The Innova Editor Many of the databases we create by oneforseven


									The Innova Editor

Many of the databases we create utilize an online editor from Innova Studios. We
have purchased a license to bring you this powerful editor that will allow you to not
only update your information, but to add style and format in an easy to use format.

DOs and DON’Ts
These are some simple suggestions to follow to make your site look professional and
enjoyable. Disregard at your own risk.

   •   DO enter your content first and save the record. Then format.
   •   DO use the Apply button frequently as you make changes that you like.
   •   DO NOT use large text, caps and bold ALL of the time. Judicious use of these
       elements enhance the page, overuse clutters the page
   •   DO NOT center everything! Centered text is great for poetry. Otherwise, leave
       things left aligned.
   •   DO use the same formatting page to page. If you make a page header on one
       page, make page headers on your other pages (that match).
Starting Point
In the top left corner, of the editor, you will find the following icons:

Full Screen: Clicking this icon will make the editor take over the full screen. This
gives you much more room to edit the page. To return to the record screen to
complete the Add/Update, simply click the icon again.

Preview simply shows the page without the editor. It will not show you your page
on your web site. In order to see the page live, we recommend that you open a new
browser window (click File-> New -> Window) and open your web site in that new

Following your domain name in the location bar, enter the saved page name that you
are working on to display it.

Find not only allows you to locate a word or phrase in your file, it will allow you to
replace that word or phrase with another.
The undo/redo buttons are fairly self explanatory. The undo button will
step through your last steps until it hits the beginning step. Conversely,
the redo will walk you back through the steps to the last step.

HINT: For optimum safety while editing records, use the APPLY button frequently. If
you get to a point where you are in a bind, use the CANCEL button to revert back to
the last saved version.

The Asset Manager
There are certain menu options that contain an add-in program called the Asset
Manager; the Insert Link menu and the Insert Image menu. The Asset Manager
allows you to UPLOAD files like images or files and use them in your pages or on
your web site. When you see
a folder icon      at the end of
a source line, click it to open
the Asset Manager dialog box.

In the top left corner of the
window, you’ll find a drop-
down box that lists folders.
You can create your own
folder with the New Folder
link, or remove a folder with
Del Folder. It is recommended
you keep several folders to
better organize your files and

In the top right corner is
another drop-down that can limit the types of files displayed in the file list. i.e. All
Files, Media, Images, and Flash.

The large white box will display a selected image file. The file list to the right lists the
files in the selected folder.

The power of the Asset Manager is the line located at the bottom of the page. The
Upload File allows you to Browse your computer for a file and, once selected, uploads
that file to the selected folder.

This will be explained more below.
Basic Formatting
The editor works like many word processors. It has basic formatting capabilities like
bold, underline, italicize and more. In addition, alignment formatting is easily

The above tags apply the chosen formatting to any highlighted text. To apply
formatting, select a word, line or paragraph and press the button to apply that

To apply a list style, either numbered or bulleted, click the
appropriate list style while on a blank line and begin typing.
Each time you hit enter, a new list item will be created.

                •   Bulleted list              1. Numbered list example
                    example                    2. Numbered list example
                •   Bulleted list              3. Numbered list example
                •   Bulleted list

Indented Text
To indent text, click in the line or paragraph and click on the
Increase Indent icon. The text block will move to the right about
½”. To remove indenting, click in the line or paragraph and click
the Decrease Indent icon.

Copying Content
                         Copying content within the page a simple process: simply
                         highlight the desired text, click the Copy icon; place the
                         cursor in the new desired location and click Paste. To MOVE
                         text within the document, use the Cut icon instead of the
                         Copy icon.

                        IMPORTANT!! You may find that you need to copy text from
another source, whether a Word document or a web page or some other location. If
you ever copy text from any other source, you will want to use the Paste From
Word icon. This will clear out any attached formatting before entering it into the

For example, the default text in Microsoft Word is Times New Roman. Most web sites
use Arial or some other sans-serif font. If you were to copy the text from a word doc
to your web site without using the Paste From Word dialog box, this new text would
look different from all the rest of your text on the site.
To use, simply copy the text from the source.
Click the icon and a dialog box will open.

Follow the instructions at the top of the box; hit
the Control key + the letter V (CTRL+V) to paste
the text into the box.

Click OK to place this cleaned text into the editor.

