Library Distance Education Web Page a Model for Good by rwh67228


									              NMSU Library Newsletter
            Library Distance Education Web Page
                 a Model for Good Practices
    The Library is featured in the Guide to Developing Online Student Services developed by the Western Coop-
    erative for Educational Telecommunications, a non-profit, membership-based organization that seeks to
    improve the efficiency, quality and impact of educational telecommunications programs and systems. In the
    guide’s “Library Services: Good Practice Recommendations” section, the Library’s distance education web
    page ( is listed as a model for offering reference support via email and/
    or phone. The recommendations are based on the Association of College and Research Libraries guidelines
    for distance learning library services.

    The Western Cooperative for Educational Telecommunications is affiliated with the Western Interstate
    Commission for Higher Education (WICHE). The guide, based on a federally-funded three-year project, is found
    on the web at

                                                                          Citations greets you with best wishes for the new
                           Honor the Past --                              year at this very special time in history. What better
                                                                          place than a library to honor the past and imagine
                          Imagine the Future                              the future? The Library welcomes the end of the Mil-
                  The arrival of the new millennium has
                                                                          lennium Year 2000-2001 and the beginning of the third
                  sparked a great debate: when does it ac-                millennium with new staff members and many exciting
                  tually begin? Our instincts told us to cel-             projects: a model distance education web page, the
                  ebrate on December 31, 1999. But logic says             Border Health Information and Education Network
                  that every millennium is made up of 1000
      years -- which means that the year 2000 belonged to
                                                                          (BIEN!), the new integrated online Library Catalog,
      the second millennium, not the third.                               the National Endowment for the Humanities Chal-
                                                                          lenge Grant project to build the Southwest and Bor-
      Note: Check out the Millennium Council at               http://     der Cultures Institute, and much much more!

                                                                                 MILLENNIUM YEAR 2000-2001
                                                                           In This Issue:

                                                                           BIEN! Helps Borderland Health                    2
                                                                           Clyde Tombaugh Family Donates Papers             3
                                                                           Staff News                                       4
                                                                           Library News Briefs                              5
                                                                           Author John Ross to Speak at Library             5
                                                                           Book Documents Las Cruces Architecture           6
                                                                           Transition to Online Catalog Celebrated          7
                                                                           Online Archive of New Mexico Underway            9
                                                                           RGHC Catalogs Manuscripts                        9
                                                                           A Gift to the Library is a Gift to University   10
    President Jay Gogue (center) met recently with the Library staff to    Got Millennium Information Literacy?            11
    discuss his vision for NMSU’s future. Photo, Mike Mitchell.            Library Readies New Donor Database              12

Citations                                                                                   Vol. 16, No. 1   1      January 2001
                             BIEN! Helps Borderland Health
                  by Judith Pearson, Branson Reference,

BIEN!, Spanish for “well,” is the acronym for the Border        information in English and Spanish in electronic and other
Health Information and Education Network, a consortium          formats for three target populations: health care consum-
of seventeen partners representing public and academic          ers, health care professionals, and health educators.
libraries, hospitals and health organizations in Dona Ana,
Luna, and Otero counties. The NMSU Library is the lead          Network members then decided on four goals that would
partner of the BIEN! project, which is funded by a grant        guide the project’s objectives and activities in carrying out
from the National Library of Medicine.                          the project’s mission:

