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Making Grey Literature Available

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					 Making Grey Literature Available
through Institutional Repositories

      LeRoy J. LaFleur, Social Sciences Bibliographer
           Nathan A. Rupp, Metadata Librarian

          Albert R. Mann Library, Cornell University



                   December 6, 2004
             Importance of Conference
           Proceedings as Grey Literature

•   Supports Cornell University mission
•   Internal grant report on grey literature
•   Research findings reported at conferences
•   Inclusion in bibliographic databases
•   Archival of university records
               Problems with Collecting
               Conference Proceedings


•   Conferences not widely publicized
•   Lack of item level indexing
•   Frequent title changes
•   Irregular and informal nature
            Grey Literature at Cornell

• E-prints (arXiv)
• Cornell Cooperative Extension documents
• Working papers
   – Cornell Food and Nutrition Policy Program
   – Center for Advanced Human Resource
     Studies
• Technical Papers (Computer Science,
  Information Science)
• Conference Proceedings (New York Wine
  Industry Workshop)
               Life Sciences Conference
            Proceedings Repository Project

•   Identifying proceedings
•   Identifying information technology
•   Proceedings collection
•   Metadata creation
•   Loading into repository
•   Evaluation and program design
           Institutional Repositories


• Cornell experiments with institutional
  repositories
• Why DSpace?
   – Granting committee recommendation
   – Metadata creation tool
   – Hierarchical structure
            Dspace Hierarchy

                           Collection   Object   Object
            Subcommunity
                           Collection   Object   Object


                           Collection   Object   Object
Community   Subcommunity
                           Collection   Object   Object


                           Collection   Object   Object
            Subcommunity
                           Collection   Object   Object
                  Proceedings Hierarchy

 Community      Subcommunity   Collection   ????

                               Conference

                 Vet School                 Year

                               Conference

Life Sciences                               Year   Proc.
 Conf. Proc.

                                                   Proc.
                   CALS

                                                   Proc.
            Other DSpace “Features”


• Metadata creation
  – Complex and lengthy form
  – Develop our own form for batch loading
    metadata
  – Consider metadata creation needs of library
    staff, not end users
• Preservation
  – Bitstream vs. actual file formats
         Evaluation and Program Design


•   Cost recovery
•   Staffing
•   Scanning
•   Access control
•   Preservation
•   Resource sharing
           Digital Library Platforms: Choices

Platform        Advantages                   Disadvantages

DSpace     Hierarchy: works well      Limited Hierachy
           with serials

DPubS      Hierarchy; Open source;
           existing implementations

DLXS       Existing                   Works better with
           implementations            monographs; no hierarchy


FEDORA Most extensible, widely        Large IT investment in
       applicable                     development of user interface
Making Grey Literature Available
through Institutional Repositories



       Questions?

       Thank You

				
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