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Bidders Conference Youth Present

VIEWS: 9 PAGES: 33

									     REGION Q
Request for Proposals
     Bidders’ Conference


       Workforce Investment Act
 WIA-INNOVATIVE YOUTH PROGRAM

       Program Year 2010
                   Agenda
•   Welcome & Purpose
•   Region Q Websites
•   Overview of Request for Proposal
•   Performance Standards
•   Financial Information
•   Important Dates
•   Questions and Answers
    Region Q Websites

   www.regionqwdb.org

www.regionqyouthatwork.org
         Overview of RFP
Funding Period
    December 1, 2010 – June 30, 2011
    Possible Extension of Contract - 1 Year
       (Pending satisfactory performance & availability of funding)



5 County Region
                            BEAUFORT
                            BERTIE
                            HERTFORD
                            MARTIN
                            PITT
               PURPOSE OF RFP
• The purpose of this Request for Proposal (RFP) is to solicit
  competitive proposals for new and innovative program designs to
  serve eligible youth as specified under the Workforce Investment
  Act (WIA) Title I Youth Services in one or more of the following
  counties of the Region Q Workforce Development Consortium:
  Beaufort, Bertie, Martin, Hertford and Pitt Counties. Any
  governmental, educational, community-based organization or
  non-profit agency engaged in public service; or any private-for-
  profit agency may apply. Each entity proposing to provide the
  employment and training services as prescribed by this RFP,
  must do so as an individual company or agency, and be prepared
  to either provide the services directly or establish an agreement
  with the appropriate provider(s) of the services.
          PURPOSE OF RFP
• Program awards will not replace existing WIA
  Youth Programs, but will operate independently
  and separately from current youth programs.
  Bidders should direct services to new youth not
  currently enrolled in WIA. Our current Youth
  Program providers will continue program
  operations.
             PURPOSE OF RFP
• Proposals are being solicited for services for eligible In-School
  and/or Out-of-School Youth. WIA requires that a minimum of
  30 percent of a local area’s WIA youth funds be allocated to
  out-of-school youth programs. However, the Region Q
  Workforce Development Consortium is placing additional
  emphasis on Out-of-School youth and requires that a minimum
  of 50 percent of the WIA youth funds be spent on out-of-
  school youth. Successful bidders will be responsible for
  ensuring that all WIA Youth core services are provided to
  every WIA-enrolled youth and that all ten of the WIA youth
  program elements are accessible to all enrolled youth as
  needed, when needed.
           PURPOSE OF RFP
• While eligibility as well as program content and
  elements apply to both in-school and out-of-school
  youth, WIA creates distinctions between these two
  populations by creating separate funding streams, as
  well as by differentiating in-school versus out-of-
  school program design. Therefore bidders must be
  aware of the relationships between ages, funding
  streams, outcomes, and in-school versus out-of-
  school program design when describing
  comprehensive system program vision.
      ONE-STOP DELIVERY SYSTEM
• Workforce Investment Act Interim Final Rules were published by the US
  Department of Labor in the August 11, 2000 Federal Register and are available
  on the internet at: http://www.doleta.gov/usworkforce/. On the right side of the
  page, review the column and locate “Laws and Regs.” Clicking on Laws and
  Regs will take the viewer to Workforce Investment Act Interim Final Rules.

• The WDB, in partnership with the workforce development agencies, has
  developed a system of comprehensive JobLink Career Centers in the five-county
  region. The system design currently includes five (5) full-service JobLink Career
  Centers and 3 JobLink Information Sites. Bidders are expected to use the
  applicable JobLink Center as a referral source for youth services.
       IN-SCHOOL YOUTH
         IN-SCHOOL YOUTH (ISY)

The Workforce Investment Act defines an in-
 school youth (ISY) as a young person who

  – has not received a high school diploma or its
    recognized equivalent (GED) and
  – is attending school (including alternative
    secondary school) at the time of WIA registration.
  OUT-OF-SCHOOL YOUTH
        Out-Of-School Youth (OSY)\
The Workforce Investment Act defines an out-
 of-school youth (OSY) as a young person who:

  – Is a school dropout, or
  – Has a high-school diploma or GED, but is basic-
    skills deficient, unemployed or underemployed.
YOUNGER YOUTH