BIEN! is the brainchild of Norice Lee, Director of the Dona     1. Identify and provide quality consumer health-related
Ana Branch Community College Media Center and chair             information in online and other formats.
of the BIEN! Project Executive Board. Her vision for BIEN! is
based on the concept that librarians/information profes-        2. Provide timely and quality health-related research
sionals, partnering with health professionals and educators,    information and other health reference information to
can use existing health resources and information technol-      consumers, health professionals, educators, students,
ogy to improve access to health information for themselves      doctors, nurses, allied health professionals, faculty and
and their patients, ultimately leading to improved              librarians.
communication and health care provision.
                                                                3. Develop an information network for the participating
Library partners include NMSU – Las Cruces, NMSU –              institutions.
Alamogordo, Dona Ana Branch Community College,
Alamogordo Public Library, Thomas Branigan Memorial             4. Provide information literacy training for consumers and
Library, Hatch Public Library, Marshall Memorial Library in     health professionals/educators.
Deming and Valley Community Library in Anthony.
                                                                Of course, having a vision for such a difference-making
Health care and education partners include La Clinica de        project is one thing; having the resources to plan and
Familia (six clinics in Dona Ana county); Memorial Medical      actually implement the activities necessary to realize the
Center; Mimbres Memorial Hospital and Nursing Home in           vision is another. With that reality as incentive, in the Fall
Deming; New Mexico Border Health Office; New Mexico             of 1999, BIEN! Network members Norice Lee and Sylvia
Department of Health, Public Health Division, Region 3          Ortiz, Head of NMSU’s Branson Library Reference Depart-
(four offices/clinics in Otero and Dona Ana counties);          ment, in collaboration with Jeanette Smith, the Library’s
NMSU’s Health Science Department; Border Epidemiology           Grants/University Relations Officer, submitted a proposal to
and Environmental Health Center (affiliated with NMSU’s         the National Library of Medicine (NLM) requesting $204,000
Health Science Department); Southern Area Health                dollars to fund the BIEN! Project. At about the same time
Education Center (also affiliated with NMSU’s Health            the NLM proposal was submitted, network members also
Science Department); and New Mexico State University            requested $10,000 from the Paso del Norte (PDN) Health
Cooperative Extension Service.                                  Foundation in El Paso to fund an interim planning project
                                                                to ensure a smooth transition to the BIEN! Project once the
Consortium members met frequently over a period of              NLM grant was awarded.
nearly two years to study the demographics and existing
access to health care services and health information in        The $10,000 PDN grant, awarded in early 2000, enabled
the tri-county area. Their assessment was that critical         the BIEN! Network to hire Linda Sandoval in April as the
health information needs exist in this rural, medically         BIEN! Planning Proposal Project Coordinator. From April to
underserved area. That conclusion formed the foundation         mid-October, a series of one-on-one surveys, focus groups,
for a major project designed to improve access to health        and training sessions were conducted to achieve the
                                                                goals of the planning project. (BIEN!... continued on page 10)

   During Spring Semester 2001, the Special
   Collections Research Room will be open
   1-5 p.m. Monday through Friday, exclud-
   ing University holidays. For more informa-
                                                                                     NMSU Library Newsletter

   tion, please contact the Special Collec-                                Editor: Jeanette Smith,
                                                                           Editorial Board: Jennifer Alexander, Mandy Baumer,
   tions staff at 646-6122.                                                Carol Boyse, Mike Mitchell, Elizabeth Titus.
                                                                           Published three times a year.

Vol. 16, No. 1    2       January 2001                                                                                   Citations
                                Tombaugh Family Donates
                                Papers of Pluto’s Discoverer

       by Marah deMeule, Instructor, Southwest and Border Research Center,

    The family of the late NMSU astronomer Clyde W. Tombaugh recently donated Tombaugh’s papers to the Rio
    Grande Historical Collections of the NMSU Library. Patricia Tombaugh, Clyde’s widow, and their children,
    Annette and Alden Tombaugh, endorsed the agreement. Mrs. Tombaugh stated that she and Dr. Tombaugh’s
    family “are pleased to have the papers with the Rio Grande Historical Collections. We feel this is the
    appropriate place for Clyde’s papers. He had a very close association with NMSU lasting over forty years.”

    Clyde Tombaugh’s lengthy and distinguished career included research on natural earth satellites and on
    Mars, as well as his discovery of the planet Pluto. Included among the papers are materials concerning
    Tombaugh’s early career at Lowell Observatory and White Sands Missile Range. The papers are significant
    not only for their documentation of Tombaugh himself, but for evidence of the history of astronomy, physics,
    and related sciences. Of special interest is Tombaugh’s correspondence with prominent astronomers and
    space scientists, including Wernher von Braun and Carl Sagan, and with directors of observatories, including
    Lick and Lowell. The donation ensures that Tombaugh’s papers will be preserved and made available for
    research use. Former NMSU astronomer Herb Beebe has recognized for many years the importance of
    Tombaugh’s papers, and he played a vital role in facilitating the donation. Said Dr. Beebe, “It is of profound
    importance that these documents join those of other scientists available in other repositories throughout
    the country.”

                               Clyde W. Tombaugh examines search plates using a blink comparator,
                        April 9, 1930. Using this device, Tombaugh first noted the presence of the plant Pluto
                                  on February 18, 1930. Photo, NMSU University Communications.

