CMO’S ANNUAL REPORT FOR YEAR 2007
1. COMPLETED TASKS & ASSIGNMENTS
1.1 Shifting on the Personnel and Functions Matter
There have been no great differences in the service scope for CMO. Regarding
the shifting on personnel, an architect submitted resignation and another architect
joined CDE in November to replace the resigned one. Furthermore, two trainees
were allocated in CS for a short on-the-job training period in order to co-ordinate
with University’s trainee program. One of them joined CS to take over the
security works of one staff during her maternity leave and was later transferred to
ICTO. Another trainee joined CS in November and is responsible for cleaning
services and recycling project.
During the year, CMO succeeded in recommending the promotion for 8 staff. In
addition, as a citation to the staff who showed better working moral and
performance in this year, six staff from different categories of our department were
nominated to participate in the Annual Best Performance Award campaign.
1.2 Staff Training
During the year, CMO did not organized any training course, but a briefing on the
teaching ISO14000 related staff how to evaluate Environmental Aspects was held.
Besides, CMO was active in recommending and encouraging staff to join related
courses and group activities organized by the University, SAFP and other training
organizations. The courses included facilities management, language, EQ
training, management skills, etc. Besides, opportunities were provided to certain
staff to participate in various exhibitions and seminars held locally or overseas.
1.3 Improvement on Administrative Management
1.3.1 Departmental Communication
Constantly held discussions in small group for evaluating current
working conditions and discuss for corresponding actions.
Release the most update list of works for weekends and public
holidays on every Friday afternoon and prior to public holidays to
CDE_GRP and security unit;
Update the announcement for all works currently in progress to the
University public via e-bulletin.
1.3.2 CDE E-drawing Library
The drawings for buildings stored inside our e-library include:
To-be-built: A3 Building; B1 Building;
Existing: Administrative Building; Block 1, 2 and 3; Choi Kai Yau
Building; Cultural Center; East Asia Hall; Fong Yun Wah Academic
Centre; Ho Yin Conventional Centre; K. C. Wong Building;
University Library; Luso-Chinese Building; J Building; Sports
Complex; Staff Quarters; Stanley Ho Building; Tai Fung Building;
Demolished: Temporary Classroom Building
Misc.: Public area; University site; Campus development project;
1.4 Maintenance Service Management
1.4.1 Out-sourced Routine Maintenance Works
We succeeded in acquiring outsourcing maintenance workers for replacing the
positions of staff that were retired or transferred to other units. This is a
milestone for the restructuring of our maintenance unit. We could moving
closely towards the University’s goal for achieving a concise maintenance
unit; provide an alternatively method in solving the lack of manpower and
staff aging problems; and achieve more vulnerability in staff replacement if
the performance of the subcontracted worker is unsatisfactory.
1.4.2 Works Supervision and Quality Control
In order to enhance the quality of our maintenance service, the University
approved us to employ a supervisor for following up the progression and
results of renovations, maintenance and repair works.
1.4.3 Plan for Improving Maintenance Service
We carried out a detailed study on our maintenance service, including current
limitations; foreseen problems; current hazards and recommended short term,
mid-term and long term solutions.
1.5 Sub-contractor Monitoring and Management
1.5.1 Contract Requirements
More requirements, specifications and guidelines are included in the tender
document for sub-contracting the routine maintenance and repair service for
various building facilities systems.
1.5.2 Environmental Concerns
Bidders for construction and renovation works are required to give
considerations to environmental protection issues.
1.6 Quality Management Projects
Besides maintaining works related to ISO9000 quality management system,
preparation works for ISO14000 EMS certification are continued during the year.
Respective documents such as Manual, Policy, Environmental Aspects were
obtained and discussed among workgroup members.
Both CS and CDE participated in the Batch 5 of WIT project. CS tried to
improve classroom supporting services while CDE worked to streamline the
1.7 Healthy University Related Activities
Four i-Green machines (solid waste recycling machines) have been put in
the Campus areas for collection of used bottles and cans.
The “Recycle Bin Design Competition” was held for the promotion of
Coordinated with the outsourced catering service providers about
promoting healthy eating to UM members.
The healthy menus designed by the outsourced catering service providers
have been forwarded to the Health Department for review and comment.