   YOUNGER YOUTH

AGE 16-18 YEARS OF AGE
     OLDER YOUTH


     OLDER YOUTH

AGE 19 – 21 YEARS OF AGE
      Required Core Services
             Pages 6-7

1. Outreach, Recruitment and Orientation
2. Eligibility Determination and
   Registration
3. Objective Assessment
4. Individual Employment Plan (IEP)
5. Case Management
6. Referral
COLLABORATION –PAGE 7
                     Employer Connections
The Region Q Workforce Development Consortium seeks an increase in
career development experiences that demonstrate meaningful employer
involvement. Many youth programs have built connections to a wide range of
local employers. Youth are placed in subsidized summer jobs or internships
with area businesses and community based organizations, while other
employers participate as job-shadow hosts and mentors for young people.
However, few initiatives exist to engage specific employers in comprehensive
youth-serving partnerships – i.e. partnerships that use employer resources to
support youth as they explore or progress upon a career pathway. Bidders
should include innovative, sustainable employer partnerships in their WIA
Youth program implementation plan. These connections must lead to
increased youth placements in employment and post secondary education as
well as meaningful exposure to the world of work with measurable skill
gains. These experiences must be increasingly challenging over the course of
a given youth’s participation and be linked to recognized career pathways.
COLLABORATION – PAGE 7
        Target Diverse Population of Youth
            when Designing Programs

Examples may include, but not be limited to, the
following: a blend of in-school and out-of-school
youth working together on common projects and
experiences; older youth mentoring younger youth
within a given program; a racially and ethnically
diverse group of youth participating in a learning
center; disabled youth working together with non-
disabled peers. Diversity enriches programming,
youth experience, and encourages peer development,
understanding, and mutual awareness and respect.
COLLABORATION – PAGE 7
  Leveraged Funding and Service Coordination

Bidders will leverage community resources to create
a seamless network of services that are easily
accessible and relevant to youth. To have a
meaningful impact on the quality and breadth of the
youth services system, Bidders must be able to draw
upon a resource base that extends beyond WIA
funding. Bidders should describe connections to other
funding sources that will benefit participants and
increase the cost effectiveness of federal funds.
 COLLABORATION – PAGE 7
               Collaboration and Partnerships
Proposals are sought that demonstrates how partnership and
community involvement will be used to meet the WIA youth
program goals. Involving the local community means developing
real partnerships among local schools, community college level,
community based and faith based organizations, private sector
employers and members of the community. Bidders are
encouraged to leverage resources from partnerships and use them
in development and implementation of the program. Key to
providing comprehensive and improved services to more young
people is the ability to leverage and coordinate a wide range of
funding and community resources to provide quality youth
opportunities. Collaboration and leveraging partnerships can meet
service gaps, reach more young people, and use resources more
efficiently.
COLLABORATION – PAGE 7
                  Skill Development

Successful proposals will clearly emphasize the
development of skills, knowledge and competencies
that prepare youth for jobs and careers. Proposals
should strongly link academic and occupational
learning. Key strategies the Youth Committee is
looking for in this area are linkages to apprenticeships
and pre-apprenticeships, occupational skills training,
OJT (On-the-Job) Training, employers, transitional
services and attainment of academic credit and
credentials, which include work readiness certificates
that lead to employment.
 Ten WIA Required Elements
             Pages 11-15
1. Tutoring
2. Alternative Secondary School Offerings
3. Summer Employment Opportunities
4. Paid and Unpaid Work Experiences
5. Occupational Skills Training
6. Leadership Development Opportunities
7. Supportive Services
8. Comprehensive Guidance and Counseling
9. Adult Mentoring
10. Follow-up Services
Performance Measures
        COMMON PERFORMANCE MEASURES

      Placement in Employment or Education


      Attainment of a Degree or Certificate


      Literacy and Numeracy Gains
      Region Q Workforce Investment Consortium
                 Program Years 2010
          Youth Program Performance Goals


                                        PY 2010

                Performance Standard     Goal
Placement In Employment or Education    65.43%


Attainment of a Degree or Certificate   52.05%


Literacy & Numeracy Gains               22.20%
                           Region Q Youth Enrollment Report
                              July 1, 2010 – August 23, 2010

                                                                Out of                                                   AVERAGE          Diploma/

                         PLANNED   TOTAL   NEW   IN    OUT OF    Sch                       POS   NEG EXCLUDE    EUE          WAGE AT CREDENTIAL

                         ENROLL    ENROLL ENROLL SCH    SCH       %      PLANNED   Total   TERM TERM   TERM     RATE     PLACEMENT           RATE
                           175      185     0    74     111     60%        Exits   Exits    0     0     0      #DIV/0!       $        -     #DIV/0!
                                                                           58       0


Beaufort County - MEC      35        27     0    14      13     48%        12       0       0     0     0        0%      $        -




Bertie County - CADA       35        42     0    16      26     62%        11       0       0     0     0        0%      $        -




Hertford County - CADA     35        30     0    6       24     80%        11       0       0     0     0        0%      $        -




Martin County - MEC        35        44     0    16      28     64%        12       0       0     0     0        0%          $        -




