Smoke-Free Business Toolkit by pap81264


									Good Works:
Smoke-Free Business Toolkit
Common Questions and Answers

What makes secondhand smoke so dangerous?

  Secondhand smoke contains more than 4,000 chemicals, 50 of which
  cause cancer. Ammonia, acetone, arsenic, benzene, carbon monoxide,
  cyanide, formaldehyde, methane, nicotine, and tar are all in secondhand
  smoke. There is no safe level of exposure to secondhand smoke.

Do people have the “right” to use tobacco?

  Smoking is a privilege. “Right to smoke” claims have been consistently
  rejected by the courts. Smoke-free policies respect the basic right
  to breathe smoke-free air for smokers and non-smokers alike. This is
  a pro-health issue, not an anti-smoker issue.

Won’t a ventilation system work to remove secondhand smoke?

  Don’t waste your money on ventilation systems. They simply do not work.
  The U.S. Surgeon General concluded that no ventilation system has ever
  been designed that can protect the public from the death and disease
  caused by exposure to secondhand smoke.

Why should this policy include smokeless tobacco?

  There is no safe tobacco product. The spitting involved with smokeless
  products is unsanitary and messy. Tobacco policies are most effective
  when they prohibit the use of all forms of tobacco.

Will a smoke-free policy result in the loss of employees who smoke?

  Very few employees leave a company because of implementation of
  smoke-free policies.

How can we help our employees to quit smoking?

  • Implement a smoke-free workplace policy.
  • Provide insurance benefits designed to help employees quit smoking.
  • Promote New Hampshire’s free quit line: 1-800-Try-To-STOP
    or 1-800-879-8678.
  • Go to to learn more about quit smoking resources.
  • Allow workers to participate in on-site, community, Internet, or telephone-
    based quit smoking programs during work hours.
Good Works
Smoke-Free Business Toolkit

Regardless of the size of your business, you can   This kit will help you create a smoke-free policy for
take steps to provide a safe and healthy work      your business in six simple steps. You will find
environment for your employees. By making          information about creating and implementing a
your business smoke-free, you will protect one     smoke-free workplace policy, as well as how to help
of your most valuable resources – your workers’    your employees quit smoking. You may find that
good health.                                       creating a smoke-free workplace is one of the
                                                   best business moves you ever make.
A smoke-free policy can benefit your business in
a number of ways, including:                       Please note: although the term “smoke-free” is
• Reducing costs (maintenance, healthcare,         used throughout this kit, this refers to all tobacco
  insurance, etc.)                                 use (smokeless tobacco, cigars, etc.).
• Improving the environment and productivity
  of employees                                     Tobacco-related healthcare costs can
• Improving the health of your employees           be reduced significantly by taking two
                                                   simple steps:

                                                   1. Implement a smoke-free workplace policy
                                                   2. Help your employees quit smoking

                                                   This tool kit will help you do both.


                                                     The Cost of Tobacco Use to Your Business . . . . . . . .page 4
                                                      Why should you care about smoking? . . . . . . . . . . . . . .page 4
                                                      Why is a smoke-free workplace a good idea? . . . . . . . .page 5
                                                      What is the purpose of a smoke-free policy? . . . . . . . .page 5

                                                     Creating a Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .page 6

                                                     References . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .page 10

                                                     Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .page 10

                                                     Reducing the number
                                                     of employees who smoke
                                                     saves money and lives.
    The Cost of Tobacco Use to Your Business

    Why should you care about smoking?

    Tobacco is the leading cause of preventable
    death and sickness in New Hampshire.1
    • 1,800 NH adults die from smoking each year.2
    • Approximately 1 in 5 NH adults smoke.3
    • $608 million in annual health care costs in
      NH are directly caused by smoking.4
    • $405 million in smoking-caused productivity
      losses are seen in NH.5

    How much does smoking
    and secondhand smoke cost
    your business?