Coordination works for the “Healthy University Week”, which include
arranging with the outsourced catering service providers for supplying
refreshments, indications of calories reduction by walking around campus,
contacting the Health Department for obtaining health information for
exhibition and production of pedometers.
Organizing with AHR & Kiang Wu Hospital for influenza vaccination.
During the Healthy University Week, activities such as EP talk,
knowledge contest, exhibition, collection booth, etc. were organized.
EP members paid a visit to HKUST & EMSD in July.
The East Asia Hall Energy Saving Award Program was held in May to
encourage hostel students to save energy.
The University’s Environmental Protection website was updated regularly.
EP tips were sent out regularly through bulletin and shown on IDS.
The green areas have been increased from 2,599 sq. meters to 3,281 sq.
meters this year.
Installed capacitor banks in K. C. Wong Building and University Library.
After the installation, K. C. Wong Building and University Library saved
MOP2,000 and MOP10,000 respectively per month on the electricity bills
and the University could save more than MOP120,000 per year on
Installed sensor control for lighting and ventilation fans inside the toilets
and bathrooms in J Building, Fong Yun Wah Centre and Sports Complex.
It is aim to keep the lighting and ventilation fans not in operation when
there is no body in the rooms. For J Building, the installation could save
electricity expenses around MOP16,000 per year.
Displacement of unnecessary lighting on campus due to over-design.
Installed solar control films in University Library.
1.8 Campus Development
1.8.1 Demolished Temporary Classroom Building;
1.8.2 Awaited for tendering the construction of A3 and B1 Buildings;
1.8.3 Preliminary design for Student Centre and Central Plaza (D Building);
1.8.4 Start the design stage for hostel blocks C2, C3 and C4 Buildings.
1.8.5 Resume the construction work for CERT Building
1.8.6 Preliminary design for A2 Building
1.9 Major Renovation and Maintenance Projects
1.9.1 Renovation of Exterior Walls of SQ
The job applies a new painting system named Joltec 2 system to the exterior
walls of the building. This new techniques minimizes the disturbance
caused to the tenants. Noise pollution was minimized and there is no need to
vacant the tenants while works are in progress. In addition, the final result
gives a building a completely new look and the finished coating could tolerate
all harsh weather conditions. We will consider applying the same technique
in future if any renovation of exterior walls has to be carried on campus
1.9.2 Slope Greening and Virescence Works
A new greening technique, called the “Rocksgrass” system, was applied to
enhance the aesthetics of the slopes on campus. After applying the new
technique, we achieved a high vegetation cover; smooth finished surface for
the slopes and good engineering performance. Greening works were
completed on the north side of University Library, underneath J Building and
surroundings of East Asia Hall.
1.9.3 Lifts and Escalators
In order to ensure machinery safety and well-being, as well as one
of the guidelines when carrying out annual service performance
appraisals on the relevant maintenance contractor, we acquired a
third party quality assurance and control on elevators and escalators
maintenance service provided by IDQ.
Replaced the traditional control lift in Tai Fung Building and Lift
Tower with VVVF control type, which can achieve UM energy
1.9.4 Air Conditioning System
Study for the most appropriate for linking the A/C chilled water pipe for
Cultural Center, Ho Yin Conventional Center, Administrative Building
and K.C.Wong Building.
1.9.5 Fire Services and Prevention system
Installation of FM200 system in T321.
Supply and replacement of FM200 system in N101A and N101B.
Replacement of two fire service pumps on roof of Block 2.
1.9.6 Builder Works
Renovation of 1/F and 2/F of Administrative Building;
Large-scale renovation of Cultural Centre;
Waterproofing works on roof of University Library, E1 & E2
laboratories and SG01 Laboratory;
Renovation of LG2/F of J Building into offices, classrooms and
Renovation of FST Temporary Robot Laboratory in University
Library car park;
Renovation of B2, 13A and 13B;
Renovation of CPU office in B1, 5B;
Renovation of FLL Mock Judicial Court on 2/F of Stanley Ho
Waterproofing works on roof of Staff Quarters;
Motorcycle parking areas were formed at the foot of the steel
staircase and on the north side of University Library.
Renovation of various apartments in SQ.
Resurfacing the Tennis Court and expansion of gymnasium in Sport
Construct of communication laboratory and TOFEL centre in
Decoration works for B1-2A and 2B; B2-2C.
Set up service counter for Big Foot Canteen on 9/F of East Asia
Replaced access control door locks for all rooms in Block 3 Hostel
and gradually replacing the locks for offices.