NOTE: When you paste text from Word, you may
have to go through the lines created and clean out the line spacing, as you may get
extra lines that you did not intend. To clean out the lines, place your cursor at the
end of a line, hit delete until the line below is on the same line that you are on, then
hit return.

The Insert Menu
                               The Insert menu allows you to insert certain
                               components to your page; bookmarks, links and

                              Bookmarks are links within the same page that you
in: you most often see these as links to return you to the top of the page from a
lower section. You never leave the page, this link moves you around. The bookmark
menu inserts a bookmark that you can then link to using the link insert menu.

Links connect your visitor to another page. The page can be on your site
(about.htm) or anywhere on the internet that you can visit

Images are pictures that you can place within your text. Much like this document
has images to refer to with text wrapping around them, you can produce the same
output on your web pages.

We will go through each item separately.

Inserting Bookmarks
Once you have completed entering content in a
page, you may want to insert bookmarks for your
visitor to navigate within the page itself. Place your
cursor in the first location that you would like to
anchor (or link) to. For example, if you’d like to
create a bookmark to allow your visitor to return to
the top of the page, you must first define where TOP
is. This is the function of the Insert Bookmark action.

The Insert Bookmarks dialog box will insert a
bookmark at the location of your cursor. Simply
enter a name (like “top”) in the name field. The box
will remain open after you click insert, which allows you to click elsewhere in your
document to place another bookmark.

Once you create your bookmark, you must create a link to it.
Inserting Links
The Insert Links Dialog box has several

   •   The Source line allows you to create
       a link to a page on your website or
       anywhere on the internet.

   •   The Bookmark line allows you to
       create a link to a previously created

   •   Target will allow you to open a link in a new window

   •   Title is the optional text displayed when a user places their mouse over the

Link to another website: If you are creating a link to a site on the internet, you
will use the drop-down box on the left to choose what type of link you are creating.
The most common is http://.

       Example of use: In your page text, you have text that says “Visit the world’s
       greatest search engine!”. To create a link to google, first highlight the words
       you’d like to link, then click the Insert Link icon. Select http:// from the drop-
       down box, then type in the box on the right. Click OK to
       close the dialog box and apply the link, or apply to apply the link and allow
       you to highlight additional words to create links from.

NOTE: To have your link open in another window (and therefore leaving your site
open) select the drop-down box in the Target line and choose “blank”.

Link to a page on your website: To create a link to a page on your website, the
method is similar, except you do not need the http://, www and .com parts. All you
need is the name of the page.

       Example of use: In your page text, you have text that says “To find out
       more about us, click here”, and you’d like to link the words “click here” to the
       page on your site called about.htm. Highlight the words “click here”, click the
       Insert Link icon, and type about.htm in the right-hand box of the source line.
       Click OK to apply.

Link to a bookmark within your page: After you have created the anchor for your
bookmark (above), you can link to it. Simply choose the Bookmark radio button and
choose the bookmark that you have created from the dropdown box.

       Example of use: In your page text, you have created a TOP bookmark at the
       very top of your page. Your page contains 15 paragraphs of text and you
       want to allow your visitor to get back to the top every 3 paragraphs. In the
       appropriate areas on your page, type the text “Back to Top”. Highlight each
       instance with the Insert Dialog box open and choose TOP from the bookmark
Using the Asset Manager to create a link
The Asset Manager allows you to upload a file (a PDF, an audio/video file, a zip file)
and create a link to it. As previously explained, access to the Asset Manager is
gained by clicking the folder icon to the right of the Source line of the Insert Link
dialog box. Simply use the Upload File area to browse to the file that you would like
to link to. The Asset Manager uploads the file to the specified folder.

Clicking OK returns you to the Insert Link dialog box with the name and location of
the selected file already placed in the Source box. Click on OK to create the link on
your page.

Inserting Tables

The components that make up a table:

   •   The container holds the cells within the table.

   •   A cell is one section within the container.

   •   Rows run horizontally, and columns run vertically.

