"2010-2011 Youth Ministry Cover Letter"
August 23, 2010 Dear Students and Parents, The Church of Santa Maria has been working hard to continue our Youth Minis- try for the 2010 – 2011 pastoral year. We are moving forward in creating engag- ing programs, relevant religious formation, and exciting social events. There is so much to look forward to this year and we are very happy that you have cho- sen to be a part of it all. I am pleased to introduce Heather Hodges who will be serving as Interim Youth Minister. I am so grateful to Heather for her willingness to serve the youth of our parish at such an urgent time. Heather has graduated from Holy Names Univer- sity with a Masters of Arts in Counseling Psychology and a Certificate in Pastoral Counseling. She has earned a Certificate in Youth and Young Adult Ministry from the School of Pastoral Leadership, Archdiocese of San Francisco. Heather has coordinated a comprehensive high school youth ministry program at St. Anne of the Sunset Parish in San Francisco as well as provided pastoral counseling to the diverse adolescent populations of Sacred Heart Cathedral Prep. and Archbishop Riordan High School, both in San Francisco. Heather has worked as a substitute teacher at Carondelet High School and as a primary support teacher for the Concordia School in Concord. Most recently she has given her time working as a Marriage and Family Therapist Intern for several local social service agencies. Heather will have the support of her husband, Andy, who is a faculty member and Campus Minister for Justin-Siena Catholic High School in Napa. As Patty Collyer, Director of Youth Ministry for our diocese mentioned to me recently, “they live and breathe youth ministry in their family”. Heather and Andy have two young children — son, Hayden and daughter, Kelly. YOUTH MINISTRY: The primary goal of Santa Maria Youth Ministry is to draw young people to responsible participation in the life, mission, and work of the Catholic faith community. Young people have a hunger for connection, to be in relationship, and to belong. Family, peers, school, youth serving organizations, and church are primary connections for young people. We must remember that Youth Ministry is more than programs and events. It is the response of the Chris- tian community to the needs of young people, and the sharing of the unique gifts of youth with the larger community. We are here to respond and engage. The Youth Ministry Program includes both Middle School (Grades 6 – 8) and High School students. Middle school YM meetings are held on Wednesday evenings from 7:00 pm to 8:30 pm in the Youth Room. Please Note: 6th graders will be meeting independently of 7th and 8th grade ses- sions, however, each will have exciting age appropriate programming. High School YM students will be meeting weekly on Sundays from 3 – 5 pm in the Youth Room. SACRAMENT OF CONFIRMATION: The Sacrament of Confirmation completes the reception of the Sacraments of Christian Initiation. The reception of this sac- rament is available to students in 10th, 11th, or 12th grade. Requirements: [a] to be accepted into candidacy for Confirmation a student must have complete one year in the High School Youth Ministry program prior to registering for this pro- gram; [b] students must be registered and participate in the High School Youth Ministry program during the grade year in which they wish to receive Confirma- tion. YOUTH LEADERSHIP CORPS (YLC) is an exciting program for students in grades 11 and 12. It has been designed not only to strengthen faith, but to empower the student for an effective Christian witness by teaching leadership skills and developing character. Since it will involve actual experiences in leader- ship, it can be incorporated into a student’s service resume on a college application. Scheduling infor- mation will follow. For all interested in participating in the YCL’s please contact Heather at the office (254.2426, x308) or email her at email@example.com. YOUTH MASS gives our community an experience of youthful exuberance and spontaneous celebration when attending liturgy. This is a Mass for youth by youth. The Youth Mass is scheduled every Sunday of the month, from October to May, at 5 p.m. All are welcome! Please review the attached materials and schedules. Be sure to transfer this information to your per- sonal calendars. The registration forms and other important information contained in this mailing are also available on our website at www.santamariaparish.info . Just click on Youth Ministry Registration icon at the top of the home page or click the Youth Ministry Tab or Faith Formation Tab. Registration forms may be mailed to or brought to the Parish Office. You may also return