................................. 26
1.5.9       Transaction : Beneficiary Asset Details .................................................................... 27
1.5.10      Transaction : Status Query ....................................................................................... 29
1.6         Reports ...................................................................................................................... 30
1.7         Dos and Don’ts .......................................................................................................... 31
1.8         List of Alarms and reminders .................................................................................... 31
 Commissionerate of Rural Development
 CIMS-UM-SGSY: User Manual for SGSY Module



1 Application Details of Swarnajayanti Gram Swarozgar
  Yojna (SGSY) Module

1.1 Introduction
This user manual is meant for the users of the Swarnajayanti Gram Swarojgar Yojana
(SGSY) module at the CRD, District and Taluka level, for the following designations:
                   Commissioner CRD
                   Additional Commissioner CRD
                   Branch Heads CRD
                   Chitnis/Clerks CRD
                   Director DRDA
                   Deputy Director DRDA
                   APO, DRDA
                   TDO, Taluka
                   Extension Officer EO, Taluka

This manual covers the transactions and reports specific to the SGSY module. General
information for the users such as how to login and get started with the application, system
wide features, toolbar items and their descriptions and error messages used across the
system are covered in the Common User Manual (CIMS-UM-Common.doc).


1.2 Objectives of the Module
             The SGSY module facilitates planning, implementation and monitoring of the
              SGSY scheme.
             It provides information regarding beneficiaries (i.e. SHGs or Individual) and their
              assets.
             Fund allocation and distribution can be done by the DRDA through this module.
             It facilitates the capture of SHG registration and progress details information at
              the taluka office level.
             It also facilitates the capture of fund allocation details for infrastructure assets at
              DRDA level.
             It provides for monitoring through alarms and reminders and through reports
              generation, both tabular and graphical, at different levels.




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1.3 Basic Workflow

                           Creation of Activity        CRD
                                 Master


                           Creation of District        DRDA
                            Activity Master


                              Entry of Fund            CRD
                            Allocation Details



                           Authorization of fund       CRD
                                Allocation



                          Entry of Taluka Fund         DRDA
                                 Details


                          Authorization of Taluka      DRDA
                              Fund Details



                               Beneficiary             Taluka/
                               Registration            DRDA


                             Entry of Monthly          Taluka
                             Progress Details          /DRDA



                           Beneficiary Training        Taluka
                                 (BOP)                 /DRDA



                           Entry of Beneficiary        Taluka
                            Progress Details           /DRDA



                           Beneficiary Training        Taluka
                                  (Skill)              /DRDA


                           Entry of Beneficiary        Taluka
                              Asset Details            /DRDA




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1.4 Scheme Related Set-ups

1.4.1 Access Control set-up

1.4.1.1 Purpose
         Before putting the application to use the different access to the transactions and
         modes should be fixed by the system administrator.
          Sr.   Office     User        Activity Name       Allowed Modes
          No.              Designati
                           on
          1     CRD        Chitnis     Activity Master     Add/Modify/View/Delete
          2     DRDA       APO         District Activity   Add/Modify/View/Delete
                                       Master
          3     CRD        Chitnis     Fund Allocation     Modify / View
                                       for District
          4     CRD        Branch      Fund Allocation     Authorize
                           Head        for District
          5     DRDA       APO         Taluka Fund         Modify / View
                                       Distribution
          6     DRDA       Director    Taluka Fund         Authorize
                                       Distribution
          7     Taluka/    EO/APO      Beneficiary         Add/Modify/View/Delete
                DRDA                   Registration
          8     Taluka/    EO/APO      Monthly             Modify/View
                DRDA                   Progress
                                       Details
          9     Taluka/    TDO /       Monthly             Authorize/View
                DRDA       Director    Progress
                                       Details
          10    Taluka/    EO/APO      Beneficiary         Modify/View
                DRDA                   Progress
                                       Details
          11    Taluka/    EO/APO      Beneficiary         Add/Modify/Delete/View
                DRDA                   Training
          12    Taluka/    EO/APO      Infrastructure      Add/Modify/Delete/View
                DRDA                   Asset Details
          13    CRD/D      Branch      All Reports         View
                RDA        Head /
                           Director


