Request for Proposal Format's for Office Equipment by nqn16598

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									    HARRIS COUNTY
                                                                                            98/0009
    REQUEST FOR PROPOSAL                                                  Date Due: February 10, 1998
         Cover Sheet                                                       DUE NO LATER THAN 1:00 P.M.

                                                                          Proposals received later than the date
                                                                          and time above will not be considered.


 PROPOSAL FOR:
              ELECTRONIC DOCUMENT MANAGEMENT SYSTEM
                                for
                                 Harris County District Clerk’s Office (Phase 1)
                                                     OFFERORS NOTE!!
Carefully read all instructions, requirements and                   Please return proposal in the envelope provided or in a
specifications.  Fill out all forms properly and                    comparable size envelope. Be sure that return envelope
completely. Submit your proposal with all appropriate               shows the Job Number, Description and is marked
supplements and/or samples.                                         "SEALED PROPOSAL."

                                             RETURN PROPOSAL TO:
                                     HARRIS COUNTY PURCHASING AGENT
                                       1001 PRESTON AVENUE, SUITE 670
                                             HOUSTON, TEXAS 77002

     For additional information, contact Dan Thweatt at (713) 755-5982.

     You must sign below in INK; failure to sign WILL disqualify the offer. All prices must be typewritten
     or written in ink.
        Total Amount of Proposal $____________________________

     Company Name:            _________________________________________________________

     Company Address:         _________________________________________________________

                              _________________________________________________________

     Telephone No. __________________________                   FAX No. __________________

     Print Name: ____________________________________________________________________

     Signature: ______________________________________________________________________
     [Your signature attests to your offer to provide the goods and/or services in this proposal according to the published
     provisions of this Job. When an award letter is issued, it becomes a part of this contract. Contract is not valid until
     Purchase Order is issued.]


     ACCEPTED BY: ____________________________________________                                             DATE:
     _______________
                    HARRIS COUNTY JUDGE ROBERT ECKELS


                                                                                                                    Page 1 of 40
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                                                   TABLE OF CONTENTS

 Items checked below represent components which comprise this bid/proposal package. If the item IS NOT checked, it is NOT
APPLICABLE to this bid/proposal. Offerors are asked to review the package to be sure that all applicable parts are included. If
any portion of the package is missing, notify the Purchasing Department immediately.

It is the Offeror's responsibility to be thoroughly familiar with all Requirements and Specifications. Be sure you understand the
following before you return your bid packet.

__X__ 1.      Cover Sheet
      Your company name, address, the total amount of the bid/proposal, and your signature (IN INK) should appear on this
              page.

__X__ 2.       Table of Contents
      This page is the Table of Contents.

__X___ 3.      General Requirements
       You should be familiar with all of the General Requirements.

__X__ 4.        Special Requirements/Instructions
      is section provides information you must know in order to properly make an offer.

__X__ 5.        Specifications
      This section contains the detailed description of the product/service sought by the County.

__X___ 6.       Pricing/Delivery Information
       This form is used to solicit exact pricing of goods/services and delivery costs.

___X__ 7.         Attachments

          __X__ a.         Residence Certification
                           Be sure to complete this form and return with packet.

          _____   b.       Bid Guaranty & Performance Bond Information & Requirements
                           This form applies only to certain bids/proposals. Please read carefully and fill out completely.

          _____   c.       Bid Check Form
                           This form applies only to certain forms. Please read carefully and fill out completely.

          _____   d.       Vehicle Delivery Instructions
                           Included only when purchasing vehicles.

          __X__ e.         Minimum Insurance Requirements
                           Included when applicable (does not supersede "Hold Harmless" section of General Requirements).

          __X__ f.         Workers' Compensation Insurance Coverage Rule 110.110
                           This requirement is applicable for a building or construction contract.

          ______ g.        Financial Statement
                           When this information is required, you must use this form.
          ______ h.        Reference Sheet

          ______ i.        Other
                           From time to time other attachments may be included.




                                                                                                                     Page 2 of 40
Revised 7/97
                                          GENERAL REQUIREMENTS
                                              FOR PROPOSALS

READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE
FOR FULFILLING ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.