    $3,400 a year.6 That’s how much you lose               Whether or not you choose to address smoking
    in healthcare costs, lost work days, and               in your workplace, you pay for it. Tobacco use
    time off for smoke-breaks for every employee           results in:
    who doesn’t quit.                                      • Increased absenteeism (sick days)
                                                           • Decreased productivity
    To calculate how much smoking costs your               • Employee exposure to secondhand smoke
    business, go to                     • Higher healthcare costs to employees who
                                                             contribute to employee health benefits
                                                           • Higher life insurance premium costs to employers
                                                             who contribute to employee health benefits
                                                           • Higher maintenance and cleaning costs
        It costs your business                             • Increased risk of fire damage
                                                           • Increased level of early retirement due
                                                             to disability
        $3,400 a year                                      • Increased legal liability for failing to provide
                                                             a safe workplace
        for each employee
        who smokes.

              Learn more about the cost of tobacco at these websites:

              Centers for Disease Control and Prevention         Americans for Nonsmokers’ Rights

Why is a smoke-free workplace                         What is the purpose of a
a good idea?                                          smoke-free policy?

It’s safer                                            A written smoke-free policy:

Secondhand smoke is a serious health risk.            • Outlines what it means for your workplace
According to the 2006 Surgeon General’s Report,         to be smoke-free and explains why the policy
The Health Consequences of Involuntary Exposure         was created.
to Tobacco Smoke, there is no safe level of second-
hand smoke exposure and even brief exposure           • Provides a document that all employees,
can cause harm. Secondhand smoke can cause              managers, contractors, etc. can refer to
many serious health problems, such as asthma,           as needed.
heart disease, cancer, and COPD, which is some-
times called emphysema or chronic bronchitis.         • Prevents miscommunication that may occur
                                                        when there is no written or visable smoke-free
View the 2006 Surgeon General’s Report and              policy in place.
a complete list of ingredients found in tobacco
smoke at                           • Ensures that your workplace will stay
                                                        smoke-free. As staff change, new staff may
It’s good for business                                  not know of the policy unless it is in writing.

Smoke-free policies save money. Going                 • Demonstrates your commitment to the health
smoke-free will reduce maintenance and cleaning         of everyone at the workplace.
costs, insurance premiums, absenteeism, and
lost productivity.

It’s the law

Read New Hampshire’s Indoor Smoking Act and
the He-P 1900 Administrative Rules for defining
and enforcing the law at
or call the New Hampshire Tobacco Prevention
and Control Program at 603-271-6891.

To learn about:
1. Ingredients in tobacco
2. Cost of smoking in the workplace
3. Law information

Centers for Disease Control and Prevention

    Creating a Policy

    Step 1: Get people involved.                       Step 2: Assess your current
                                                               smoking policy.
    • Tell your employees why you plan to create a
      smoke-free workplace.                            If you do not have a policy, this checklist can help.
    • Organize a workgroup with representatives from
      all areas within your company: employees (both   Current Smoking Policy Checklist
      smokers and non-smokers), management, and
      unions (if appropriate).                         Our current policy allows smoking by employees
    • Determine who will be responsible for imple-     and visitors:
      mentation, enforcement, and maintenance of
      the policy.                                      ❍ in offices
                                                       ❍ in designated smoking rooms
                                                       ❍ other places inside (list) __________________

                                                       ❍   just outside the front door
                                                       ❍   in the parking lot
                                                       ❍   in designated smoking areas outside
                                                       ❍   in vehicles
                                                       ❍   other places outside (list)_________________


                                                       Employees and visitors currently smoke:

                                                       ❍ in offices
                                                       ❍ in designated smoking rooms
                                                       ❍ other places inside (list)___________________

                                                       ❍   just outside the front door
                                                       ❍   in the parking lot
                                                       ❍   in designated smoking areas outside
                                                       ❍   in vehicles
                                                       ❍   other places outside (list)_________________


                                                        There is no safe level
                                                        of exposure to
                                                        secondhand smoke.
Step 3: Help employees quit smoking.