Citations                                                                             Vol. 16, No. 1      3      January 2001
 Staff News                 Library Welcomes New Staff Members

              Joanna Szurmak (above left) is the new Engineering        Molly McGetrick (above left) is the temporary half-time librarian
              Librarian. She comes to Las Cruces from Toronto.          for BIEN!, a project funded by the National Library of Medicine.
              Judith Pearson (above right) is the temporary full-time   Stephen E. McCullough (above right) is the temporary staff
              librarian for the Border Health Information and           member for the Preserving the Literature of the History of New
              Education Network (BIEN!) project. Both are based in      Mexico Agriculture and Rural Life project, funded by the National
              Branson Reference. Photo, Mike Mitchell.                  Endowment for the Humanities. Both are based in Branson
                                                                        Reference. Photo, Mike Mitchell.

                  Librarians’ Articles Published
               Tim McKimmie’s article “The Literature and
               Practice of Biological Control” was re-
               cently published in the Journal of Agricul-
               tural & Food Information, v. 4, no.1 (2000):
               3-19. Tim is the Agriculture Librarian in
               Branson Reference.

               “Web Jigsaw” by Susan Beck was published
               in Critical Thinking and the Web: Teaching
               Users to Evaluate Internet Resources, ed-
               ited by Trudi Jacobson (Pittsburg: Library               AnaLisa Moyers (above left) is a Library Technician II in
               Instruction Pub., 2000): 47-56. “The Good,               Bibliographic Services. AnaLisa recently moved to Las Cruces
               the Bad and the Ugly,” also by Beck, was                 from Kentucky, where she worked at the Murray State University
               published on pages 159-174 of the same                   Library and the Paducah Public Library. Suzanne Mancillas
               publication. Ms. Beck is the Head of the                 (above center) recently joined the staff of Branson Circulation.
               Humanities and Social Sciences Services                  Suzanne is a former Library student employee. Bill Boehm
               Department, also known as Zuhl Reference.                (above right) is a new member of the Southwest and Border
                                                                        Research Center staff. Photo Mike Mitchell.

                                     Former Executive Vice President John Owens (right) was honored
                                   by the Library staff at a November 28 reception. Photo, Mike Mitchell.

Vol. 16, No. 1        4        January 2001                                                                               Citations
                                                                   On December 4, the Library hosted two teams of

                                                                                                                        Library News Briefs
                  Karen George and                                 NMSU Mathematics faculty and graduate
                 Wylene Saunders Retire                            students as they competed in Maths Quiz 2000,
                                                                   an international contest played on the Internet
                                                                   at The teams, led by
    Two long-term Library Specialists recently retired.
                                                                   Dr. Susanna Salamanca-Riba, included Luis
    The Library staff thanks them for their many years of          Garcia, Mike Kmetz, Parag Mehta, K.N.
    service and wishes them well in their retirement.              Raghavan, Brandy Stigler, Caroline Sweezy,
                                                                   George Voutsadakis, and Chris Weaver. Out of
    Karen George worked at the Library from January                160 participating teams, the NMSU teams
    1975 through October 2000. She first worked in the             placed an impressive 14th and 15th. The teams
    Circulation Department and the Cataloging Depart-              used four PCs in the Branson Library reference
    ment. However, Karen is best known on campus and               area as well as books and periodicals on the
                                                                   third floor west. They also were furnished with a
    in the community for her many years of dedicated
                                                                   refreshment table in the Branson staff lounge.
    service in Government Documents.

    Wylene Saunders began her NMSU service at
    Auxiliary Services and the Student Health Center.
    She worked as a copy cataloger at the Library from
    June 1980 through October 2000. Wylene sees her
    retirement as a start on a new part of her life and a
    time for new adventures.

                                                                   George Voutsadakis participates in Maths Quiz 2000
                                                                       at Branson Library. Photo, Mike Mitchell.
                                                                   The Interlibrary Loan/Document Delivery Service is
                                                                   sponsoring a display of current faculty research.
                                                                   The research of Craig Benkman (Biology), Wenda
                                                                   Trevathan (Sociology and Anthropology), and
                                                                   David Trafimow (Psychology) is highlighted in the
                                                                   display cases in the Branson Library lobby. The
                                                                   display is changed several times a year. If you
                                                                   would like to have your research exhibited, please
                                                                   contact Cynthia Watkins at 505-646-7676 or email
             Wylene Saunders enjoys her retirement party.
                       Photo, Mike Mitchell.