1.4.2 Parameterised Attributes

1.4.2.1 Purpose
         There are certain values in the software, which may undergo a change with time.
         Following chart lists down all such attributes applicable to the software. Based on
         the current scenario these attributes have been set to the values as stated. These
         parameters and its values are maintained in the back end of the software and in
         case any change is desired in their values or parameters are not maintained
         properly user needs to contact the system administrator.


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          Sr.    Attribute             Possible Values              Remarks
          No.
          1.     Beneficiary Type      ‘Individual’, ‘Self Help
                                       Group’
          2.     Beneficiary           'Placement Received’,
                 Placement Status      'Self-Employed’
          3.     Asset Category        'Agriculture‘, ‘Buffalo’,
                                       ‘Cow’, ‘Public’, ‘Private’
          4.     Asset Status          ‘Closed’, ‘Died’,
                                       ‘Disabled’, ‘Alive’,
                                       ‘Working’
          5.     Beneficiary Asset     ‘House’, ’Land’, ‘Milch
                 Type                  Cattle’, ‘Other Cattle’,
                                       ‘Unit’
          6.     Infrastructure        ‘Building’, ‘Equipment’,
                 Asset Type            ‘Machinery’, ‘Others’
          7.     Instalment for        'Actual Credit
                 Type                  Repayment’, 'Actual Loan
                                       Repayment’, 'Credit
                                       Release’, 'Loan Release’,
                                       'Planned Credit
                                       Repayment’, 'Planned
                                       Loan Repayment’,
                                       'Revolving Fund
                                       Release’, 'Subsidy
                                       Release’
          8.     Type of Trainer       ‘DRDA’, ‘TALUKA’




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1.5 Transactions

1.5.1 Transaction : Activity Master

1.5.1.1 Purpose
             This transaction is used by CRD to store the details of key activities for the
              state.
             An activity cannot be modified or deleted if it has been used in the District
              Activity master.

1.5.1.2 Menu Navigation
         SGSY  Activity Master


1.5.1.3 Screens




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1.5.2 Transaction : District Activity Master

1.5.2.1 Purpose
             This transaction is used to store district wise, taluka wise details of key
              activities.
             An activity cannot be modified or deleted if it has been associated with a
              beneficiary.

1.5.2.2 Prerequisites
             Activity master should be maintained in the system

1.5.2.3 Menu Navigation
         SGSY  District Activity Master

1.5.2.4 Screens




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1.5.3 Transaction : Fund Allocation and Distribution

1.5.3.1 Purpose
                This transaction is used to capture the District wise, Taluka wise fund allocation
                 and distribution details.
                It is used by CRD to allocate the District wise Central and State allocation.
                It is used by DRDA to distribute SGSY funds for the financial year to the
                 talukas.

1.5.3.2 Menu Navigation
          SGSY  Fund Allocation and Distribution

1.5.3.3 Screens

District Level




                                                                                                      Click here to
                                                                                                       enter details
                                                                                                          of fund
                                                                                                      distribution at
                                                                                                      Taluka level.
                                                                                                      This button is
                                                                                                      enabled after
                                                                                                         the Fund
                                                                                                      allocation has
                                                                                                           been
                                                                                                       authorized.




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Taluka Level




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1.5.4 Transaction : Beneficiary Registration

1.5.4.1 Purpose
             This transaction is used by talukas to register SHGs or individual beneficiaries
              under the SGSY scheme.

