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                                   UNIVERSITY OF GLASGOW

                                          Court

  Minute of Meeting held on Wednesday 18 April 2007 in The Senate
                              Room

Present:
Dr Jacqueline Atkinson Senate Assessor, Mr Norman Berry General Council Assessor,
Professor Andrew Christie Co-opted Member, Mr Peter Daniels Co-opted Member, Ms
Barbara Duffner Co-opted Member, Professor Mike French Senate Assessor, Mr James Gibb
General Council Assessor, Dr Martin Macauley Senate Assessor, Bailie Margaret McCafferty
GCC Assessor, Mr Alan Macfarlane General Council Assessor, Dr Laura Martin Senate
Assessor, Professor Keith Millar Senate Assessor, Ms Shona Morrison SRC President, Mr
Anders Aufderhorst-Roberts SRC Assessor, Mr Alex Ross Employee Representative, Mr
David Ross General Council Assessor, Sir Muir Russell Principal, Professor Mona Siddiqui
Senate Assessor, Mr Kevin Sweeney General Council Assessor, Mrs Joy Travers Chancellor's
Assessor (Convener).

In attendance:
Professor Steve Beaumont (Vice-Principal Research & Enterprise), Mr Ian Black (Director of
Human Resources), Mr Robert Fraser (Director of Finance), Miss Jan Hulme (Academic
Secretary), Mr Jim McConnell (Director of Estates and Buildings), Ms Deborah Maddern
(Administrative Officer), Professor Andrew Nash (Clerk of Senate), Dr Karen Ness (Director
Research Strategy), Mr David Newall (Secretary of Court), Professor Andrea Nolan (Vice-
Principal Learning & Teaching), Ms Susan Stewart (Director of Corporate Communications)

Apologies:
Members: The Rector, Professor John Briggs Senate Assessor, Dr Robin Easton Co-opted
Member, Dr Alastair Hunter Employee Representative, Professor Michael Scott-Morton Co-
opted Member
Attenders: Professor John Coggins (Vice-Principal Life Sciences & Medicine), Professor
Robin Leake (Vice-Principal Physical Sciences & Engineering)


CRT/2006/29. Announcements
        Court welcomed Mr Kevin Sweeney to his first meeting as General Council Assessor.


CRT/2006/30. Minutes of the meeting held on Wednesday 14 February 2007
        The minutes were approved.


CRT/2006/31. Matters Arising not otherwise on the Agenda
        With regard to minute CRT/2006/22.5 IT Education Unit, Court noted that a report
        would be provided at the next meeting.




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        With regard to minute CRT/2006/22.4 Internationalisation, Court noted that the
        International Business Development Group and the Internationalisation Working Group
        were to report to the Senior Management Group shortly, and that it was expected that
        the appointment of regional champions and the establishment of an Internationalisation
        Steering Group would follow.


CRT/2006/32. Key Performance Indicators in Teaching and Research
        The Vice-Principal (Research & Enterprise), Professor Steve Beaumont, and the Vice-
        Principal (Learning & Teaching), Professor Andrea Nolan, attended the meeting to
        present on Key Performance Indicators (KPIs) for their areas.
        Court noted that detailed work had been undertaken to develop a meaningful and
        effective KPI framework. Court heard that the process of developing KPIs had
        concentrated on aligning them with the strategic themes and objectives set out in the
        University’s strategic plan. It had been an important consideration that the KPIs be
        quantifiable and suitable for historical and peer comparison, and that they lead to a
        consolidated institutional framework that was both realistic and stretching.
        Court heard that the University’s strategy for research and knowledge transfer was
        organised around four strategic themes which provided the framework for the
        development of specific actions in support of delivering the University’s ambitions.
        The strategic themes were: the research environment; international excellence; inter-
        disciplinary research; and knowledge transfer.
        Court noted that the development of KPIs for research and knowledge transfer had
        included the generation of an extended list of measures as potential KPIs, which were
        then analysed by relevance to the research strategic themes and by stage in the research
        business cycle. The KPIs eventually selected fell into three groups: financial
        performance and related institutional behaviour; postgraduate research students; and
        research quality and esteem. A range of supporting measures had been identified for
        each of these three KPI groups. Examples included, respectively, the establishment of
        the International Business Development Group which was taking forward a number of
        initiatives, a web-based application system for postgraduate research applications, and
        the establishment of the Kelvin Smith Fellowship Scheme. Work was ongoing to
        develop a suite of reports based on the KPI framework to allow regular reporting and
        monitoring of progress.
        Court learnt that the University’s strategy for learning and teaching was organised
        around three strategic themes: shaping the University learning community (through
        internationalisation; postgraduate development; and widening participation); excelling
        in learning and teaching (through enhancing profile, reward and recognition for
        learning and teaching; optimising assessment; and streamlining bureaucracy) and
        enhancing the student experience (through enhancing student success; promoting
        employability, enterprise and entrepreneurship; and developing technology to support
        student learning). Of these, the Faculties had identified internationalisation and
        enhancing student success as key priorities. KPIs developed for these areas were,
        respectively, international student numbers and international study opportunities, and
        progression rates and the admissions tariff. Supporting measures included investment
        in the International and Postgraduate Service and the establishment of a cross-
        University retention working group.
        It was noted that internationalisation was defined as a process of integrating an
        international dimension into all the University’s activities. As such it was a priority of
        both the learning and teaching and the research and knowledge transfer strategies.