General Requirements apply to all advertised requests for proposals, however, these may be superseded, whole or in part, by the
SPECIAL REQUIREMENTS/INSTRUCTIONS OTHER DATA CONTAINED HEREIN. Review the Table of Contents. Be
sure your proposal package is complete.

GOVERNING LAW
This request for proposals is governed by the competitive bidding requirements of the County Purchasing Act, Texas Local
Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and
regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that
Harris County may request and rely on advice, decisions and opinions of the Attorney General of Texas and the County Attorney
concerning any portion of these requirements.

PROPOSAL COMPLETION
Fill out and return to Purchasing, ONE (1) complete proposal form, using the envelope provided. An authorized company
representative should sign the Cover Sheet. Completion of these forms is intended to verify that the offeror has submitted the
proposal, is familiar with its contents and has submitted the material in accordance with all requirements.

PROPOSAL RETURNS
Offerors must return all completed proposals to the office of the Harris County Purchasing Agent reception desk at 1001 Preston
Avenue, Suite 670, Houston, Texas before 1:00 P.M. on the date specified. Late proposals will not be accepted.

GOVERNING FORMS
In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall
govern. In the event of any conflict of interpretation of any part of this overall document, Harris County's interpretation shall
govern.

ADDENDA
When specifications are revised, the Harris County Purchasing Agent will issue an addendum addressing the nature of the change.
Offerors must sign it and include it in the returned proposal package.

HOLD HARMLESS AGREEMENT
Contractor, the successful offeror, shall indemnify and hold Harris County harmless from all claims for personal injury, death
and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain,
with respect to the subject matter of this proposal, appropriate insurance coverage including, as a minimum, public liability and
property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under
terms of this proposal. Certification of such coverage must be provided to the County upon request.

WAIVER OF SUBROGATION
Offeror and offeror's insurance carrier waive any and all rights whatsoever with regard to subrogation against Harris County as an
indirect party to any suit arising out of personal or property damages resulting from offeror's performance under this agreement.

SEVERABILITY
If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held
invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared
that such remaining portions would have been included in these requirements and the specifications as though the invalid portion
had been omitted.

BONDS
If this proposal requires submission of proposal guarantee and performance bond, there will be a separate page explaining those
requirements. Offers submitted without the required proposal bond or Cashier's Check are not acceptable.



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TAXES
Harris County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Harris County
claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax
Exemption Certificates will be furnished upon written request to the Harris County Purchasing Agent.

FISCAL FUNDING
A multi-year lease or lease/purchase arrangement (if requested by the specifications), or any contract continuing as a result of an
extension option, must include fiscal funding out. If, for any reason, funds are not appropriated to continue the lease or contract,
said lease or contract shall become null and void on the last day of the current appropriation of funds. After expiration of the
lease, leased equipment shall be removed by the contractor from the using department without penalty of any kind or form to
Harris County. All charges and physical activity related to delivery, installation, removal and redelivery shall be the
responsibility of the offeror.

PRICING
Prices for all goods and/or services shall be negotiated to a firm amount for the duration of this contract or as agreed to in terms of
time frame. All prices must be written in ink or typewritten.

SILENCE OF SPECIFICATIONS
The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any
point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of
the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items
furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the
highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and
construction of such items and shall be an established supplier of the item proposed.

SUPPLEMENTAL MATERIALS
Offerors are responsible for including all pertinent product data in the returned proposal package. Literature, brochures, data
sheets, specification information, completed forms requested as part of the proposal package and any other facts which may affect
the evaluation and subsequent contract award should be included. Materials such as legal documents and contractual agreements,
which the offeror wishes to include as a condition of the proposal, must also be in the returned proposal package. Failure to
include all necessary and proper supplemental materials may be cause to reject the entire proposal.

