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September 26, 2007
The Regular Meeting of the Board of Trustees of Pembina Hills Regional Division No. 7 was held on September 26, 2007 at the Dapp School. In attendance were Trustees C. Jespersen, L. Hodge, M. Kubinec, K. Nagel, J. Venables, and S. Volorney. Also in attendance were Superintendent R. Harvey, Deputy Superintendent C. Symyrozum-Watt, Director of Student Services K. Hickey and Secretary Treasurer T. Meunier. Call to Order In Camera 4338/09/07 Chairman Jespersen called the meeting to order at 4:35 p.m. Moved by Trustee Kubinec that the meeting convene as an In Camera session to discuss a parent request. Carried 6-0 Moved by Trustee Volorney that the meeting reconvene as a Regular Meeting. Carried 6-0 Director of Student Services left the meeting at 5:45 p.m. Recess 4340/09/07 Moved by Trustee Venables that the meeting recess until 6:30 p.m. Carried 6-0 Chairman Jespersen called the meeting back to order at 6:45 p.m. in the presence of Dapp School Principal W. Scinski, staff, and school council representation. Also in attendance was Director of Instructional Services M. Thiesen. DAPP SCHOOL REPORT Principal’s Report Principal Scinski provided an overview of Dapp School Highlights using Smartboard technology. The following was highlighted in the report: - Terrific, dedicated staff, parents and community - Dapp School has a welcoming atmosphere - Activities include open house and authors night, science fair, and education week; buddy reading, theme days, science fun, and celebration days; bullying presentation, Terry Fox Run, and Sunshine Carnival Girl; snow forts and winter fun day - Students in grades 4, 5, and 6 ski twice per year at Tawatinaw Ski Hill - A grant was received for the purchase of new jerseys for the students - Students at Dapp School consistently demonstrate strong academic performance - Students display strong citizenship behaviors - Very progressive staff - Dapp School along with Hillman and Sunniebend Colony Schools operate as three (3) separate schools, however staff come together as one (1) staff The presentation concluded with a DVD showing of a variety of student activities and students thanking the Board for their dedication to the students and schools. School Council Report School Council Chair Jane Rottier reviewed discussions held at the Dapp/Jarvie School Council meeting held a week prior, including concerns regarding the transportation service for the Dapp/Jarvie attendance area and the 1-2-3- Magic program that helps manage student behavior.
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September 26, 2007
School Council strives to assist teachers in the classroom in order to complement the student programs. Parent Valerie Montgomery provided a review of transportation issues facing students in the Dapp/Jarvie attendance area. The Board indicated that a Transportation Committee meeting will be held with School Council representatives to discuss the issue further. School Council Chair Recognition Vice Chairman Venables presented School Council Chair Jane Rottier with a pair of Pembina Hills Regional Division No. 7 engraved glasses in recognition of her continuing support to the students, staff and communities in Pembina Hills Regional Division No. 7 as School Council Chair. The following amendment was made to the agenda: 8. New Business – Action Items f) Request for Transition to Retirement (In Camera) Moved by Trustee Kubinec that the Agenda be adopted as submitted and amended. Carried 6-0 Moved by Trustee Venables that the adjournment time extend beyond 9:00 p.m. Carried 6-0 Moved by Trustee Venables that the Minutes of the Regular Meeting of the Board of Trustees of Pembina Hills Regional Division No. 7 held on September 12, 2007 be adopted as circulated. Carried 6-0 Moved by Trustee Nagel that the Minutes of the Special Meeting of the Board of Trustees of Pembina Hills Regional Division No. 7 held on September 18, 2007 be adopted as circulated. Carried 6-0 COMMITTEE REPORTS The following Committee Reports were presented: - ASBA Special General Meeting - Growth Alberta - Barrhead Drug Coalition - PHRD Administrators Meeting NEW BUSINESS Policy 600-3 – Field Trips, Excursions and Tours 4345/09/07 Superintendent Harvey reviewed the amendments made to recommended Policy 600-3 Field Trips, Excursions and Tours to indicate that requests for international field trips will require approval in principle by the Board. Moved by Trustee Nagel that the Board adopt Policy 600-3 Field Trips, Excursions and Tours as presented. Carried 6-0
Amendments to the Agenda
Adopting the Agenda 4341/09/07
Extension to Adjournment Time 4342/09/07
Adopting the Minutes – September 12, 2007 4343/09/07
Adopting the Minutes – September 18, 2007 4344/09/07
2240 Policy 700-1 – Student Transportation Services Student Request 4346/09/07
September 26, 2007
Superintendent Harvey reviewed the amendment made to the Policy Statement of Policy 700-1 – Student Transportation Services in order to provide clarity.