1.10 Campus Services
1.10.1 Campus Parking System
The new parking system, which includes the new “parking access
control system” and the “revision of the park and drive policy and
rules”, has taken effect since September 2007.
Aside from the reserved parking lots, two different kinds of
parking permit holders, that is academic staff and administrative
staff, can access into the Campus car park provided that there is
parking quotas respectively. In addition, they can choose to
park their cars in either red or white parking lots.
Aside from the parking permit holders with reserved parking lots,
a new tariff calculation, that is “hourly rate”, is applied for
parking hours less than 100 hours per month.
1.10.2 Office Relocation
Organizing the office allocation for faculties and administrative
Provision of auxiliary work such as transportation service for
moving new office and the allocation of furniture and assets.
1.10.3 Cleaning Service
A mini survey on cleanliness satisfaction on classrooms,
restrooms, computer rooms and laboratories was conducted.
Reviewed and analyzed for the public tender of outsourced
cleaning service for 07/2007-06/2009.
Installation of the “finger-print machine” for monitoring the
outsourced cleaners’ schedules on performing their job duties.
This machine substitutes the paper form of the job log-sheet
which can eliminate the possibility of cleaners’ unpunctuality and
the failure of performing their duty.
1.10.4 Security Service
Reviewed and analyzed for the public tender of the outsourced
security service for 07/2007-06/2009.
A detailed inspection for finding the security weakness for all
building in campus, aiming to improve the security level.
Two fire drills were successfully conducted: J Building in
February and Block 3 & EAH in December.
1.10.5 Catering Service on Campus
A new food outlet has opened at EAH, which helps to relieve the
high circulation of customers during lunch time.
1.10.6 Venue setting and support team
Combining the “Venue Support Team” & “AV Equipment
Support Team” aiming to maximize the use of manpower.
The re-arrangement of the AV equipment in the warehouse had
Participation of CQI-WIT for improving the support service for
Revision of the tariff and regulations on using UM venues.
1.10.7 Green Campus
Landscaping around Library, slope of J Building & W Building.
Arrangement for the renewal of outsourced gardening service.
Successfully disposed 957 pieces of furniture, 4 vehicles, 4 sets
of photocopier and 700 chairs from Cultural Centre. Among
which, 44 pieces of furniture had be donated to charity; 4
vehicles and 219 pieces of furniture were auctioned off.
A new e-booking system for visitor flat has been implemented.
During the summer there were 20+ overseas new recruited
1.10.10 Sports Complex
Different renovation works and replacement of facilities had been
carried out, which include repaint of SC inner walls, conversion
of hard courts surfaces of tennis courts, replacement of pavilion
doors, posts, mats, nets, lightings, lines, fences, etc in pavilion,
tennis courts and climbing walls.
Renovation work for the gym room.
Arranging with ASUM for their facility rentals for UM members’
Releasing the SC venues that have not prior bookings for all UM
Revision of the SC regulations.
1.11 Other Accomplishments
1.11.1 Carried out a road survey in November to provide statistical
information for the planning of shuttle bus service;
1.11.2 Champion of Staff Activities Day 2007.
2.1 It has been a challenging year for our department. Aside from working for the
routine work and enhancement in our services, we have been providing
different kinds of auxiliary work for the development of “Healthy University”.
A series of activities and campaigns had been carried out this year, such as the
recycling bins campaign, the “Healthy University Week”, different kinds of
supportive works for the environmental protection and occupational health etc..
Campus Management Office, being a department providing a wide range of
services for staff members and students, had participated in various aspects for
the activities, including planning, co-ordination, supportive work and execution.
We have maximized the use of our manpower and contributed our fullest effort,
which undoubtedly had increased the workload of our staff members.
2.2 Supporting EP promotion through setup of website and EP small tips to staffs
2.3 Establish communication with Hong Kong universities by Real Estate Directors
seasonal meetings and joined TEFMA organization.
2.4 Commenced most proposed buildings design work with environmental concept
in different stages.
2.5 Clear the direction of campus development by building construction priority.
2.6 Completion the offices improvement towards administrative department.
2.7 Extend Sport Complex opening hours and hiring more gaming court for
students and staffs.
However, we are enthusiastic to give our full support to the University development,
and we look forward to a continuous improvement in the coming year.