RFQ-SJRCC-2008-15 Request for Qualifications (RFQ) for

Document Sample
RFQ-SJRCC-2008-15 Request for Qualifications (RFQ) for Powered By Docstoc
					                                         ST. JOHNS RIVER
                                       COMMUNITY COLLEGE




                                    RFQ-SJRCC-2008-15:

Request for Qualifications (RFQ) for Architectural and Engineering Services for

                        Various Capital Improvement Projects for

                            St. Johns River Community College




            This request for qualifications document will serve to provide interested parties with
    specific information as to the procedures for selecting architects to provide a full service contract
    for professional services including associated engineering consultation and design. All work will
    be provided for St. Johns River Community College pursuant to Florida Statutes Consultant’s
    Competitive Negotiation Act, Section 287.055.



                                                     1
                               RFQ SPECIFICATIONS
                                    CONTENTS

Section                                             Page


1     Introduction                                    3


2     Projects                                        4


3     Instructions to Respondents                     4


4     Required Submittals                             6


5     Selection Process                               7


6     Initial Selection Criteria                      6


7     Interview Criteria                             11


8     Contracting Process                            12


9     RFQ Milestone Schedule                         14


10    Required Submittal Forms                       16




                                       2
1       INTRODUCTION

1.1     Mission Statement of SJRCC

        St. Johns River Community College (SJRCC) is dedicated to providing students with equal
        access to a broad spectrum of educational and cultural opportunities while encouraging the
        pursuit of truth, academic excellence, and scholarly achievement. SJRCC is committed to
        creating and continuously improving affordable, accessible, effective learning opportunities
        resources, and support services for the ever-changing educational needs of the diverse
        population it serves.

1.2     General Information

        St. Johns River Community College is seeking an Architectural / Engineering Firm or Firms
        to work with SJRCC’s facilities Project Team on various capital improvement projects.

        At the conclusion of the RFQ process, SRCC intends to select one or more architectural
        firms to which it will assign the various projects. Firms will be evaluated using a two step,
        point driven process. Up to three firms with the highest points from the initial screening will
        be short-listed and invited to be interviewed and/or to make oral presentations. Following
        the interview/presentations, the short-listed firms will again be rank ordered based on
        points awarded from the presentations. Each of the two steps in the process is
        independent of one another and points awarded from the initial screening will not be added
        to the points awarded from the presentations/interviews to determine the final ranking.
        Evaluation criteria and point values for both the initial screening and the
        presentations/interviews are described in detail in Sections 6 and 7 in this specification
        document.

        The Architect Review Committee will recommend the final rank order to the District Board
        of Trustees for approval.

        The selected firm or firms shall provide architectural services including master planning,
        educational specification development, schematic/design development, furniture placement
        planning, demolition specifications, construction documents and specifications.
        Construction administration services shall also be provided to assist the Project Team in
        the successful, timely, and economical completion of the project. The projects will be
        constructed under a hard bid award and construction contract agreement.

        To demonstrate capability for performance of the required services, applicants must reply
        with copies of qualifications, past experience and samples of brochures, materials, etc.,
        which support previous efforts of a similar nature. Information must also be furnished
        identifying the proposed architectural project team. It is expected that the proposed team
        will actually perform the services outline in this RFQ.

1.2.1   For purposes of this specification, the definition of Responder is an architectural firm
        responding to this Request for Qualifications (RFQ-SJRCC-2008-15).

1.3     Public Entity Crimes

        In accordance with the Public Entity Crimes statute: F.S. 287.133 (2) (a) A person or
        affiliate who has been placed on the convicted vendor list following a conviction for a public
        entity crime may not submit a BID/RFP/RFQ on a contract with a public entity for the
        construction or repair of a public building or public work, may not submit bids on leases of
        real property to a public entity may not be awarded or perform work as a contractor,

                                                   3
        supplier, subcontractor, or consultant under a contract with any public entity, and may not
        transact business with any public entity in excess of the threshold amount provided in F.S.
        287.017 for CATEGORY TWO ($25,000.00) for a period of 36 months from the date of
        being placed on the convicted vendor list.

1.3.1   Note to Responder: By signing the submittal forms you attest that you have not
        been placed on the convicted vendor list.

2       PROJECTS

2.1     Project Descriptions

        The following are the anticipated capital improvement projects:

        Project # 1:   Renovation/remodeling of the first floor of the Science/Technical Building on
                       the Palatka Campus which includes, but is not limited to, HVAC, mechanical,
                       electrical and plumbing renovation. The Science wing of the building is
                       9,248 gross square feet and the Technical wing is 11,189 gross square feet.

        Project # 2:   Site improvements to the Site Augustine Campus including, but not limited
                       to, site development for future campus development and will include new
                       roadways, drainage, retention areas, water, sewer, electric utilities, irrigation,
                       signage, parking, access roads, and safety and security lighting.

