Starting Up a Local VOAD What You Need to by xrn15915

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									Understanding
   VOAD:
         A Primer for
            Local
         Communities
             and
        Organizations
VOAD
 VOAD = Voluntary
  Organizations Active in
  Disaster




                            2
National VOAD (NVOAD)
 Is a consortium of recognized
  national voluntary organizations
  active in disaster

 Its mission is to foster more effective
  service to people affected by
  disasters


                                            3
National VOAD
 Bases its mission on these values, the
  four “C”s–
   Cooperation—treating members as
    partners
   Communication—sharing of information
   Coordination—working together, not
    competitively
   Collaboration—working together to
    achieve specific goals

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5
    A Major Key to Success is
             TRUST
 One of the most striking casualties of
  change is trust
 You can’t effectively facilitate change
  without mutual trust.
     Benefits of a High-Trust
          Environment
 When people get the idea, “We’re all
  in this boat together,” the
  organization is invariably better for it.
 In a high-trust environment,
  leadership tells the truth, and people
  are enlightened about the
  organization’s position and what
  actions they need to take to help
  achieve its goals.
The Four Cs of Trust

 C   onviction : The conviction to
  acknowledge the truth about the
  dynamics that have occurred,
  including any loss of trust people
  have experienced.
C   ourage: The courage to honor
relationships when the going gets
tough and when we are truly
challenged.
C   ompassion: A sense of
compassion—willingness to forgive
ourselves and others for mistakes and
transgressions.
C   ommunity: A sense of community
to reframe painful situations and take
responsibility to help people
understand what we and others have
experienced, draw on it in
constructive ways, and let go.
Roles and Services
   Advocacy
   Bulk Distribution
   Case Management
   Childcare
   Clean-Up and Rebuilding
   Community Disaster Education
   Community Outreach
   Counseling
Roles and Services con’t
   Damage Assessment
   Debris Removal
   Disaster Planning
   Donations Management
   Elder Care
   Emergency Repairs
   Emergency Assistance
   Financial Assistance
Roles and Services con’t
   Financial Planning
   Funeral Services
   Health Care
   Identification
   International Services
   Massage therapy
   Mass Care
Roles and Services con’t
   Mental Health Services
   Mitigation Planning
   Mobile Feeding
   Organizational Mentoring
   Pastoral Care
   Pet Care
   Radio Communication Services
Roles and Services con’t
   Relocation Services
   Resource Coordination
   Sanitation Services
   Special Needs
   Technical Assistance
   Training
   Transportation Services
   Voluntary Assistance
   Voluntary Services
   Warehousing
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National VOAD (NVOAD)
 NVOAD and other VOADs encourage,
  support and facilitate the delivery of
  disaster services by their members

 NVOAD and other VOADs do not
  themselves deliver response and
  recovery services


                                           17
National VOAD
 Was founded in 1971, following
  Hurricane Camille (1969)
 Has 40 member organizations (mostly
  faith-based) and two government
  partners
 Serves as national link for 65 State
  and Territorial VOADs


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National VOAD
 Is governed by a Board of Directors
   9 representatives of NVOAD member
    organizations
   3 representatives from State or US
    Territory VOADs
 3 State reps on Board act as liaisons
  to all the State VOADs
 CA’s link on Board
   Wilbur Litwiller, 319-936-3151

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National VOAD
 Executive Director
   Diana Rothe-Smith
   202-955-8396
   Diana.Rothe-Smith@nvoad.org
 Program Coordinator
   Dola Akiwumi
   202-955-8397
   Dola.Akiwumi@nvoad.org

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National VOAD
 Portal Program Manager
   Camille Hinojosa
   202-955-5072
   Camille.Hinojosa@nvoad.org




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National VOAD
 Resources available on website,
  www.nvoad.org
   Design for Success
   VOAD Organizing Manual
   Long Term Recovery Manual
   List of and links to National Members
   List of and links to State and Territorial
    VOADs
   And much, much more
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State VOADs in California
 California is the only state divided by
  two State VOADs
   Southern CA VOAD (SCVOAD)
   Northern CA VOAD (NorCal VOAD)




                                        23
State VOADs in California
 Support to California’s State VOADs is
  provided by
   California Volunteers
     Sponsors and supports CA VOAD website
      (www.calvoad.org)
     Developed State VOAD Resource Directory
     Funded and managed State VOAD
      Leadership Summits in 2005 and 2006



                                            24
Southern CA VOAD
 Governed by a Elected Officers
   Elected by SCVOAD members
   Elects own officers—President, Vice
    President, Secretary and Treasurer




                                          25
Southern CA VOAD
 2007-08 President
     Don Read
     Phone 619-446-0262
     Cell 619-279-1903
     Email Don.Read@usw.salvationarmy.org




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Southern CA VOADs
 10 Local VOADs
     Imperial County
     Kern County
     Los Angeles County (ENLA)
     Orange County
     Riverside County
     San Bernardino County
     San Diego County

                                  27
Southern CA VOADs con’t
  San Luis Obispo County
  Santa Barbara County
  Ventura County




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Northern CA VOAD
 Governed by an Executive Committee
  of 9 members
   Elected by NorCal VOAD members
   May serve for up to two 3-year terms
   Elects own officers—President, Vice
    President, Secretary and Treasurer