1.5.4.2 Menu Navigation
         SGSY  Beneficiary Registration

1.5.4.3 Screens

 Group SHG




                                                                                              Click here to
                                                                                                  enter
                                                                                              Beneficiary
                                                                                               member /
                                                                                             Group member
                                                                                                 details




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Beneficiary Member Details




                                                                    Click here to
                                                                    enter details
                                                                     of multiple
                                                                     members




Member Details




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Individual




                                                                      Click here to
                                                                          enter
                                                                       Individual
                                                                      Beneficiary
                                                                         details




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1.5.5 Transaction : Monthly Progress Details

1.5.5.1 Purpose
             This transaction is used to enter Group meeting details as well as savings and
              internal lending details of the group on a monthly basis.
             It also captures member-wise benefits acquired and expectations fulfilled for
              SGSY scheme.
             The monthly progress details cannot be modified or deleted once they have
              been authorised.

1.5.5.2 Prerequisites
             Details of Beneficiary registration should be available in the system

1.5.5.3 Menu Navigation
         SGSY  Monthly Progress Details

1.5.5.4 Screens




                                                                                               Click here to
                                                                                               enter details
                                                                                                of savings
                                                                                                done and
                                                                                                  internal
                                                                                                  lending
                                                                                               within group




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                                                                     Click here to
                                                                     enter details
                                                                       of Group
                                                                      Meetings




 Authorize : Meeting Details




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1.5.6 Transaction : Beneficiary Progress Details

1.5.6.1 Purpose
             This transaction is used by the talukas to monitor the progress of beneficiaries
              pertaining to their taluka.
             In case of SHG, evolution of the SHG through grade-1, grade-2 is tracked.
             The transaction is also used to capture Revolving Fund details, Credit details,
              Load details and Beneficiary Asset Details
             Revolving Fund details may be entered only after the First Grade is passed
             Credit Details cannot be entered unless the Revolving Fund details have been
              entered.
             Second Grading details cannot be entered unless the First Grade has been
              passed.
             Loan details cannot be entered unless the Second Grade has been passed.
             Revolving fund details cannot be modified after credit details have been
              entered. Credit details cannot be modified after second grading details have
              been entered. Second grading details cannot be modified after loan details
              have been entered.

1.5.6.2 Prerequisites
             Details of Beneficiary registration should be available in the system

1.5.6.3 Menu Navigation
         SGSY  Beneficiary Progress Details

1.5.6.4 Screens
 Page – 1




                                                                                        Click here to
                                                                                         enter total
                                                                                         revolving
                                                                                        fund details

                                                                                        Click here to
                                                                                         enter total
                                                                                         cash credit
                                                                                           details

                                                                                        Click here to
                                                                                         enter total
                                                                                          planned
                                                                                         cash credit
                                                                                           details

                                                                                        Click here to
                                                                                        enter details
                                                                                          of actual
                                                                                        repaid cash
                                                                                            credit


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Page – 2



                                                                                   Click here to
                                                                                    enter loan
                                                                                      details

                                                                                     Click here
                                                                                      to enter
                                                                                      subsidy
                                                                                       details

                                                                                    Click here to
                                                                                     enter total
                                                                                    credit details


                                                                                     Click here to
                                                                                    enter planned
                                                                                         credit
                                                                                      repayment
                                                                                        details




              Click here to                  Click here to   Click here to
               update the                    enter actual        enter
                member                       credit repaid    Beneficiary
                  status                        details      asset details




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Revolving Fund Release




Cash Credit Release




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Planned Credit Repayment Schedule (Revolving Fund)




Actual Credit Repayment Schedule (Revolving Fund)




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Loan Application Details




Subsidy Release




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Credit Release




Planned Credit Repayment




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Actual Loan Repayment




Update Member Status




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1.5.7 Transaction: Beneficiary Training Details

1.5.7.1 Purpose
             This transaction is used to enter details of training given to the beneficiary by
              Talukas / DRDAs.
             It also captures the details of beneficiary placement once the training is over.
             The Beneficiary Training details cannot be modified or deleted once the
              payment order against the training has been generated.