                                  Author John Ross to Speak at Library
    On Tuesday, January 30, 2001, John Ross, Mexican author/poet/correspondent/activist, will talk about his
    book The War Against Oblivion -- Zapatista Chronicles 1994-2000. The book is a season by season six-and-a-
    half year saga of the rebellion in Chiapas. The program, sponsored by the Southwest and Border Research
    Center, will be held in Branson Hall, second floor west, at 3:30 p.m. Copies of the book will be available for
    purchase at the program. The program is made possible by an American Library Association Reference and
    User Services Association/Facts on File grant for current affairs programming.

    The War Against Oblivion is the sequel to Ross’ Rebellion From the Roots, which won an American Book

                                                      got milk?
    Award. It seeks to fix the Zapatista Army of National Liberation in contemporary Mexican history. Ross’ latest
    work speaks to readers in many tongues: that of Subcomandante Marcos, the charismatic rebel leader; the
    voices of the Zapatista villagers of the jungle and the highlands of Chiapas; the reporters who have so
    doggedly covered this protracted conflict; and the author’s own irrepressible gift of gab.

    Mexico-City-based John Ross is the author of The Annexation of Mexico -- From the Aztecs to the IMF, a
    political guidebook, In Focus Mexico and Tonatiuh’s People (Cinco Puntos Press, 1999), a novel of the Mexi-
    can cataclysm, as well as the Chiapas-rooted works listed above. He is a working correspondent whose
    dispatches appear regularly in the LA Weekly, Noticias Aliadas (Lima) and the Texas Observer. A much-
    published poet with seven chapbooks in and out of print, Ross also issues a weekly electronic insiders’ bulletin,
    Mexican Barbaro.

    This program is a Special Collections Event of the NMSU Library. For more information, please call Molly Molloy
    at 646-6931 or email

Citations                                                                          Vol. 16, No. 1     5       January 2001
Jeanette Smith, Library Administration, received the             Dr. Charles Townley, Library Administration,

first ever Edmund Lester Pearson Library Humor Award             has received a Fulbright Alumni Initiative
for her article “One Book Over the Line” in Citations,           Award for $18,900 to support a course on
v. 15, no. 2 (April 2000): 5.                                    knowledge management in the public
                                                                 sector and education. The course will be
The award is named for Edmund Lester Pearson (1880-              delivered at NMSU and Beijing Normal
1937), who regularly satirized librarianship in a Boston         University (BNU) during Fall Semester 2001.
Evening Transcript column entitled “The Librarian.”
Pearson also authored The Old Librarian’s Almanack               Dr. Townley will be co-teaching the course
(1909), a tongue-in-cheek publication supposedly                 with Professor Geng Qian of the BNU College
written by an 18th-century librarian.                            of Informatics. Instructional technology will
                                                                 be used to create joint learning experiences
Norman D. Stevens of the University of Connecticut,              for Chinese and American students. There is
who presented the award, has edited and published                significant competition for Fulbright alumni
Pearson’s work under the auspices of the Molesworth              grants, with 24 approved out of more than
Institute, which specializes in library humor. Stevens           525 applications from former Fulbright
indicated that Smith’s essay “is in the best tradition           scholars.
of Edmund Lester Pearson’s work and might well have
appeared in his column ‘The Librarian’ that was the

                                                                                                                 Grants and Gifts
hallmark of his work.”                                           The Library has been awarded $14,000 by
                                                                 the U.S.-Mexico Fund for Culture for the
The award included an assortment of library humor                preparation of a finding aid to improve
ephemera, which was donated to the Library’s                     researcher access to the Durango Micro-
Special Collections, and $50, which was donated to               film. The microfilm of historical documents
the Southwest and Border Cultures Institute Fund for             from the archives of the Archdiocese of
Library Acquisitions.                                            Durango, Mexico, is a valuable primary
                                                                 source of borderland history from the early
                                                                 17th to early 20th centuries. Austin Hoover,
                                                                 Director of the Rio Grande Historical
                                                                 Collections, is the project director. Dennis
                                                                 Daily of the Archives staff was instrumental
                                                                 in preparing the grant proposal.

