How to Write a Resume

How to Write a Resume by Davida Bluhm Director Educational Career Services 1 4/28/2009 ECSO Address 505 E. Green St. Suite 202 Champaign, IL (Next door to Starbuck’s. Same building as Cold Stone Creamery and National City Bank, second floor.) 2 4/28/2009 Overview    The Resume The Cover Letter The Application 3 4/28/2009 WARNING!!! Technology is presenting some new challenges.  Email addresses—No cute or off-color email addresses.  Answering machine messages—Make sure you have recorded a professional message on your answering machine for all your phones including cell phone.  Cell phones—Turn off before going into an interview.  Facebook/MySpace—What is lurking about on cyberspace about you? 4 4/28/2009 The Resume 5 4/28/2009 What is a resume?    A summary of your experience. A summary of who you are and what you can offer an employer. An indispensable marketing tool and advertisement . . . about you.  Both format and content matter.  The first impression an employer will have of you. 4/28/2009 6 3 Essentials in a Resume 1. 2. 3. Identity Educational Background Teaching Experience (experience related to job objective) 7 4/28/2009 SUGGESTED RESUME HEADINGS 8 4/28/2009 Your Name . . .  (your identity) Legal name, address, zip code, telephone number with area code and/or cell number, email, fax, web address   Include at the top of the page. Name in larger point size and bold.  List permanent and local addresses.  Make sure they can find you. 9 4/28/2009 OBJECTIVE  Short and concise.  To obtain a position as an Elementary Teacher. To become a Math Teacher, 6-12. Also interested in coaching basketball.    Can also include an interest in coaching or sponsoring a club. Can also include a short philosophical statement if you desire. 4/28/2009 10 EDUCATION       List academic degrees, major, minor, concentration, earned or in progress. Include graduation date(s). Include certification, grade levels, endorsements. List GPA if it is good; otherwise leave it off. List most recent degree first. Include study abroad. 4/28/2009 11 Example: EDUCATION     Bachelor of Science, Elementary Education, University of Illinois, Urbana, IL, May 2009, GPA 3.5/4.0. Middle School Endorsements: Math, Science, Language Arts, Social Studies Certification: Initial Illinois Certificate in Elementary Education (Type 03, K-9) Study Abroad: Barcelona, Spain, Spring 2008 12 4/28/2009 PROFESSIONAL EXPERIENCE      List most recent job first. Student teaching, practica, internships Work with youth in programs such as YMCA, Park District, church youth programs, summer camps, Vis a Vis, Tutor, Mentor, private music lessons, etc. Can include both full and part time, paid and volunteer. List job title first, then school or organization/company, city and state, and date.  Example: Student Teacher. Champaign Central High School, Champaign, IL, Spring 2009.  [description] 13 4/28/2009 professional experience . . . descriptions  Use action words in your descriptions.  Examples: organized, supervised, arranged, managed  More alive and shows energy.  Makes your points stronger.  Reduces number of words needed and increases impact of words used. 14 4/28/2009 professional experience . . . descriptions  Use current buzzwords in the field.   i.e., differentiation, diversity, multiculturalism, technology, classroom management, collaboration, balanced literacy, multiple intelligence words specific to your major    Use phrases, not complete sentences. Be consistent with phraseology. Do not abbreviate; spell out everything. 4/28/2009 15 professional experience . . . descriptions   Do not include what everyone has to do such as full takeover or writing lesson plans, etc. Include what makes you different and unique, i.e.,        What you teach How you teach Classroom management strategies Multi-cultural experiences Technology skills, other special skills Other language ability Reading, bilingual, math, science, Spanish/foreign language, working with special needs students 4/28/2009 16 Additional Categories Found in a Resume 17 4/28/2009 COLLEGE AND COMMUNITY INVOLVEMENT       College organizations Professional memberships Committee leadership/membership Conference attendance/participation College activities (intramural sports, marching band, etc.) Volunteer activities/civic contributions 4/28/2009 18 AWARDS, HONORS, GRANTS       Professional recognition Honors, awards, distinctions Scholarships Exhibits, shows, publications Grants, special projects Create a special category if you have many. If not, can include under EDUCATION. 4/28/2009 19 INTERESTS, ACTIVITIES, AND SKILLS        Language abilities Technology skills Travel abroad Hobbies and interests Teaching competencies or special skills (dance, pottery, cooking, kick boxing, sign language) Extracurricular interests Recent courses of interest 4/28/2009 20 Note . . . Most employers realize that educators who seek supplemental experiences tend to be independent, intellectually curious, and committed to learning. 21 4/28/2009 REFERENCES Include a comment indicating they are available through ECSO, listing our name, phone, email, fax, website. OR  List names of references, title, school/organization, city and state, phone numbers, email, and fax.  22 4/28/2009 Example: Educational Career Services Office, University of Illinois, Champaign, IL, 217333-0740, ecso@illinois.edu, fax 217-3335689, www.education.illinois.edu/ecso. OR  Hary Bary, Cooperating Teacher, Edison Middle School, Champaign, IL, 217-0000000, harybary@xxxxxxxxxx.org.  23 4/28/2009 Resume Tips        Know your audience. Present your job objective stating what job you are seeking and what grade level. Use strong action words and phrases. Use short, concise phrases. Make it easy to read. List most recent experience/education first. Use 12 point or 11 point font. 4/28/2009 24 resume tips . . .       