1.5.7.2 Prerequisites
             Details of Beneficiary registration should be available in the system

1.5.7.3 Menu Navigation
         SGSY  Beneficiary Training Details

1.5.7.4 Screens




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1.5.8 Transaction : Infrastructure Asset Details

1.5.8.1 Purpose
              This transaction is used to capture the details of Assets created under
               Infrastructure by DRDA.
             It captures application processing details, the planned instalment schedule
              details and actual instalment release details.


1.5.8.2 Prerequisites
             Details of Beneficiary registration should be available in the system

1.5.8.3 Menu Navigation
         SGSY  Infrastructure Asset Details

1.5.8.4 Screens




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1.5.9 Transaction : Beneficiary Asset Details

1.5.9.1 Purpose
             This transaction is used to enter asset details owned by beneficiaries (either
              group or individual members of the group)
             It also captures the Asset Insurance details, if any, and the corresponding
              Insurance Claim Details.

1.5.9.2 Prerequisites
             Details of Beneficiary registration should be available in the system

1.5.9.3 Menu Navigation
         SGSY  Beneficiary Asset Details

1.5.9.4 Screens




                                                                                             Click here to
                                                                                                 enter
                                                                                              Beneficiary
                                                                                             Asset details




                                                                                             Click here to
                                                                                             enter Asset
                                                                                              Insurance
                                                                                             Claim details

                                                                                             Click here to
                                                                                             enter Asset
                                                                                              Insurance
                                                                                                details




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Insurance Details




Insurance Claim Details




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1.5.10 Transaction : Status Query

1.5.10.1 Purpose
             This transaction is used to retrieve information in order to monitor the SGSY
              scheme.

1.5.10.2 Menu Navigation
         SGSY  Status Query

1.5.10.3 Screen




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1.6 Reports

Sr.    Report Name               Purpose
No.
  1.   Details of Fund Receipt   This report displays the details of Central allocation, fund
                                 received from Central and State Government, release of
                                 instalments for each DRDA during the selected period, total
                                 available fund, total expenditure and the percentage
                                 utilization of the allocated fund for the selected period.
  2.   Details of Expenditure    This report displays the break-up of the total expenditure
                                 incurred during the selected period on Subsidy, Revolving
                                 Fund, Basic Orientation Program, Skill Training, etc..
                                 It may be generated at the State level, District level or Taluka
                                 level, as required.
  3.   Subsidy and Credit        This report displays the category wise (SC, ST, Woman,
       Disbursed Financial       Physically handicapped) financial details of credits and
       Progress Report           subsidy disbursed to the weaker sections, for the selected
                                 period.
                                 It may be generated at the State level, District level or Taluka
                                 level, as specified in the input parameters.
  4.   Subsidy and Credit        This report displays the physical progress details of credit and
       Disbursement Physical     subsidy disbursed for SHGs and Individuals for the selected
       Progress Report           period.
                                 It may be generated at the State level, District level or Taluka
                                 level, as specified in the input parameters
  5.   SHG Categorization        This report displays the category wise number of SHGs and
       Report                    individual beneficiaries, assisted for the economic activities
                                 for the selected period.
                                 It may be generated at the State level, District level or Taluka
                                 level, as specified in the input parameters.
  6.   SHG Evolution Report      This report displays the No. of SHGs formed in a state in
                                 various stages of evolution for the selected period.
                                 It may be generated at the State level, District level or Taluka
                                 level, as specified in the input parameters.
  7.   Category wise Training    This report displays the category wise physical progress of
       Reports                   training for SHGs and individual beneficiaries for the selected
                                 period.
                                 It may be generated at the State level, District level or Taluka
                                 level, as specified in the input parameters.
  8.   Loan Application Status   This report displays the details of loan applications for SHGs
                                 and Individual beneficiaries for the selected period and their
                                 current status.
                                 It may be generated at the State level, District level or Taluka
                                 level, as specified in the input parameters.
  9.   Bank wise Credit          This report displays the financial progress details of credit
       Disbursed Financial       disbursed by various banks for the selected district/taluka and
       Progress Report           the selected period.
                                 The output is displayed based on the bank category and the
                                 Report Detail (Consolidated /Detailed).
                                 The report may be generated at the State level, District level
                                 or Taluka level, as specified in the input parameters
  10. Bank wise Loan Details     This report displays the details of category wise credit and
      Report (Bank-wise          subsidy disbursed to SHGs and individual beneficiaries by
      Credit-Subsidy Details)    each bank for the selected district/taluka and the selected
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                                  period.
                                  The report may be generated at the District level or Taluka
                                  level, as specified in the input parameters.
  11. Sector wise Financial       This report displays the details of financial progress which
      Progress Report             has taken place in each sector for the selected district/taluka
                                  and the selected period.
                                  The report may be generated at the State level, District level
                                  or Taluka level, as specified in the input parameters.
  12. Sector wise Physical        This report displays the details of physical progress which
      Progress Report             has taken place in each sector for the selected district/taluka
                                  and the selected period.
                                  The report may be generated at the State level, District level
                                  or Taluka level, as specified in the input parameters.
  13. Consolidated                This report displays the annual physical progress for the
      Statement of District       selected District and Financial Year.
      (Annual)                    It displays the information of all groups formed during for
                                  each block, during the selected financial year.