your registration forms at our Youth Ministry Kick-off Celebration which will be held on Sunday, October 3rd at 3:00 in the Parish Hall. We are arranging opportunities for the students, parents and interested parishioners to meet and speak with Heather Hodges. Please watch for emails, announcements and fliers for dates and details Thank you for your continued support and we look forward to working with you in the months ahead. In Christ Jesus, Jeffrey Sloan Jeffrey Sloan Administrator My Fellow Parishioners, It is a privilege to step into the role of Interim Youth Minister to serve the youth and young-adults of Santa Maria’s Catholic Community. I am inspired by a recent homily given by Monsignor Ted where he spoke of Isaiah’s seeing Jerusalem as a homeland where one finds comfort and acceptance and encouraged Santa Maria’s faith community to continue to create “a love of place; a place to love” for all who come together in Santa Maria’s Catholic Church. I look forward to coming together with the youth, young- adults, parents, volunteers, and staff of Santa Maria to continue to create “a love of place; a place to love”. Finding meaningful relationships in my faith community at Saint Patrick’s Catholic Church in the Southern California coastal city of Carlsbad 24 years ago, has motivated me to passionately remain connected to youth and young-adult ministry. My role as a core team leader for my high school Confirmation youth group nurtured in me “a love of place; a place to love” at Saint Patrick’s. My seeing Saint Patrick’s Catholic community as my homeland-especially while I went to my local public high school-has truly shaped most every choice I’ve made since leaving: choosing a faith-based college education at the University of San Diego, marrying my husband Andy, choosing a professional counseling career path that would allow me to focus on forming meaningful relationships. I would like to personally reach out and invite you and your family to be a part of the Santa Maria Youth Ministry Program this year. Attached, please find all of the documents included in this years Youth Ministry Registration Packet. We can all look forward to a year full of fun, inspiration, and of building a love of place and a place to love. Yours in Christ, Heather Hodges Santa Maria Yo u t h V Blessed Pier Giorgio Frassati Ministry Vision Statement: The vi- Patron of Santa Maria YM Program sion of the Santa Maria Youth Ministry is to let the young people of our commu- Jr. High nity know that they matter, and to provide them with a For More Information Contact: Youth Group space where they are wel- comed, heard, and accepted 2010 - 2011 into a spiritual family that will not judge them. Calendar Heather Hodges Mission Statement: Our mis- Interim Youth Minister sion is to respond to the so- 925.254.2426, x308 cial and spiritual needs of the youth in our community by providing fun programs, ac- tivities, and events that will allow them to express their faith through their own words and actions; to encourage them to use their individual talents in programs and min- Santa Maria Youth Ministry istries that interest them in Program order to nurture their growth as people of faith while pro- 40 Santa Mari Way Orinda, CA 94563 No Other Way viding volunteer services to the community. Phone: 935-254-2426 Ministries Fax: 925-254-2468 www.santamariaparish.info Jr. High School Ministry MARCH DECEMBER 2010—2011 Calendar Mar. 2: Movie Night Dec. 1: Movie Night N.O.W. Ministries Mar. 6 (Sun) : Youth Mass and Dec. 5 (Sun) : Youth Mass and Dinner Dinner (5 pm) Jr. (5 pm) Mar. 9: Ash Wednesday High “N.O.W.” Youth Ministry is open Dec. 8: Weekly Youth Group to students in grades 6 - 8. Wednesday Mar. 16: Weekly Youth Group night meetings are held in the Youth Dec. 15: Weekly Youth Group Mar. 23: Weekly Youth Group Room from 7:00 - 8:30. Movie Night is Dec. 22: NO MEETING on the first Wednesday of the month in Mar. 30: Weekly Youth Group the Conference Room also from 7:00– Dec. 29: NO MEETING 8:30. APRIL Outreach and social events will be an- JANUARY Apr. 3 (Sun) : Youth Mass and nounced at the beginning of each Jan. 2 (Sun) : Youth Mass and Dinner Dinner (5 pm) month. (5 pm) Apr. 6: Movie Night OCTOBER Jan. 5: Movie Night Apr. 13: Weekly Youth Group Oct. 3 (Sun) : Kick off Celebration (3 Jan. 12: Weekly Youth Group pm) and Youth Mass and Dinner (5 pm) Apr. 20: Weekly Youth Group Jan. 18: Weekly Youth Group Oct. 6: Movie Night Apr. 24 (Sun) Easter—11:15 Jan. 26: Weekly Youth Group Youth Mass Oct. 13: Weekly Youth Group Apr. 27: Weekly Youth Group Oct. 20: Weekly Youth Group FEBRUARY Oct. 27: Weekly Youth Group Feb. 2: Movie Night MAY Feb. 6 (Sun) : Youth Mass and Dinner May. 1 (Sun) : Youth Mass and NOVEMBER (5 pm) Dinner (5 pm) Nov. 3: Movie Night Feb. 9: Weekly Youth Group May. 4: Weekly Youth Group Nov. 7 (Sun): Youth Mass and Dinner Feb. 16: Weekly Youth Group May. 11: Weekly Youth Group (5 pm) Feb. 23: Weekly Youth Group May. 18: Weekly Youth Group Nov. 10: Weekly Youth Group May 25: End of the Year Dance Nov. 17: Weekly Youth Group Confirmation Program Description Overview: Confirmation is a central part of our Youth Ministry Program. Confirmation completes the Sacraments of Initiation in the Catholic Faith and signifies the recipient’s commitment to the Church, to the Gospel and to the Parish Community. Our program is structured in a way that allows eligible students to receive Confirmation at the end of their second year of Sr. High Youth Ministry. The Sacrament is also available to students in the 11th and 12th grade who were unable to be confirmed during their sophomore year. While this Sacrament is not the sole purpose of singular end goal of youth ministry, it has become its central component, and for many is the initial purpose for participating in youth ministry programs. Requirements: Our regular Confirmation meetings and events, while helping students learn and grow and become active in their faith, also includes a thorough curriculum that prepares students for the Sacrament of Confirmation through a personal commitment to the teachings and ministry of the Catholic Church. Students preparing for Confirmation also need to be active participants in service outreach, as well as integrated into the parish community through the Youth Mass and social events. Finally, our youth mission trips provide students with a tremendously meaningful and valuable life and faith experience. To be confirmed at Santa Maria, students have 2 primary requirements: 1. They must be registered and “active participants*” in the Santa Maria Sr. High Youth Group for 2 years (grades 9 and 10) or for 1 year (grades 10, 11 or 12) of Sr. High Youth Group as well as participate in the Sr. High Youth Mission Trip to Jamaica which will take place during spring break 2011. AND 2. To attend all candidate meetings, retreats, outreach events as well as the candidate/sponsor retreats, rehearsal and dinner preceding the Confirmation Ceremony The minimum requirements for “active participation” in Sr. High Youth Group are: A) Attend 6 out of the 8 monthly Confirmation meetings and Youth Masses per year B) Attend 1 out of the 2 off-campus Sr. High Retreats per year C) Participate in 1 of out outreach projects each year. D) Participate in 1 of our social events per year Choosing a Sponsor: Involving a sponsor in the preparation of candidates for the Sacraments of Initiation is one of the most ancient traditions of the Christian Faith. The sponsor serves as a living witness and mentor who represent the Christian community (its values, beliefs, behaviors, etc.) to the candidate. The role of the sponsor is a lifetime commitment, a relationship that last throughout the individual’s faith journey. The sponsor chosen should be involved with the candidate in a significant way, and be able to offer an authentic example of lived Christian faith. The candidate may only have on sponsor to celebrate the Rite of Confirmation. The sponsor must be a confirmed and practicing Catholic. The sponsor can be the candidate’s godparent, but should not be a parent. The sponsor must also be able to attend all candidate/sponsor meeting, the evening retreat and the rehearsal/dinner preceding the Confirmation Ceremony. Candidate / Sponsor Evening Retreats for 2011 will be held on Tuesday evenings from 7:00 – 8:30 pm in the Parish Hall. Apr 12: “What is Confirmation?” Apr 19: What does Confirmation Mean to Me?” Apr 26: “The Seven Gifts of the Holy Spirit” May 2: Choosing a Saint name: a friend, a role model, someone I aspire to be like” The Confirmation ceremony will be scheduled by the diocese in the near future. Santa Maria Yo u t h V Ministry Vision Statement: The vi- Program sion of the Santa Maria Youth Ministry is to let the For More Information Contact: young people of our commu- Sr. High nity know that they matter, and to provide them with a Heather Hodges Youth Group space where they are wel- comed, heard, and accepted Interim Youth Minister 2010 - 2011 into a spiritual family that will not judge them. 925.254.2426, x308 Calendar Mission Statement: Our mis- firstname.lastname@example.org sion is to respond to the so- cial and spiritual needs of the teens in our community by providing fun programs, ac- tivities, and events that will Blessed Pier Giorgio Frassati allow them to express their Patron of Santa Maria YM faith through their own words and actions; to encourage them to use their individual talents in