Pitt County - MEC          35        42     0    22      20     48%        12       0       0     0     0        0%      $        -
  Financial Information
• Cost Reimbursement Contract
• Monthly Reports
• Budgets (In School &Out of School)
                  Youth PY 2010
            Total Program Allocation
(Includes Initial Program Award and Carryover)

               WIA Youth Program

        Beaufort        $151,573

        Bertie          $165,376

        Hertford        $151,876

        Martin          $145,571

        Pitt            $153,371
Proposal Instructions
      Submit proposals no later than
4:00 p.m. EST on September 30, 2010

    to the Region Q Local Area Office.
            www.time.gov -EST

        Proposals must include:
                  Page Numbers
          (1) One copy labeled “Original”
        (6) Six additional copies of RFP
             Submitted in 3-ring binder
              Completion of all forms
   Proposal Format and Required Forms in Order
Proposal Format & Required Forms
•   WIA RESPONSE PACKAGE COVER SHEET - Complete the information
    and indicate the type of activities proposed and funds requested, counties, and
    number of participants to be served, performance outcomes, and budget. The
    Response Package Cover Sheet Page must be completed entirely and Notarized.
    (Pages 28-29)
•   PROGRAM – PROPOSAL NARRATIVE RESPONSE SECTION– This
    portion of the bid should give reviewers a detailed and clear picture of the design
    of the program, the anticipated outcomes, and the capability of the offeror to
    deliver the proposed services. Proposers should follow the alphabetical and
    numerical sequence of the attached format. If a section does not apply, write
    “N/A” or “Does not apply” by the respective section. Responses to questions
    should be typed under each question. and follow the alphabetical and numerical
    sequence. (Pages 30-32)
•   PROGAM AND FINANCIAL MANAGEMENT SECTION – (Pages 33-37)
•   BUDGET – Complete the Budget Summary and supporting worksheets for all
    costs required to implement the program design. If there is no answer, please
    indicate N/A or zero (0).
•   JOB DESCRIPTIONS AND RESUMES – A Job Description – Workforce
    Investment Act form must be completed for each position funded by WIA Youth
    Funds. (Page 38)
    Proposal Format & Required Forms
                            ASSURANCES & CERTIFICATION
•     EQUAL OPPORTUNITY NON-DISCRIMINATION (Complete form) (Page 40)
•     LA CODE OF CONDUCT/CONFLICT OF INTEREST - Requires signature of authorized
      representative & date. This form has to be completed by all WIA funded staff and
      submitted to the Local Area. (Pages 41-42)
•     LA GENERAL ASSURANCES & CERTIFICATION FORM - Requires signature of
      authorized representative & date. Notary Required. (Pages 43-45)
•     CERTIFICATE REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
      VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS - Requires
      signature of authorized representative & date. (Page 46-47)
•     STATEMENT OF COMPLIANCE FORM - Requires signature of authorized representative
      & date. Notary required. (Page 48)
•     DRUG FREE CERTIFICATION - Requires signature of authorized representative & date.
      (Page 49)
•     ASSURANCES NON-CONSTRUCTION PROGRAMS - Requires signature of authorized
      representative & date. (Pages 66-67)
•     COPELAND ACT CERTIFICATION - Requires signature of authorized representative &
      date. (Page 50)
Proposal Format & Required Forms
• OTHER – ATTACH THE FOLLOWING ITEMS:
  –   Federal ID Number
  –   Financial Statement and Copy of last audit
  –   Agency Grievance Procedures
  –   Copy of Bond Coverage (or explanation of planned coverage if an award
      is made)
  –   Current Organization Chart
  –   Charter and Bylaws of Organization, attach list of Current Board
      Members
  –   Cost Allocation Plan (if applicable, provide a copy of the agency Indirect
      Cost Plan)
  –   Letter of agreement from the JobLink Center Manager indicating
      coordinated services and physical space commitments .
        Mark Your Calendars
                     Proposals Due
      Thursday, September 30, 2010 by 4:00 p.m. EST
  Proposals will not be accepted after 4:00 pm.,
       on Thursday, September 30, 2010.

 www.time.gov - EST

 Contract Awards: November 10, 2010

 Program Starts: December 1, 2010
      REMEMBER…….

AFTER THE BIDDERS’ CONFERENCE,
STAFF WILL NOT RESPOND TO ANY
QUESTIONS ASKED IN WRITING,
PERSON OR BY TELEPHONE!
QUESTIONS
   AND
ANSWERS
  REGION Q WORKFORCE
DEVELOPMENT CONSORTIUM




Region Q Workforce Investment Consortium is an Equal
          Opportunity Employer/Program

Auxiliary aids and services are available upon request for
               individuals with disabilities

								
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