1.7 Dos and Don’ts

1.8 List of Alarms and reminders
Purpose of this feature is to highlight certain activities, which require attention. Following
section gives the details of such alarming conditions and action required. In case the
appropriate actions are not taken in due time the same would be escalated to higher
authorities.

 Sr.   Alarm       Displayed Message                     Implied Meaning / Action Required
 No    Reminder.
 1     Alarm       SHG 1st grading has not been          Meaning: This alarm would be
                   done for SHG (name) in District       generated in case SHG 1st grading
                   (name)                                has not been done and the user
                                                         tries to enter the second grading
                                                         details
                                                                                    st
                                                         Action Required: SHG 1 grading
                                                         details need to be entered
 2     Alarm       SHG 2nd grading has not been          Meaning: This alarm would be
                   done for SHG (name) in District       generated in case SHG 2nd grading
                   (name)                                has not been done and the user
                                                         tries to do a subsequent action like
                                                         entering loan details
                                                         Action Required: SHG 2nd grading
                                                         details need to be entered
 3     Alarm       Revolving fund is not given to SHG    Meaning: This alarm would be
                   (name) within 15 days of first        generated in case revolving fund is
                   grading for District (name)           not released to the SHG within 15
                                                         days of first grading.
                                                         Action     Required:   Release    of
                                                         revolving fund to the SHG should be
                                                         done
 4     Alarm       Loan is not released for by 1         Meaning: This alarm is generated if
                   month after loan case submission      the loan is not released for 1 month
                   for Beneficiary (name) for District   after loan case submission for the
                   (name)                                beneficiary.
                                                         Action Required: Release of Loan

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CIMS                             Date: 15 November, 2005                        Version No: 01
 Commissionerate of Rural Development
 CIMS-UM-SGSY: User Manual for SGSY Module

                                                       needs to be done
 5    Alarm       Beneficiary (name) does not pay      Alarm: This alarm is generated if if
                  the instalments Amount (name) by     the beneficiary does not pay the
                  due date (name) in District (name)   instalments by the due date
                                                       Action Required: Instalment needs
                                                       to be paid
 6    Reminder    Grade 1 needs to be done for SHG     Reminder for 1st grading of SHG
                  (name) for District (name)
 7    Reminder    Grade 2 needs to be done for SHG     Reminder for 2nd grading of SHG
                  (name) for District (name)




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CIMS                           Date: 15 November, 2005                       Version No: 01

				
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