Guide to Uploading your Entries 2010
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Guide to Uploading your Entries 2010 Deadline: Thursday 12th August 2010, 12pm When you registered with ADFX you should have received the following message Thank you for entering your agency profile. Once we have reviewed your application you will receive an email confirming that your account has been activated. You will be able to access your online account to enter your case(s) by clicking here: http://www.adfx.ie/awards/ Your login: Your password: Please keep your login and password safe as you will need it each time you return to the site. We wish you all the very best for the competition! Aisling Conlon, Client Services & Event Manager IAPI, Tel: +1 676 5991 firstname.lastname@example.org To upload an entry please login to http://www.adfx.ie/awards/ Welcome page Here you will find all the details of what must accompany your entry, the T&Cs, and you can also access any entries you may have uploaded already. Along the right hand side you will find a header called Your Entry, click on New Entry found underneath. Page 1 – General Information Here you must fill in the title of the entry paper, client, campaign dates, and the category you are entering said paper into. Once you have filled out all of the required fields click on Next Steps. Page 2 – Agency Details Fill in the lead agency entrant details (Your agency); you must also credit any agency that was involved in putting together the paper. Page 3 ‐ Client Details Here you must confirm you have read the T&Cs and provide all client details as requested. An email will then be sent to the client to confirm we have received an ADFX entry and that they have given permission. Page 4 – Upload your entry Your entry paper for judging should be uploaded as a PDF following the compulsory template outlined in the guide to entering and on the ADFX website. In a change to 2008 your graphs, data, evidence should be presented in the body of the entry. NB Creative work will be uploaded as separate. Any entry with a word count over 4,000 will not be accepted, and your total word count should appear on the front page. A second version of your entry should then be uploaded as a word document – this will be the case study that is printed in the book and available online. Please clearly mark on the front page that this version is for print. All artwork, data etc... to be published should be supplied on a disc clearly marked to the IAPI offices. You may put a number of entries onto a disc, but they should be filed in folders clearly named to the entry they belong to. Page 5 – Upload supplementary files All creative work related to the entry/campaign for judging should be uploaded here. Please remember that some of the judges may not have seen your campaign, and therefore a varied selection of creative work should be provided, but no more than 10 pieces. Click finish when all the creative work has been uploaded. Entries – You will be taken to a micro site that houses all your agencies entries that have been uploaded, if you wish to submit another entry click on New Entry to the right and start the process again. Complete Entry process – Once you have uploaded all the entries and artwork from your agency, you should press Submit 2010 Entries. You will then be asked to confirm that you wish to submit all your entries, if this is the case press submit. Your entry list will then be sent to IAPI for approval; in the meantime you should get together your disc with creative work and all relevant data that has been approved by the client for print. You should also put together your Beta tape – you may submit all your TV ads on the one tape but there must be a 30 sec blank space in between each and the cover should be clearly labelled with the correct running order. Please make sure that you only supply 1 ad per campaign and that it is the correct TV ad, as once this has been edited it can not be changed. Once your entries have been approved by the IAPI office, you will be sent an email stating the following This email has been sent to inform you that your entries xx yy zz have been accepted. Please go to http://www.adfx.ie/awards/ and log in to make your payment. Please note entries will be not be accepted until payment has been received, and payment should be made online by credit card. Best regards. A Few things to note: • The deadline is August 12th 2010 at 12pm and there will be no extension given this year as due to the large volume of expected entries judging will commence that evening. • If possible do not leave your uploading until the deadline date as large volumes of traffic will cause the site to be slow and the site will close at 12pm. • We would advise that you upload each entry once it has been approved by the client to help with the process, all entries will be held online so you can add more as you wish. • Each agency representative should have received a username and password to gain access to their uploading page. Please do not press submit until all your agencies entries have been uploaded, in order to avail of the discounts. • Once you have submitted your entries no changes can be made. • If you have not received your username and password please contact me as soon as possible. • Once you have pressed submit you will be asked to pay for your agencies entries by credit card so you should clear this with your finance department beforehand. • Finally we would recommend that you run a test upload on the micro site prior to the deadline, you can delete test entries you create before the final submit. If you have any questions, please contact Aisling Conlon, 01 676 5991 or email@example.com. Good Luck!