                                                                 The Library received an in-kind gift of U.S.
                                                                 Geological Survey digital orthophoto
                                                                 quadrangle maps in CD-ROM format from
                                                                 the National Park Service Mexican Affairs
                                                                 Office. The maps, for New Mexico, Texas,
                                                                 Arizona, and Colorado, are valued at
   Jeanette Smith shares a light moment with Stan the dinosaur
   in the lobby of Zuhl Library. Photo, Mike Mitchell.

         Book Documents Historic Architectural Styles
A new book by two graduate students in NMSU’s Public History program documents the evolving
architectural history of Las Cruces. Historic Architectural Styles Las Cruces, N.M.: Celebrating 150
Years by Sandra L. Marshall and John R. Versluis began as a seminar project in Fall 1998. Using histori-
cal photographs from the Library’s Rio Grande Historical Collections, the authors divided the story of
architectural styles in Las Cruces into four broad time periods and prefaced each period with a brief
historical narrative. Marshall states that the book “started out as a pamphlet that just started
getting bigger. The idea was that if people wanted to restore their homes they could see past

According to Public History program director Jon Hunner, sales of the book will help the program and
the Southwest and Border Cultures Institute, a collaborative project of the College of Arts and
Sciences, the Library and the University Museum. The book is available at local book stores and at
the Public History Program office in the NMSU History Department for $10 per copy. For more informa-
tion, contact Hunner at 505-646-2490 or email

Vol. 16, No. 1    6        January 2001                                                                     Citations
         “Tropical Voyage” Celebration Marks Successful
       Transition to New Integrated Online Library Catalog
    On November 15, Library staff members were honored at a “Tropical Voyage” party for the many hours of hard
    work that culminated in the successful transition to the new integrated online Library Catalog. The new
    catalog is based on Voyager software from Endeavor Information Systems, Inc. During the transition, two
    systems, VTLS (Virginia Tech Library System) and Innopac (Innovative Interfaces, Inc,) were merged into
    Voyager. All staff members received certificates of achievement and had the opportunity to participate in
    contests and other fun activities. The winning entries in the “Top Ten Uses for VTLS and Innopac Terminals”
    contest are featured on the next page. In keeping with the Library’s year-long Millennium Year theme,
    contributions were sought for a time capsule to be sealed and not opened until the year 2100. Find the new
    Library Catalog linked to the Library’s home page or go to it directly at

            Numbers of Records Migrated from
              VTLS and Innopac to Voyager
             712,999     Bibliographic Records
             762,645     Authority Records
             29,834      Holdings Records
             1,336,500   Item Records
                           6,334 Innopac Records
                            4,206 Order Records
                            735    Vendor Records
                            38,265 Patron Records
                                    9,399 Circulation Transfers
                                    1,018 Holds/Recalls                  Library staff members donned colorful leis to
                                     1,080 Fines/Fees               celebrate the successful transition to the new integrated
                                                                         online library catalog. Photo, Mike Mitchell.

                                                                           Library time capsule is scheduled to be
                                                                           opened in 2100. Photo, Mike Mitchell.

                                          Contents of Library Time Capsule
    • Chile Pepper Institute newsletter, vol. 6, no. 4 (Winter 1997/1998) with three packets of chile seeds: NuMex
    Joe E. Parker, NuMex Mirasol, NuMex Primavera • Citations issues from January 1999, 2000 and 2001 •
    Endeavor Information Systems, Inc., pen • Innopac backup log and tape, August 17, 1999 to August 21, 2000
    • Las Cruces Sun-News, November 8, 2000, headline “Bush Victorious” • Library manual bindery check-in
    system and bindery knot • Library manual and computer serial check-in systems and catalog cards • NMSU
    Library List of Periodical Holdings, 3d ed., January 1968 • “Person of the Century: Albert Einstein” issue of Time
    Magazine (December 31, 1999) • Rio Grande Historical Collections 2000 calendar • “Top Ten Uses for Old
    VTLS and Innopac Terminals” flyer • Tropical fish party favors (3) from Tropical Voyage celebration • Voy-
    ager T-shirt