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Northern CA VOAD
 2007-08 President
     Tessa Shvedoff
     415-721-2379
     415-694-9039 cell
     tessas@usa.redcross.org




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Northern CA VOAD
 7 Local VOADs
     El Dorado County
     Fresno-Madera Counties
     Humboldt County
     Sacramento Metro Area
     San Francisco
     Santa Clara County
     Sonoma County

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Local VOADs
 Adopt same policies and principles as
  NVOAD and State VOADs
 Affiliate with their State VOAD
  through an application process
 Encouraged to meet certain
  qualifications spelled out in an MOU



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Local VOADs
 How do local VOADs become a
  member of either SCVOAD or NorCal
  VOAD?
   Learn more about forming a Local VOAD
   File an application (see
    www.calvoad.org)
   Following approval, sign an MOU



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         Making it all work
 Conduct regular membership
  meetings
 Facilitate information sharing among
  members
 Develop understanding of what each
  member organization does
 Provide education, training and
  exercises for members

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Making it all work con’t
 Support members’ organizational
  preparedness
 Facilitate interagency response
  planning
 Engage in close communication and
  coordination with local government



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What do we do Post-disaster ?
 Schedule a local community meeting

 Conduct in partnership with FEMA,
  State OES, other state VOAD
  members




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         Post-disaster Actions
 Secure support from key partners
   NorCal and SCVOAD VOAD—provide support
    and access to resources through organization
    contacts
   American Red Cross Voluntary Agency
    Liaison (VOLAG)—critical partner
   FEMA Voluntary Agency Liaison (VAL)—
    provides information and support in a
    federally-declared disaster
   State VAL (State OES)—helps in a state- or
    federally-declared disaster

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Continued Post-disaster Actions
 Assess the extent of the disaster,
  determine immediate needs and
  suggest resources as appropriate

 Determine the need and desire for a
  Long-Term Recovery Organization
  (LTRO)


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Long Term Recovery Organization
(LTRO)
 A LTRO is community based and is
  different from and separate from the
  Local VOADs
 Purpose of an LTRO
   To administer, manage and prioritize recovery
    assistance to those affected by disaster
   Accomplished by assessing individual unmet
    needs through casework, raising funds and
    scheduling volunteers to support recovery of
    disaster survivors

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Long Term Recovery Organization
 Emergency Phases
   Response/Relief Phase
     0-60 days (depending on scope of disaster)
     Supported by American Red Cross, The
      Salvation Army and others
   Recovery Phase
     60 days plus (until recovery phase is
      complete)
     Supported by LTRO and VOAD member
      organizations
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Long Term Recovery Organization
 Primary Functions of Organization
   Administer/manage the project
   Raise funds
   Prioritize cases
   Schedule volunteers for construction
    repairs, etc.
   Provide advocacy to support the
    survivor’s recovery plan


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Long Term Recovery Organization
 Model Organization
     Board of Directors – 6 to 10 people
     Director/Administrator
     Case Manager/Case Workers
     Office Staff




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Long Term Recovery Organization
 Sample Mission Statement
   To provide information and resources
    that enable the survivors and the
    community to recover as quickly as
    possible for a disaster




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Long Term Recovery Organization
 Sample Goals
   To assist individual survivors develop
    and manage their personal recovery
    plans
   To educate and inform the survivors and
    community on the recovery process and
    its progress




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Long Term Recovery Organization
 Sample Goals    continued
   To identify, obtain and distribute the
    resources needed to execute the
    recovery plans
   To work in partnership with county and
    local government, disaster relief
    organizations, faith-based organizations,
    service clubs and other nonprofit
    organizations

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Long Term Recovery Organization
 Examples of services provided by
  VOAD member organizations during
  long-term recovery
   Mennonites and Southern Baptists—
    clean-up and reconstruction
   Church of the Brethren—child care
   The Salvation Army,Lutheran Disaster
    Response and Methodists (UMCOR)—
    case management training, financial
    assistance
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Long Term Recovery Organization
 Examples of services provided by
  VOAD member organizations during
  long-term recovery continued
   Catholic Charities—case work, financial
    assistance
   7th Day Adventists—donations warehouse
    management
   CRWRC—needs assessment, LTRO
    capacity building, reconstruction

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Long Term Recovery Organization
 Local community agencies and
  organizations also may provide
  services, e.g.,
     Mental health
     Transportation
     Employment
     Emotional Support
     And others

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Long Term Recovery Organization
 There are several data base systems
  available for use in long-term
  recovery
   Lutheran Disaster Response DRD
    Management System
   CAN Case Management
   CRWRC Needs Assessment



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Long Term Recovery Organization
 References and Resources
   Managing and Operating the Faith-Based
    Disaster Recovery Organization
     Publication of Church World Service
     96 pages
     www.cwserp.org
   National VOAD LTRO Manual
     87 pages
     www.nvoad.org (click on Documents)

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      Do you understand VOAD?
 We hope this presentation has helped
  to explain the purpose and function of
  VOAD.
 Still have questions? Please contact
  Southern California VOAD President,
  Don Read:
    Don.Read@usw.salvationarmy.org
    619.446.0262 or 619.279.1903

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