MATERIAL SAFETY DATA SHEETS
Under the "Hazardous Communication Act", commonly known as the "Texas Right To Know Act", a offeror must provide to the
County with each delivery, material safety data sheets which are applicable to hazardous substances defined in the Act. Failure of
the offeror to furnish this documentation will be cause to reject any bid applying thereto.

EVALUATION
Evaluation shall be used as a determinant as to which proposed items or services are the most efficient and/or most economical
for the County. It shall be based on all factors which have a bearing on price and performance of the items in the user
environment. All proposals are subject to negotiations by the Purchasing Agent and other appropriate departments, with
recommendation to Commissioners Court. Compliance with all requirements, delivery and needs of the using department are
considerations in evaluating proposals. Pricing is NOT the only criteria for making a recommendation. A preliminary
evaluation by Harris County will be held and appropriate proposals will be subjected to the negotiating process. Upon
completion of the negotiations, Harris County will make an award. All proposals that have been submitted shall be available and
open for public inspection after the contract is awarded except for trade secrets or confidential information contained in the
proposals and identified as such.

INSPECTIONS
Harris County reserves the right to inspect any item(s) or service location for compliance with specifications and requirements
and needs of the using department. If an offeror cannot furnish a sample of a proposed item, where applicable, for review, or fails
to satisfactorily show an ability to perform, the County can reject the offer as inadequate.




                                                                                                                         Page 4 of 40
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TESTING
Harris County reserves the right to test equipment, supplies, material and goods proposed for quality, compliance with
specifications and ability to meet the needs of the user. Demonstration units must be available for review. Should the goods or
services fail to meet requirements and/or be unavailable for evaluation, the offer is subject to rejection.

DISQUALIFICATION OF OFFEROR
Upon signing this proposal document, an offeror offering to sell supplies, materials, services, or equipment to Harris County
certifies that the offeror has not violated the antitrust laws of this state codified in §15.01, et seq., Business & Commerce Code, or
the federal antitrust laws, and has not communicated directly or indirectly the offer made to any competitor or any other person
engaged in such line of business. Any or all proposals may be rejected if the County believes that collusion exists among the
offerors. Proposals in which the prices are obviously unbalanced may be rejected. If multiple proposals are submitted by an
offeror and after the proposals are opened, one of the proposals is withdrawn, the result will be that all of the proposals submitted
by that offeror will be withdrawn, however, nothing herein prohibits a vendor from submitting multiple offers for different
products or services.

AWARD
Harris County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws
of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all
proposals. In the event the lowest dollar offeror meeting specifications is not awarded a contract, the offeror may appear before
the Commissioners Court and present evidence concerning his responsibility.

ASSIGNMENT
The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Harris County
Commissioners Court.

TERM CONTRACTS
If the contract is intended to cover a specific time period, the term will be given in the specifications under SCOPE.

MAINTENANCE
Maintenance required for equipment proposed should be available in Harris County by a manufacturer authorized maintenance
facility. Costs for this service shall be shown on the Pricing/Delivery Information. If Harris County opts to include maintenance,
it shall be so stated in the purchase order and said cost will be included. Service will commence only upon expiration of
applicable warranties and should be priced accordingly.

CONTRACT OBLIGATION
Harris County Commissioners Court must award the contract and the County Judge or other person authorized by the Harris
County Commissioners Court must sign the contract before it becomes binding on Harris County or the offeror. Department
heads are NOT authorized to sign agreements for Harris County. Binding agreements shall remain in effect until all products
and/or services covered by this purchase have been satisfactorily delivered and accepted.

TITLE TRANSFER
Title and Risk of Loss of goods shall not pass to Harris County until Harris County actually receives and takes possession of the
goods at the point or points of delivery. Receiving times may vary with the using department. Generally, deliveries may be made
between 8:30 a.m. and 4:00 p.m., Monday through Friday. Offerors are advised to consult the using department for instructions.
The place of delivery shall be shown under the "Special Requirements/Instructions" section of this proposal and/or on the
Purchase Order as a "Deliver To:" address.