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        Court noted that the KPIs agreed for learning and teaching were quantitative; however,
        much enhancement and improvement in the quality of the learning experience for
        students and the quality of teaching was not fully captured by these methods.
        Qualitative data capture was being developed in order to analyse the richness and
        diversity of enhancement ongoing across the institution. As far as possible the existing
        reporting structures and measures would be used.
        Court noted with interest the sets of KPIs provided as part of the presentation.
        Court agreed that if the University were to meet the objectives defined in the strategic
        plan, then it must embed the KPIs in its planning and budgeting process. Work had
        begun to deconstruct institutional KPI targets down to Faculty level. It was proposed
        that their review become an integral part of the dialogue between Deans and the Vice-
        Principal (Strategy and Budgeting) that took place in the annual planning cycle, always
        ensuring that Faculty targets were consolidated and referenced against agreed
        institutional targets. Court agreed that this approach should be adopted.
        Court approved the approach to KPIs described in the presentation and the
        accompanying paper, as a University-wide framework for setting performance targets
        and monitoring progress towards these targets for Learning & Teaching and for
        Research & Enterprise. It was agreed that the KPIs should be presented to Court on a
        regular basis, following their presentation to the Senior Management Group on each
        occasion.
        Court thanked Professors Beaumont and Nolan and their teams for the presentation and
        for their excellent work.


CRT/2006/33. Report from the Principal

        CRT/2006/33.1 Crichton Campus
                 Court was reminded that at its February meeting, it had agreed that the
                 University should not admit new undergraduate entrants to the Crichton Campus
                 in September 2007. It had also agreed that it would consider future options for
                 any Glasgow presence at Crichton, following further discussions with the
                 Scottish Funding Council (SFC) and partners and the development of what the
                 SFC was calling a “route map” for Crichton. The process of looking at options
                 was ongoing. Court was also reminded that an academic plan was being drawn
                 up to address the implications of its decision and that staff were being consulted
                 as appropriate about how the proposed changes could best be managed. Court
                 heard that the University had been assisting applicants who had responded to the
                 invitation to seek advice. It noted the update on the academic plan, prepared by
                 the Academic Secretary.
                 The Principal reported that he had visited the Crichton Campus recently and had
                 responded to a number of concerns expressed by staff and students there. The
                 clear position going forward was that the University could only maintain
                 involvement on a break-even basis.
                 The SRC President Ms Morrison read a statement on behalf of staff and students
                 at the Crichton Campus
                 It was noted that some discussion was ongoing about possible provision of a new
                 postgraduate course to add to the existing small niche Postgraduate Taught
                 portfolio in the short to medium term. The intention was to use capacity likely to
                 be available because of the lack of undergraduate intake in September 2007 to
                 increase one year postgraduate numbers across the portfolio. This would need to
                 be managed carefully to ensure that this activity was compatible with reducing


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                 the annual deficit at Crichton. No activity would be undertaken that incurred
                 additional unsupported costs and indeed the objective was to reduce the deficit at
                 a faster rate through enhanced income generation. It was confirmed that regular
                 communication was being had, and would be maintained, with staff and students
                 at the Crichton Campus.