Use bullets, bold, italics, underline, bolditalics, CAPITALIZATION but don’t overuse. Use headings to draw reader. Use sufficient white space and balance content on the page. Can be 2 pages but do not print front to back. Use good quality, professional resume paper. PROOFREAD. MUST BE ERROR FREE. 4/28/2009 25 The Cover Letter 26 4/28/2009 What is the purpose of a cover letter?      To cover your resume. To introduce yourself along with your attached resume to a prospective employer. To show an interest in a particular position. To request an interview appointment. Informs employer of your communication skills and your writing skills. 4/28/2009 27 the cover letter . . .  Emphasizes additional skills, experiences, or abilities not found in a resume.  Can expand on experience in resume or include experience not in resume but no repeats.  Letters are compared with others to screen applicants for further consideration. 28 4/28/2009 2 Types of Cover Letters  Letter of application  Targets identified positions Not directed at any specific job vacancy. Directed at a school district or school.  Letter of inquiry or interest   29 4/28/2009 3 Parts of a Cover Letter    Introduction (1 paragraph) Body (1 or 2 paragraphs) Close (1 paragraph) BUSINESS LETTER FORMAT  30 4/28/2009 Introduction (1 paragraph)      Say who you are and what you want. Name position for which you are applying and how you heard about the position. Stress interest in a geographical location. Spark interest of the reader. Say something about their district. Include name(s) of individuals you know who the district might know (networking). 4/28/2009 31 Body (1 or 2 paragraphs)     Direct attention to your strongest points and relate to position. State why you want to work for this school district. Reference items you see on their website and/or job description and relate to your skills and abilities. State how your education and past achievements have prepared you for this job and this school. What makes you unique? 4/28/2009 32 body . . .    Use action words.  administered, conducted, coordinated, managed, organized Use self-descriptive words.  consistent, fair, diplomatic, extroverted, methodical Be specific and use concrete examples of your experiences. 4/28/2009 33 Close (1 paragraph)   Request action on the part of the reader. End letter with what you want employer to do.  I would be happy to schedule an interview with you at your convenience to discuss my qualifications.  If employer is in another geographical location, tell him/her when you will be in their area and request an appointment. 4/28/2009 34 Business Letter Format    Block style Modified block style Modified block style with indented paragraphs 35 4/28/2009 Tips for Cover Letters       Short and to the point. Be specific about your experiences. Address letters to individuals –  NOT To Whom It May Concern. Use tone of moderate confidence. Sign and date each letter. Limit use of ―I.‖ 4/28/2009 36 tips for cover letters . . .      Use good word processor and printer. Use good quality paper that matches resume. Include all possible phone numbers, email, addresses, fax, etc. Include clues that hiring you will lead to enhance their school. Do not repeat what is in your resume. 4/28/2009 37 tips for cover letters . . .       Type and laser print each letter individually. Send originals, not copies. Business letter format. Be direct in requesting an interview. Apply only for positions for which you understand, are qualified, and interested. Obtain as much information about the job as possible. PROOFREAD. MUST BE ERROR FREE. 4/28/2009 38 The Application 39 4/28/2009 TIPS for Applications   Complete applications. Most are now on line. Follow instructions carefully.   Pay attention to detail—sentence structure, spelling, etc. Be careful how you answer questions.    Type answers in Microsoft Word and cut and paste to the application. You will likely use all or portions of these answers in other applications. PROOFREAD before submitting. 4/28/2009 40 NOTE  Employers can read partially completed applications before they are submitted. Therefore, make sure your applications always contain accurate information, correct spelling and sentence structure, etc. 41 4/28/2009 WARNING!!!   PROOFREAD ALL YOUR DOCUMENTS AND MAKE SURE THEY ARE ERROR FREE. Your resume, cover letter, and application will be the first contact an employer has with you. It is their first impression of you. 42 4/28/2009 General Tip A great resume, cover letter, and application will not necessarily get you the job BUT a poor resume, cover letter, and application can keep you from getting the job. 43 4/28/2009 Aloha & Mahalo ! 44 4/28/2009 The Placement File 45 4/28/2009 Placement/Credential File  Set up a Placement/Credential File in ECSO using eRecruiting   A valuable online tool you can use and manage in your job search containing professional information about you. An online file stored in a central location on a non-corruptible, backed-up system and available to you 24/7. 46 4/28/2009 What does the placement file contain?      Profile of your information input by you and viewed only by ECSO. Your resume when you upload it. Letters of recommendation written by your references. ECSO scans them into your file. Your career eportfolio created by you in eRecruiting which employers see by your invitation only. Or list your web address on your resume in eRecruiting to create a hyperlink for employers to click on. Option of storing your cover letter. 47 4/28/2009 What does the placement file provide?       Access to online job vacancies. Access to your letters of recommendation. Employer access to your online resume when you upload and publish to Resume Books. Employer access by your invitation to your career eportfolio. Job referrals. 10 sets of credentials (hard copy) sent to employers of your choice. 4/28/2009 48 placement/credential file . . .     Your placement file remains in ECSO for 15 years so you can reactivate later. Cost of a placement file: $50 per placement year for new registrants; $75 for reactivations. Placement year – September 1-September 1. Go to our web site at www.education.illinois.edu/ecso for more information. 49 4/28/2009