Summer Youth Program _RFP_ - SAM

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Summer Youth Program _RFP_ - SAM Powered By Docstoc

The State of Alabama is seeking requests for proposals to host a National
Summer Transportation Institute (STI) Program. Each STI host site must
design and implement the program components described below. The
State of Alabama Department of Transportation (ALDOT) will review these
program components in order to develop performance goals and
objectives for the STI.

STI sites are encouraged to develop partnerships with ALDOT,
communities, public and private entities, and other resources. These
partnerships can help provide additional funding as well as in-kind
contributions. Partnerships will also help to strengthen future programs by
providing untapped resources.

The proposal must be submitted by the close of business on Monday,
November, 1, 2010. Proposals received after this date will not be

If you have any questions or desire additional information, kindly
contact Sam Martin, Program Coordinator, at (334) 242-6942 or you
may write to the Alabama Department of Transportation; 1409
Coliseum Blvd., Room N-101; Montgomery, Alabama 36110.

        1)      A strong core curriculum that introduces junior high school and high school
                students to the variety of transportation careers and provides educational
                enhancement activities. These programs would offer a stimulating introduction to
                the transportation industry, with a particular emphasis on highway construction
                jobs and careers. Activities would include field trips, hands-on-projects preparing
                students to enter apprenticeship programs, and presentations by professionals in
                the transportation industry.

        2)      Enhancement activities to expose students to various methods and activities
                designed to improve study habits and increase academic achievement. Such
                activities would include, but not be limited to: sessions on time management,
                study habits, SAT prep, library use, computer skills, and vocabulary development.

        3)      STIs could conduct either residential or non-residential programs for student

        4)      STIs would be able to draw upon the expertise of the National Construction Career
                Day Center (CCD), contact number 401-368-4856, to conduct research,
                recruitment, and technical assistance activities directly with vocational high
                schools, junior colleges and technical post-secondary schools, in addition to
                recruiting among the more traditional 16 – 18 year old high school populations.
                The CCD is a partnership among the Federal Highway Administration and State
                Transportation Agencies (FHWA and STA’s), and various universities.
                Collaboration with ALDOT and FHWA would enhance the ability of the NSTI
                program participants to be a pipeline for training and employing NSTI program
                participants in the transportation industry.


Each STI would, at a minimum, perform the tasks described below. ALDOT, in consultation with its
respective Division Office and FHWA’s Office of Civil Rights, will comment, and approve all
updates, revisions of reports and other publications prior to usage, printing, dissemination, and
posting as instructed in each task.

Task 1: Develop an Implementation Plan.

Within 30 days of the award announcement, each potential STI would submit a 2011 Summer
Transportation Institute implementation plan to ALDOT. This plan would describe in detail, the
tasks, as described herein, be performed over the life of the award and the cost associated with
each task. Each STI’s plan would include, but not be limited to, procedures for student selection
(include target population if appropriate), program’s targeted age group (or grade level), program
duration (how many weeks, hours of daily operation), program format (residential/non-residential),
funding requirements (including a detailed budget), staffing requirements, inter-modal advisory
committees, host sites’ roles and responsibilities, specific named partnerships, as well as, STI
curriculum. STIs are encouraged to work with ALDOT in developing an up-to-date and innovative
transportation curriculum.
Task 2: Update and Revise General Curriculum.

As needed, each STI would update and revise its curriculum for the NSTI program. This
curriculum would include and focus on educational endeavors that (1) expose students to all
aspects of the transportation industry and its role in society; and (2) create awareness and
stimulate interest in the students to take advantage of the opportunities that exist in the
transportation industry, including highway construction and related technology careers.

Task 3: Evaluation Program Components.

Students would be expected to evaluate all classroom sessions, field trips and presenters. In
addition, all students and faculty would complete a final, overall program evaluation. The host sites
would use these evaluations to improve their programs. Also, this information would be
summarized in the host site’s annual report that would be submitted to the ALDOT.

Task 4: Conducting Follow-up Survey of NSTI Participants.

Each host site would submit contact information of STI student graduates to ALDOT. ALDOT would
use this information to conduct follow-up surveys of STI student graduates during their senior year
in high school or final year in alternative programs from which students are recruited. This survey
would focus on the career and academic decisions made by the students. It would be intended to
serve as an indicator of the number of students considering academic studies and transportation
related careers.

Task 5: Submission of Vouchers for Financial Reimbursement.

Each STI will submit invoices to ALDOT. Upon receipt of invoices, ALDOT will review the invoices
and reimburse the host sites for all allowable and expenses. The STIs and ALDOT will determine
the timeline for when STIs can begin purchasing items in preparation for their summer program
and when invoices can be reimbursed.

Task 6: Prepare STI Annual Report.

Each STI will submit three copies of an annual report (three hard copies) and one copy on CD in
Microsoft Word of compatible format to ALDOT. ALDOT will ensure that these reports are
received, so that a general annual report of the 2011 NSTI Summer Program could be prepared by
FHWA’s HCR. The annual report will summarize the results of each of the STI’s activities, as well
as the student and faculty evaluations collected under Tasks 2, 3, and 4.

Task 7: Requirements for Implementing Section 508 Standards of the Rehabilitation Act.

In addition to the work requirements specified in this announcement, recipients would ensure that
all electronic documents that they prepare will meet the requirements of Section 508 of the
Rehabilitation Act. The Act requires that all electronic products prepared for the Federal
Government be accessible to persons with disabilities, including those with vision, hearing,
cognitive, and mobility impairments. See Section 508 of the Rehabilitation Act
( and the Federal IT Accessibility Initiative (Home
Page) ( for detailed information.
Task 8: Preparation and Submission of Project Status/Progress Reports:

To ensure that the Federal Government is kept informed of the progress on this project, each STI
would furnish three hard copies and one electronic copy in Microsoft Word, on a bi-annual basis
(one 30 days prior to the start of its Summer program, and one 45 days after completion of its
Summer program). Each report would set forth concise statements covering the accomplishments
and activities relevant to the STI’s program and would include, as a minimum, the following:

        1.      Description of the program, including curriculum, student and faculty composition,
                and identification of the ALDOT and ALDOT’s staff assigned to work with the STI.
                Please address any program changes that occurred, if any, and indicate the
                reason for the change (i.e. delays in starting, shortened implementation plan,
                change in student age group, etc.).

        2.      Description of overall program highlights (i.e. unique/innovative program
                components, field trips, guest speakers). Please report on the activities and the
                participants responses to the various program components. The student
                evaluations should be used to determine what activities the students particularly
                enjoyed and why.

        3.      Current challenges that may impede performance, and proposed corrective or
                alternative action. The student evaluations should be used to report what activities
                the students found less worthwhile/interesting and why.

        4.      Report on the overall value of the program to students and indicate whether you
                intend to participate in future summer transportation institutes.

        5.      Identification of partnerships established with public and private sector

        6.      A separate financial sheet that details reimbursement requests and expenditure of
                funds to date.