Moved by Trustee Volorney that the Board adopt Policy 700-1 Student Transportation Services as presented. Carried 5-1 NEW BUSINESS
Interim Annual Education Results Report
Director of Instructional Services M. Thiesen provided an update on the 2006/07 Pembina Hills interim Annual Education Results Report, highlighting the following areas: - The report is due to Alberta Education November 30, 2007. Upon ratification by the Board, the report will be posted on the Pembina Hills website. This will be followed up by a highlights booklet that the Division will publish in December/January. - Information in the report is based on the goals and priority areas identified by the Board in March 2006 - The report will reflect the results of the jurisdiction and schools 2006/07 Education Plans - Individual school annual reports are currently located on the Pembina Hills website INFORMATION REPORT
2006/07 Provincial Achievement Test and Diploma Examination Results
Director of Instructional Services M. Thiesen provided an overview of the results for the 2007 Pembina Hills Provincial Achievement Tests and Provincial Diploma Examinations summary, highlighting the following areas: - In accordance with the Alberta Education protocol, September 26, 2007 is the public release date for the results - A separate analysis was conducted for Pembina Hills’ community schools that excluded Vista Virtual students. The reason for this analysis is that the majority of Vista Virtual students reside outside the geographic area of Pembina Hills - An analysis of the results, noting that individual schools will begin to analyze their data at the September 28, 2007 jurisdictional results analysis day Moved by Trustee Volorney that the Board accept as information the 2007 Provincial Achievement Test and Provincial Diploma Examination Results as presented. Carried 6-0 NEW BUSINESS
4347/09/07
School Growth Report – 1 year Follow-Up Report Neerlandia Public Christian School ASBA Zone 2/3 Director Elections
The Board reviewed the one (1) year follow-up report to the Neerlandia Public Christian School Growth Report. It was noted that the R.F. Staples Secondary School follow-up report will be placed on the October 10, 2007 Regular Board Meeting agenda. The Board discussed the September 17, 2007 letter from Morag Pansegrau, Chair of ASBA Zone 2/3, regarding the process for the election of two (2) Directors to the ASBA Board of Directors and their alternates that will be elected in staggered terms.
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September 26, 2007
R.F. Staples Secondary School – International Field Trip Request - France 4348/09/07
Moved by Trustee Hodge that the Board approve in principle the international field trip request from R.F. Staples Secondary School to travel to France form March 23 – April 1, 2008. Carried 6-0 INFORMATION ITEMS
Admin. Procedure 60-3 – Field Trips, Excursions & Tours 4349/09/07
Moved by Trustee Venables that the Board receive as information Administrative Procedure 60-3 Field Trips, Excursions and Tours as presented. Carried 6-0 The following were presented as information items: - ASBA Friends of Education nomination – Nexen Energy - ASBA Support Staff Report – September 13, 2007 - ASBA Special General Meeting – Disposition of Motions and Weighted Ballot Results
In Camera Session 4350/09/07
Moved by Trustee Volorney that the meeting convene as an In Camera Session to discuss the following: - SBEBA Committee Report - Personnel - Request for Transition to Retirement Moved by Trustee Hodge that the meeting reconvene as a Regular Meeting. Carried 6-0 Moved by Trustee Kubinec that the employee identified under H.R. #07-01-001 be approved for participation in the Retirement Transition Program effective December 31, 2007, pursuant to Administrative Procedure 40-16. Carried 6-0 Moved by Trustee Jespersen that the meeting adjourn. Carried 6-0
4351/09/07
Transition to Retirement 4352/09/07
Adjournment 4353/09/07 10:55 p.m.
__ Chairman Secretary Treasurer