BOARD MEETING Monday, 2007 June 18 The Board of School Trustees of School District No. 39 (Vancouver) met in the Board Room (Room 114) at the Education Centre, 1580 West Broadway, Vancouver, B.C. on Monday, 2007 June 18, at 19:00 hours. TRUSTEES PRESENT:
K. Denike, in the Chair C. Gibson E. Gregory C. Hansen D. Lee A. Wong S. Wong
ALSO PRESENT:
C. Kelly, Superintendent of Schools S. Hutson, Associate Superintendent - Area G. Little, Associate Superintendent - Area T. Grant, Associate Superintendent - Area V. Overgaard, Associate Superintendent - Learning Services P. Wlodarczak, Associate Superintendent - Human Resources L. Anderson, Associate Superintendent - Continuing and International Education L. King, Director- Facilities R. Krowchuk, Director - Finance & Administration B. Ng, Secretary-Treasurer W. Fraser, Recorder
The Chairperson announced that there would be a question period at 21:00 hours or at the end of the public session. CONFIRMATION OF MINUTES 1. Moved by C. Hansen, seconded by D. Lee, that the minutes of the 2007 June 04 meeting be adopted. CARRIED UNANIMOUSLY MANAGEMENT CO-ORDINATING Reports 2. (a) Meeting of 2007 May 28 The Chairperson of the Committee, D. Lee, presented the report of the 2007May 28 meeting, a copy of which is filed with these minutes. There were no recommendations in the Report and the Committee had considered the following items: School Fees and Bill 20
Board Meeting
-2-
2007 June 18
MANAGEMENT CO-ORDINATING - Reports (Cont’d.) Item No. 2 Continued
Question Period at Board Meetings StrongStart Centres School Calandar Advocacy Letter (b) Moved by D. Lee, seconded by C. Hansen, that the report of the 2007 May 28 meeting of this Committee be received. CARRIED UNANIMOUSLY Matters Arising from the Report (i) StrongStart Centres
(c)
As an update, V. Overgaard, Associate Superintendent - Learning Services, stated that: N N all of the applicants have been notified; the two successful organizations working with schools are Cedar Cottage Neighbourhood House (Selkirk Elementary) and South Vancouver Family Place (Moberly Elementary); and a meeting is scheduled with the sponsor partners this week in order to prepare for 2007 September.
N
PLANNING & FACILITIES Reports 3. (a) Meeting of 2007 June 05 The Chairperson of the Committee, S. Wong, presented the report of the 2007 June 05 meeting, a copy of which is filed with these minutes. There were no recommendations in the Report and the Committee had considered the following items: Delegation - Schools and Sustainability Presentation Delegation - Nelson Park Planned Summer Projects
Board Meeting
-3-
2007 June 18
PLANNING & FACILITIES - Reports (Cont’d.) Item No. 3 Continued
Update on Approved Seismic Mitigation Projects Non-Structural Seismic Work Update VSB Sustainable Schools Project Update Nelson Park Update Annual AFG Allocation and Non-Structural Announcement Media Release - $ Million Allocated for Playground Equipment Seismic Upgrade at Gordon, Kitchener, Secord - Update Point Grey Track - Verbal (b) Moved by S. Wong, seconded by C. Gibson, that the report of the 2007 June 05 meeting of this Committee be received. CARRIED UNANIMOUSLY (c) Matters Arising from the Report (i) Point Grey Track - Verbal
A trustee noted that the last sentence of this item should be corrected to read: “In response to queries it was confirmed that the lanes of the track will be regulation size and that the type of surface has not yet been determined.” PLANNING & FACILITIES/EDUCATION & STUDENT SERVICES Reports 4. (a) Meeting of 2007 June 05 The Chairperson of this Committee, E. Gregory, presented the report of the 2007 June 05 meeting, a copy of which is filed with these minutes. There were no recommendations in the Report and the Committee had considered the following items: Delegation - Montessori Parents Group Summary of Responses from Educational Facilities Review Feedback Form
Board Meeting
-4-
2007 June 18
PLANNING & FACILITIES/EDUCATION & STUDENT SERV. - Reports (Cont’d.) Item No. 4 Continued
Report from Stakeholder Dialogue Session 31 May 2007 - Verbal (b) Moved by E. Gregory, seconded by S. Wong, that the report of the 2007 June 05 meeting of this Committee be received. CARRIED UNANIMOUSLY PLANNING & FACILITIES/EDUCATION & STUDENT SERVICES Reports 5. (a) Meeting of 2007 June 13 The Chairperson of this Committee, S. Wong, presented the report of the 2007 June 13 meeting, a copy of which is filed with these minutes. The Committee had considered the following recommendation: i) Moved by S. Wong, seconded by E. Gregory, that the Board approve the Proposed Process and Timelines for Fall 2007. CARRIED UNANIMOUSLY (b) Moved by S. Wong, seconded by C. Gibson, that the report of the 2007 June 13 meeting of this Committee be received. CARRIED UNANIMOUSLY
EDUCATION & STUDENT SERVICES Reports 6. (a) Meeting of 2007 June 13 The Chairperson of this Committee, E. Gregory, presented the report of the 2007 June 13 meeting, a copy of which is filed with these minutes. The Board considered the following item from the report:
Board Meeting
-5-
2007 June 18
EDUCATION & STUDENT SERV. - Reports (Cont’d.) Item No. 6 Continued
(b)
(i)
Flex Humanities - Vancouver Technical Secondary School Moved by E. Gregory, seconded by A. Wong, that the program called Flex Humanities be approved as a District Specified Alternative Program. CARRIED UNANIMOUSLY
The following information items had also been considered by the Committee: School Learning Resource Centre Consultative Committee (SLRCCC) School-Age Children and Youth Substance Abuse Prevention (SACY) Distributed Learning (c) Moved by E. Gregory, seconded by S. Wong, that the report of the 2007 June 13 meeting of this Committee be received. CARRIED UNANIMOUSLY (d) Matters Arising from the Report (i) Distributed Learning
The Chairperson of the Committee noted that the last sentence of this item should be corrected to read: “ V. Overgaard, Associate Superintendent - Learning Services, commented that the sub-committee was postponed due to the fact that the VSTA representative was unable to attend. Given the time of the year, it was not possible to re-schedule until the Fall of 2007.”