Citations                                                                      Vol. 16, No. 1       7        January 2001
(continued from page 9)                                                 Top Ten Uses for Old VTLS
Another aspect of the project is the creation of catalog                 and Innopac terminals
records for the manuscript collections. Marah deMeule,
along with Larry Creider of Bibliographic Services, are
creating original catalog records for each of our collections      10. Create a memorial wall and include a picture of
that will eventually be part of the Online Archive of New          the employee who used that particular terminal the
Mexico. After all the finding aids have been mounted, the          most (Darla Brizzee, Collection Services)
final element of the projectwill be linking one hundred
images to each of the four archives’ materials.                    9. Donate them to charities that could use the parts
                                                                   (Vita Montano, Access Services)
The combined outcome of this effort will make more than
400 years of New Mexico’s primary resources more acces-            8. Start a permanent display case with these being our
sible to researchers. The collaboration will allow research-       first historical samples. 20 years from now the public
ers to search the wide variety of materials available              can see how much we’ve (hopefully) progressed and
concerning the American West, Mexican borderlands, and             also see how much they’ve improved the looks of the
the various cultural studies of this region, in addition to art,   terminals (Grace Gonzales-Small, Collection Services)
archaeology, politics, religion, environment, and family
histories held by four of New Mexico’s repositories. The Rio       7. Place them on top of Branson’s roof and creatively
Grande Historical Collection’s contribution to these               light them up like we do luminarias (Darla Brizzee, Col-
materials includes local and regional politics, ranching,          lection Services)
mining, water resources, pioneer families, and literary
figures.                                                           6. Use one as the time capsule (Irene Shown, Zuhl Ref-
The Center for Southwest Research at the University of
New Mexico serves as the project leader, providing the             5. Boat anchor (as befitting the voyager theme) (Jan
encoding and web publishing capabilities. The encoders             Hylen, Zuhl Reference)
convert standard word processing files into SGML mark-up
using Encoded Archival Description or EAD. Encoded                 4. Hollow them out and bury them half way in your
Archival Description, developed in conjunction with                front yard and use as a shrine (Gary Mayhood, Biblio-
Berkeley Finding Aid Project and the Society of American           graphic Services)
Archivists, specifically allows for the display of hierarchical-
based archival finding aids in a web format.                       3. Make them into planters and put trees for the out-
                                                                   side and flowers and plants for the inside (Ceci Mendoza,
Other repositories included in the consortium are the New          Collection Services)
Mexico State Archives and Record Center in Santa Fe
and the Fray Angelico Chavez History Library at the                2. Pile them on the “altar” in the lobby and have a
Palace of the Governor in Santa Fe.                                “day of the dead” for them (Donna Burkholder, Access

RGHC...                                                            AND THE # 1 USE FOR OLD TERMINALS IS…
(continued from page 9)
                                                                   1. I always used to refer to VTLS as “vittles,” so I would
that the MARC records be more detailed and descriptive             like to see one of the terminals end its days either hold-
than those prepared for circulating materials such as              ing a punch bowl or bowls of chips and salsa (Marv
books. One of the most rigorous aspects of cataloging has          Wiburg, Bibliographic Services).
been authority control: ensuring that access points such as
names or titles are uniform and comply with previously
established forms.

Through their shared efforts, the RGHC and Bibliographic Services have been able to closely scrutinize and improve their
work. For example, when reviewing the MARC record for a certificate of the San Augustine Mining Company, Creider
noticed what appeared to be an odd geographic reference to Mesilla, Arizona. After checking historical sources, I
discovered that the legacy finding aid for the certificate had mistakenly referred to Arizona. Mesilla, Arizona, was printed
upon the ca. 1861-2 certificate. But the certificate had actually been created in Mesilla, New Mexico. During the
Confederate occupation, Mesilla had served as the capitol of the Arizona Territory of the Confederate States of

An odder example of the joint efforts between RGHC and Bibliographic Services was the disputed death date of NMSU
electrical engineering professor Ralph Willis Goddard. The established catalog heading for Goddard had been
“Goddard, Ralph Willis, 1887-1930.” When I created a MARC record noting that Goddard had died in1929, Creider
expressed concern: how could Goddard have died a year earlier than previously cited? The answer, documented in
the Archives, was that Goddard had died on New Year’s Eve, 1929. The heading was revised to reflect Goddard’s
accidental electrocution on the last day of 1929.