Reducing the number of employees                    • Go to to learn more about:
who smoke saves money and lives.                      ~ Quit smoking resources available to
                                                        New Hampshire residents.
• Paying for quit smoking resources is the            ~ Free posters, signs, and brochures available
  single most cost-effective health insurance           to businesses.
  benefit that can be provided to employees.7         ~ Nicotine replacement therapy, medications,
• Review your health insurance policy to make           and other tools that can help smokers to quit.
  sure it provides employees with the help they
  need to quit smoking.                             Keep the message positive!
  ~ Which quit smoking resources and
     tools are offered?                             • Don’t let the message of “smoke-free” become
  ~ How often are quit smoking resources covered      “anti-smoker.”
     each year and for what period of time?         • Nicotine in tobacco is highly addictive and it
  ~ Which quit smoking medications are covered?       is hard to quit.
  ~ Is there a reimbursement benefit for            • Smokers, who receive help in quitting, have
     over-the-counter medications such                a better chance of quitting and staying quit.
     as nicotine patches?                             Encourage employees to see their doctors
• If these benefits are not covered, consider         for help. It works!
  changing your policy or providing these options
  to your workers at no cost.
                                                    Step 4: Create a plan to develop
To access a return on investment (ROI)                      or change your policy.
calculator, visit This
calculator will help you determine the costs        • Develop a timeline for carrying out your new
and savings in providing different levels             policy (allow at least four months from
of quit smoking assistance to employees.              announcement to implementation).
                                                    • Decide between a 100% smoke-free campus
Offer quit smoking support before,                    policy and a policy that allows smoking on
during, and after the new policy                      workplace grounds.
goes into place.                                    • Consider how to handle other tobacco products,
                                                      such as spit tobacco or snuff. It is reasonable to
• Promote New Hampshire’s free quit line:             handle all tobacco products at the same time and
  1-800-Try-To-STOP or 1-800-879-8678.                in the same manner.
• Allow workers to participate in on-site,          • Confirm that all policy decision makers within
  community, Internet, or telephone-based quit        the company are in complete agreement before
  smoking programs during work hours.                 you create or change your policy.
• Allow family members of employees to take
  advantage of quit smoking resources at
  your business.
• Provide “quit kits” to employees. Include
  sugar-free gum, hard candy, toothpicks, and
  information about quit smoking resources.

                                                        Below is a sample policy that can help you create
                                                        your company’s smoke-free policy. More sample
                                                        policies, including 100% smoke-free campus policies,
                                                        can be found at

    Step 5: Write your policy.                          ABC Company Smoke-Free Policy

    A smoke-free policy does not have to                ABC Company is dedicated to providing a healthy,
    be long or complicated. It should be                comfortable and productive work environment for
    direct and clear. Consider including                our employees, clients, contractors, and visitors.
    the following:
                                                        Secondhand smoke is a workplace health hazard.
    • State the purpose of the policy (improve          According to the 2006 Surgeon General’s Report,
      air quality and reduce the harmful effects        there is no safe level of secondhand smoke exposure
      of secondhand smoke).                             and even brief exposure can be dangerous.
    • Cite the fact that New Hampshire has an
      Indoor Smoking Act.                               Smoke-filled workplaces result in higher worker
    • Show the tie between the policy and your          absenteeism due to illness, lower productivity, higher
      company’s focus on keeping employees              cleaning and maintenance costs, increased health
      healthy and safe.                                 insurance rates, and increased liability claims for
    • State where smoking is not allowed. Be            diseases related to exposure to secondhand smoke.
      specific about possible problem areas, such
      as immediately outside doorways, lunchrooms,      In light of these findings, ABC Company shall
      vehicles, outside areas, parking lots, etc.       be entirely smoke-free effective (date.) This
    • Designate where smoking is allowed, if            policy covers the smoking of any tobacco product and
      any place.                                        applies to employees, clients, contractors, and visitors.
    • State when employees are allowed to smoke
      (e.g., during scheduled breaks).                  Smoking shall not be permitted in any enclosed company
    • Explain who will enforce the policy, under what   facility or vehicle. Smoking shall be permitted only
      circumstances, and what the consequences will     at a distance of 20 feet outside entrances and windows.
      be for employees or visitors who violate it.      Employees are allowed to smoke during breaks as
    • Describe support to be provided for employees     outlined in the company’s employee policies handbook.
      who smoke.
    • Include contact information of an employee        Copies of this smoke-free policy shall be distributed
      who can answer questions about the policy.        to all employees. No Smoking signs shall be posted at
                                                        entrances to all company facilities. All staff are required
                                                        to follow this policy. Disciplinary actions will be taken
                                                        if this policy is not followed.