WARRANTIES
Offerors shall furnish all data pertinent to warranties or guarantees which may apply to items in the proposal. Offerors may not
limit or exclude any implied warranties. Offeror warrants that product sold to the County shall conform to the standards
established by the U.S. Department of Labor under the Occupational Safety and Health Act of 1970. In the event product does
not conform to OSHA Standards, where applicable, Harris County may return the product for correction or replacement at the
offeror's expense. If offeror fails to make the appropriate correction within a reasonable time, Harris County may correct at the
offeror's expense.




                                                                                                                         Page 5 of 40
Revised 7/97
PURCHASE ORDER AND DELIVERY
The successful offeror shall not deliver products or provide services without a Harris County Purchase Order, signed by an
authorized agent of the Harris County Purchasing Agent. The fastest, most reasonable delivery time shall be indicated by the
offeror in the proper place on the proposal document. Any special information concerning delivery should also be included, on a
separate sheet, if necessary. All items shall be shipped F.O.B. INSIDE DELIVERY unless otherwise stated in the
specifications. This shall be understood to include bringing merchandise to the appropriate room or place designated by the using
department. Every tender or delivery of goods must fully comply with all provisions of these requirements and the specifications
including time, delivery and quality. Nonconformance shall constitute a breach which must be rectified prior to expiration of the
time for performance. Failure to rectify within the performance period will be considered cause to reject future deliveries and
cancellation of the contract by Harris County without prejudice to other remedies provided by law. Where delivery times are
critical, Harris County reserves the right to award accordingly.

CONTRACT RENEWALS
Renewals may be made ONLY by written agreement between Harris County and the offeror. Any price escalations are limited to
those stated by the offeror in the original proposal.

INVOICES AND PAYMENTS
Offerors shall submit invoices in duplicate on each purchase order or purchase release after each delivery, indicating the purchase
order number. Invoices must be itemized. Any invoice which cannot be verified by the contract price and/or is otherwise
incorrect, will be returned to the offeror for correction. Under term contracts, when multiple deliveries and/or services are
required, the offeror may invoice following each delivery and the County will pay on invoice. Contracts providing for a monthly
charge will be billed and paid on a monthly basis only.

TERMINATION
Harris County reserves the right to terminate the contract for default if Seller breaches any of the terms therein, including
warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to
and not in lieu of any other remedies which Harris County may have in law or equity. Default may be construed as, but not
limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any
and all services required to Harris County's satisfaction and/or to meet all other obligations and requirements. Contracts may be
terminated without cause upon thirty (30) days written notice to either party unless otherwise specified.

RECYCLED MATERIALS
Harris County encourages the use of products made of recycled materials and shall give preference in purchasing to products
made of recycled materials if the products meet applicable specifications as to quantity and quality. Harris County will be the
sole judge in determining product preference application.

SCANNED OR RE-TYPED RESPONSE
If in its response, offeror either electronically scans, re-types, or in some way reproduces the County's published proposal
package, then in the event of any conflict between the terms and provisions of the County's published proposal package, or any
portion thereof, and the terms and provisions of the response made by offeror, the County's proposal package as published shall
control. Furthermore, if an alteration of any kind to the County's published proposal package is only discovered after the contract
is executed and is or is not being performed, the contract is subject to immediate cancellation.

FLOPPY DISK
If offeror obtained the specifications on a floppy disk in order to prepare a response, the proposal must be submitted in hard
copy according to the instructions contained in this Request-for-Proposals package. If, in its response, offeror makes any changes
whatsoever to the County's published specifications, the County's specifications as published shall control. Furthermore, if an
alteration of any kind to the County's published specifications is only discovered after the contract is executed and is or is not
being performed, the contract is subject to immediate cancellation.