programs and min- Santa Maria Youth Ministry istries that interest them in Program order to nurture their growth as people of faith while pro- 40 Santa Mari Way Orinda, CA 94563 Every Day God viding volunteer services to the community. Phone: 935-254-2426 Experience Fax: 925-254-2468 www.santamariaparish.info Sr. High School Ministry DECEMBER APRIL 2010—2011 Calendar Dec.5 (Sun): E.D.G.E. Confirmation (3 Apr. 5 (Sun): E.D.G.E Confirmation E.D.G.E. Ministries pm) Prep (3 pm) Youth Mass and Dinner(5pm) Youth Mass and Dinner (5 pm) The 5 Branches of E.D.G.E. Youth Sr. Dec. 11 (Sat): Broomball Apr. 3-10: E.D.G.E. Spring Break High Youth Ministry: Dec. 11& 12 (Sat/Sun): Outreach: Mission Trip location TBD E.D.G.E. Socials Adopt-a-Family ...shop, wrap, and collect Apr. 15(Fri): E.D.G.E. Social : On the E.D.G.E. Social Justice gifts. Movie The Passion of the Christ Youth Liturgy (celebrated every Sun- day at 5 pm) Apr. 22 (Fri): Good Friday Food Fast JANUARY and Orinda Cross Walk Mission Trips Jan 2 (Sun): E.D.G.E.Confirmation (3 pm) Apr. 24 (Sun) Easter—11:15 Youth E.D.G.E. Confirmation Prep Youth Mass (5pm) Mass OCTOBER Jan. 22 (Sat): Social Justice: Walk for Oct. 3 (Sun) :Kick off Celebration (3 pm) MAY Life—San Francisco Youth Mass (5 pm); Social/Dinner (6 pm) May 1 (Sun): E.D.G.E Confirmation Oct 16 (Sat) OnFire—NorCal Jam 2010 FEBRUARY (3 pm) (All Day Event Six Flags Discovery Kingdom) Feb 2 (Sun): E.D.G.E.Confirmation (3 pm) Youth Mass (5 pm) Oct 17 (Sun): E.D.G.E. Mission Planning Youth Mass (5pm) May ? (Sat): Confirmation (3 pm—5 pm) Feb. 7-9: Sr. High Retreat @ Camp Ar- May 21(Sat): End of the Year Beach Oct. 23 (Sat.): Project Shoebox royo, Livermore Trip to Santa Cruz NOVEMBER Lenten Outreach: Outreach Project: Serv- ing children and families at St. Joseph’s JUNE Nov. 7 (Sun): E.D.G.E. Confirmation Village in San Francisco June 5 (Sun): Final Youth Mass Prep (3 pm) Youth Mass and Dinner (5pm) MARCH Mar 6 (Sun):E.D.G.E Confirmation (3 pm) AUGUST Nov. 12-14 (F-Su): E.D.G.E. Retreat Youth Mass and Dinner (5 pm) World Youth Day—Spain Nov. 23 (Tues): Outreach Project: Serv- ing homeless at St. Anthony’s Dining Hall Mar. 18 (Fri): E.D.G.E. Social YOUTH MINISTRY REGISTRATION FORM (Grades 6-12) Fall 2010 – Spring 2011 PROGRAM, GRADES, FIRST NAME LAST NAME B-DAY GRADE SCHOOL T-SHIRT & COST SIZE Jr. High Youth Group Grades 6-8: $150 Grades 6-8: $150 Sr. High Youth Group Grade 9: $300* Grade 10: $300* Leadership (YCL’s) Grades 11-12: $50 Grades 11-12: $50 *If your child is being confirmed this year (May 2011) please submit a copy of his or her baptismal certificate with this registration form. The total reg. fee for each participant in Grace 9 and 10 is $300. A family with more than one child participating in either the Jr. High and/or Senior High Youth Ministry program may deduct $50 from the total registration fees. For further financial consideration, please contact the parish office. FAMILY CONTACT INFORMATION AND PRIMARY ADDRESS: Street Address, City, & Zip: ___________________________________________ Family email: ______________________________________ Home Phone: _____________________ Mother’s Name: ____________ Mother’s Cell: ________________ Email: ________________ Father’s Name: ____________ Father’s Cell: _________________ Email: ________________ Student’s Name & Cell: ________________________________ Email:________________ Student’s Name & Cell: ________________________________ Email:________________ Student’s Name & Cell: ________________________________ Email:________________ Student’s Name & Cell: ________________________________ Email:________________ TOTAL DUE: _________________. (fees payable by credit card or check) Return payment and registration forms to the parish office or mail to: Santa Maria Church Attn: Youth Ministry 40 Santa Maria Way, Orinda, CA, 94563 Parent’s Signature:____________________________Date:_________ Diocese of Oakland Office of Youth and Young Adult Ministry PARENTAL PERMISSION, HEALTH AUTHORIZATION, RELEASE FORM THERE MUST BE A COPY OF THIS FORM AT ALL YOUTH MINISTRY ACTIVITIES Child's Name_______________________________________ Parish____________________________ Address____________________________________________Phone____________________________ (street, city, zip) School ____________________________________Grade________ Birth Date___________________ Parent/Guardians Name ____________________________________Home Phone_________________ Address ________________________________________________Work Phone__________________ (street, city, zip) Pager or other Number_________________________________________________________________ IN CASE OF EMERGENCY, NOTIFY PERSON OTHER THAN PARENT/GUARDIAN: Name______________________________________________ Phone__________________________ ****************************************************************************** HEALTH AND MEDICAL INFORMATION Family Physician ________________________________ Address_____________________________ Phone ______________________________ Medical Plan ___________________________________ Plan Number_________________________ Do you authorize the adult leader to authorize medical treatment for your child in an emergency, as considered necessary by the attending physician? Yes No State any reasons why you do not want medical care given to your child in an emergency: __________________ ___________________________________________________________________________________________ List all conditions (such as allergies, seizures) for which your child requires ongoing medication and state the type and frequency of medication given:_______________________________________________________________________________ ____________________________________________________________________________________ Has your child had difficulty with the following (circle all that apply): Asthma Fainting Spells Convulsions Diabetes Heart Eyes Ears Nose Throat Lungs Digestion Menstrual Problems Other__________________________________________________ List any physical restriction or restriction for any activity on the basis of medical condition:___________________________________________________________________________ ___________________________________________________________________________________ State the date of your child's last physical examination:______________________________________ (COMPLETE BACK OF FORM) Parental Permission and Acknowledgement of Conditions for Participation in Program 1. I/we, parent or authorized guardian of the child named above give permission for his/her participation in ___________________________________, and all related activities, including but not limited to transportation to and from this youth ministry event. 2. I/we agree to direct my/our child to cooperate and comply with reasonable directions and instructions from Youth Ministry staff or adult volunteer leaders. 3. I/we agree to be responsible for all medical expenses relating to injury of my/our child as a result of his/her participation in this event, whether or not caused by the negligence of parish, youth ministry program employees, agents or volunteers or other participants. 4. I/we understand that youth participating in youth ministry events risk injury to the body, psyche or property damage to themselves and others. Such injuries can be caused by other persons or accidentally or intentionally self inflicted, faulty equipment or facilities, conditions of recreational facilities, vehicle accidents while in transport or through the activity itself. RELEASE AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT In consideration for being permitted to participate in __________________________________, use the equipment provided and to enter the premises or facilities of the Diocese of Oakland (Diocese) for any purpose including observation and participation in activities, the parent or guardian for him or herself and any successors in interest and on behalf of the minor child agrees: 1. To release, waive, discharge and promise not to sue the Diocese of Oakland, and its affiliated entities, its officers, directors, employees, agents and volunteers (hereafter referred to as "Releasees") from all liability for any loss or damage, and any claim or demands therefor on account of serious or mortal injury to the body, injury to psyche or property of the minor child, or undersigned parent or guardian, whether caused by negligence or other conduct by the Releasees while the minor child, parent or guardian is participating in this event or in, upon or about the premises of the Diocese or any of its facilities or equipment. 2. To indemnify and hold harmless the Releasees from any loss, liability, damage or cost it may incur due to the presence of the minor child, parent or guardian in, upon or about the premises of the Diocese, its facilities or equipment, or while participating in any youth ministry activities whether caused by the negligence of Releasees or otherwise. 3. That the parent or guardian has read this Agreement, voluntarily signs the Agreement and that no oral representations, statements or inducements apart from the contents of this written Agreement have been made. I have read this Agreement and understand everything written above. ____________________________________________________Date__________________________ Signature of Parent or Guardian ____________________________________________________Date__________________________ Signature of Parent or Guardian