        Project # 3:   Construction of a new Health Sciences Facility on the St. Augustine
                       Campus. Facility size is estimated to be approximately 31,000 gross square
                       feet.

        Project # 4:   Roofing repairs and replacements at the Orange Park Campus.


2.2     Scope of Work

2.2.1   Work to be accomplished will include, but not be limited to: educational specifications
        development, building inspections, professional architectural, engineering, and interior
        design consulting services for all planning, construction documents, project manual, and all
        phases of construction plans and administration.

2.2.2   Educational specification documents will be prepared by the Architect for each project. The
        new construction architectural, engineering, and interior designs will utilize these
        educational specifications as the guidelines for design.

2.2.3   SJRCC reserves the right to negotiate additional architectural services with any architect
        selected under this RFQ.

3       INSTRUCTIONS TO RESPONDERS

3.1     Responses must be submitted in a sealed package and clearly marked with RFQ-SJRCC-
        2008-15 and the firm’s name and address on the outside of the sealed package.

3.2     The response package shall be addressed to:

                       Beverly J. Barker
                       Director of Purchasing & Contract Admin.

                                                   4
                      St. Johns River Community College, Business Office
                      5001 St. Johns Avenue
                      Palatka, Florida 32177

       To be considered, the response package must be received in the Office of the Director of
       Purchasing & Contract Admin. by the submission deadline. It is the responsibility of the
       Responder to ensure the delivery is to the correct location.

3.3    Furnish one (1) original and 5 (five) complete, individually bound copies of the response on
       or before the stipulated submission deadline for distribution to each of the Architect Review
       Committee members. Label the original on the front cover. The deadline for receipt of
       responses is on or before 10:00 a.m. EST, on July 1, 2008, at the St. Johns River
       Community College Business Office at the address noted above in Section 3.2. Work
       product samples (graphics, sample master plans, etc.) may be submitted with the RFQ
       response. If submitted, only one (1) copy of the work product is required and should not be
       part of the bound RFQ proposal. No submittal information will be returned.

3.4    The original response shall contain the manual signature, signed in blue ink, of an
       authorized representative of the responding firm. The representative shall be a principal or
       officer of the firm applying for consideration and shall be authorized to make the
       acknowledgements and certifications for and on behalf of the Responder’s firm.

3.5    By submitting a response, the firm attests that its response is made without prior
       understanding, agreement, or connection with any corporation, firm, or person submitting a
       response for the same RFQ, and is in all respects fair and without collusion or fraud.

3.6    All information submitted by the Responder is subject to the Laws of Perjury as set forth in
       Chapter 837, Florida Statutes. In the event the Responder is found to have committed
       perjury, such Responder shall be ineligible for consideration for this and all future projects.

3.7    The minimum qualifying information outlined in this document is required to be submitted
       by the Responder to be eligible for consideration by the Architect Review Committee and
       the District Board of Trustees.

3.8    Responders who do not comply with SJRCC’s procedures or deadlines established will not
       be considered. SJRCC will retain all application information received by the submission
       deadline. Responses received after the stipulated date and time will not be opened and will
       not be considered. Applications that do not comply with the instructions set forth and/or do
       not include the qualifying information required may be considered incomplete and may be
       rejected.

3.9    SJRCC is not liable for any costs incurred by the Responder prior to the issuance of an
       executed contract.

3.10   Proposing firms responding to this RFQ must be available to make presentations and/or be
       interviewed by the Architect Review Committee at the Palatka Campus of St. Johns River
       Community College, if requested.

3.11   The contents of the RFQ response package submitted by the successful Responder will
       become part of the contractual obligations.

3.12   Technical questions concerning this Request for Qualifications shall be submitted by U.S.
       mail to the attention of the Director of Purchasing and Contract Administration at the
       address listed in Item 3.2 above, by fax at (386) 312-4167, or by e-mail to

                                                  5
        BeverlyBarker@sjrcc.edu up to 72 hours prior to the deadline for submission. SJRCC may
        answer any questions that arise in the form of a written addendum posted on the web page
        related to this RFQ at http://www.sjrcc.edu/200815, but not less than 72 hours prior to the
        submission deadline. Only the interpretations or clarifications issued by the Director of
        Purchasing & Contract Administration for St. Johns River Community College in writing
        shall be binding. Responders are advised that no other source is authorized to give
        information concerning or to explain or interpret the RFQ documents. It is the responsibility
        of the responder to consult the web page for information concerning this RFQ. Architect
        Review Committee members, other SJRCC employees, and members of the District Board
        of Trustees are not to be contacted regarding this request for qualifications during the
        selection process. Violation of this prohibition shall result in disqualification.