                                                                                                                      Page 6 of 40
Revised 7/97
                             SPECIAL REQUIREMENTS/INSTRUCTIONS


       OVERVIEW:
       The function of the Harris County District Clerk’s Office (HCDCO) is to serve as records
       custodian and manager for fifty-nine state District Courts (9 family, 25 civil, 3 juvenile, and 22
       criminal) and fourteen County Criminal Courts within Harris County. The HCDCO stores,
       retrieves, and manages all of the official documents for all court cases in each of these courts. In
       this capacity, the HCDCO services the Judiciary, Bar, Public and other county, state and federal
       agencies.

       The HCDCO receives approximately 12 million documents per year (40,000 pages per day).
       These documents are stored in individual court rooms as well as seven additional storage
       facilities. With this volume and decentralization of records’ storage, the processing and
       management of these documents in a manual environment is extremely labor intensive. Of these
       12 million documents, an average of 1.8 million copies are reproduced annually for the public as
       well as other governmental agencies.

       1.0 SPECIAL REQUIREMENTS - Vendor Instructions
       Proposals shall be formatted as follows:
       All proposals must be typed on standard 8 1/2 x 11 paper, indexed and placed in a binder or
       folder. One original and twenty (20) copies, each copy clearly marked “copy”, must be
       submitted. The complete proposal should be sealed in an envelope or box for delivery to the
       Office of the Harris County Purchasing Agent per instructions in the general requirements (see
       returning the proposal and proposal completion). All documents included in the proposal and
       the outside of the package must be labeled with the vendor's name and the job number which
       corresponds to this RFP.

       Each proposal shall be organized as follows:
         Section 1: Bid Cover Sheet (completed) and Residency Certificate (completed)
         Section 2: Response to “Expectations of Vendor - General Services Requirements”
         Section 3: Response to “Vendor Evaluation Criteria”
         Section 4: Response to “EDMS Core Software Requirements”
         Section 5: Pricing and Delivery

       All questions should be answered completely by the vendor. In evaluation, consideration will be
       given to the adequacy, accuracy and completeness of responses. The proposal response may be
       incorporated into any contract which results from this RFP. Vendors are cautioned not to make
       claims or statements to which they are not prepared to commit contractually. Failure by the
       vendor to meet such claims will result in a requirement that the vendor provide resources
       necessary to meet submitted claims.

       The vendor is expected to examine all documents, forms, specifications and instructions.
       Failure to do so will be at vendor's risk.

       Harris County will not be liable for any costs incurred by the vendor in preparing a response to
       this RFP. Vendors submit proposals at their own risk and expense. Harris County makes no
       guarantee that any product or service will be purchased as a result of this request for proposal,
                                                                                                     Page 7 of 40
Revised 7/97
       and reserves the right to reject any and all proposals. All proposals and their accompanying
       documents will become the property of Harris County. All proposals are open to negotiation.

       All documents will be held by the County and are NOT subject to public review until an award
       is made. Under the Request for Proposal process, sealed offers will be received and opened in
       the Office of the Purchasing Agent. At and after opening, proposals will NOT be part of the
       public record and subject to disclosure, but will be kept confidential until time of award. When
       such award is completed, proposals will be available for public inspection, including those
       portions marked confidential and/or proprietary.

       2.0 EVALUATION PROCESS
       All proposals will be examined by an evaluation committee consisting of representatives from
       Harris County District Clerk’s Office, Information Technology Center, as well as a member
       from Harris County Purchasing. Additional members may be added as needed.

       Proposals which do not conform to the instructions given or which do not address all the
       questions and/or services specified may be eliminated from consideration. Harris County,
       however, reserves the right to accept such a proposal if it is determined to be in the County's best
       interest to do so.

       Harris County may initiate discussions with vendors. Proposals will be accepted during this
       period but only from vendors who responded to the original request. Discussions may not be
       initiated by vendors. Harris County expects to conduct discussions with vendor personnel
       authorized to contractually obligate the vendor with an offer.

       Proposals, vendor presentations and/or product evaluation(s) will develop into negotiating
       sessions with the successful vendor as selected by the evaluation committee. If Harris County is
       unable to agree to contract terms, Harris County reserves the right to terminate contract
       negotiations with that vendor and initiate negotiations with another vendor.

