Planning A Bike-a-Thon Fundraiser

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					Planning A Bike-a-Thon Fundraiser
A Bike-A-Thon Fundraiser is a great way for a non-profit group to make
money. Of course proper planning is essential. As with almost anything,
the amount of preparation you do will be in direct proportion to the
success of your Bike-a-Thon fundraiser.
Pre-planning preparation is the key difference between just another
fundraiser bike event and an unforgettable experience, which will be
remembered all year until next year's annual Bike-a-Thon Fundraiser.
Let's face it raising money for your non-profit group is not easy and
planning a successful fundraiser is a lot of work with no guarantees. Our
mission of course, is to take as much of the guessing out of the equation
as possible, giving you useful information, tips and experience learned
from actual trial and error.
If this article can save you from the mistakes we have made along the
way, then you are that much further ahead. Although a Bike-a-Thon is one
of the easiest fundraisers, probably about as much work as putting
together a car wash fundraiser or silent auction, it still has its
idiosyncrasies and important details to consider.
One issue you will most likely have to deal with is getting a city permit
to host your fundraiser event. Generally, these permits are not that
difficult to get, but do not be surprised to find yourself battling a
little bureaucracy along the way. You may be required to have "event
insurance" which you can obtain from a local insurance broker or if you
are part of a larger Non-profit Group, that might be a place to start
looking for insurance resources. How much are event permits at the
municipal level?
Well, your city may have waivers for non-profit groups, so be sure to
ask, some cities do. Most do not, so you can expect your permit to be
anywhere from a nominal filing fee of $30-60 or somewhere between $100 to
several hundred dollars depending on which city departments have to sign
off on it.
If your event will have over 100 riders or up into the thousands of
riders, you may be required to close off roads, pay for off-duty traffic
police, a cone-service and all sorts of other anticipated costs, which
may be prohibitive or you may decide it's worth it, but this also adds to
the size and complexity of your fundraiser planning. If things get too
out of control, you may want to put yourself on the City Council Calendar
to request a waiver of fees or funds from the city to pay the fees.
This is one reason you need to schedule your Bike-a-Thon fundraiser a
couple of months ahead of time from your actual first meeting planning
date; rushing your fundraiser together can create problems down the road
for your participants or riders. For instance, what if your route crosses
state owned highways or uses a portion of them, well, then you may be
required to get a state Department of Transportation permit too. Also
realize that some roads are county maintained and you know how the
government works, one more level of paperwork to forge through for you.
Next, you will need permission from the property owner or major tenant to
meet in their shopping center or industrial area that is along your route
for the starting point. They may require certificates of insurance or
additional insured certificates to protect themselves from injury
lawsuits if someone falls off their bike or gets run over in the parking
lot. Getting such permission might be easy, but could also take a week or
two, depending on holidays and weekends.
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