GUIDELINES TO DATA ENTRY OF SCHOOL ASSESSMENTS
The following guidelines provide details on the Graded Assessment scores required to be entered into
VASS. It summarises information already available to teachers in the relevant Study Designs and
There are five sections to the guidelines:
Section 1 Assessment in VCE Units 3 and 4
VCE VET Scored assessment
Section 2 Summary table for studies
Summary table for Graded Assessments
Section 3 Other issues relating to the entry of scores
Section 4 Study codes 2010 – Units 3&4
Section 5 Information for each study (provided separately).
VCE/VASS coordinators are strongly encouraged to photocopy the relevant pages for VCE teachers.
The individual deadlines for entering school assessments on VASS are:
SIAR 1 June 15 School-assessed Task (SA03)
SIAR 2 July 26 VCE Unit 3 coursework
SIAR 3 October 11 School-assessed Tasks (AR03, DT03, FY03, M E03, SA03, SE03, VC03)
SIAR 4 November 8 VCE Unit 4 coursework
SIAR 5 November 15 VCE Unit results (S/N/) VET Units of competence and VCE VET
VCE/VASS coordinators are advised to implement a process by which assessments are entered
progressively into VASS rather than close to the deadline.
Summary of main changes in 2010:
Studies with new Study Designs (Accreditation period 2010-12) and Assessment
Handbooks for 2010 are:
The scores required are those as indicated in the respective Study Design assessment
table for each of Unit 3 and Unit 4. Descriptions of tasks in these guidelines have been
linked directly to the Outcome with a page reference given to the assessment table in the
These guidelines can be downloaded from the VCAA website www.vcaa.vic.edu.au
or accessed through the VASS menu SYSTEM ADMINDownloads
Assessment in VCE Units 3 and 4
VCE studies have three Graded Assessments (GAs) for each Unit 3 and 4 sequence (see below for
VCE VET which has only two GAs). Graded Assessments may be Examinations, Coursework or
School-assessed Tasks depending on the particular study.
VCE/VASS coordinators and VCE teachers should:
refer to Study Designs and current Assessment Handbooks for details on school assessments
read this advice in consultation with the VCE and VCAL Administrative Handbook 2010, VCAA
Bulletins and Memoranda to Schools
develop a systematic way of recording, collating and entering the required data for each study.
School assessments for VCE studies are entered in the VASS menu RESULTS ADMINVCE
Results Entry. This permits access to individual screens for the entry of Coursework
assessments, School-assessed Task scores and Unit results.
Input and summary sheets for Coursework can be accessed through the VASS menu RESULTS
Input and summary sheets for School-assessed Tasks can be accessed through the VASS menu
RESULTS ADMINVCE ReportsSchool-assessed Tasks.
An additional report has also been added to VASS to allow VCE Coordinators and/or
teachers to easily view summary level statistics on the range of initial school scores
entered for VCE Unit 3-4 coursework. This report can be used in conjunction with the
RESULTS ADMINVCE Reports School-assessed Tasks/Coursework Report
(which provides a detailed list of task scores awarded at student level) to provide schools
with a comprehensive analysis of the school assessment task scores they have entered.
Assessment tasks set by teachers and undertaken by students vary from school to school.
In the information provided in the guidelines for each study, a is used to identify the scores
required on VASS for any outcome (note: that where a selection is required. A popup list of tasks
can be accessed using the icon).
For VCE coursework assessment data to be entered into VASS, VCE/VASS coordinators and
VCE teachers should ensure that they are familiar with:
Graded Assessment and Unit structures for the study
Unit(s) of coursework and their associated outcome structures
Outcome(s) and their associated tasks
Maximum score(s) permitted for the tasks
Only after all required scores are entered is the total for a Graded Assessment calculated.
School-assessed Task scores
For School-assessed Task scores to be entered into VASS, VCE/VASS coordinators and VCE
teachers must ensure that the task is scored using the Assessment sheet and criteria published in the
2010 February VCAA Bulletin School Assessment Supplement.
VCE VET Scored assessment
VCE VET programs offering scored assessment (and study score) are:
Business , Community Services Work, Dance, Electrotechnology (Shared Technology) , Engineering
(Certificates II and III) Equine Industry, Financial Services, Furnishing, Hospitality and Hospitality (Kitchen
Operations), Information Technology, Laboratory Skills, Media, Music, Music Industry (Technical
Production), Community Recreation, Outdoor Recreation.
These studies have the following structure:
Graded Assessment 1 Coursework assessment
Graded Assessment 2 End-of-year examination.
