Waterford Parks and Recreation Commission Minutes of the March 13, 2007 Meeting Commissioner Self called a Waterford Parks and Recreation Commission regular meeting to order on February 13, 2007 at 6:30pm in the Waterford Community Center, 540 ‘C’ Street, Waterford, CA 95386. ROLL CALL
Present: Green See Wilson Self - arrived at 4c approx. 6:40pm Sparks - arrived at 4c approx. 6:40pm Cook Deschenes
Absent:
Also Present:
ADOPTION OF THE REGULAR AGENDA: See moved, seconded by Green, to adopt Agenda. AYES: NAYES: ABSENT: Motion passed by majority. Green, See, and Wilson None Sparks, Self
CONSENT ITEMS BROUGHT FORWARD: 1a. Minutes of the last Regular Meeting held February 13, 2007: See moved, seconded by Green, to adopt Minutes. AYES: NAYES: ABSENT: Green, See, and Wilson None Sparks, Self
Motion passed by majority. 1b. Resolution 2007-3: Warrant Register: See moved, seconded by Green, to adopt Minutes. AYES: NAYES: ABSENT: Green, See, and Wilson None Sparks, Self
Motion passed by majority.
2. 3. 4.
Presentations: Communications from the Audience Unfinished Business: Item 4a: DISCUSSION: Basketball Program 2007 – Revenue & Expenditures. Commissioner Self reviewed the updated revenue and expense report and gave a brief clarification of the credit card purchase for the amount of $252.68 for re-keying the gym. See moved, seconded by Wilson, to adopt Revenue & Expenditures. AYES: NAYES: ABSENT: Green, See, Sparks, Self and Wilson None None
Motion passed by majority. Item 4b: DISCUSSION: Soccer Program 2006 – Revenue & Expenditures. / Soccer Future – Comment, questions. Donald Nall was absent for presentation and review. DISCUSSION: Community Center / Pavilion Rental Fees Secretary Cook recommended to the Committee after decision and research with City Staff of enforcing current fees and regulations with the addition of prohibiting Churches from conducting actual Church service at the Community Center per code definitions “…the Community Center shall not be used as a substitute for a church or a religious building or for regular church or religious services on an ongoing basis.”. Special occasions are not included in this prohibition. Chuck Deschenes, City Manager, recommended with approval of Committee to run this policy by City Council. DISCUSSION: Relating to Use of Proposition 40 Grant Funds / Creation of list of goals for the 2007 year / Forming Committees for projects. Committee briefly reviewed last month’s decision of going forward with Tot Lot and Basketball Court. Currently waiting for response from Matt Erickson, Public Works Director, on application approval to use Grant Funds. DISCUSSION: Colonial Connections invoice involving Soccer fundraiser and Hickman School. Chuck Deschenes informed the Committee of currently being in the process of obtaining an Employer Id# through Sparks which is required for tax audit proposes. The fundraiser helped students raise money towards their Washington D.C. trip. Item was on agenda to merely inform the committee of services and will be seen on next month’s warrant register.
Item 4c:
Item 4d:
Item 4e:
5.
New Business:
Item 5a:
DISCUSSION: Skate Park – researching design concepts and possible locations. Short discussion of how important this idea is to the Committee to bring to the City of Waterford. Notes and research provided were unobtainable at this time. Committee recommended item be placed on unfinished business where research will be present at next month’s meeting in agenda packet.
6.
Comments: 6a. 6b. 6c. Commissioner Sparks – No further comments. Commissioner Self – No further comments. Commissioner See – Commented on recent email received from Lori Martin in regards to ethics training and had questions in regards to whether it pertained to Parks and Recreation members. Secretary Cook advised questions and/or concerns should be directed to Martin. Commissioner Green – Advised Committee of River Park meeting held last Saturday, March 10 and will provide notes on discussion at next meeting. Also was asked to inquiry interest in a Parks and Recreation Committee booth at Heritage Day. Unfortunately the committee felt unable due to other commitments. Another update - Historical Society would like to donate towards the possible Memorial Park Project. Commissioner Wilson – No further comments.
6d.
6e.
CLOSING COMMENTS/ANNOUNCEMENTS: ADJOURNMENT: A motion to adjourn was made at 7:18pm.. PASSED AND ADOPTED BY: Waterford Parks and Recreation Commission at a Special Meeting held April 26, 2007. AYES: NOES: ABSENT:
Parks and Recreation Secretary
Rachel Sparks Parks and Recreation Chair