Transformation of the Commissioned Corps of the U.S. Public

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					   Transformation of the
Commissioned Corps of the
 U.S. Public Health Service


       2003-Present



         www.usphs.gov
History of this Transformation

   Secretary Thompson’s directive to transform
    the Corps (2003)
   Evolution of the Secretary’s directive
   Options papers (October 2004)
   Secretary Leavitt’s decisions and Vision
    (December 2005)
   Transformation Workgroups (February
    2006)
   Implementation Plan (October 2006)
   Working Policy & Design Groups (ongoing)

                  www.usphs.gov
  Achieving the goals of
shaping and managing the
          Corps




       www.usphs.gov
    Goal: Force Management and
    Career Development/Officer
              Support
   Assess current and future needs of the
    Corps
   Respond proactively to changes in those
    needs
    –   Recruitment
    –   Selection
    –   Assignment
    –   Training
    –   Promotion and Assimilation
    –   Other Incentives


                     www.usphs.gov
    Goal: Force Management and
    Career Development/Officer
              Support
   Assignment and selection systems to
    provide agencies with panels of
    qualified officers to fill their vacancies
   Training programs to develop
    leadership and emergency response
    skills throughout officers’ careers



                  www.usphs.gov
Putting Flesh on the Bones of
the Secretary’s Decisions on
    the Proposed Options




          www.usphs.gov
          Transformation
         Workgroups (2006)
   Five workgroups with representation from
    each OPDIV/STAFFDIV and non-HHS
    agency to which officers are assigned
    –   Readiness and Response
    –   Sizing of the Corps
    –   Recruitment, Training and Career Development
    –   Assignments
    –   Classification and Positions
   Worked from Secretary’s decisions of
    December 2005

                     www.usphs.gov
 Transformation
Workgroups (2006)
             Reports finalized in March
              2006
             Meetings among the
              OPDIV/STAFFDIV Heads and
              Secretary Leavitt to discuss
              the workgroup
              recommendations and decide
              on implementation plan
             Transformation
              Implementation Plan
              published in October 2006


     www.usphs.gov
Transition from Framework
   to Policy Design and
       Development




        www.usphs.gov
          Assumptions and
           Requirements
   The Corps must increase its force strength in order
    to effectively achieve its missions
   Force Management must take into consideration:
    – Emergency response requirements
    – Historical, public health role




                     www.usphs.gov
         Assumptions and
          Requirements
   Sizing Model is being created that:
    – Balances response requirements with
      agency needs/Corps’ historic mission
    – Identifies current capabilities and gaps
    – Examines past trends in recruitment,
      retention and gaps
    – Predicts future needs based on trends
    – Guides the targeted recruitment efforts

                  www.usphs.gov
          Assumptions and
           Requirements
   Efficiencies must be
    developed in:
    – Recruitment, Call-to-Active-
      Duty
    – All personnel systems
   Support systems must be
    enhanced
    – Officer support
    – Family support

                    www.usphs.gov
 Recruitment, Selection,
  Accession, Functional
Classification, Assignment
  and Training of Corps
          Officers



         www.usphs.gov
             Recruitment

   Aggressive and targeted
   New, robust call system that links in the
    Associate Recruiters
   Public relations campaign
   Attractive and informative printed and
    electronic materials
   New commissioning programs for students
   “Every officer is a recruiter”

                  www.usphs.gov
Application, Selection and
        Accession
   Electronic application system (eCAD)
    – Linked from new Corps website (www.usphs.gov)
    – OF-50 completed online
    – Additional forms for health status evaluation
   eCAD linked to an electronic selection system
    that will facilitate linking qualified officers
    with vacancies (especially in 3H assignments)
   Reduce time from application to accession
    from >52 weeks to 8-12 weeks


                   www.usphs.gov
Application, Selection and
        Accession
   Streamlined process
    – Post-accession physical exam (no cost to the
      officer)
    – Post-accession background investigation
   All new accessions report to the PHS Officer
    Basic Course (OBC) within their first five
    weeks on active duty




                   www.usphs.gov
    Functional Classification
           of Officers
   Functional Groups
    – Clinical
    – Applied Public Health
    – Mental Health
    – Research
   Areas of Concentration (AOC)
   Functional Advisory
    Committees
                  www.usphs.gov
     Assignment of Officers

