NOTICE OF REQUEST FOR PROPOSALS NATIONAL SUMMER TRANSPORTATION INSTITUTE (2011) The State of Alabama is seeking requests for proposals to host a National Summer Transportation Institute (STI) Program. Each STI host site must design and implement the program components described below. The State of Alabama Department of Transportation (ALDOT) will review these program components in order to develop performance goals and objectives for the STI. STI sites are encouraged to develop partnerships with ALDOT, communities, public and private entities, and other resources. These partnerships can help provide additional funding as well as in-kind contributions. Partnerships will also help to strengthen future programs by providing untapped resources. The proposal must be submitted by the close of business on Monday, November, 1, 2010. Proposals received after this date will not be considered. If you have any questions or desire additional information, kindly contact Sam Martin, Program Coordinator, at (334) 242-6942 or you may write to the Alabama Department of Transportation; 1409 Coliseum Blvd., Room N-101; Montgomery, Alabama 36110. PROGRAM COMPONENTS: 1) A strong core curriculum that introduces junior high school and high school students to the variety of transportation careers and provides educational enhancement activities. These programs would offer a stimulating introduction to the transportation industry, with a particular emphasis on highway construction jobs and careers. Activities would include field trips, hands-on-projects preparing students to enter apprenticeship programs, and presentations by professionals in the transportation industry. 2) Enhancement activities to expose students to various methods and activities designed to improve study habits and increase academic achievement. Such activities would include, but not be limited to: sessions on time management, study habits, SAT prep, library use, computer skills, and vocabulary development. 3) STIs could conduct either residential or non-residential programs for student participants. 4) STIs would be able to draw upon the expertise of the National Construction Career Day Center (CCD), contact number 401-368-4856, to conduct research, recruitment, and technical assistance activities directly with vocational high schools, junior colleges and technical post-secondary schools, in addition to recruiting among the more traditional 16 – 18 year old high school populations. The CCD is a partnership among the Federal Highway Administration and State Transportation Agencies (FHWA and STA’s), and various universities. Collaboration with ALDOT and FHWA would enhance the ability of the NSTI program participants to be a pipeline for training and employing NSTI program participants in the transportation industry. PROGRAM TASKS Each STI would, at a minimum, perform the tasks described below. ALDOT, in consultation with its respective Division Office and FHWA’s Office of Civil Rights, will comment, and approve all updates, revisions of reports and other publications prior to usage, printing, dissemination, and posting as instructed in each task. Task 1: Develop an Implementation Plan. Within 30 days of the award announcement, each potential STI would submit a 2011 Summer Transportation Institute implementation plan to ALDOT. This plan would describe in detail, the tasks, as described herein, be performed over the life of the award and the cost associated with each task. Each STI’s plan would include, but not be limited to, procedures for student selection (include target population if appropriate), program’s targeted age group (or grade level), program duration (how many weeks, hours of daily operation), program format (residential/non-residential), funding requirements (including a detailed budget), staffing requirements, inter-modal advisory committees, host sites’ roles and responsibilities, specific named partnerships, as well as, STI curriculum. STIs are encouraged to work with ALDOT in developing an up-to-date and innovative transportation curriculum. Task 2: Update and Revise General Curriculum. As needed, each STI would update and revise its curriculum for the NSTI program. This curriculum would include and focus on educational endeavors that (1) expose students to all aspects of the transportation industry and its role in society; and (2) create awareness and stimulate interest in the students to take advantage of the opportunities that exist in the transportation industry, including highway construction and related technology careers. Task 3: Evaluation Program Components. Students would be expected to evaluate all classroom sessions, field trips and presenters. In addition, all students and faculty would complete a final, overall program evaluation. The host sites would use these evaluations to improve their programs. Also, this information would be summarized in the host site’s annual report that would be submitted to the ALDOT. Task 4: Conducting Follow-up Survey of NSTI Participants. Each host site would submit contact information of STI student graduates to ALDOT. ALDOT would use this information to conduct follow-up surveys of STI student graduates during their senior year in high school or final year in alternative programs from which students are recruited. This survey would focus on the career and academic decisions made by the students. It would be intended to serve as an indicator of the number of students considering academic studies and transportation related careers. Task 5: Submission of Vouchers for Financial Reimbursement. Each STI will submit invoices to ALDOT. Upon receipt of invoices, ALDOT will review the invoices and reimburse the host sites for all allowable and expenses. The STIs and ALDOT will determine the timeline for when STIs can begin purchasing items in preparation for their summer program and when invoices can be reimbursed. Task 6: Prepare STI Annual Report. Each STI will submit three copies of an annual report (three hard copies) and one copy on CD in Microsoft Word of compatible format to ALDOT. ALDOT will ensure that these reports are received, so that a general annual report of the 2011 NSTI Summer Program could be prepared by FHWA’s HCR. The annual report will summarize the results of each of the STI’s activities, as well as the student and faculty evaluations collected under Tasks 2, 3, and 4. Task 7: Requirements for Implementing Section 508 Standards of the Rehabilitation Act. In addition to the work requirements specified in this announcement, recipients would ensure that all electronic documents that they prepare will meet the requirements of Section 508 of the Rehabilitation Act. The Act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. See Section 508 of the Rehabilitation Act (http://www.access-board.gov/508.htm) and the Federal IT Accessibility Initiative (Home Page) (http://section508.gov/) for detailed information. Task 8: Preparation and Submission of Project Status/Progress Reports: To ensure that the Federal Government is kept informed of the progress on this project, each STI would furnish three hard copies and one electronic copy in Microsoft Word, on a bi-annual basis (one 30 days prior to the start of its Summer program, and one 45 days after completion of its Summer program). Each report would set forth concise statements covering the accomplishments and activities relevant to the STI’s program and would include, as a minimum, the following: 1. Description of the program, including curriculum, student and faculty composition, and identification of the ALDOT and ALDOT’s staff assigned to work with the STI. Please address any program changes that occurred, if any, and indicate the reason for the change (i.e. delays in starting, shortened implementation plan, change in student age group, etc.). 2. Description of overall program highlights (i.e. unique/innovative program components, field trips, guest speakers). Please report on the activities and the participants responses to the various program components. The student evaluations should be used to determine what activities the students particularly enjoyed and why. 3. Current challenges that may impede performance, and proposed corrective or alternative action. The student evaluations should be used to report what activities the students found less worthwhile/interesting and why. 4. Report on the overall value of the program to students and indicate whether you intend to participate in future summer transportation institutes. 5. Identification of partnerships established with public and private sector stakeholders. 6. A separate financial sheet that details reimbursement requests and expenditure of funds to date.