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“Striving for Excellence” Sport

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“Striving for Excellence” Sport Powered By Docstoc
					             Sport Club Management Series
        Sport Club Council Executive Board
        Bob Gough, Sport Club Coordinator
The University of North Carolina Wilmington
   1. Indentify specific sport club forms
   2. Develop a plan for scheduling
   3. Indentify the Sport Club Executive Board
   4. Indentify how budget points can be earned
        and lost
   Sport club members have the opportunity for
    growth through achievements in sport and
    leadership skill acquisition. Perfection is
    unattainable; we must endeavor to learn from
    mistakes. The pursuit of excellence therefore,
    should be our goal.
   Weekly Reports –Tuesdays @ noon
   Event Request –7 business days before
   Payment/Merchandise Request
   Petty Cash reimbursement form
   Travel Request –14 business days before
   Entry Form – must accompany Payment
    Request for registration
   Waivers/Insurance/UNCW ID- required for
    each member
   Travel Reimbursement Form –Wed. @ noon
   University Websites
   League/Conferences
   National Governing Bodies (NGB’s)
   Google Search
   Coaches/Advisor
   Friends at other schools
◦   168 hours in a week
◦   24 hours per day
◦   eat/sleep/clean
◦   classes
◦   homework
◦   study
◦   job
◦   workout
◦   practice
◦   fun
◦   other?
   One person cannot run a successful sport
   It takes a dedicated group committed to a
    common goal
   You must delegate responsibility
   You must follow-up!
   You must mentor and train those newer
    members in an effort to sustain your
   President: Cynthia Rubio-Festa

   Vice President: Alexa Rosenberg

   Treasurer: Kevin Blackburn

   Secretary: Lauren Llyod
   Member clubs benefit through funding, networking,
    administrative training, and receive guidance in club
    Individual self-worth is enhanced through
    experiential learning, intentional leadership
    opportunities, personal responsibility and acquisition
    of lifelong skills.
    SCC members model effective communication and
    promote individual health through active lifestyle by
    providing a variety of opportunities for involvement
    thus enhancing the campus community.
To review all existing University policies and procedures and express the
     collective viewpoint on said policies and procedures in the interests of all
     member sports.
To act as a liaison between the members of the SCC and University
     Administration and its organizations.
To monitor all member sports clubs and provide explanation of University
  policies and procedures and to assure that these guidelines are followed.
To act as a conduct board governing all indiscretions and violation of policies
  and procedures and incur penalties including monetary penalties and
  membership penalties up to and including loss of funding and expulsion of
  member clubs or their participants.
To encourage and support the establishment of new sports clubs in an
  attempt to provide interested students, faculty and staff with the
  opportunities to participate in an organized sports activity program.
To provide a venue through which the member clubs can market and promote
  their organization including assistance in fund raising by offering ideas or
To govern the allocation of funds allotted sports clubs by the administration of
  the SGA.
Article XI
1. All sports clubs on campus are required to attend at
  least two meetings of the SCC. The meetings required
  are the annual meeting for the election of officers and
  the second on a date to be designated by the SCC.
2. Any sports club requesting services or assistance from
  the SCC are required to attend at least 75% of the SCC
  Failure to comply with these regulations shall be taken
  into consideration when classifying members in good
  standing or for allocating services or funds for that club
  dependent upon good standing status.
Article XI cont.
3. Any member club attending less than 75% of the SCC
  meetings per semester, will be considered “not in good
  standing.” Clubs not in good standing may not earn
  budget points.
4. Any member club attending less than 50% of the Sport
  Club Council meetings per semester will be considered
  “not in good standing.” These clubs will not earn budget
  points and any previously allocated funds from the SCC
  will be unavailable for club use.
5. The Sport Club Council Executive Board may vote to
  remove a member-club by a majority vote. An appeal of
  this vote can be made to the general membership in
  good standing. Removal will be upheld by a two-thirds
  vote, one vote per club.
   Clubs can earn (and lose) points in many
   Clubs earn points throughout the year
   Points earned this year translate into next
    years budget
   SCMS session on “How to Budget” next week
   You’ll want this info ready:
    ◦   how much did you spend last/this year?
    ◦   what did you spend money on?
    ◦   how much did you bring in last/this year?
    ◦   what do you want/need money for next year?
Fund Raising     Official Members          League Dues/Entry Fees
1 = $500-1000    1 = 5-10                  1 = $0-200
2 = $1001-1500   2 = 11-20                 2 = $201-500
3 = $1501-2000   3 = 21-30                 3 = $501-700
4 = $2001-3000   4 = 31-40                 4 = $701-900
5 = $3001-5000   5 = 41+                   5 = $901+
7 = $5001+

Member Dues      Longevity          Equipment/Operation Costs
1 = $5-30        1 = 2-3years              1 = $5-100
2 = $31-60       2 = 4-5                   2 = $101-500
3 = $61-80       3 = 6-7                   3 = $501-1000
4 = $81-100      4 = 8-9                   4 = $1001-1500
5 = $101+        5 = 10+                   5 = $1501+
Travel              Home Event          National Participation
1 = in-state        1 = home event      1 = local/state tourney
3 = boarder state                       3 = regional or
5 = beyond                                league tourney
                                        5 = national tourney

SCC Meeting Attendance    Community Involvement
1 = meeting attended      TBD based on Chancellors Challenge

IOC Meeting Attendance           Faculty/Staff Advisor
1 = 90% of meeting attended      1 = Registered Advisor
Effective Communication
Points will be distributed at the discretion of the Coordinator
  based on the following:
A. Adherence to guidelines and policy
B. Club officers maintaining direct communication with
C. Completion of Weekly Reports

Goal Setting and Attainment
Club officers will complete a goal setting exercise. During the
  budget process, each club will evaluate those goals. Club
  officers and the Coordinator will allocate points ranging from

Sport Club Management Series completion
5 points for each club member that successfully completes the
  program (10 out of 12 sessions).
Missing Deadlines:
The Sport Club program works efficiently
  when administrative paperwork is
  completed and submitted on time. ½ point
  will be deducted for every deadline missed.
Fiscal Handling: All money received from
  dues, donations or fund raising is to be
  submitted to the Department of Campus
  Recreation the next business day in order to
  be deposited. ½ point will be deducted each
  day money is late.
Attendance to Mandatory Meetings:
 1 Point will be deducted each time a club
 does not have a representative at SCC
 monthly meeting.
Not Following Proper Procedures:
 Points will be deducted if a club fails to follow
 proper procedures (Merchandise request,
 travel request, etc.)
Negative Image:
 If the Coordinator is informed of poor
 behavior and of negative images of UNCW
 Sport Club participants points will be
 deducted based on the severity of the
  The Coordinator will make decisions on the
  level of the incident (major or minor). If
  there is a question as to the level of the
  incident the SCC Executive Board will be
  Minor Infraction – 1 pt deduction
  Repeat of Infraction – 5 pt deduction (for
  each occurrence)
  Major Infraction – 10 pt deduction
   1. Indentify specific sport club forms
   2. Develop a plan for scheduling
   3. Indentify the Sport Club Executive Board
   4. Indentify how budget points can be earned
        and lost
   Bob Gough
   910-962-7758
   Office hours
    ◦ Monday-Friday 10am~6pm
    ◦ Weekends as needed