       All correspondence relating to this RFP, from advertisement to award, shall be sent to the
       Office of the Harris County Purchasing Agent. All presentations and/or meetings between
       Harris County and the vendor relating to this RFP shall be coordinated by the Office of
       the Harris County Purchasing Agent. All correspondence, written and/or verbal, shall be
       through the Office of the Harris County Purchasing Agent.

       Before, during or after award, Harris County will not be obligated to the vendor for products
       and/or services until the completion of a signed purchase order from Harris County. Progress
       toward this end is solely at the discretion of Harris County and may be terminated at any time
       prior to the issuance of a purchase order.

       Submission of a proposal implies the vendor's acceptance of the evaluation criteria and vendor
       recognition that subjective judgments must be made by the evaluating committee.


       3.0 EVALUATION CRITERIA
       Award of the proposal shall be made to the responsible vendor whose proposal is determined to
       be the best evaluated offer resulting from negotiations, taking into consideration compliance
                                                                                                     Page 8 of 40
Revised 7/97
       with instructions, specifications and qualities of the product proposed which best meet the needs
       of the using department. The vendor chosen will have demonstrated the ability to provide the
       required services, ability to respond to the County’s needs on a timely basis, ability to comply
       with the County’s invoicing and documentation policies, references, equipment, price
       commission and other factors set forth in this RFP. Harris County may use references to make
       judgments directly affecting the award of this proposal. Time to complete the work will be a
       consideration in the award.

       In evaluation, the committee will consider the adequacy and completeness of responses. While
       the County appreciates a brief straightforward concise reply, the vendor must fully understand
       that the evaluation is based on the information provided. Accuracy and completeness are
       essential. Omissions, ambiguous or equivocal statements may be construed against the vendor.
       The proposal response may be incorporated into any contract which results from this RFP,
       therefore, vendors are cautioned not to make claims or statements to which they are not prepared
       to commit contractually. As stated before, failure by the vendor to meet such claims will result
       in a requirement that the vendor provide resources necessary to meet submitted claims at no
       additional cost to the County.

       It is probable that any product with which Harris County is not familiar will be requested to be
       brought in for evaluation. During this evaluation period, devices and products (i.e. software)
       associated with those devices, will be at no cost to the County. Also, during this period, a
       representative from the vendor should be available to perform in-service, answer questions and
       support those evaluating the product(s) within a reasonable timeframe whenever requested.

       4.0 SUITABILITY of PURPOSE
       It is an absolute requirement of this solicitation that the proposer understand the needs of the
       County with respect to the ELECTRONIC DOCUMENT MANAGEMENT SYSTEM and
       be satisfied that the system proposed is suitable for the intended purpose in either the current
       environment or the current environment with modifications stipulated by the proposer. By
       submitting a response to this RFP the proposer further warrants that the product is merchantable
       as proposed. Warranties of fitness for purpose and merchantability may not be waived,
       irrespective of whether such warranties are expressed or implied.

       5.0 AWARD
       It is the intent of Harris County to award a contract as a result of this RFP to a single vendor.
       However, Harris County reserves the right to award to multiple vendors if, in its judgment, it is
       in its best interest to do so.

       Further, Harris County reserves the right to make award for services only if the hardware
       specified is otherwise available to the County at more favorable pricing than set forth in the
       proposal. No award or acquisition can be made until the Harris County Commissioner’s Court
       approves such actioin.

       6.0 NOTICE to PROCEED
       A Notification of Award to the vendor shall not be construed as a Notice to Proceed with the
       work. The County shall not be obligated to pay, reimburse or compensate the vendor for any
       work done or for any expenses incurred prior to the County’s issuance of a written “Notice to
       Proceed” to the vendor.
                                                                                                  Page 9 of 40
Revised 7/97
       Under no circumstances will the County “pre-pay” any part of this proposal. A schedule of
       payments based on completed and accepted tasks, agreeable to both the chosen vendor and the
       County, will be established.

