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POP3 and IMAP4 Configuration Information

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					POP3 and IMAP4 Configuration
        Information
                       Table of Contents

Quick Start (for experienced users) ………………………………..       3


Configuring Microsoft Outlook for the First Time ………………... 4
            Using POP3        …………………………………….. 8
            Using IMAP        …………………………………….. 12


If you are already using Microsoft Outlook ……………………….. 14
              Using POP3        …………………………………….. 16
              Using IMAP        …………………………………….. 19




                               2
Quick Start for experienced users:

If you are familiar with setting up POP3 and IMAP clients, the basic information you
need to get started is below. If you are unsure of how to configure Microsoft Outlook
2003, detailed instructions with illustrations are on the pages that follow:

POP3 Access:
Your name: Your full name
E-Mail Address: This is your e-mail address @howard.edu.
Incoming Mail Server (POP3): mail.howard.edu
Outgoing Mail Server (SMTP): mail.howard.edu
Username: This is the username you use to login to the Howard network
Password: This is the password you use to login to the Howard network.
Remember password (check box): Checking this box will cause you not to have to enter
your password when you open Outlook and connect to get your Howard e-mail. Un-
Check this box if you are sharing a computer or otherwise do not want your login
information saved.


IMAP Access:
Your name: Your full name
E-Mail Address: This is your e-mail address @howard.edu.
Incoming Mail Server (POP3): mail.howard.edu
Outgoing Mail Server (SMTP): mail.howard.edu
Username: This is the username you use to login to the Howard network
Password: This is the password you use to login to the Howard network.
Remember password (check box): Checking this box will cause you not to have to enter
your password when you open Outlook and connect to get your Howard e-mail. Un-
Check this box if you are sharing a computer or otherwise do not want your login
information saved.




                                           3
This document will guide you through setting up your Outlook to connect to your e-mail
account at Howard using the POP3 and IMAP protocols.

If you are using Outlook for the first time:
Start Outlook 2003 by clicking Start->All Programs->Microsoft Office->Microsoft
Office Outlook 2003




You are presented with the Outlook 2003 Startup Screen:




                                           4
Click Next.




              5
Click Next on the Account Configuration page.




                                        6
Select POP3 or IMAP and click Next. (POP3 instructions are below. If you are using
IMAP, those instructions are after the POP3 instructions)




                                         7
Using POP3
On the Account Settings page, fill in the required information:

Your name: This is how you want mail from you to appear to recipients.
E-Mail Address: This is your e-mail address @howard.edu.
Incoming Mail Server (POP3): mail.howard.edu
Outgoing Mail Server (SMTP): mail.howard.edu
Username: This is the username you use to login to the Howard network
Password: This is the password you use to login to the Howard network.
Remember password (check box): Checking this box will cause you not to have to enter
your password when you open Outlook and connect to get your Howard e-mail. Un-
Check this box if you are sharing a computer or otherwise do not want your login
information saved.




When all of the information has been entered, click More Settings.




                                            8
General Tab: You can change the nickname of the account to something else. This has
no effect on the flow of mail and is only the name Outlook will use to identify the
settings for this mail account. You can also put in an organization name and a different
reply-to address if desired.

Outgoing Server Tab: (See illustration on next page)

      Click the check-box marked My Outgoing Server (SMTP) Requires
Authentication. Leave all other settings as the defaults.

Connection Tab: No changes need to be made here

Advanced Tab: (See illustration on next page)

       Under Delivery, there is a check box called Leave a copy of messages on the
server. If this box is unchecked, messages will be downloaded to your computer and
removed from the server. Those emails will only be accessible from the computer that
downloaded them. If you want to leave messages on the server so that they can be
accessed again via another method (such as OWA), check this box.




                                            9
Once complete, click OK.

Back on the Account Settings dialog box, click Test Account Settings.




This will test the account settings and send a test e-mail to the e-mail account being
configured. Look for any errors in the list of tests and double-check any account
configuration information if you see any errors.

Once the tests are complete, click Close.

Click Next on the Account Settings Page.



                                             10
Click Finish.




                11
Using IMAP
Your name: This is how you want mail from you to appear to recipients.
E-Mail Address: This is your e-mail address @howard.edu.
Incoming Mail Server (IMAP): mail.howard.edu
Outgoing Mail Server (SMTP): mail.howard.edu
Username: This is the username you use to login to the Howard network
Password: This is the password you use to login to the Howard network.
Remember password (check box): Checking this box will cause you not to have to enter
your password when you open Outlook and connect to get your Howard e-mail. Un-
Check this box if you are sharing a computer or otherwise do not want your login
information saved.




When all of the information has been entered, click More Settings.

General Tab: You can change the nickname of the account to something else. This has
no effect on the flow of mail and is only the name Outlook will use to identify the



                                          12
settings for this mail account. You can also put in an organization name and a different
reply-to address if desired.

Outgoing Server Tab: Click the check-box marked My Outgoing Server (SMTP)
Requires Authentication. Leave all other settings as the defaults.