3.13    Responders shall respond to each item noted in Section 4 Required Submittals, Section 6
        Initial Selection Criteria, and Section 10 Required Submittal Forms. Identify responses
        using the same paragraph and numeric notations. Submittals must be electronically
        prepared. Any hand written corrections made by the Responder prior to opening must be
        initialed and dated by the Responder. No changes or corrections will be allowed after
        proposals are opened. All response materials become the property of SJRCC upon receipt
        of the response by the Office of the Director of Purchasing & Contract Admin. and may
        only be withdrawn from consideration with written notice to the Director of Purchasing &
        Contract Admin. prior to the submission deadline. No responses may be withdrawn from
        consideration after the submission deadline.

4       REQUIRED SUBMITTALS

4.1     Required submittals will be used by the Architect Review Committee to compare and
        evaluate each of the firms applying.

4.2     All submittals shall include the following items:

4.2.1   Letter of interest.

4.2.2   Business Structure (corporation, joint venture, partnership). Submit a copy of the State of
        Florida Department of State records indicating when a corporation was organized,
        corporation number and initiation date, and copy of the most recent annual report.
        Applicants responding as joint ventures shall submit a copy of their joint venture agreement
        including complete information on each firm. Each individual firm shall state the number of
        years in business including previous name changes.

4.2.3   Federal Government Standard Forms 254 and 255 Architect-Engineer Questionnaires,
        including in Section 8 of Form 255 the name, address, phone and contact person of the
        primary general contractor or construction manager of the proposed project, and in Section
        10 the firm’s practice concerning affirmative action.

4.2.4   Licenses and Certificates. Submit copies of current state of Florida professional
        registration license renewal for the Responder (corporate and all key professional
        personnel) to be used on the project including a certificate of Corporate Authorization
        showing (1) license number, (2) Certificate of Authorization date and (3) designation of
        professional(s) qualifying the corporation to practice Architecture. An Applicant shall be
        properly registered to practice in the state of Florida with the appropriate state board
        governing the services offered. The Committee may verify the current status with the
        Department of Professional Regulation Construction Licensing Board.



                                                   6
4.2.5   Financial Statement. Submit with the proposal response, in a separate sealed envelope
        and marked on the outside with “Confidential”, RFQ-SJRCC-2008-15 and the name of the
        Firm, one (1) each audited or unaudited balance sheet and profit and loss summary for the
        last calendar/fiscal year. SRCC’s Business Office will evaluate financial measures such as
        current position, equity position, operating results, etc., to determine eligibility in the RFQ
        process. Determination will be made on a “qualified/not qualified” basis at the sole opinion
        of SJRCC’s Vice President for Business Affairs. Points will not be awarded. Those
        Responders who are determined to be not qualified will be eliminated from further
        consideration. (Financial statements submitted by a Responder are exempted under F.S.
        Ch.119.071 (1) (c) from public disclosure.)

4.2.6   An organizational listing of personnel and consultants proposed for each project listed in
        Section 2.1 of this specifications document.

4.2.7   For each team member listed in Section 4.2.6, list the five (5) most recent projects that the
        team member participated in that are relevant to the proposed project in terms of scope,
        cost, use, etc.

4.2.8   Provide a page with a list of five references from prior clients, preferably from educational
        institutions, for which services by your Firm have been performed over the last five years
        which are similar in scope to the proposed projects in Section 2 and which included team
        members listed in 4.2.7. Each reference must include the name and address of the entity,
        contact person’s name and title, contact person’s telephone number, and a brief description
        of the scope of work provided, and the cost of the project.

4.2.9   Proof of insurance for General Liability and Errors and Omissions liability and the dollar
        amount of the coverage. (See also Section 8.6 – 8.6.8 for insurance requirements if
        awarded contract.)

4.2.10 Drug-free Workplace Certification (See Exhibit 1)

4.2.11 Indemnification Clause (See Exhibit 2)

4.2.12 Public Entity Crime Form (See Exhibit 3)

5       SELECTION PROCESS

5.1     The Architect Review Committee will evaluate responsive submissions.

5.2     SJRCC reserves the right to accept or reject any or all submissions not in the best interest
        of the College.

5.3     Architect Review Committee members, other SJRCC employees, and members of the
        District Board of Trustees are not to be contacted regarding this request for qualifications
        during the selection process. Violation of this prohibition shall result in disqualification.

5.4     The Architect Review Committee may include the following:

               Albert Little, Vice President for Business Affairs
               Melissa Miller, Executive Vice President and General Counsel
               Beverly Barker, Director of Purchasing & Contract Administration, RFQ Facilitator
               Mike Canaday, Assistant Facilities Director
               Susan Geoghagan, Administrative Assistant/Facilities Planner


                                                   7
5.5     The Architect Review Committee will review all submissions received by the deadline for
        submission that are responsive to the solicitation requirements and short-list up to six firms
        with the highest score using SJRCC’s initial screening criteria.

