Samples Budgets
Budget 1: All funds requested will be used towards the expansion of the main congregational room and the kitchen area, which is currently located in a corner of the main congregational room. Labor Costs: $8,000 Most labor will be carried out by volunteers. Roof work, plumbing, and electrical work will, however, demand outside use of outside contractors. Foundation: $5,000 The foundation will be a concrete slab. Lumber: $20,000 Most construction will be done with lumber. The walls and roof will be built with lumber. This includes the price of framing boards and plywood. Plumbing and Electrical: $3,000 All materials needed for installing plumbing and electricity is included in this price. Doors and Windows: $3,000 The wall will include multiple windows as well as two sets of double doors. Roofing: $6,000 Roofing materials includes shingles, roofing insulation, roofing paper, and sealer. Siding: $5,000 The siding used is undecided. The original building is made of stone, though the addition would use a much cheaper siding. Inside Walls: $6,000 This includes dry wall and finishing products, such as paint. Floor: 2,000 Carpet will be used for flooring in the main room, linoleum in the kitchen. Cabinets and Counters: $1,500 Cabinets for the kitchen Total: $59,500
Financial Information: Physical Fitness Expansion Physical Fitness Equipment (light commercial use machines) 2 Treadmills 2 Elliptical Trainer 2 Stationary Bikes 2 Stair Steppers Free Weights (44 pair) 2 Sit-up Benches Summer Recreation Program Component Materials (pamphlets, games, handouts, newspapers, computer programs, guest speakers, etc.) Equipment (sports equipment, movies, video games, barbecue grills, exercise equipment) Community Outings (bus exercises, individual life skill activities in town, bowling, movie outing, skating, dinner in town, incentives/prize box) Per Summer (3 months) $1,000 Price Per Unit $3,000 $2,299.00 $1,499.00 $2,058 $898.99 $429.00 Total $6,000 $4,598 $2,998 $4,116 $898.99 $858
$3,000
$3,000
Physical Fitness Total Summer Recreation Total Total
= = =
$19,468.99 $7,000.00 $26,468.99
FINANCIAL INFORMATION This is the proposed program budget. Description Project Manager (27 sessions x 3 x $25) 8 tutors (27 x 3 x 8 x $10) Clerical Services (3 persons x 27 x 3 x $7.20) Books and Supplies* Refreshments and Snacks Use of facilities Award Ceremony Miscellaneous Total In-Kind Contribution Tutorial Co-coordinator (27 sessions x 3 x $25) Bookkeeper (27 hours x $20) Donations of specialized prizes for Awards Ceremony $2,025 $ 540 $ 500 $ 3,065 $22,220 Amount $2,025 $6,480 $2,400 $1,000 $3,000 $2,400 $1,500 $ 350 $19,155
Total Project Cost
Narrative to the budget: The Project Director will have oversight of the program and provide supervision, recruitment and training of the program staff. Tutors require a minimum qualification of an Associate’s degree in Mathematics. The intention is that tutors are volunteering their time but some may request payment of stipends for covering transportation costs. Clerical services will be provided by clerical assistants who will help with preparing and serving snacks to participants. They will also provide support services such as photocopying and collating documents to facilitate the work of tutors, the program director and the tutorial co-coordinator. Each will be paid $7.50 an hour. Books and Supplies. It is not possible to identify the books to be used at this point. After students have been selected for the program, mathematics books used at the schools will be examined and the best supplemental text based on grade levels will be ordered. Supplies include notebook paper, ink and paper for a copier, pencils, flipchart paper, markers, etc. Refreshments/Snacks. The project manager will purchase juices and items for preparing simple sandwiches for participants. (Sometimes students go to school and other educational functions hungry because they have nothing to eat at home). Use of Facilities. The amount will cover a monthly fee of $400 per month to cover use of 4 classrooms. The fee includes cost of utilities. Awards Ceremony. This requires rental of an auditorium and chairs, and rental of a public address system and podium. Trophies will be purchased and engraved. It is projected that two participants in each grade level will be awarded trophies. Beverage and snacks will be provided for the participants and guests. There will also be in-kind donations of additional trophies and gifts. Miscellaneous. This amount will cover any increases over budgeted costs of items. In-Kind Contributions. The Tutorial Co-coordinator and the bookkeeper will donate their time to the organization. Other members of the organization will also contribute time as necessary.
Budget Items Estimated Facilities, Utilities and Upkeep Boutique Staff Internet Access for one year Dell Dimension 3000
- Intel Pentium 4 Processor (3GHz) - Microsoft Windows XP Professional - 512 MB DDR SDRAM - 80 GB Hard Drive - 48x CD-RW Drive - 3.5 in Floppy Drive
XXX Budget
Volunteers
Donated $1,400.00*
Grant
$ 1,825.20** $ 360.00 $ 667.00
Dell 15 inch Flat Panel Monitor Microsoft Office Professional Dell 1600n Multi-Function Laser Printer
- 5,000 page toner cartridge - USB printer cable
$ 180.00 $ 400.00 $ 423.00
Approx. Taxes / Shipping and Handling
$ 200.00 $ 1,870.00 $ 5,455.20
TOTAL REQUESTED TOTAL PROJECT BUDGET
* Donated by Lakeshore Drive Baptist Church, who owns the facility in which XXX is currently located. Since the Career Corner will be housed in the current facility, which also serves as the XXX Boutique, the amount represented here is 25% of the total estimated in-kind donation of facilities, utilities, and upkeep -- $5,600 per year. ** The XXX Boutique is open 4 hours per week and by appointment. Much of a volunteer's time will be spent in the capacity of a "personal shopper" for the clients we serve, but we estimate that our volunteers will spend approximately two hours per week assisting clients in the Career Corner. This two hours was multiplied by the estimated value of volunteer time for 2004 ($17.55 per hour). This figure can be obtained from the Independent Sector at www.independentsector.org.