Connection Tab: No changes need to be made here

Advanced Tab: No changes need to be made here.

Unlike POP3, the IMAP protocol is interactive. Any messages you delete, or move to
another folder, will be moved (or deleted) from the server as well. Similarly, any sub-
folders you create under your Inbox will be created on the server.




Once complete, click OK.

Click Next on the Account Settings Page.

Click Finish.

Microsoft Outlook will automatically start and you can use the Send/Receive button (or
press F5) to connect to the server and download any new mail.




                                            13
If you are already using Outlook:
You may already be using Outlook to connect another mail sever, such as Hotmail, Gmail
or something else. If that is the case, you can add your Howard e-mail account to the
your current profile and have all your mail in one place!

Go to Tools, and select E-mail Accounts.




                                           14
Select Add a new e-mail account, and click Next




Select POP3 or IMAP and click Next. (POP3 instructions are below. If you are using
IMAP, those instructions are after the POP3 instructions)




                                         15
Using POP3
On the Account Settings page, fill in the required information:

Your name: This is how you want mail from you to appear to recipients.
E-Mail Address: This is your e-mail address @howard.edu.
Incoming Mail Server (POP3): mail.howard.edu
Outgoing Mail Server (SMTP): mail.howard.edu
Username: This is the username you use to login to the Howard network
Password: This is the password you use to login to the Howard network.
Remember password (check box): Checking this box will cause you not to have to enter
your password when you open Outlook and connect to get your Howard e-mail. Un-
Check this box if you are sharing a computer or otherwise do not want your login
information saved.




When all of the information has been entered, click More Settings.




                                           16
General Tab: You can change the nickname of the account to something else. This has
no effect on the flow of mail and is only the name Outlook will use to identify the
settings for this mail account. You can also put in an organization name and a different
reply-to address if desired.

Outgoing Server Tab: (See illustration on next page)

Click the check-box marked My Outgoing Server (SMTP) Requires Authentication.
Leave all other settings as the defaults.

Connection Tab: No changes need to be made here

Advanced Tab: (See illustration on next page)

Under Delivery, there is a check box called Leave a copy of messages on the server. If
this box is unchecked, messages will be downloaded to your computer and removed from
the server. Those emails will only be accessible from the computer that downloaded
them. If you want to leave messages on the server so that they can be accessed again via
another method (such as OWA), check this box.
Once complete, click OK.




                                           17
Back on the Account Settings dialog box, click Test Account Settings.




This will test the account settings and send a test e-mail to the e-mail account being
configured. Look for any errors in the list of tests and double-check any account
configuration information if you see any errors.

Once the tests are complete, click Close.

Click Next on the Account Settings Page.

Click Finish.



                                             18
Using IMAP
Your name: This is how you want mail from you to appear to recipients.
E-Mail Address: This is your e-mail address @howard.edu.
Incoming Mail Server (IMAP): mail.howard.edu
Outgoing Mail Server (SMTP): mail.howard.edu
Username: This is the username you use to login to the Howard network
Password: This is the password you use to login to the Howard network.
Remember password (check box): Checking this box will cause you not to have to enter
your password when you open Outlook and connect to get your Howard e-mail. Un-
Check this box if you are sharing a computer or otherwise do not want your login
information saved.




When all of the information has been entered, click More Settings.

General Tab: You can change the nickname of the account to something else. This has
no effect on the flow of mail and is only the name Outlook will use to identify the



                                          19
settings for this mail account. You can also put in an organization name and a different
reply-to address if desired.

Outgoing Server Tab: Click the check-box marked My Outgoing Server (SMTP)
Requires Authentication. Leave all other settings as the defaults.

Connection Tab: No changes need to be made here

Advanced Tab: No changes need to be made here.

Unlike POP3, the IMAP protocol is interactive. Any messages you delete, or move to
another folder, will be moved from the server as well. Similarly, any sub-folders you
create under your Inbox will be created on the server.




Once complete, click OK.

Click Next on the Account Settings Page.

Click Finish.

A New set of folders will appear in your folder bar. The root folder will have the same
name as the account name you entered in the settings:




                                            20
Congratulations, you have successfully configured Microsoft Outlook to connect to your
Howard e-mail account!




                                          21

				
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Description: POP3, full name "Post Office Protocol - Version 3", or "Post Office Protocol version 3." Is the TCP / IP protocol suite, a member of the RFC 1939 definition. The protocol used to support remote management using a client e-mail on the server. SSL encryption provides a POP3 protocol is called POP3S. POP protocol support "offline" mail processing. The specific process is: message is sent to the server, e-mail client program called a mail client to connect to the server and download all unread e-mail. The offline access mode is a store and forward service, the message from the mail server to the personal terminal machine, generally PC, or MAC. Once the message is sent to a PC, or MAC, the mail server the mail will be deleted. However, most of the current POP3 mail server can "only download messages, the server does not delete", which is to improve the POP3 protocol.