5.6     The Architect Review Committee will then conduct interviews and receive presentations
        from the top three short-listed firms and will rank each firm in accordance with SJRCC’s
        interview scoring criteria.

5.7     The Architect Review Committee will recommend to the District Board of Trustees the
        ranking of the firms. Once the Board has approved the final rankings, the Board shall
        engage, or authorize one or more persons to engage, the highest ranked finalists or
        designated finalists as the case may be, in negotiations for the purposes of establishing the
        final scope of work and associated fees for services. In doing so, the Board or its designee
        or designees shall determine and negotiate compensation that is fair, competitive, and
        reasonable for the services to be provided. The negotiated contract or contracts for
        architectural services will then be recommended to the District Board of Trustees for
        approval.

5.6     Should the Board or its designee(s) be unable to negotiate a satisfactory contract with the
        highest ranked finalist at a price that the Board or its designee(s) determines to be fair,
        competitive and reasonable, the Board or its designee(s) shall formally terminate
        negotiations and then undertake negotiations with the next highest ranked finalist or
        designated finalist as the case may be. Failing to reach a contract with the next most
        qualified firm, the Board or its designee(s) shall formally terminate negotiations with such
        firm and then undertake negotiations with the next highest ranked finalist. At the sole
        discretion of SJRCC, in the event that an agreement cannot be reached, the Board or its
        designee(s) may reopen negotiations as SJRCC deems appropriate.

6       INITIAL SELECTION CRITERIA (100 point maximum total)

        The RFQ Review Committee will evaluate each firm’s abilities in accordance with the
        following criteria:

6.1     Submission of Required Submittal Forms Exhibits 1, 2, and 3. This is a requirement in
        order to be considered. (zero points)

6.2     The Architect will be required to provide assurances of the firm’s financial solvency. This is
        a requirement in order to be considered. (zero points)

6.3     Related Building Experience (25 points)

6.3.1   Business Structure

6.3.2   Licenses and Certificates

6.3.3   Major consideration will be given to the successful completion of previous projects
        comparable in design, scope, and complexity to each project listed in Section 2.1. List the
        projects which best illustrate the experience of the firm and current staff which is being
        assigned to this Project. List no more than 10 projects; list no projects which were
        completed more than ten years ago. Include the following information for each project:

                      Name and location of project.
                      Function/Project use and occupancy type.

                                                  8
                      The nature of the firm’s responsibility on the project.
                      Project Owner’s representative name, address and, telephone number.
                      Project user’s representative name, address, and telephone number.
                      Date project was completed or anticipated to be complete.
                      Size of project (construction gross square feet).
                      Cost of the project (construction cost)
                      Project type (new, remodeling/renovation).
                      Work for which the firm’s staff was responsible.
                      Present status of the project.
                      Demonstration of knowledge and adherence to SREF requirements.
                      Firm’s project manager and other key professionals involved on the project
                       and who of that staff would be assigned to the project covered by this RFQ.
                      Describe how your firm handles multiple projects occurring at the same time.
                       Describe in detail how your team will handle the design and construction
                       progress concurrently.

6.3.4   Professional, commercial, comprehensive liability and auto liability will be provided in
        accordance with Section 8.6.

6.4     Construction Field Staff (10 points)

        The ability and experience of the construction field staff will be evaluated with specific
        attention to project-related experience. Provide a brief résumé of the field staff to be
        assigned to the project including, but not limited to, the following:

                      Name and title.
                      Job assignment for other projects.
                      Percentage of time to be assigned full-time to this project.
                      How many years with this firm.
                      How many years with other firms.
                      Experience including types of projects, size of projects (dollar value and
                       square footage) and specific project involvement.
                      Education.
                      Active registration(s) if any.
                      Other experience and qualifications relevant to this project.
                      Include sub-consultants proposed staff that will be evaluated.

6.5     Scheduling and Cost Control (10 points)

6.5.1   The firm’s scheduling system and project cost control system shall be described. Methods
        for ensuring adherence to SJRCC’s schedule and budget shall be highlighted. A
        comparison of the firm’s project profile shall indicate its ability to hold to original schedules
        and budgets.

6.5.2   The following questions should be addressed:
                   • Do you use or provide computer-generated schedules for the management
                       of production schedules?
                   • To what level of detail should a production schedule be defined? How do
                       you schedule the processing of shop drawings and other submittals?
                   • How do you coordinate the development of schedule information from
                       contractors?

6.5.3   State experience in handling staff availability and coordinated production scheduling.


                                                    9
6.5.4   Attach a sample schedule which best illustrates your overall scheduling capabilities.

6.6     Office Staff (5 points)

        This criterion expresses the general and specific project related capability of the in-house
        staff and indicates the adequate depth and abilities of the organization which it can draw
        upon as needed.