        CRT/2006/33.2 Scottish Funding Council: Grant for 2007/08
                 Court noted a summary of Funding Council Circular SFC 16/2007, announcing
                 the award of grant funding to higher education institutions for 2007/08. The
                 University's grant increase of 5.2% compared with a Scottish average rise of
                 4.7%. The Teaching element of the University's grant had increased by 3.8%
                 (Scottish average 3.6%) and the Research element by 8.4% (average 8.5%). The
                 University has lost some ground against competitors, owing to postgraduate
                 research student numbers having fallen in recent years. Increasing research
                 student numbers was a priority for the University.

        CRT/2006/33.3 Student Retention
                 Court noted that the Senior Management Group (SMG) had recently discussed
                 what might be done to improve the University's undergraduate retention rate. As
                 had been explained in the presentation on KPIs for learning and teaching, several
                 actions had been agreed that were designed to make for a more welcoming and
                 supportive environment for first-year entrants.

        CRT/2006/33.4 Staff Attitude Survey
                 Court heard that a wide-ranging staff attitude survey was currently being
                 undertaken, following a similar format to that of 2004. The results of the survey
                 would be reported initially to the Human Resources Committee and would be
                 presented to Court at its next meeting.

        CRT/2006/33.5 Home student admission targets for 2007
                 Court heard that the SMG had agreed undergraduate admissions targets for
                 Home students in 2007. In considering these, the Group had discussed the
                 continuing difficulty being experienced in recruiting to science and engineering
                 which added to difficulties in ensuring satisfactory retention and completion
                 rates. Given that various recruitment initiatives were being taken in the relevant
                 Faculties, the discussion had concluded with an agreement to set undergraduate
                 admissions targets for 2007 at broadly the same level as for 2006, but to review
                 the progress of recruitment and retention initiatives in January 2008.

        CRT/2006/33.6 The University's portfolio of Scholarships
                 Court noted that there had been considerable discussion in recent months on the
                 University's scholarship portfolio, with a concern to ensure that scholarships
                 helped the University attract excellent undergraduate and postgraduate students,
                 increase international student numbers, and support its commitment to wider
                 access. SMG had now agreed on the shape of the University's scholarship
                 provision.




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        CRT/2006/33.7 International student growth profile
                 Court noted that the SMG had discussed the University's plans for growth in
                 international student numbers. The University had a strategic goal that, by 2012,
                 20% of students should be international (non-EU). SMG had been concerned
                 that, to date, plans for growth had focused disproportionately on Law, Business
                 & Social Sciences. It had been agreed by the Group that every Faculty should
                 aim to achieve a minimum of 15% international students by 2012.

        CRT/2006/33.8 Postgraduate research student strategy
                 Court noted that at its March meeting, the SMG had considered the University's
                 performance in attracting postgraduate research students. The SMG had
                 discussed a range of actions that must be taken forward if performance was to be
                 improved, including more effective marketing and administration of applications
                 and the more effective use of scholarships.

        CRT/2006/33.9 Senior Management Appointments
                 Court noted that on 1 August, Professor Neal Juster would become Vice-
                 Principal (Strategy & Budgeting) in succession to Professor Anton Muscatelli,
                 and that Professor Frank Coton of Aerospace Engineering would succeed
                 Professor John Hancock as Dean of Engineering.


CRT/2006/34. Reports of Court Committees

        CRT/2006/34.1 Finance Committee

                 CRT/2006/34.1.1. VAT – Capital Projects
                     Court noted that following the 2007 UK Budget, the local VAT office had
                     confirmed that the University no longer needed to pay VAT on the new
                     medical research buildings, despite their use for commercial and teaching
                     activities that would normally have involved a VAT liability.

                 CRT/2006/34.1.2. Overview of Performance as at February 2007
                     Court noted the encouraging reports on Income & Expenditure, outlook
                     projections and the Balance Sheet and Cashflow.

        CRT/2006/34.2 Audit Committee
                 The report of the Audit Committee was noted.