VET assessments are entered through the VASS menu RESULTS ADMINVET in Schools
Summary table for studies
Studies with only one Graded Assessment for Coursework (Units 3 and 4)
Mathematics: Further Mathematics, Mathematical Methods, Mathematical Methods (CAS), Specialist
Music Performance: Group, Solo
Studies with two Graded Assessments for Coursework (Unit 3 and Unit 4)
Agricultural and Horticultural Studies
Classical Societies and Cultures
English as a Second Language (ESL)
Health and Human Development
History: Australian History, Renaissance Italy, Revolutions
Industry and Enterprise Studies
Information Technology: IT Applications; Software Development
International Politics: International Studies, National Politics
LOT E : Albanian, Arabic, Armenian, Auslan, Australian Indigenous Languages, Bosnian
Chinese First Language, Chinese Second Language, Chinese Second Language Advanced
Classical Greek, Classical Hebrew, Croatian, Dutch, Filipino, French, German, Greek, Hebrew
Hindi, Hungarian, Indonesian First Language, Indonesian Second Language, Italian
Japanese First Language, Japanese Second Language, Khmer, Korean First Language
Korean Second Language, Latin, Macedonian, Maltese, Persian, Polish
Portuguese, Punjabi, Romanian, Russian, Serbian, Sinhala, Spanish, Swedish, Tamil
Turkish, Ukrainian, Vietnamese, Yiddish
Outdoor and Environmental Studies
Religion and Society
Texts and Traditions
Studies with one Graded Assessment for Coursework and one for School-assessed Task
Units 3 and 4 Coursework and a School-assessed Task
Design and Technology
Food and Technology
Unit 3 Coursework and a School-assessed Task
Visual Communication and Design
Study with two Graded Assessments for School-assessed Tasks
Summary table for Graded Assessments
All VCE Units (except VCE VET) have three Graded Assessments. However, the combination of Coursework Unit, School-assessed Tasks and Examination
Graded Assessments varies across studies.
VCE VET programs offering a study score have only TWO Graded Assessments (Coursework Unit 3/4 and End-of-year Examination).
STUDY SEQUENCE Graded Assessment 1 Graded Assessment 2 Graded Assessment 3
AC03, BI03, CH03, EV03, PH03, PY03 Examination Coursework Unit 3/4 Examination
AH03, BM03, CA03, CS03, EC03, EL01, EN01, EN09, GE03, HH03, Coursework Unit 3 Coursework Unit 4 Examination
HI08, HI13, HI16, IE03, IS03, IT02, IT03, LI01, LS03, OS03, MS03,
PE03, PL03, PS03, RE03, TT03
AR03, DT03, FY03, ME03, SE03 Coursework Unit 3/4 School-assessed Task Examination
DA03, DR03, MC02, MC03, TS03 Coursework Unit 3/4 Performance Examination Examination
LOTEs (see note below) Coursework Unit 3 Coursework Unit 4 Oral and Written
MA07, MA09, MA11 Coursework Unit 3/4 Examination Examination
SA03 School-assessed Task School-assessed Task Examination
VC03 Coursework Unit 3 School-assessed Task Examination
VCE VET Programs Coursework Unit 3/4 Examination NO GA3
NOTE: Refer to pages 85 – 91 of the VCE and VCAL Administrative Handbook 2010 for more information about all studies but in particular for Auslan, Australian Indigenous
Languages, Classical Greek and Latin which do not follow this pattern.
Other issues relating to the entry of scores
VCE Coursework assessment
Coursework scores are subject to Statistical Moderation procedures.
All teachers must complete and submit VCE Coursework Unit 3 assessment by the due date of
SIAR 2 (ie. Monday 26 July). This includes studies with one Graded Assessment for Coursework
Units 3 and 4 (eg. Graded Assessment 1 in Mathematical Methods or Graded Assessment 2 in
Chemistry). Likewise all teachers must complete and submit VCE Coursework Unit 4 assessment
by the due date of SIAR 4 (ie. 8 November).
School-assessed Task assessment
School-assessed Task scores are subject to review by visitation procedures (refer February 2010
VCAA Bulletin Supplement – School Assessment). This review requires VCAA appointed
reviewers to visit schools according to a schedule.
All teachers of Studio Arts must complete and submit their School-assessed Task 1 assessments by
the due date of SIAR 1 (ie. 15 June). Teachers of studies with a School-assessed Task score due
in SIAR 3 (ie. Art, Design and Technology, Food and Technology, Media, Studio Arts, Systems
Engineering, Visual Communication and Design) must ensure that their students' work is complete
and assessed by this deadline (ie. 11 October).
Zero or NA or blank scores
A zero is given in those cases where the student has submitted the work but does not score
according to the assessment criteria/marking scheme.
An ‘NA’ is given in those cases where the student does not submit the work for assessment.