6.6.1   Give brief résumés of key persons to be assigned to the project including, but not limited to,
        the following:

                    •   Name and title.
                    •   Job assignment for other projects.
                    •   Percentage of time to be assigned full-time to this project.
                    •   How many years with this firm?
                    •   How many years with other firms?
                    •   Experience – including types of projects, size of projects (dollar value and
                        gross square footage), and specific project involvement.
                    •   Education experiences.
                    •   Active registration(s) if any.
                    •   Other experience and qualifications relevant to this project.
                    •   Note any project experience that was fast-tracked.

6.6.2   Describe the capabilities of your staff to provide the technical services required for the
        following:

                    •   Program analysis and development.
                    •   SREF review and analysis.
                    •   Master planning
                    •   Educational specification development process (in detail). Provide sample
                        similar to this project’s scope of work.
                    •   Conceptual/schematic/design development.
                    •   Construction document/specification production.
                    •   Value engineering.
                    •   Quality control (design and production).
                    •   Constructability analysis.
                    •   Cost control.
                    •   Change order negotiation.
                    •   Claims management.
                    •   Project closeout.
                    •   Post-project evaluation and response.

6.7     Firm’s Current Workload and Capacity (10 points)

        Describe your current workload and capacity to undertake additional work in light of your
        current workload. The submitted materials should indicate your historical workload, the
        current workload, and the workload projected during the time period of this project. Past or
        future changes in staffing levels should be indicated. Allocation of duties among staff and
        consultants should be indicated.

6.7.1   Information Systems
        Describe the functions and capability of your computer-based project management and
        information system.


                                                  10
6.8     Disputes, Litigation, Defaults (5 points)

        Responder should disclose the results and amounts of settlements from any prior litigation,
        arbitration, mediation or other claims involving its principals or any consultants related to
        the services provided by the Responder for a period of five years prior to the submission of
        this proposal.

6.9     Project Team (15 points)

6.9.1   Develop an organizational listing of personnel showing assigned duties, and consultants
        proposed for each project listed in Section 2.1 of this specifications document; indicate key
        personnel noted in Sections 6.3.3 and 6.6.1 above and their relationship. It shall be
        understood that it is the intent of SJRCC to expect that those key personnel indicated as
        the architectural project team in this RFQ response actually execute the project.

6.9.2   For each team member listed in Section 6.9.1, list the five (5) most recent projects that the
        team member participated in that are relevant to the proposed project in terms of scope,
        cost, use, etc.

6.9.3   Provide a page with a list of five references from prior clients, preferably from educational
        institutions, for which services by your Firm have been performed over the last five years
        which are similar in scope to the proposed projects in Section 2 and which included team
        members listed in 6.9.1. Each reference must include the name and address of the entity,
        contact person’s name and title, contact person’s telephone number, and a brief description
        of the scope of work provided, and the cost of the project.

6.9.4   Describe how your firm will work on projects concurrently.

6.9.5   If a joint venture, or prime/subcontractor arrangement of two firms, indicate how the work
        shall be distributed between the associated firms.

6.9.6   Describe how the organizational structure will ensure orderly communications, distribution
        of information, effective coordination of activities, and accountability.

6.10    Distance to Sites (10 points)

        Indicate the primary location of the firm’s office which will have direct responsibility for this
        project. If the distance from the project exceeds 60 miles, describe how the project would
        be effectively managed or what limitations, if any, in services SJRCC expects as a result of
        this distance.

6.11    Prior Satisfactory Experience with St. Johns River Community College (10 points)

        Indicate prior contract with St. Johns River Community College. The Architect Review
        Committee, at its sole discretion, will determine if the experience was satisfactory or not.


7       INTERVIEW CRITERIA (50 point maximum total)

        After the firms have been evaluated based upon their written submissions, three firms with
        the highest scores for each proposed project will be more closely considered through a
        presentation of their approach to performing these projects. The invited firms will be
        allowed 20 minutes to make their presentations. Presentations should be clear and concise


                                                    11
      addressing the items listed in 7.1 through 7.6.   Following each presentation, 15 minutes
      are allowed for questions and answers.

7.1   Proposed Architectural Project Team, staff and functions (15 points)

      The firm shall propose the Architectural Project Team including appropriate consulting
      engineers as applicable. The Architect shall identify their actual staff to be assigned to this
      project, describe their ability and experience, and indicate the function of each within their
      organization and their proposed role on this project. The Architect’s assigned staff shall be
      present at the time of the interview. Consulting engineering team members are required to
      be present at these interviews.

7.2   Design approach and methodology (10 points)

      As a part of its services, the firm shall indicate knowledge, experience and process in
      developing master planning for new and existing sites, educational specifications, design,
      evaluation of building systems, construction techniques, and the recommendation of
      materials to create an optimum value in meeting the design and budget requirements.