        CRT/2006/34.3 Human Resources Committee

                 CRT/2006/34.3.1 Gender Equality Duty
                     Court noted the requirements placed on the University by the Gender Equality
                     Duty, including the fact that it covered staff and students and others and that
                     it required consultation with these stakeholders.
                     Court approved the progress made to date and the general direction taken
                     with regard to the Gender Equality Duty.



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                 CRT/2006/34.3.2 Maternity Policy and Guidance Notes
                     Court approved the updated Maternity Policy and Guidance Notes.

        CRT/2006/34.4 Estates Committee
                 A draft Estates Strategy document had been prepared and would be presented to
                 Court in June. Court supported the objective of returning the building currently
                 occupied by Glasgow and Strathclyde OTC to University of Glasgow academic
                 use and noted recent developments regarding the sale of the St Andrews Campus
                 and reporting arrangements for Capital Projects.
                 Court further noted two anticipated capital overspends on project CP01/496:
                 Scene, Rowardennan Phase 1 (Research) in the additional anticipated sum of
                 £210,876 (+7.1%) and on project CP04/744: Post Graduate Student
                 Accommodation, Main Building in the sum of £295,000.
                 It was confirmed that the SRC would be included in any discussions about the
                 future of the John McIntyre Building.

        CRT/2006/34.5 Nominations Committee

                 CRT/2006/34.5.1 Estates Committee
                     Court approved the Nominations Committee's recommendation that Mr Peter
                     Daniels be confirmed as the new chair of the Estates Committee from 1
                     August 2007, in succession to Professor Robin Leake. The appointment
                     would initially be for a period of two years, up to the end of Mr Daniels'
                     membership of Court.

                 CRT/2006/34.5.2 Investment Advisory Committee
                     Court noted that two members of the Investment Advisory Committee had
                     recently indicated that they would like to retire, and that the Convener of the
                     Committee and the Secretary of Court had approached two experienced
                     investment professionals with a view to inviting them to serve on the
                     Committee. Court agreed that, subject to their being willing, and to the
                     Nominations Committee being satisfied on viewing their CVs, they should be
                     invited to be members of the Investment Advisory Committee with effect
                     from its next meeting, which was scheduled for September 2007.
                     Court formally recorded its thanks to the retiring members of the Investment
                     Advisory Committee, Mr Ronald Graham and Dr Forbes Macpherson, for
                     their work on the Committee and also for their wider service to the
                     University.


CRT/2006/35. Report from the Secretary of Court

        CRT/2006/35.1 Internal Audit Report on Governance
                 Court noted that the Internal Auditors had completed a routine audit on
                 Governance in the University and noted their report, which included detailed
                 recommendations and an action plan showing who would be responsible for
                 addressing each. With regard to the auditors’ first recommendation, Court
                 approved the proposed Statement of Primary Responsibilities, subject to the
                 addition of text recognising the non-executive role of most Court members, in


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                 the general responsibilities section of the Statement. Court noted that it was
                 intended to develop a formal Scheme of Delegated Authorities, which would be
                 brought to Court at a later date.

        CRT/2006/35.2 Monitoring Faculty Performance
                 Court noted that the Chancellor's Assessor and Secretary of Court had met
                 recently to discuss how best Court could monitor Faculty performance. Court
                 was reminded that in recent meetings, it had taken a step towards a more
                 effective oversight of Faculties, inviting Deans to make presentations on Faculty
                 performance. These had been well-received but, with 9 Faculties, it was not easy
                 to have an effective system of monitoring based around presentations. Court
                 confirmed its earlier agreement that KPIs should be introduced for each Faculty.

        CRT/2006/35.3 Appeal against Redundancy
                 Court noted that, following Redundancy Committees’ recommendations with
                 regard to posts in the Departments of Music and Psychology being made
                 redundant from 31st October 2006, an appeal against redundancy had been
                 received from one person affected. Court noted that an independent person had
                 been engaged to hear the appeal, which was not upheld.