A ‘blank’ can only be used temporarily when a score is not available.
Dealing with fractional/decimal scores
Entry of scores requires whole numbers only. Some teachers may provide scores that are in
fractional/decimal form, eg. partial marks were given.
Teachers need to ensure that they are aware of the VCAA maximum score for a task - these are
provided on the sheet for each study in the guidelines. Careful management of scores is required in
those cases where teachers allot their own maximum, as then each score needs to be carefully
scaled up or scaled down according to the VCAA maximum.
If the VCAA maximum is 50, but the teacher marks the task out of 40, then each student’s score
would need to be scaled up by a factor of 1.25. Likewise, if the VCAA maximum is 40, but the
teacher marks the task out of 50, then each student’s score would need to be scaled down by a
factor of 0.8. This may lead to results that are not whole numbers.
Schools should take a consistent approach with such scores, for example (consider scores between
21 and 22):
rounding down/up – if a score is less than 21.5 then round down to 21, if greater than or equal
to 21.5 then round up to 22
'ceiling integer' – any score greater than 21 is 22.
Schools must adopt procedures to minimise errors in results data. Teachers should be provided with
a printout of their set of scores and results for checking prior to the relevant SIAR deadline.
Data entry errors may still occur or a score may need to be amended after the SIAR deadline.
Appropriate forms can be accessed through the VASS menu RESULTS ADMINVCE
ReportsScore Amendment Sheet to communicate any such changes to the VCAA. Schools
can be asked to account for the reasons why such errors are made when the expectation is of a
strict auditing procedure.
Study codes 2010 – Units 3&4
code Description - non LOTE code Description - LOTE
AC03 Accounting LO01 Classical Greek
AH03 Agricultural and Horticultural Studies LO02 Arabic
AR03 Art LO03 Auslan
BI03 Biology LO04 Chinese First Language
BM03 Business Management LO05 Croatian
CH03 Chemistry LO07 Dutch
CS03 Classical Societies and Cultures LO09 French
DA03 Dance LO10 German
DR03 Drama LO11 Hebrew
DT03 Design and Technology LO12 Hungarian
EC03 Economics LO13 Indonesian First Language
EL01 English Language LO14 Italian
EN01 English LO15 Japanese First Language
EN09 English (ESL) LO16 Khmer
EV03 Environmental Science LO17 Latin
FY03 Food and Technology LO20 Macedonian
GE03 Geography LO21 Maltese
HH03 Health and Human Development LO22 Greek
HI08 Australian History LO23 Polish
HI13 History (Revolutions) LO24 Russian
HI16 Renaissance Italy LO25 Serbian
IE03 Industry and Enterprise Studies LO27 Spanish
IP03 International Politics : International Studies LO28 Swedish
IT02 Information Processing & Management LO29 Turkish
IT03 Information Systems LO30 Ukrainian
LI01 Literature LO31 Vietnamese
LS03 Legal Studies LO32 Persian
MA07 Further Mathematics LO33 Portuguese
MA09 Specialist Mathematics LO36 Hindi
MA11 Mathematical Methods (CAS) LO37 Korean First Language
MC02 Music Performance: Solo LO38 Australian Indigenous Languages
MC03 Music Performance: Group LO39 Chinese Second Language
ME03 Media LO40 Indonesian Second Language
MS03 Music Styles LO41 Albanian
NP03 International Politics: National Politics LO42 Romanian
OS03 Outdoor and Environmental Studies LO43 Tamil
PE03 Physical Education LO44 Armenian
PH03 Physics LO45 Filipino
PL03 Philosophy LO46 Japanese Second Language
PY03 Psychology LO47 Korean Second Language
RE03 Religion and Society LO48 Chinese Second Language Advanced
SA03 Studio Arts LO49 Punjabi
SO03 Sociology LO50 Bosnian
SE03 Systems Engineering LO51 Classical Hebrew
TS03 Theatre Studies LO52 Yiddish
TT03 Texts and Traditions
VC03 Visual Communication and Design
code Description – Scored VCE VET programs
BU05 Business (Administration)
BU10 Business (Administration) NAP Scored Stream Hospitality (Food & Beverages)
CT11 Community Services Hospitality (Commercial Cookery)
DN04 Dance IN21 Information Technology (Revised)
EQ02 Equine Industry LB18 Laboratory Skills
EG07 Engineering Studies (Cert II) MI07 Music
EG08 Engineering Studies (Cert III) MI09 Music Industry (Technical production)
ET06 Electrotechnology MU02 Multimedia
FN08 Furnishing SR19 Outdoor Recreation
Study codes 2010 – Units 3&4
FS02 Financial Services SR21 Community Recreation