                                                        This policy is being announced three months in
                                                        advance in order to give smokers time to adapt to
                                                        its restrictions and to facilitate a smooth transition to
                                                        a smoke-free environment.Those employees who
                                                        smoke and would like to take this opportunity to quit
                                                        are invited to take part in the quit smoking programs
                                                        being offered by the company.

                                                        Contact (name/department) with any questions or
                                                        concerns about this policy.

Step 6: Share the policy.

• Announce the policy and its start date to all
  employees and customers.
• Promote the policy and show that management
  is in support.
• Train managers to respond to employees’
  questions and concerns.
• Use an informal meeting to answer questions
  about the policy.

Step 7: Implement, enforce,
        and review the policy.

• Before the policy goes into effect, make sure       If you still have questions
  support materials and resources are available.
• Post highly visible, clear, and positive signage.   after looking through this kit, there is
  If smoking is prohibited everywhere, signage
  should be placed in clear view at the entrance(s)   more help available.The New Hampshire
  of the driveway and parking areas.
• Remove ashtrays in smoking-prohibited areas.        Tobacco Prevention and Control Program
• Watch employees and visitors to see if the
  policy is being followed and to highlight           can help you develop a written policy.
  situations that need to be addressed.
• Enforce the policy as any other workplace           Additional toolkits are also available. Call
  policy would be enforced.
• Review the policy after several months. How         the New Hampshire Tobacco Prevention
  is it working? What changes are needed?
                                                      and Control Program at 603-271-6891 or

                                                      Breathe New Hampshire at 603-669-2411.

                                                      This toolkit may also be downloaded


                                                      Read about other New Hampshire

                                                      smoke-free workplaces and campuses


     1. Citizens Health Initiative. A Pound of Prevention. January 2007.

     2. U.S. Centers for Disease Control and Prevention (CDC).
        Sustaining State Programs for Tobacco Control. Data Highlights. 2006.

     3. U.S. Centers for Disease Control and Prevention (CDC).
        Behavioral Risk Fact Surveillance System. 2006.

     4. Analysis performed by NH DHHS Tobacco Prevention and Control Program.
        Smoking-Attributable Mortality, Morbidity, and Economic Costs Database.

     5. Campaign for Tobacco-Free Kids. A Broken Promise to Our Children:
        The 1998 State Tobacco Settlement Seven Years Later
        (NH State Report). November, 2005.

     6. National Center for Chronic Disease and Prevention and
        Health Promotion. Annual Smoking Attributable Mortality,
        Years of Potential Life Lost, and Economic Costs- United States, 1995–1999.
        Morbidity and Mortality Weekly Report. JAMA. May 2002.

     7. U.S. Centers for Disease Control and Prevention (CDC).
        Coverage for Tobacco Use Treatments. 2007.

     Visit Breathe New Hampshire’s website
     at for:

     • Quit smoking resources

     • Links to helpful websites for additional information

     • Lung health lending library

     • Downloadable fact sheets and educational materials

Breathe New Hampshire has served the
people of New Hampshire for over 90 years.
Through education, advocacy, research,
and partnerships, we are working to
eliminate lung disease and improve the
quality of life for those living with lung
disease in New Hampshire.

We invite you to join us as a volunteer,
partner, or donor, so that we can continue
to strengthen our efforts.

9 Cedarwood Drive, Unit 12
Bedford, NH 03110

                We care about the environment.
                This brochure was printed with soy ink,
                100% process chlorine-free.This paper
                contains 50% recycled content, including
                25% post-consumer recycled paper. Certified
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