        CRT/2006/35.4 Redundancy Committee and Structural Change Committee
                 Court was reminded that at its last meeting, it had agreed that the Secretary of
                 Court should establish a Redundancy Committee and Structural Change
                 Committee to look at matters relating to IT support for students with disabilities.
                 The report of the Redundancy Committee was now provided to Court. Court
                 noted that the Redundancy Committee had approved and confirmed the
                 composition of the Structural Change Committee; that the Redundancy
                 Committee had accepted the conclusions of the Structural Change Committee
                 with regard to the post of IT Adviser, Disability being a unique role in the
                 University and that there did not appear to be a redundancy pool, so that there
                 was a single redundant post; and that the Redundancy Committee had accepted
                 the recommendation of the Structural Change Committee that the post of IT
                 Adviser, Disability, be made redundant. Court approved the Redundancy
                 Committee's recommendation to Court that the post of IT Adviser, Disability,
                 was redundant.

        CRT/2006/35.5 General Council
                 Court was reminded that at its last meeting, it had agreed that the General
                 Council should be asked to consider operating a different method of selecting
                 Court members, perhaps via a nominations process conducted by the General
                 Council's Business Committee. This was to avoid having to apply the existing,
                 unwieldy, electoral procedure in the event that there were more candidates than
                 vacancies for General Council Assessors on Court.
                 Court noted that the General Council Business Committee had discussed the
                 matter at its meeting on 22 March, and that it seemed likely that the Council
                 would follow Court's suggestion that it create a Nominations Committee to
                 oversee the future appointment of Assessors on Court.




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        CRT/2006/35.6 Protection of Vulnerable Groups (Scotland) Act
                 Court noted that The Protection of Vulnerable Groups (Scotland) Bill had been
                 passed by the Scottish Parliament on 8 March, that the Act was likely to come
                 into force in 2009 and that various pieces of secondary legislation would be
                 required before certain provisions could be brought into force. Court also noted
                 that it was likely that the legislation would require governing body members, as
                 trustees of children's charities, to be vetted through Disclosure Scotland since
                 their position was deemed to involve regulated work with children (under 18
                 years old). The Scottish Executive had advised that guidance would be issued in
                 due course to HEIs on how the Bill would apply to them. Court would receive
                 this advice as soon as it was available.

        CRT/2006/35.7 Resolution Relating to Degree Regulations
                 Court was reminded that Resolution 553 – Degree of Bachelor of Dental Surgery
                 had been approved by it at its last meeting and had been placed on deposit in the
                 Court Office, having already been approved by the General Council and Senate.
                 No further comments had been received, and Court noted that acting under
                 delegated authority and on Court’s behalf the Secretary of Court had approved
                 the Resolution. The text of the Resolution was available from the Court Office.

        CRT/2006/35.8 Headship of the Department of Celtic
                 Court noted that acting under delegated authority and on behalf of Court, the
                 Secretary of Court had approved the recommendation of the Committee of
                 Appointment that Professor Roibeard Ó Maolalaigh be appointed as the Head of
                 the Department of Celtic for the period 1 August 2007 to 31 July 2011 in
                 succession to Professor Thomas Clancy.

        CRT/2006/35.9 Headship of the Department of English Literature
                 Court noted that acting under delegated authority and on behalf of Court, the
                 Secretary of Court had approved the recommendation of the Committee of
                 Appointment that Dr John Coyle be appointed as the Head of the Department of
                 English Literature for the period 16 April 2007 to 31 July 2011 in succession to
                 Dr Nicola Trott, who was leaving the University on 15 April.

        CRT/2006/35.10 Headship of the Department of Scottish Literature
                 Court noted that acting under delegated authority and on behalf of Court, the
                 Secretary of Court had approved the recommendation of the Committee of
                 Appointment that Dr Gerard Carruthers be appointed as the Head of the
                 Department of Scottish Literature for the period 1 August 2007 to 31 July 2011
                 in succession to Professor Alan Riach.

        CRT/2006/35.11 Headship of the Department of Theology and Religious Studies
                 Court noted that acting under delegated authority and on behalf of Court, the
                 Secretary of Court had approved the recommendation of the Committee of
                 Appointment that Professor Ian Hazlett be re-appointed as the Head of the
                 Department of Theology and Religious Studies for a further year from 1 August
                 2007 to 31 July 2008.