FINANCE & LEGAL Reports 7. (a) Meeting of 2007 June 11 The Chairperson of the Committee, C. Hansen, presented the report of the 2007 June 11 meeting, a copy of which is filed with these minutes. The Board considered the following items from the report:
Board Meeting
-6-
2007 June 18
FINANCE & LEGAL. - Reports (Cont’d.) Item No. 7 Continued
(i)
Fleming Elementary - Disposal of a Portion of Land for Road Widening Moved by C. Hansen, seconded by E. Gregory, that in accordance with the Board motion passed 2007 April 02, the bylaw for the disposal of a portion of land at Sir Fleming Elementary School be adopted; that it be authorized, signed and sealed by the Chairperson and Secretary-Treasurer; and that it be forwarded to the Minister of Education. CARRIED UNANIMOUSLY
(ii)
Lease of Shannon Park Annex Moved by C. Hansen, seconded by C. Gibson, that the lease agreement with Vancouver Hebrew Academy for Shannon Park Annex be amended with the following renewal terms: (i) a maximum enrolment of 128 FTE in the 2007/08 school year and a maximum enrolment of 135 FTE for the 2008/2009 school year; an additional Vancouver School Board (VSB) portable to be installed on the Shannon Park Annex site; repayment of VSB portable costs to be added to lease payment over the duration of the renewal term; and a new Option for Early Termination clause be added to allow Vancouver Hebrew Academy to terminate the Shannon Park Annex agreement before 2010 July 31 and enter into a new lease agreement for another VSB site. CARRIED UNANIMOUSLY
(ii)
(iii)
(iv)
Board Meeting
-7-
2007 June 18
FINANCE & LEGAL. - Reports (Cont’d.) Item No. 7 Continued
(iii)
Rental Rates for District Facilities and Grounds Moved by C. Hansen, seconded by D. Lee, that: (i) the cost recovery fees for childcare programs be increased approximately 10% and that custodial costs be recovered during school breaks; the fees charged to Heritage Language programs be increased from $2.00/hour to $3.00/hour; rental rates for non-profit community and commercial rentals be increased by 10%; in future years, all rental rates be increased annually by the Consumer Price Index, beginning 2008 July. (Facilities will only report anomalies to this arrangement.)
(ii)
(iii)
(iv)
Prior to considering this item, a trustee requested, and it was agreed, that items (i), (iii) and (iv) be considered separately from item (ii). Moved by C. Hansen, seconded by D. Lee, that: (i) the cost recovery fees for childcare programs be increased approximately 10% and that custodial costs be recovered during school breaks; rental rates for non-profit community and commercial rentals be increased by 10%; in future years, all rental rates be increased annually by the Consumer Price Index, beginning 2008 July. (Facilities will only report anomalies to this arrangement.) CARRIED UNANIMOUSLY
(iii)
(iv)
Board Meeting
-8-
2007 June 18
FINANCE & LEGAL. - Reports (Cont’d.) Item No. 7 Continued
Moved by C. Hansen, seconded D. Lee, that: (ii) the fees charged to Heritage Language programs be increased from $2.00/hour to $3.00/hour.
In addressing the motion, a trustee noted that: N although the proposed fee increase is (only) $1.00, trustees should be aware that the increase may make cultural programs unavailable to some students; the last increase in fee rates resulted in a steady decrease in Heritage Language program enrolment; and by encouraging increased enrolment through modest fees, the Board complies with provincial directives to encourage the use of district facilities.
