How to Create a Vacation Rental Contract by primusboy


									How to Create a Vacation Rental Contract
Here are the top 10 things to include in your vacation rental agreement
1. Contact information. Although it seems obvious, your vacation rental
agreement should include all of your relevant contact information,
including the address of the vacation rental property.
2. Pet & Smoking Policies. It is your responsibility to let renters know
about restrictions regarding pets or smoking. Just because a renter says
that he doesn't plan to bring a pet, you should still spell out your
rules in your vacation rental contract in case he changes his mind. Also,
it cannot be assumed that people will be courteous enough to not smoke in
your home. Your vacation rental agreement form should define the
penalties if it is determined that a renter has smoked in your home.
3. Age and Maximum Occupancy. When screening your renters, you should be
able to determine a rough estimate for their age and how many people will
be staying in your property. However, your vacation rental contract
should remind renters of your rules regarding required parental
supervision for designated age groups, along with the maximum occupancy
of your home in case they are considering bringing any extra guests.
4. Check-in/Checkout Times. Clear communication of the check-in and
checkout dates and times is important, especially for coordinating the
cleaning/housekeeping duties. If your guests arrive early, the house
might not be clean and could result in complaints. If your guests stay
too long, your housekeeper might not have time to sufficiently clean your
home before the next group of renters. Your renters should be made aware
of these important times, and your vacation rental lease agreement should
state the penalties if these times are not followed.
5. Total bill. You can not rely on your renters to write down prices from
your property's website or during a phone conversation. The total rental
rate, including all applicable fees and taxes, should be included in your
vacation rental lease.
6. Payment schedule. Just because the renters know the cost of your
property does not mean they know when to pay! Your vacation rental lease
agreement should provide a timeline for payments, including deposits.
7. Cancellation policy. In the event that a renter needs to cancel his or
her reservation, your vacation rental contract should spell out the
penalties according to the time frame. As the date of the reservation
gets closer, it will be increasingly more difficult to fill those days
with other renters. Therefore, the penalties should be higher as the date
8. Checkout Policy. Before your renters even arrive at your home you
should tell them what is expected of them at the time of checkout. Let
them know in your vacation rental agreement form whether they need to
take out trash, wash sheets, etc., so there is no confusion on the day of
checkout when it really matters!
9. Provisions of damage deposit refund. When renters pay the damage
deposit for your vacation home, they should be aware of what is covered
and what is expected of them in order to receive a full refund. Your
vacation rental contract should also explain the penalties for violating
these provisions.
10. Storm policies. Vacation homeowners should use their vacation rental
lease as a form of protection in the event of inclement weather. Spell
out your storm and hurricane policy up front to avoid disagreements about
refunds down the road.
This list is just a starting point for your vacation rental contract. Be
as specific as possible and include detailed information to protect
yourself and your renters.
Leah Carroll is the Assistant Editor of the Owner Community,
a great resource for vacation rental home owners featuring educational
articles, vacation rental news, owner polls, monthly newsletters, and a
weekly internet radio show by bestselling author Christine Karpinski. Or
if you're looking for a vacation home to rent, browse Vacation Rentals on

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