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        CRT/2006/35.12 Headship of the Department of Mechanical Engineering
                 Court noted that acting under delegated authority and on behalf of Court, the
                 Secretary of Court had established the following Appointing Committee for the
                 Headship of the Department of Mechanical Engineering, where the current Head
                 Professor Matthew Cartmell would demit office on 31st July 2007:
                      Professor David Fearn (Cognate Dean)
                      Professor John Briggs (Senate Assessor)

        CRT/2006/35.13 Associate Dean Faculty of Veterinary Medicine
                 Court noted that acting under delegated authority and on behalf of Court, the
                 Secretary of Court had established the following Appointing Committee for a
                 Court appointment, where the current Associate Dean had demitted office from
                 1st March 2007:
                 Vet Faculty – Associate Dean (Learning and Teaching)
                 Professor Stuart Reid (Convener)
                 Professor John Briggs (Senate Assessor)
                 Court also noted that acting under delegated authority and on behalf of Court, the
                 Secretary of Court had subsequently approved the appointment of Dr Jim
                 Anderson to the position of Associate Dean (Learning and Teaching), the
                 appointment to run from 19 March 2007 to 31 December 2010.

        CRT/2006/35.14 Vice-Principal (Learning & Teaching)
                 Court approved an extension of Professor Nolan's appointment as Vice-Principal
                 (Learning & Teaching) for a further 3 years, from 1 November 2007 to 31
                 October 2010.

        CRT/2006/35.15 Amendments to Constitution of Glasgow University Union
                 Court noted that acting under delegated authority and on behalf of Court, the
                 Secretary of Court had approved a number of (non material) changes to the
                 constitution of the Glasgow University Union. A copy of the amended
                 Constitution was available for inspection at the Court Office.

        CRT/2006/35.16 Modern Languages
                 Court was reminded that it had established a committee, originally comprising
                 John Briggs, Anton Muscatelli and David Newall, to review the activities of the
                 School of Modern Languages and Cultures. The committee’s interim report had
                 included a requirement that the German Section should prepare a forward plan
                 for its activities, which would then reviewed by the committee in discussion with
                 the Dean and with some external expertise. Court was advised that the Group
                 had now concluded its review and would submit a final report to Court in June.




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CRT/2006/36. Communications from Meeting of Senate held on 15 March 2007

        CRT/2006/36.1 Proposed Establishment of Centres for Applied Ethics & Legal
             Philosophy and for Internationalisation & Enterprise Research
                 Court noted that under delegated authority and on behalf of Court, the Secretary
                 of Court had approved the proposed constitutions for the Centre for Applied
                 Ethics & Legal Philosophy and the Centre for Internationalisation & Enterprise
                 Research, both in the Faculty of Law, Business and Social Sciences.

        CRT/2006/36.2 Dates of Session 2007-08 - Addendum
                 Court noted that under delegated authority and on behalf of Court, the Secretary
                 of Court had approved the proposed dates of session for 2007-08 for degrees in
                 the Faculties of Education, Medicine and Veterinary Medicine.

        CRT/2006/36.3 Extension to tenure of Senate Assessors on Court
                 Court noted that Senate had approved extensions to the periods of office of two
                 of the current Senate Assessors on Court. The terms of office of Professor Mike
                 French and Dr Laura Martin would be extended by one and two years
                 respectively, to 31 July 2008 and 31 July 2010.

        CRT/2006/36.4 Honorary Degrees
                 Court requested that the timings of Senate and Court meetings be checked to
                 ensure that Court would have an opportunity annually to see the list of proposed
                 recipients of honorary degrees.
         The Communications from Senate were otherwise noted.


CRT/2006/37. Any Other Business
        There was no other business.


CRT/2006/38. Farewell
        Court noted that Dr Jacqueline Atkinson was attending her final meeting, since she was
        not able to attend the June meeting. Court thanked Dr Atkinson for her contributions to
        Court and its committees and wished her well in the future.


CRT/2006/39. Date of Next Meeting
        The next meeting of the Court will be held on Wednesday 27 June 2007 at 2pm in the
        Forehall, next to the University Chapel.


Prepared by: Deborah Maddern Clerk to Committee d.maddern@admin.gla.ac.uk
Last modified on: Thursday 19 April 2007
Version: 1




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