The creation of MARC records will be an ongoing effort by the RGHC and Bibliographic Services. Examples of these
MARC records can be found through a call number search of the NMSU Library catalog; simply use “Ms” for the call
number. The Online Archive of New Mexico itself can be visited at:

Vol. 16, No. 1     8        January 2001                                                                         Citations
                  Online Archive of New Mexico Underway
       by Christine Moreland-Bruhnke, Southwest and Border Research Center,

    Selected finding aids for Rio Grande Historical
    Collections materials are now viewable at the
    Online Archive of New Mexico web site (http:// Finding aids, the
    descriptive guides created by archives for their
    unpublished manuscript collections, contain
    historical background, overviews of document
    types and subject matter, and list physical ar-
    rangement of the materials. Since June 1999, the
    Rio Grande Historical Collections has been part of
    a consortium project, funded by the National
    Endowment for the Humanities, to publish New
    Mexico’s archives and manuscripts collections
    finding aids online. In August 1999, Archives and
    Manuscripts Librarian Marah deMeule and I began
    preparing the 120 electronic finding aids selected                        Christine Moreland-Bruhnke.
    from New Mexico State University for the project.                     Photo, Christine Moreland-Bruhnke

    Preparation of the mounted HTML version of the finding aid involves revision and reformatting of the legacy
    finding aid or creating a finding aid that did not previously exist. Early typewritten finding aids were sent to an
    outside source for rekeying at the beginning of the project. In addition to finding aid revisions, many of the
    collections have undergone reprocessing where additional material has been incorporated. The project
    standards required a template for the finding aids that has changed the format of many guides to older
    collections in the archives. It has also provided the opportunity to reevaluate all of the written descriptions
    and make changes where applicable. (Online... continued on page 8)

                         Rio Grande Historical Collections
                         Cataloging Manuscript Collections
        by Marah deMeule, Instructor, Southwest and Border Research Center,

    The Rio Grande Historical Collections (RGHC) recently resumed cataloging its manuscript collections. MARC
    catalog records are being produced to link RGHC holdings with online finding aids, providing patrons an
    unprecedented level of information about the RGHC’s holdings.

    As participants in the Online Archive of New Mexico (OANM), the RGHC is mounting electronic versions of
    guides to its collection materials. The OANM site is a joint effort: the University of New Mexico’s Center for
    Southwest Research, the State Archives and Records Center, and the Fray Angelico Chavez History Library
    are also participants. The site offers researchers “one-stop shopping.” Through its search engine, researchers
    can search all of the participating sites, at one time, for primary materials documenting New Mexican history.
    This search capability is especially useful for tracking down divided or closely related collections: for example,
    the RGHC, UNM, and the Fray Angelico Chavez History Library all hold materials on author Ann Nolan Clark.

    As part of the project, each participating repository agreed to produce MARC records for the mounted
    finding aids. These records are available through both national bibliographic utilities, such as OCLC’s
    WorldCat, and through local catalog systems, such as NMSU Library’s catalog. Because each record will
    eventually be “hotlinked” to a mounted finding aid, patrons can go directly from a catalog record to a
    complete finding aid with only one click of the mouse.

    I create the MARC records, working in conjunction with Larry Creider of the Bibliographic Services Depart-
    ment. The unique nature of manuscript material requires (RGHC... continued on page 8)

Citations                                                                     Vol. 16, No. 1   9       January 2001
            A Gift to the Library is a                                      BIEN!...
                                                                            (continued from page 2)
             Gift to the University
• The entire Las Cruces and Dona Ana County area
benefits from having a research library of the caliber                      As a result of this effort, critical data was collected,
of the NMSU Library. Perhaps you or your children                           analyzed, and documented, providing a strong founda-
have borrowed books or used journals from our                               tion for the successful launch of the NLM-funded BIEN!
collection, accessed the world of electronic informa-                       Project in October.
tion from our home page, had a question answered
                                                                            The first priority of the BIEN! Project was met this fall with the
by a reference librarian, used our special and unique                       hiring of Judith Pearson in September to fill the full-time
research collections or attended one of our instruc-                        position of Circuit Rider/Outreach Librarian, and the hiring
tional sessions or special presentations.                                   of Molly McGetrick as the half-time Health Information
                                                                            Resources and Reference Librarian the following month.
• As a center for lifelong learning, the Library en-                        Energy and effort then became focused on achieving
deavors to provide the highest quality information                          specific project “start up” goals:
and instruction to our community. You deserve
                                                                            • selecting and purchasing public access computer
nothing less. As major changes occur in how informa-
                                                                            systems with Internet access for 17 partner sites in early
tion is accessed, the Library plays an important role in                    October;
bridging the gap between technology and users. Our
services add value to information by helping you find                       • delivering equipment and related supplies to each of
exactly what you need when you need it.                                     the sites in early November;