7.3   Knowledge of the Project/Site and local conditions (10 points)

      The firm shall demonstrate its knowledge of SJRCC, these projects, SJRCC’s buildings and
      sites. Additionally, each firm shall demonstrate their knowledge of State Requirements for
      Educational Facilities (SREF) and the Florida Building Code (FBC) as it relates to the
      design, documentation, and permitting of these projects.

7.4   Quality control and assurance (5 points)

      Each firm shall demonstrate its approach and ability to provide quality control and
      assurance in the production, evaluation, and checking of construction documents and
      specifications. Indicate individual Principal or licensed Architect assigned to this project for
      direct supervision of production, quality control, signing, and sealing the final documents.

7.5   Cost control and value engineering (5 points)

      As part of its services, the firms shall demonstrate their knowledge and experience in the
      evaluation of building systems, construction techniques, and the recommendation of
      materials to create an optimum value in the design and meeting budget requirements.

7.6   Project scheduling (5 points)

      As part of the project approach, the firms shall propose a scheduling methodology for
      effectively managing and executing the work in the optimum time. The firm shall indicate
      its procedure for scheduling and for compliance controls. The firm shall describe any
      representative current projects and the projected versus actual schedule for each.


8     CONTRACTING PROCESS

8.1   The contract for Architectural Services will be negotiated with the firms ranked highest by
      the Architect Review Committee and approved by the District Board of Trustees.

8.2   Each professional service contract entered into by the Board shall contain a prohibition
      against contingent fees as follows: “The Architect warrants that it has not employed or

                                                 12
        retained any company or person, other than a bona fide employee working solely for the
        Architect to solicit or secure this agreement and that it has not paid or agreed to pay any
        person, employee working solely for any fee, commission, percentage, gift, or other
        consideration contingent upon or resulting from the award or making of this agreement.”
        For the breach or violation of this provision, the Board shall have the right to terminate the
        agreement without liability and, at its discretion, to deduct from the contract price, or
        otherwise recover, the full amount of such fee, commission, percentage, gift or
        consideration.

8.3     The contract negotiated shall contain a dispute resolution clause in substantially the
        following form:

8.3.1   Dispute Resolution: In the event of a dispute or controversy between the parties to this
        agreement, the parties will attempt resolution utilizing the following process:

8.3.2   Informal. The parties agree to appoint appropriate members of their respective staff to
        attempt to negotiate a resolution to the dispute or controversy. While it is expected that
        those appointed to negotiate will have general decision making authority, the parties agree
        that it is acceptable that the final decision will rest with others within the respective
        organization.

8.3.3   Mediation. In the event informal negotiations fail to resolve the dispute, then the parties
        shall agree to mediation pursuant to the Florida Rules of Civil Procedure. The parties shall
        initially share the costs of mediation equally including the fees for the mediator. Members
        of the mediation team appointed by each organization shall participate in good faith and
        shall have final decision making authority in regards to the settlement of the dispute or
        controversy.

8.3.4   Litigation. Should the options in paragraphs 8.3.1 and 8.3.2 fail, then either party may file
        suit in a Court of Competent Jurisdiction. If in the state court, then the action shall be filed
        in Putnam County, Florida. If in the federal court, the action must be filed in the U.S.
        District Court, Northern District of Florida. In the event of litigation, the prevailing party shall
        be entitled to recover all costs incurred, including a reasonable attorney’s fee, as provided
        for by applicable Florida law and rules.

8.4     The successful firm shall not discriminate against any person in accordance with federal,
        state or local law.

8.5     Executed purchase orders shall reflect the scope of services set forth by the
        Owner/Architect Agreement for each project.

8.6     The professional firm selected by the Board pursuant to this RFQ will carry and maintain
        during the period it is performing services for the College, and thereafter as referenced
        below, as a minimum, the following insurance coverage and limits:

8.6.1   Professional Liability Insurance in limits not less than one-million dollars ($1,000,000) per
        occurrence, covering errors, omissions or negligent acts with a per occurrence deductible
        not to exceed fifty-thousand dollars ($50,000). Such coverage will be maintained for a
        period of three (3) years after the date of final payment to the architect or engineer.

8.6.2   Commercial Comprehensive Liability Insurance (including blanket contractual liability and
        completed operations, explosion, collapse and underground hazards) in limits of not less
        than one-million dollars ($1,000,000) per occurrence/two-million dollars ($2,000,000)
        aggregate, with no deductible, covering personal injury, bodily injury, and property damage.

                                                    13
        The Board of Trustees of St. Johns River Community College will be named as an
        additional insured on the policy.

8.6.3   Comprehensive Automobile Liability Insurance, including owned, non-owned & hired, in
        limits of not less than five-hundred thousand dollars ($500,000) per occurrence, covering
        personal injury, bodily injury and property damage. The Board of Trustees of St. Johns
        River Community College will be named as an additional insured on the policy.