                                                                         Figure 1.1

To create a table within a page, first place
your cursor where you would like the table to
appear. Select the Insert Table icon. From
the dropdown, you can choose the number of
rows and columns you would like within the

Selecting Advanced Table Insert from the
dropdown opens up a window that allows
more options. You can:
                                                     •   Choose a border with a pixel
                                                         width varying from 0-5.
                                                     •   Provide spacing between the
                                                         cells themselves.
                                                     •   Add padding to create space
                                                         between the wall of the cell and
                                                         the text.
                                                     •   If you would like to have an
                                                         entire column span part of or
                                                         the full length of the table, use
                                                         the “Span >” button after
                                                         selecting which row you would
                                                         like to apply this to. Use the
                                                         “Span v” button to span a row.
                                                         Ex. Of column span: The cell
                                                         that contains the word
                                                         December in Figure 1.1 on
                                                         previous page.

   NOTE: Tables in this particular Editor are NOT like tables in Microsoft Word. You
   must manually create a new row or column; the tab button will not work in this

If you would like to edit a table after it’s created, select the Edit Table/Cell button
and choose Table Size, Edit Table, or Edit Cell
from the dropdown:

   •   Table Size ONLY allows you to adjust the
       number of columns and rows and
       add/remove row span or column span.
              NOTE: You must have your cursor
              located in the cell of the row or
              column you wish to alter.
       1) Insert/Delete Row: add or remove a
          row above or below the cell you have
       2) Insert/Delete Column: add or remove
          a column to the left or right of the cell
          you have selected.
       3) Increase/Decrease Rowspan: increase
          or reduce row span by selecting cell above rows you wish to affect.
       4) Increase/Decrease Colspan: increase or reduce column span by selecting
          cell to the left of the columns you wish to affect.
   •   Edit Table - Tables are automatically set at 100% width. If you would like to
       adjust this, select Edit Table from the dropdown. Here you can adjust the
       container in various ways:
          - the size of the container
          - background color/image
          - borders
        - cell padding, spacing, etc
•   Edit Cell - If you would like to adjust ONE cell (NOT the entire container),
    place cursor in cell you would like to change. Select Edit Cell from the
    dropdown. In this window, you can adjust:
        - background color/image
        - text alignment (stick to using top, middle or bottom)
        - border style, text, etc
•   You can also affect an entire row or column. Place cursor in the row or column
    to be changed and again select Edit Cell. Along the bottom of the window,
    changes can be applied via the drop down: Apply to the current cell, row, or


1) The Edit Table/Edit Cell windows are virtually identical. While editing be sure
that you are using the correct window i.e. Edit Table for editing the entire
container, or Edit Cell to edit one particular cell, row or column.

2) You may notice that as you enter text in a cell, the cells in that column will all
shift drastically in one direction. The table will automatically adjust as you fill in
the rest of the columns.


NOTE: For best results, it is recommended that you resize your photographs
BEFORE you upload and insert them on the page. DO NOT attempt to use the
size handle bars after image is inserted. This causes distortion and pixilation of
your image. If you do not have the software to resize, there are various websites
that can do this for you: i.e. It is up to you to use these sites
at your own discretion.

If you choose to have text wrap around an image, place your cursor either to the
LEFT or to the RIGHT at the beginning of a paragraph. If not, place your cursor
anywhere on the page.
Click on Image icon on
toolbar to open up this

•   Source: First open
    up the Asset
    Manager by
    selecting the folder
    icon along the
    “Source” line.
    Upload your
    chosen image and
    click OK.
•   Title: You can
    assign a name that
    will show up on
    your public website
    when the mouse scrolls over the image.
•   Alignment: From the dropdown select either LEFT or RIGHT. It is
    recommended you stick to these two alignments for best results. You can see
    where your image will appear in relation to your text in the example box
    along the Web Page Dialog window. NOTE: Unlike programs like Word, it is
    not possible to have text wrap around both sides of an image.
•   Border: If you
    would like a
    border to wrap
    around your
    image, select
    “Border Style”
    button. You have
    various choices
    within this
    window: i.e.
    border style,
    border width,
    where border
    wraps, and color.
    Once you have
    chosen, click OK.
•   Width and Height: This is another place where the image can be resized but
    can cause great distortion and pixilation. It is recommended that you do not
    use this option.
•   Spacing: This is to create space around your image so text, tables, etc will
    not bump up right against image. Spacing is automatically set at 0 px, which
    allows NO space between image and text. Again, all changes can be seen in
    the example box along the bottom of the Web Page Dialog window before
    changes are actually applied.

To finish, click “Insert”. You can always go back and edit these choices by
selecting the chosen image, clicking on the Image button, and reworking the
image to the prefered effect.

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