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					                                                                                                                                                                           Museum & Visitor Center Exhibit Design/Build Process
                                                                                                                                                                                                                                                     Flowchart              (For detailed requirements see HFC Exhibit Design-Build Contract Scope of Work)




                                                                                                                                                       Artifact Preparation




                                                                                                                              Content Specialties
                                                                                                                                                       Custom Elements


                                                                                                                                                       Audiovisual & Interactive Programs


                                                                                                                                                       Original Art


                                                                                                                                                       Image
                                                                                                                                                       Acquisition



   Pre-Design                                               Schematic                                               Design                                                Pre-                                                                                                  Shop                                                               Closeout
                                                                                                                                                                                                                                Production                                                                   Installation
                                                            Design                                                  Development                                           Production                                                                                         Inspection                                                            & Warranty
   Pre-Design focuses on                                    Alternative schemes are                                 All major details of the project                       All remaining content                                 Exhibit structures are                                                      Exhibit elements are delivered        Important media resources
   preparing a solid foundation for                         explored for organizing both                            are accounted for. Design and                          development issues are                                fabricated, graphics are                                                    to the site in as complete a state    acquired to create exhibit
   all work that follows, insuring                          the interpretive content and                            content are integrated into                            resolved. Production details are                      printed and mounted,                                                        as possible to minimize the           elements are archived during
   that the project is logically                            physical layout of the exhibits.                        coherent media presentations.                          finalized, including technical                        equipment is purchased, and               All work that can be completed    amount of on-site work. Since         the closeout period. Design/
   structured and its goals are                             By the end of Schematic Design,                         Complex media elements                                 drawings, specifications,                             all content specialty elements            off-site is finished and set up   installations are costly and          Build exhibit projects typically
   understood and realistically                             a preferred alternative has been                        requiring further development                          graphic production files, and                         are completed.                            in the fabricator’s shop for      labor-intensive, the contractor       include a one-year contractor’s
   attainable. Project team                                 selected and major stories,                             are fully described. The                               site coordination. Graphic                            All elements of the exhibition            inspection prior to shipment to   must carefully coordinate the         warranty for defects in design,
   members and stakeholders                                 exhibit elements and presenta-                          exhibit’s physical structure and                       proofs, color, and material                           are integrated in preparation             the installation site.            sequence of work so that delays       materials, and workmanship.
   are identified and their roles                           tion techniques are illustrated                         operational characteristics are                        samples are submitted by the                          for installation.                                                           are minimized.
   defined.                                                 and described.                                          established.                                           contractor for approval.




   Building Design                                                                                                                                     Building Construction, Rehab, or Prep-Work
   Close coordination between the exhibit contractor          exhibits are compatible. Decisions must be made                                          Most construction work involving the building                However, close communication regarding construction
   and the architect is required during design phases         regarding space configuration, lighting, power, and                                      structure, finishes, and utilities falls outside the scope   details and completion schedules is required between
   to insure that the design of the exhibit space and the     other exhibit/architectural interface issues.                                            of the typical exhibit design/build contract.                all parties to insure a successful installation.




National Park Service • Harpers Ferry Center                                                                                                                                                                                                                                                                                                      Revised March 10, 2008
                                                                                                                                     Museum & Visitor Center Exhibit Design/Build Process
                                                                                                                                                                   Summary Description                               (For detailed requirements see HFC Exhibit Design-Build Contract Scope of Work)