8.6.4   Workers' Compensation Insurance in compliance with F.S. 440 and Employer's Liability
        with limits of five-hundred thousand ($500,000) each accident, five-hundred thousand
        ($500,000) disease liability coverage each employee, and five-hundred thousand
        ($500,000) disease coverage policy limit.

8.6.5   Valuable papers and records insurance in an amount of not less than one-hundred
        thousand dollars ($100,000) per occurrence, with no deductible to assure the substantial
        restoration of any plans, drawings, or other similar data related to the architect's or
        engineer's services which are in the care, custody or control of the architect or engineer.

8.6.6   Certificates evidencing that all of the above insurance coverage and limits are in force will
        be furnished to the Board before any services are performed, at all renewal times, and will
        require written notification to the Board at least thirty (30) days prior to any cancellation,
        termination, non-renewal, or modification.

8.6.7   All insurance will be with insurers authorized to do business in Florida and all non-self
        insured companies will have an AM Best Rating of A-VI or better.

8.6.8   If the architect or engineer should fail to provide or otherwise maintain the required
        insurance coverage and limits, the Board may purchase the insurance and hold the
        architect or engineer responsible for the cost thereof.

9       RFQ MILESTONE SCHEDULE

9.1     Advertisement for Architectural Services                                     June 13, 2008

9.2     RFQ Specifications Document available                                        June 17, 2008

9.3     RFQ Response Deadline                                        10:00 a.m. EST, July1, 2008

9.4     Public Meeting of Architect Review Committee                 2:00 p.m. EST, July 2, 2008
        (RFQ-Initial Screening and Short-list Selection)
        SJRCC Palatka Campus, Room A-152

9.5     Posting of Short-list                                                         July 3, 2008
        (http://www.sjrcc.edu/200815)

9.6     Public Meeting of Architect Review Committee                10:00 a.m. EST, July 8, 2008
        (Short-List Interviews/Presentations, Recommended
         Ranking) SJRCC Palatka Campus, Room A-152

9.7     Posting of Recommended Rankings                                               July 9, 2008
        (http://www.sjrcc.edu/200815)

9.8     Approval of Finalists                                                       July 16, 2008
        District Board of Trustees Meeting, Palatka Campus

                                                   14
9.9    Posting of Final Rankings (http://www.sjrcc.edu/200815)   July 17, 2008

9.10   Contract Negotiations Commence                            July 18, 2008




                                               15
10     REQUIRED SUBMITTAL FORMS

                                                 EXHIBIT 1

                       DRUG FREE WORKPLACE CERTIFICATION (F.S. 287.087)

IDENTICAL TIE BIDS - Preference shall be given to businesses with drug-free workplace
programs. Whenever two or more bids which are equal with respect to price, quality, and service
are received by the state or by any political subdivision for the procurement of commodities or
contractual services, a bid received from a business that certifies that it has implemented a drug-
free workplace program shall be given preference in the award process.
Established procedures for processing tie bids will be followed if none of the tied vendors have a
drug-free workplace program. In order to have a drug-free workplace program, a business shall:

1)     Publish a statement notifying employees that the unlawful manufacture, distribution,
       dispensing, possession or use of a controlled substance is prohibited in the workplace and
       specifying the actions that will be taken against employees for violations of such prohibition.

2)     Inform employees about the dangers of drug abuse in the workplace; the business’ policy
       of maintaining a drug-free workplace; any available drug counseling, rehabilitation, and
       employee assistance program; and the penalties that may be imposed on employees for
       drug abuse violations.

3)     Give each employee engaged in providing the commodities or contractual services that are
       under bid a copy of the statement specified in subsection (1).

4)     In the statement specified in subsection (1), notify the employees that, as a condition of
       working on the commodities or contractual services that are under bid, the employee will
       abide by the terms of the statement and will notify the employer of and conviction of, or
       plea of guilty or novo contendere to, any violation of Chapter 893 or of any controlled
       substance law of the United States or any state, for a violation occurring in the workplace
       no later than five (5) days after such conviction.

5)     Impose a sanction on, or require that satisfactory participation in a drug abuse substance
       assistance or rehabilitation program if such is available in the employee’s community, by
       any employee who is so convicted.

6)     Make a good faith effort to continue to maintain a drug-free workplace through
       implementation of the section.

As the person authorized to sign the statement, I certify that this firm (choose one of the

following) ___complies fully, OR ___does not comply fully, with the above requirements.