   Officer Profiles
    – Professional characteristics of the officer
    – Maintained/updated by officer and verified by
      OCCO
    – Used also during career development counseling
   Each officer on a unique billet
    – Defines Category and Functional Group
    – Searchable by officers, agencies and Career and
      Assignment Managers (CAM)


                       www.usphs.gov
     Assignment of Officers
   Knowledge, Skills and Abilities (KSA) Library
    – Linked to information in officer profiles
   Vacancies
    – Track all vacancies
    – KSAs included in announcements
    – Category, grade and Functional Group preference included
      in announcement
    – Posted on USAJobs website (www.usajobs.gov)
   OCCO CAM compare Officer Profiles with vacancy
    announcements
    – A panel of qualified officers is forwarded to selecting
      official


                        www.usphs.gov
    Assignment Incentives

   For Officers:
    – Assignment Incentive Pay for work in
      hard-to-fill billets
          At the discretion of the agency
    – Specified tour length and rotation
      schedule (extensions at officer’s request)
    – Receive priority career counseling
    – Receive priority placement for follow-on
      assignments

                      www.usphs.gov
    Assignment Incentives

   For Dependents:
    – Spousal and family
      member
      employment
      assistance program
    – Childcare support
    − Counseling, information and referral support
    − Relocation Assistance upon PCS

                  www.usphs.gov
        Training and Career
           Development
   Career-long training begins at the PHS OBC, but
    includes Intermediate, Advanced and Executive
    courses
   Categories and FACs will develop training matrices
    for career progression within the Categories and in
    the Functional Groups
   Training will emphasize leadership development
    applicable to:
    – Deployment activities
    – Meeting agency missions
   CAM will assist officers with career development


                     www.usphs.gov
      The Backbone of
Transformation: Information
        Technology




         www.usphs.gov
www.usphs.gov
               IT Systems
   The Chief Information Officers Council and
    the Department’s IT Investment Review
    Board have approved a plan to form a
    relationship with the Coast Guard to handle
    our personnel systems using their IT
    infrastructure
   eCAD is ready to launch. The first phase
    will enable applicants to complete and
    submit their SF-50 and accompanying
    documents electronically.

                  www.usphs.gov
Implementation Through
  Policy Development




       www.usphs.gov
             WPDGs to Date
   Billets, Officer Profiles and
    Selection Systems
   Career Development and
    Training
   Recruitment
   “3H” Assignments
    (Isolated/Hazardous duty,
    Hardship, Hard-to-fill)
   Family Support
   Sizing of the Corps
   Additionally, the Functional
    Advisory Committee Leadership
    has been named



                      www.usphs.gov
     Implementation of the
       Secretary’s plan
   Transformation
    Implementation Planning
    Coordination Group (IPCG) has
    been formed
   12 officers assigned to OCCO
    and OCCFM to lead the
    implementation
   Working Policy and Design
    Groups (WPDGs)
                                       Policy summaries drafted by
                                        WPDGs, reviewed by IPCG and
                                        forwarded to the ASH for
                                        decision on approval of policy
                                        concept
                                       Policies written by OCCFM,
                                        reviewed by PACs, CPOs,
                                        IPCG, then forwarded to ASH
                                        for review and decision on
                                        approval

                         www.usphs.gov
Major Accomplishments
        to Date




      www.usphs.gov
 Policy Summaries and Draft
Policies (approved by the ASH)
   Post-accession medical
    evaluations
    – Required change to the
      Code of Federal
      Regulations
    – Draft policy

   3H Assignments
    – Definitions
    – Assignment Incentive
      Pay
    – 3H Assignments Policy
      Design
                      www.usphs.gov
    Policy Summaries and Draft
       Policies (IPCG Action)
   Officer Profiles (Approved by IPCG)
   Billets (Approved by IPCG and Templates for Category-
    Specific Billets have been created)
   Training-OBC and Competencies (Awaiting Approval of IPCG)
   Model for Corps Sizing (Presented to IPCG)
   Billet Locator and Officer Placement System (Presented to
    IPCG)




                       www.usphs.gov
     Policy Summaries and
          Draft Policies
   Ready for Presentation to the IPCG
    – Functional Group System
    – 3H Assignments-Family Support
    – Recruitment Policy Summary




                  www.usphs.gov
        New Recruitment
           Materials




New Corps Web Presence        Matching Fact Sheets and Brochures




                    www.usphs.gov
    Additional Recruitment
      Accomplishments
   Advertisements have been placed in dozens of
    professional journals and newsletters/newspapers
    from health professions schools
   New booth displays for use at professional
    conferences
   “My CC Story” feature articles have appeared in
    hometown and alumni newspapers across the
    country
   A new Call System and Web Center (under
    development) facilitate interactions between
    potential applicants and recruiters. The Web
    Center will enable Associate Recruiters to download
    applicant voicemail messages and contact them

                    www.usphs.gov