Effective Rotary Clubs Rotary Clubs and RI Rotary clubs exist to encourage the ideal of service as a basis of worthy enterprise. Rotary International is the association of Rotary clubs throughout the world. Rotary International is only effective if its member clubs are effective. Effective clubs pursue the Object of Rotary, carrying out activities along each Avenue of Service. Effective Clubs Effective clubs are identified by their ability to: • Sustain and increase their membership base • Implement successful service projects in their community and communities in other countries • Support the Rotary Foundation both financially and through program participation • Develop leaders capable of serving in Rotary beyond the club level Sustain & Grow Membership Effective Rotary clubs should strive to keep current members and bring in new members. To be effective, Rotary clubs need committed, knowledgeable members who wish to provide service. More members results in: • More service potential for a club • More supporters of The Rotary Foundation • A larger pool of workers and future leaders • How would you like to have 2-3 more Rotarians to help share the load? (That would add 100+ to Dist. 6400 headcount.) Successful Service Projects Effective clubs provide service to their local community and in communities of other countries. “Service Above Self”, Rotary’s motto, embodies the ideal of service that a club must practice in order to be effective. These service efforts make a positive difference in the world. Support Rotary Foundation Effective clubs support the mission of The Rotary Foundation,world peace and understanding, by participating in Foundation programs. Through financial contributions, Rotary clubs ensure that the programs of the Foundation and its mission will continue. Leaders Beyond the Club Level Effective clubs plan for the future by continually developing potential leaders for office at all levels of the organization. District leaders help coordinate club efforts that result in service output no club could achieve on their own. Strong leaders at each level of Rotary ensures that clubs accomplish their goals. Your Role As President -Elect On July 1, 2007, you will become President- Elect Please help the President in all ways possible Study the Presidents Manual and be prepared for your President-Elect training in March 2008 Encourage all club leaders to attend the District Assembly in April, 2007 and 2008 Work with the President and the Board to ensure continuity of club leadership and projects Attend club committee meetings to assist & guide Club Leadership Plan Recommended Administrative Structure for Rotary Clubs Purpose The purpose of the Club Leadership Plan is to strengthen Rotary at the club level by providing the administrative framework of an effective club. Features Extension of the District Leadership Plan to the club level Provides list of steps clubs should take to implement the plan Fosters continuity and consensus among leaders Includes simplified list of standing club committees that are supported by the district structure Supported by the new Recommended Rotary Club Bylaws Can be implemented at any time Implementation Steps 1. Develop a long-range plan that addresses the elements of an effective club. 2. Set annual goals using the Planning Guide for Effective Rotary Clubs in harmony with the long-range plan. 3. Conduct club assemblies that involve members in planning and keep them informed about Rotary. Implementation Steps 4. Ensure clear communication between the club president, board, committee chairs, club members, district governor, assistant governors, and district committees. 5. Provide for continuity in leadership, including the concept of succession planning to ensure development of future leaders. Implementation Steps 6. Amend bylaws to reflect the club committee structure and roles and responsibilities of club leaders. 7. Provide opportunities to increase fellowship among members of the club. 8. Ensure that every member is active in a club project or function. Implementation Steps 9. Develop a comprehensive training plan that ensures Club leaders attend district training meetings Orientation is consistently and regularly provided for new members Ongoing educational opportunities are available for current members New Standing Committees* Club Board Club Club Public Service The Rotary Membership Administration Relations Projects Foundation *Additional committees can be appointed as needed on an annual basis New Standing Committees* Club Board Club Club Public Service The Rotary Membership Administration Relations Projects Foundation Reports Internal Recruiting Community EREY Finances External Fellowship Vocational PHF, PHS Meetings Motivation International Benefactor Member Fundraising Bequest Satisfaction Youth 100% Participation New Standing Committees Club Board Club Club Public Service The Rotary Membership Administration Relations Projects Foundation Public Membership District The Rotary Assistant Relations Development Programs Foundation Governors Committee Committee Committees Committee District support of the Club Leadership Plan The Five Essential Committees The next slides are brief descriptions of the five essential club committees. There is a manual for each committee in your Club Officers Kit. You will want to add or delete other committees to suit your needs…for example, a Youth Committee or Fundraising Committee Club Administration Committee This committee is responsible for all the club’s administrative activities. Both the club’s secretary and treasurer should be members of this committee. The club secretary should help fulfill the reporting requirements. Membership Committee Resource for helping to achieve club membership goals Develops and implements a plan for recruiting and retaining club members Service Projects Committee Resource for helping you conduct successful service projects Plans and carries out educational, humanitarian, and vocational projects that address the needs of your club’s community and communities in other countries RI and Rotary Foundation Programs Interact Rotary Youth Rotaract Leadership Awards Global Networking Groups (RYLA) Rotary Friendship World Community Exchange Service (WCS) Rotary Volunteers Humanitarian Grants Program Rotary Youth Exchange Educational Programs PolioPlus and PolioPlus Partners The Rotary Foundation Committee Resource for helping you achieve Foundation goals Educates Rotarians about The Rotary Foundation Develops and carries out plans to support the Foundation through financial contributions, bequests, and club participation in Foundation programs Public Relations Committee Develops and executes a plan to provide the public with information about Rotary and promotes the club’s service projects and activities Mission of The Rotary Foundation To support the efforts of Rotary International in the fulfillment of the Object of Rotary, Rotary’s mission, and the achievement of world understanding and peace through local, national, and international humanitarian, educational, and cultural programs Feedback from Clubs “Thank you for giving us the opportunity to embrace this new structure. It has given us the freedom to think outside the box and to reenergize the club by shaking it up and cleaning house.” “We were able to shape our bylaws to meet the character of our club and at the same time meet the objectives of RI.” Benefits Continuity in projects and decision making Consensus for decision making and goal setting A larger and stronger field of club leaders Succession planning for club leadership Involves all club members in club activities Implementation Timeframe Before the start of the Rotary Year (Jan – June) Incoming and current club board agrees to implement the Club Leadership Plan Club assembly held to involve all members Club agrees to adopt the new Recommended Rotary Club Bylaws as of 1 July Club determines its long-range plan Club sets annual goals using the Planning Guide for Effective Rotary Clubs Resources District Governor Assistant District Governors District committee members Club Leadership Plan (EN-245) Club Leadership Plan policy Recommended Rotary Club Bylaws Planning Guide for Effective Rotary Clubs Leadership Development Training Cycle Planning Guide For Effective Clubs (Appendix 39 of Club President’s Manual) This will be your responsibility next year as President-Elect, but you can certainly assist the current PE in completing this year’s form It is an inventory of your club’s current state and future state in the five areas of club organization, plus Leadership Development: 1. Membership 2. Service Projects 3. Rotary Foundation 4. Leadership Development 5. Public Relations 6. Club Administration Planning Guide For Effective Clubs (Appendix 39 of Club President’s Manual) Based on the current - to - future state planning, your club will develop goals for all six areas, plus others that the club deems appropriate. Examples: - 30 Members by April, 2008 - X, y, z service projects for our local community - X, y Service projects for other countries - Annual RI contributions goal of $5,000 - Participate in x, y, z RIF programs - 100% of club officers attend District Assembly - Two Rotarians serve on District committees Let’s Talk!