Course Catalog and Class Schedules – Elementary Course Catalog • • • • Make sure that you are on the correct year (and track). Click on the Course Module. Click on Course Section List. To display a grade level course section list, enter a Starting Course ID and an Ending Course ID. (If the course numbers are the same, you get a single grade level. If the course numbers are different you get a range of grade levels.) To display the entire course section list, year round schools need to set the Track ID to Blank. Then click on the Search Button. o Click on any of the Sec hyperlink to bring up a list of all the sections in that Course ID. If you need to make corrections to sections, they are made from this screen. o Teacher changes can be made from the pop-down menu. o Additional sections can be added by clicking on Add Rows and then completing the information (teacher and room number) o If you need to delete a section, click in the Del. box. Then click on the Delete Rows button. When you Save, the section will be deleted. To change to another course, click on the Course Section List, and repeat the steps above.
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Setting up Class Schedules (Initially setting up classes for a new school year.) To add students to teachers, follow these steps: • • • • • • • Click on Schedules Click on Class Lists Enter the Course ID and the Section ID. Then click on Search. Click on the Add Rows button. Enter the student numbers (Push the Tab key twice which moves you to the next student field.) When all student numbers have been entered, click on Save. You will either get a message of Save Successful or that Student # is not currently enrolled. o All students who are not enrolled at your school (either attached to another school or not attached to any school) will generate an error message stating that they are not enrolled. o Delete their student number from the list and note which students are in this category. o Click on Save. o Repeat these steps until you have removed all of the students who are not enrolled. You will then get a Save Successful message.
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For those students who did not save under the above step, do the following: o Go to the Enrollment tab. o Under Search, conduct a search for each student. Be sure that the Scope of the search is District. (Searching by student number only returns the student you are looking for.) o Look at the student record that has been returned.
If YIS shows ** , the student is not enrolled anywhere and you can proceed to School Enrollment. If YIS shows a Grade Level, you will need to check the School Number. This will tell you which school the student is currently enrolled at. You can then check the Summary for further details of the student’s enrollment history. In the Summary, the top school on the list shows where the student is currently enrolled. • This system does not require a release date at the end of the school year. • If a student does not have a release date for the previous school year, it does not mean that the student is still enrolled at that school. o For students who are not enrolled in any school: Click on the Student ID link. Click on School Enrollment. Click on the Add button at the bottom of the page. On the active enrollment screen, fill in the Year in School and the Enrollment Date. Click on Save. o For students who are enrolled at another school in the district: If the message is returned that the student is enrolled at another school, note the school number where they are currently enrolled. You will need to contact that school and have them delete the enrollment record of the student from their school before you can enroll the student at your school.
o Repeat these steps for all of the students that were not saved to the class initially. • When all students have been enrolled, repeat the steps for Setting up Class Schedules. You should then be able to enroll all of the students in a class.
If you need to make changes to classes, follow the steps: • • • • • Click on Schedules. Click on Class List. Enter the Course ID and Section ID, then click Search. If you need to add a student to a class, click on Add Rows, fill in the student number and Save. If you need to delete a student from a class, choose Delete from the Action pop-down menu to the right of the student name. Click on Save.