• However, the cost of providing this excellence in                         • designing the BIEN! Project web site (soon to be re-
services and resources is rising, and costs greatly                         leased);
exceed allocations. Private support is necessary for
                                                                            • evaluating for purchase two Web-based health
preserving and enhancing the quality of the Library.                        information resources: one designed to meet the clinical
Now more than ever we need your generous assis-                             information needs of health professionals/educators, and
tance. No gift is too small. We hope that you will be                       one for use primarily by consumers/patients;
among our loyal Library supporters and friends this
year and in the future. Thank you for your support!                         • conducting consumer-oriented health information
                                                                            training sessions at three pilot sites: Alamogordo Public
         Please photocopy or cut out this form and return with your gift!   Library, Thomas Branigan Memorial Library, and Sunland
                                                                            Park Community Library;
                                                                            • and distributing a survey to all partner sites requesting
  Address:                                                                  input on the specific health information resources each
                                                                            currently has and would like to have, so that each site will
                                                                            have a “core” collection of health information resources in
 City:                                   State:                             English and/or Spanish in various formats.

 Zip Code:                              Phone:                              What’s ahead? More training sessions for consumers; a
                                                                            series of training sessions for health professional/educators;
 Yes, I want to help build the NMSU Library!                                acquiring additional health information resources for
 Enclosed is my check for:                                                  partner site collections; and providing reference and
  ______$1,000______$500______$250_____$100                                 research services for the three target populations via
                                                                            email, phone, or fax.
                                                                            The NLM funding for the BIEN! Project ends in September
  I want my gift to benefit:                                                2001. However, plans are underway to submit proposals
 __ 89013 Southwest and Border Cultures Institute                           to other funding sources to expand the project’s services
 __ 69002 Gift Books                                                        to include additional U.S.-Mexico borderland areas such
 __ 69000 Library Associates ($50/yr.)                                      as neighboring El Paso County.
 __ 69473 Zuhl Geological Collection
 __ 69005 Rio Grande Historical Collections                                 If you wish to help BIEN! in its good work bringing health
 __ 69032 Border Health Information                                         information to the residents of the Borderland, please
             and Education Network (BIEN!)                                  contribute to the Library’s BIEN! fund (see form on this
 __ Other (please specify)                                                  page). Your help is very much needed and appreciated.

 Please make your check payable to the NMSU                                 Future issues of Citations will include BIEN! Project progress
 Foundation and mail to: Dr. Elizabeth A. Titus,                            updates. For more information, please contact Molly
 Dean of the Library, NMSU Library, P.O. 30006, MSC                         McGetrick or Judith Pearson at Branson Library (505-646-
                                                                            3078), Norice Lee at DABCC (505-527-7556) or Sylvia Ortiz
 3475, Las Cruces, NM 88003-8006. Thank you!
                                                                            at Branson Library (project director/principal investigator,
                                                                            505-646-7481or email

Vol. 16, No. 1          10              January 2001                                                                           Citations
                    Quench your thirst for knowledge with the help of the NMSU Library’s
                  MILK (Millennium Information Literacy Knowledge) team! Register for the
            Library’s Information Literacy course (LSC 311G) and build a strong brain. For more
                information, check your course schedule or contact Susan Beck at 646-6171.

Citations                                                          Vol. 16, No. 1   11      January 2001
  Library Readies New Donor Database
 Donor Quest software from Intrepid Systems, Inc., of
 Seattle was recently selected as the Library’s new
 system to organize Library friends and donor names,
 addresses, and gifts. The system, which replaces an
 old FoxPro system, is Windows based.

 The new system combines several donor lists, and
 expands the Library’s mailing list. Please contact
 Jeanette Smith, the Grants/University Relations Of-
 ficer, if there are any corrections that should be
 made to your mailing label. Please email her at or photocopy this form:


 Name of spouse/partner:___________________________


                                                             To the Library’s
 Home phone:__________Work phone:_______________            many loyal Friends

 Please send to Jeanette Smith at University Library, MSC
                                                             and Supporters!
 3475, P.O. Box 30006, Las Cruces, NM 88003-8006.Email

        Jeanette Smith, Editor
        University Library, MSC 3475
         P.O. Box 30006
        Las Cruces, New Mexico 88003-8006

         Printed on Recycled Paper

Vol. 16, No. 1     12            January 2001                             Citations

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