Bristol City Council Deploys PROACTIS to
Deliver Efficiency Gains
September 28, 2010 03:03 AM Eastern Daylight Time
LONDON--(EON: Enhanced Online News)--PROACTIS (AIM:PHD), the spend control and eProcurement
specialist, today announced that Bristol City Council has successfully completed an upgrade project to the latest
PROACTIS procurement and purchase-to-pay technologies as part of a major process improvement project for its
financial and procurement management.
“The highly ambitious team at Bristol City Council have taken up the challenge and are focused on managing every
pound spent to deliver value for money and enhance the quality of public services,” said John Charters, Head of
Procurement at Bristol City Council. “With PROACTIS, we have combined technology and best practices in order
to drive the efficiency of suppliers and maximise spend visibility and control. The improvements we have made to the
procurement and purchasing cycle enable us to far better capture savings opportunities, streamline and automate
processes and ensure purchasing compliance.”
Russ Darling, Head of STS Operations Finance & Procurement, at Bristol, went on to add: “This latest phase
concentrated heavily on extracting extra benefits from the accounts payable and invoice processing areas, by
introducing very advanced eInvoicing techniques across the whole region, including some 160 schools”.
Bristol City Council has implemented PROACTIS’ latest procurement and purchasing technologies and also
leverages PROACTIS invoicing and accounts payable automation software. Over 3,500 council staff use the
PROACTIS system, raising in excess of 5,000 orders with approximately 9,000 suppliers and a combined order
value of up to £8 million per calendar month.
Bristol City Council took the decision to upgrade its existing PROACTIS system as part of a quantum leap forward
with applying best practices to its back office procurement and financial processes. The implementation combined
the functionality of PROACTIS Sourcing & Tenders, Supplier Management, Contract Management, Catalogue
Management, Purchasing, Invoice Receipt & Matching and Employee Expenses, in a single, integrated solution. The
Council also decided to take advantage of PROACTIS’ easily deployable web-browser architecture to implement a
single instance procure-to-pay system allowing it to standardise its processes across the whole organisation.
“Assisted by consultants from PROACTIS, we have used the upgrade as an opportunity to review and streamline
many business processes,” explained Mr. Darling. “They have experience in many different government organisations
and can advise you what is possible and what isn’t, and more importantly, what would make the biggest impact at
Bristol City Council. With PROACTIS, we have been able to extend the reach of our financial management system
to cover the entire procurement process from sourcing through to on-going contract management and purchasing
(from requisition to invoice and posting) to improve accuracy and deliver valuable cost savings across the
Rod Jones, CEO at PROACTIS said: “We are delighted to work with Bristol City Council and provide support in
addressing their transformation objectives. Their vision and skills are extremely forward looking and coupled with the
PROACTIS industry-leading platform, Bristol can face up to real challenges of cutting costs, driving change and
achieving a step-change in operational efficiencies.”
Bristol City Council has been a long-standing customer of PROACTIS since 2005. During this period the Council
has won several prestigious awards including the Achievement of Excellence in Procurement Award from the
National Purchasing Institute (NPI).
PROACTIS is a leading provider of spend control and eProcurement solutions. Over 350 organisations across 70
countries use PROACTIS software and services to streamline their purchase-to-pay process and obtain best value
and control in procurement.
l Procurement Solutions: to help organisations to automate the full buying cycle from improving the way they
find, evaluate and engage suppliers to increasing "on-contract" spending and enabling more effective
collaboration with their trading network.
l Purchase-to-Pay Solutions: to enable organisations to streamline the purchase-to-pay process, eliminate
labour-intensive manual registration of invoices, speed up invoice matching and approvals and gain control of
"after-the-event" purchase claims.
Widely used in mid-to-large sized organisations across private, public and not-for-profit sectors, PROACTIS is
routinely integrated with existing ERP and financial systems. PROACTIS can be implemented on premise or as a
hosted model and offers flexible user-based, perpetual and subscription-based licensing models.
For further information, visit www.proactis.co.uk.
+44 (0)1937 545 070