N N
A vote was taken on the motion, and it was declared CARRIED For: Against: K. Denike, C. Gibson, E. Gregory, C. Hansen, D. Lee. S. Wong A. Wong
(iv)
2005/2006 Capital Project by-Law: Moberly Elementary school Moved by C. Hansen, seconded by D. Lee, that Capital Project Bylaw No. 115174 be given all three readings at the Board meeting on 2007 June 18. CARRIED UNANIMOUSLY Moved by C. Hansen, seconded by D. Lee, that Capital Project Bylaw No. 115174 be, Read first time the 18th day of June, 2007; Read a second time the 18th day of June, 2007; Read a third time, passed and adopted the 18th day of June, 2007;
Board Meeting
-9-
2007 June 18
FINANCE & LEGAL. - Reports (Cont’d.) Item No. 7 Continued
and the Chairperson and Secretary-Treasurer be authorized to sign, seal and register Capital Project Bylaw No. 115174; and that the signed and sealed Capital Project Bylaw No. 115174 be forwarded to the Ministry of Education Funding Department for registration and certification as required; CARRIED UNANIMOUSLY (v) Capital Project By-Law: Trafalgar Elementary School Moved by C. Hansen, seconded by E. Gregory, that Capital Project Bylaw No. 114859 be given all three readings at the Board meeting on 2007 June 18. CARRIED UNANIMOUSLY Moved by C. Hansen, seconded by E. Gregory, that Capital Project Bylaw No. 114859 be, Read first time the 18th day of June, 2007; Read a second time the 18th day of June, 2007; Read a third time, passed and adopted the 18th day of June, 2007; and the Chairperson and Secretary-Treasurer be authorized to sign, seal and register Capital Project Bylaw No. 114859; and that the signed and sealed Capital Project Bylaw No. 114859 be forwarded to the Ministry of Education, Funding Department for registration and certification as required. CARRIED UNANIMOUSLY (c) Moved by C. Hansen, seconded by C. Gibson, that the report of the 2007 June 11 meeting of this Committee be received. CARRIED UNANIMOUSLY
Board Meeting
- 10 -
2007 June 18
REPORTING OF PRIVATE SESSION ITEMS 8. Items from Board Meeting of 2007 June 04 The Chairperson presented and noted the items outlined in the document entitled Reporting of Private Session Items Private Board Meeting Summary of Monday, 2007 June 04, dated 2007 June 15. Release of these items was approved by motion at the private Board session held 18:15 hours, 2007 June 18. REPORTS FROM REPRESENTATIVES TO OTHER ORGANIZATIONS N VARIOUS FUNCTIONS Trustee C. Gibson reported on: BC Public School Employers’ Association (BCPSEA) A report on Bill 29 has been issued by BCPSEA that directs attention to the recent Supreme Court of Canada ruling on the right to free collective bargaining. (Re the Health Employees’ Union HEU). The report has been forwarded to all trustees and should be considered in terms of the collective bargaining process at it applies to the BC Teachers’ Federation. Right to Play Day, (VSB-City of Vancouver) 2007 June 07 The Right to Play is an athlete driven international humanitarian organization that uses sport and play as a tool for development of children and youth in less advantages areas. This special event was well attended by dignitaries and staff all of whom contributed to the activities. Trustee Gibson presented an autographed soccer ball to the Superintendent as a memento of the event. Captain Vancouver Festival 2007 (Borough Council of King’s Lynn & West Norfolk The district should be aware of the celebration of the 250th Anniversary celebration of the birth, life and times of Captain Vancouver. Councillor E. Ball (City of Vancouver) requested district material on Captain Vancouver for her trip to England. A commemorative trip involving 15 district students is also being planned. N Heritage Commission Meeting - 2007 June 18 - Vancouver City Trustee S. Wong attended this meeting to hear a Planning & Facilities presentation from district staff on the seismic upgrading program of three elementary schools : Secord, Lord Kitchener and Gordon.
Board Meeting
- 11 -
2007 June 18
REPORTS FROM REPRESENTATIVES - (Cont’d.)
N
VARIOUS FUNCTIONS Trustee K. Denike commented on: Raising of the Memorial Pole at Tupper Secondary - 2007 June 13 The undertaking of carving the memorial pole by Musqueam Nation and Haisla/Tsimshian carvers (with interpretation based on student and staff feedback) culminated in this event. Students, staff and dignitaries attended. Ministry of Education Provincial Standards - Code of Conduct The Code was presented to the Education Advisory Committee council in June and the Deputy Minister laid out the changes in terms of requirements for Codes of Conduct for schools across the Province. The lively discussion on the issue established that there are some legitmate questions on Codes of Conduct and their effectiveness.
SUPERINTENDENT’S UPDATE 9. Aboriginal Learning Forum, 2007 June 08 C. Kelly, Superintendent of Schools, provided an update on the Forum where representatives from a variety of educational organizations engaged in focussed discussion on the Learning Enhancement agreement and issues dealing with the continuity of learning.
Moved by E. Gregory, seconded by D. Lee, that the meeting be adjourned. CARRIED UNANIMOUSLY
__________________________________________ K. Denike, Chairperson
_____________________________________________ B. Ng, Secretary-Treasurer