___________________________________                    ___________________________________
  Applicant/Representative’s Signature                        Applicant/Company Name




                FAILURE TO EXECUTE & RETURN WITH YOUR APPLICATION
                   WILL RESULT IN REJECTION OF YOUR APPLICATION

                                                  16
                                             EXHIBIT 2

                                   INDEMNIFICATION CLAUSE

The Architect shall indemnify and hold harmless and defend the Owner, governed by the District
Board of Trustees for St. Johns River Community College, and their agents and employees from
and against all claims, damages, losses and expenses including attorney’s fees arising out of or
resulting from the negligent performance of the work provided that any such claim, damage, loss or
expense (1) is attributed to bodily injury, sickness, disease, or death, or to injury to or destruction
of tangible property other than the work itself, including the loss of use resulting therefrom and (2)
is caused in whole or in part by any negligent act or omission of the Architect or anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.




                   Signature ________________________________________

                   Company Name ___________________________________

                   Address _________________________________________

                            _________________________________________



                FAILURE TO EXECUTE & RETURN WITH YOUR APPLICATION
                   WILL RESULT IN REJECTION OF YOUR APPLICATION




                                                  17
                                                         EXHIBIT 3

                                      SWORN STATEMENT
                       UNDER SECTION 287.133(3)(A) ON PUBLIC ENTITY CRIME


                                          PUBLIC ENTITY CRIME FORM


SWORN STATEMENT UNDER SECTION 287.133(3)(a) - FLORIDA STATUTES: THIS FORM
MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER
AUTHORIZED TO ADMINISTER OATHS.
1.   This sworn statement is submitted with Bid, Proposal, ITN or Contract Number ___________________, for
     ___________________________________.

2.   This sworn statement is submitted by_________________________________________whose business address is
                                               [Name of entity submitting sworn statement]
     _______________________________________________________________________________and                            (if
     applicable) its Federal Employer Identification Number (FEIN) is _____________________ (If the entity has no
     FEIN, include the Social Security Number of the individual signing this sworn statement:____________________.

3.   My name is _____________________________________________ and my relationship to the above is
                      [Please print name of individual signing]
     _________________________________________________________________________________________.

4.   I understand that a "public entity crime" as defined in Section 287.133(l)(g) Florida Statutes means a violation of
     any state or federal law by a person with respect to and directly related to the transaction of business with any public
     entity in Florida or with an agency or political subdivision of any other state or with the United States, including, but
     not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political
     subdivision and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material
     misrepresentation.

5.   I understand that "convicted" or "conviction" as defined in Paragraph 287.133(l)(b), Florida Statutes means a
     finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state
     trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury
     verdict, non jury trial, or entry of a plea of guilty or nolo contenders.

6.   I understand that "affiliate" as defined in Paragraph 287.133(l)(a), Florida Statutes means:
     1. A predecessor or successor of a person convicted of a public entity crime; or
     2. An entity under the control of any natural person who is active in the management of the entity and who has
          been convicted of a public entity crime. The term "affiliate includes those officers, directors, executives,
          partners, shareholders, employees, members, and agents who are active in the management of an affiliate.
          The ownership by one person of shares constituting a controlling interest in another person, or a pooling of
          equipment or income among persons when not for fair market value under an arm's length Contract, shall be a
          prima facie case that one person controls another person. A person who knowingly enters into a joint venture
          with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall
          be considered an affiliate.
7.   I understand that a "person" as defined in Paragraph 287.133(l)(e), Florida Statutes, means any natural person or
     entity organized under the laws of any state or of the United States with the legal power to enter into a binding
     contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or
     which otherwise transacts or applies to transact business with a public entity. The term "person" includes those
     officers, directors, executives, partners, shareholders, Employees, members, and agents who are active in
     management of an entity.

8.   Based on information and belief, the statement, which I have marked below, is true in relation to the entity submitting
     this sworn statement. [Please indicate which statement applies].
____ Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders,
employees, members or agents who is active in the management of the entity, nor any affiliate of the entity have been
convicted of a public entity crime subsequent to July 1, 1989.

____ The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners,
shareholders, employees, members or agents who are active in the management of the entity, or an affiliate of the entity
                                                              18
has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND [Please indicate which
additional statement applies].

____ There has been a proceeding concerning the conviction before a judge or hearing officer of the State of Florida,
Division of Administrative Hearings or a court of law having proper jurisdiction. The final order entered by the hearing
officer or judge did not place the person or affiliate on the convicted vendor list. [Please attach a copy of the final
order.]
____ The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a
court of law having proper jurisdiction or a judge or hearing officer of the State of Florida, Division of Administrative
Hearings. The final order entered by the judge or hearing officer determined that is was in the public interest to remove
the person or affiliate from the convicted vendor list. [Please attach a copy of the final order.]

____ The person or affiliate has not been placed on any convicted vendor list. [Please describe any action taken by or
pending with the Department of General Services.]

[Signature]

Date: ________________________________________


NOTARY:
STATE OF                                     )
COUNTY OF                                     )


Sworn and Subscribed before me this ____________ day of __________, 20

Personally known:

Or Produced Identification:

Notary Public - State of:_____________ Commission Expires:

Notary Signature: ____________________________________________________




                                                          19