Pre-Design                                         Design Development                                  Content Specialties                                                                                            Pre-Production                                      Installation
                                                   Design Development includes two sub-phases:                                                                                                                        Complete all design and content revisions
Review planning documents.
Conduct scoping study at site.
                                                                                                       Artifact Preparation                                      AV Programs                                          required for production.
                                                                                                                                                                                                                                                                          Finish any remaining, minor building prep work.
                                                                                                                                                                                                                                                                          Deliver exhibits. Set up staging area for
                                                   Design Development I
Identify existing media resources.                                                                     Acquire and prepare artifacts used in exhibit                                                                  Prepare detailed fabrication and installation       unloaded exhibit elements.
                                                                                                                                                                 Produce original audiovisual and electronic
    • Develop Resource Package Abstract.           Develop design including:                                                                                                                                          schedule.                                           Designer provides on-site art direction as
                                                                                                       including:                                                interactive programs including:
Evaluate architectural space.                          • Detailed floor plan and elevations.                                                                                                                          Inspect exhibit space and document any              required.
                                                                                                           • Finalize Artifact Schedule.                             • Provide project management.
Conduct Exhibit Planning Workshop.                     • Sample graphic layouts / typography.                                                                                                                         problems affecting exhibit installation.            Install all large structures, such as platforms,
                                                                                                           • Follow NPS Conservation Guidelines.                     • Contract or assign AV production team.
Develop Project Brief including:                       • Material, finish, and color proposals.                                                                                                                       Prepare Class A Production Budget and updated       walls, cases, large graphic panels and murals.
                                                                                                           • Coordinate acquisition, storage, and                    • Provide creative direction.
    • Current overview of project, including           • Architectural modifications.                                                                                                                                 life-cycle cost estimate.                           Install smaller graphics, AV equipment, models,
                                                                                                               transportation of artifacts as specified in           • Coordinate AV equipment requirements.
       updated information and understandings.     Develop content including:                                                                                                                                         Prepare all graphic production files and generate   interactive exhibits.
                                                                                                               the contract.
    • Analysis of all project goals in terms of        • Text Level I (titles and descriptions).                                                                                                                      printed proofs; inspect for content errors and      Clean work site of debris and dust, clean
                                                                                                           • Contract or assign conservators for
       their effect on the development and             • Identify major images and artifacts.
                                                                                                               consultation and treatment of artifacts.          Original Art                                         technical quality.                                  artifact cases, install artifacts, perform all other
       successful completion of the exhibit.           • Describe AV and interactive elements.                                                                                                                        Prepare production color and material samples.      conservation requirements, and seal cases.
                                                                                                           • Repair damage and stabilize condition of
    • Analysis of the media budget (including          • Describe major content specialty elements                                                               Produce original illustrations, maps, and            Prepare shop drawings with fabrication details      Aim and adjust lighting fixtures.
                                                                                                               artifacts as required.
       Class C cost estimate), project schedule,          such as natural history models, taxidermy,                                                             photographs including:                               for all exhibit structures.                         Walk-through inspection of completed exhibits.
                                                                                                           • Establish artifact environmental
       and all other known parameters                     topographic maps, architectural models,                                                                     • Provide project management.                   Prepare audiovisual technical drawings.             Develop punch-list.
                                                                                                               requirements and coordinate with display
       affecting the development and successful           sculpted or cast human figures, custom                                                                      • Finalize Reference Packages.                  Prepare technical specifications and cut-sheets.    Supply maintenance manual and train staff in
                                                                                                               case design and fabrication.
       completion of the project.                         mechanical and electromechanical devices.                                                                   • Contract or assign illustrators,              Prepare any required prototypes or mock-ups.        exhibit operation and maintenance.
                                                                                                           • Establish artifact mount requirements and
                                                       • Establish Content Management System                                                                             cartographers, and/or photographers.                                                             Correct punch-list items.
Conduct Front-End Evaluation.                                                                                  coordinate with mount maker.
                                                          (i.e., database, numbering system).                                                                         • Provide creative direction.                                                                       Photograph completed exhibition.


                                                   Design Development II
 Schematic Design                                                                                      Custom Elements                                           Image Acquisition                                    Production                                          Closeout & Warranty
                                                   Develop all content in detail including:
 Schematic Design includes two sub-phases:                                                             Produce custom elements such as natural history           Acquire all pre-existing images that are required    Output and mount final production graphics.         Contractor submits closeout package including:
                                                       • Text Level II (all text in draft form).
                                                                                                       models, taxidermy, topographic maps, architectural        for the exhibition including:
 Schematic I                                           • Specify all graphic images.                                                                                                                                  Fabricate exhibit structures, including artifact         • All Government-furnished materials.
                                                                                                       models, sculpted or cast human figures, custom                 • Research image sources.
                                                       • Specify all artifacts.                                                                                                                                       cases, panels, walls, platforms, information             • Graphic production digital files.
 Conduct content research.                                                                             electronic elements, specialty lighting, mechanical and        • Negotiate and purchase use rights, and
                                                       • Finalize AV / interactive treatments.                                                                                                                        desks, benches, audiovisual kiosks, etc.                 • “As-built” fabrication drawings.
 Develop Resource Package Level I .                                                                    electromechanical devices.                                        provide documentation.
                                                       • Develop Reference Packages for all                                                                                                                                                                                    • “As-built” Content Management System
 Conduct Charette.                                                                                     Tasks include:                                                 • Obtain reproducibles (photos, scans) of       Integrate custom elements such as natural
                                                          content specialty elements.                                                                                                                                                                                             data.
 Develop Design Alternatives including:                                                                     • Provide project management.                                suitable quality for exhibit use.            history models, topographic maps, cast
                                                   Enter all content information into Content                                                                                                                                                                                  • Copy of maintenance manual.
     • Bubble diagrams.                                                                                     • Finalize Reference Packages.                            • Return originals to owners as required.       human figures, taxidermy, mechanical
                                                   Management System.                                                                                                                                                                                                          • Other Contractor generated materials as
     • Written descriptions.                                                                                • Contract or assign specialty fabrication teams.                                                         interactive exhibits with exhibit structures.
                                                   Create Graphic Layouts for all exhibits.                                                                                                                                                                                       required in contract.
     • Preliminary sketches.                                                                                • Provide creative direction.                                                                             Fabricate custom artifact mounting
                                                   Update Exhibit Design Drawings.
     • Class B and life-cycle cost estimates.                                                               • Coordinate integration of custom elements with                                                                                                              Graphic source material is checked to verify
                                                   Identify audiovisual and interactive equipment                                                                                                                     hardware.
                                                                                                               exhibit structures.                                                                                                                                        completeness, and filed for future exhibit
                                                   requirements.                                                                                                                                                      Acquire audiovisual hardware; install AV
 Schematic II                                                                                                                                                                                                                                                             rehabilitation.
                                                   Refine Class B and life-cycle cost estimates.                                                                                                                      software; test system operation.
                                                                                                                                                                                                                                                                          Quality issues with the exhibits are addressed
 Participate in NPS Value Analysis process.        Conduct Formative Evaluation.                                                                                                                                      Prepare exhibits for shipment to site.              under warranty.
 Develop Preferred Alternative including:                                                              Typical Building Preparation Elements                                                                                                                              Summative / Remedial Evaluation and exhibit
     • Written exhibit walkthrough.
                                                                                                       In most cases, construction involving building                    emergency, and security systems                                                                  enhancements may be accomplished through a
     • Overall design approach.
                                                                                                       structure, finishes, and utilities falls outside the              requiring a licensed electrician.                                                                contract modification.
     • Floor plan with individual exhibit
                                                                                                       scope of exhibit design/build work.                            • Changes or additions to room lighting,                                                            Photographs, planning and design documents,
        areas & major elements identified.
                                                                                                       However, on occasion, contracts may include                       such as installation of track lighting.                                                          budget documents, and exhibit closeout materials
     • Sample elevations.
                                                                                                       one or more of these elements:                                 • Preparation of space for audiovisual                                                              are kept on file by client for future reference.
     • Conceptual renderings / visualiza-
                                                                                                            • Demolition / removal of old exhibits or                    equipment closet; installation of
        tions.
                                                                                                               other furnishings.                                        conduit for AV system wiring.
     • Resource Package Level II (content to
                                                                                                            • New finishes for walls, floors, ceilings,               • Changes to HVAC system to increase
        be used in each exhibit identified).
                                                                                                               and trim work as required.                                capacity or move vents, ducts, or
     • Updated Class B and life-cycle cost
                                                                                                            • Modifications or upgrades to electrical,                   thermostats to accommodate exhibits.
        estimates for Preferred Alternative.




National Park Service • Harpers Ferry Center                                                                                                                                                                                                                                                          Revised March 10, 2008