       7.0 ACCEPTANCE
       Proposers should include, as part of their proposals, the performance specifications to which
       they commit and are prepared to meet as part of acceptance testing.

       The County will notify the vendor in writing of the completion of the acceptance test. Harris
       County may make failure to complete the acceptance test within ninety (90) days of the
       installation date grounds for termination of the contract.




                                                                                             Page 10 of 40
Revised 7/97
                                          SPECIFICATIONS

 PROPOSAL FOR:
              ELECTRONIC DOCUMENT MANAGEMENT SYSTEM
                                for
                             Harris County District Clerk’s Office (Phase 1)


SCOPE:
This Request for Proposal (RFP) is to implement the first phase of a complete (Electronic Document
Management Systems ) EDMS by converting an existing microfilm records application to document
imaging technology. The application consists of “Minutes” documents from the Civil and Family
Courts. Upon implementation, this phase will provide immediate benefits to the District Clerk, other
Harris County departments, the general public and the bar. It will also lay the groundwork for future
phases of the project.

The first phase of the Harris County District Clerk’s Office (HCDCO’s) EDMS initiative will include
procurement of the “core” workflow, document management, and document imaging software base,
upon which, this, and future phases of the EDMS will be built. This phase will also involve custom
application development to provide and interface between the core software base and the existing Harris
County Information Technology Center (ITC) mainframe applications.

Harris County invites qualified vendors to respond to this proposal for an ELECTRONIC
DOCUMENT MANAGEMENT SYSTEM (Phase 1) for the Harris County District Clerk’s Office.
The intent is to install, upon completion of all phases, a system that will better manage the voluminous
number of documents associated with the day to day activities of the Office of the District Clerk of
Harris County. The completed system, once totally installed, will include workflow, document
management, document imaging, and electronic forms technology. These enabling technologies will be
used to provide various services including but not limited to the following:
    1) Electronic storage and retrieval of all court documents
    2) Automatic routing of documents and work processes throughout the Harris County Judicial
        System
    3) Remote filing of lawsuits and other actions through the Internet
    4) Remote access and purchase of documents through the Internet
    5) Automated order status notification to customers through email and fax
    6) Automated monitoring records retention time frames
It is the intent that the installed system lead to more efficient, economical, and accurate record keeping,
while improving customer service and reducing the cost of government to Harris County tax payers.

There will be a MANDATORY PRE-PROPOSAL CONFERENCE on Tuesday, January 27, 1998 at
9:00 A.M. in room #1270 of the Cotton Exchange Building located at 1310 Prairie, Houston, Texas, at
which time a general overview of the project will be presented to prospective proposers. Written
questions may be submitted at any time prior to the meeting, at the meeting, or at any time after the
meeting but prior to opening. If proper responses to the questions presented at the meeting cannot be
provided, the Committee will research the questions and subsequently respond in writing to all
prospective proposers. All interested bidders are required to attend. Persons with disabilities


                                                                                               Page 11 of 40
Revised 7/97
requiring special accommodations may contact Dan Thweatt at the above telephone number at least two
(2) days prior to the conference.

1.0 BACKGROUND INFORMATION
“Minutes” documents referenced above are those documents in a case file that are signed by a Judge.
These documents are considered permanent records, and are currently recorded on microfilm. An index
to the documents is maintained on the Harris County Information Technology’s (ITC) mainframe. The
HCDCO currently microfilms approximately 1 million pages of “Minutes” from the Civil and Family
Courts annually. Although the current system has advantages over the actual maintenance of a paper
file, by maintaining the documents in a document imaging system, the HCDCO will be able to reduce
the amount of time and labor required to maintain and retrieve microfilm records.




                                                                                        Page 12 of 40
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2.0 EXPECTATIONS of VENDOR
GENERAL SERVICES REQUIREMENTS

Please answer the questions below on this form and return in Section 2 of your response:

Through this RFP, the HCDCO will select a vendor to implement the “Minutes” application phase of the
EDMS. The HCDCO requests the following minimum general services from a vendor.

Does your firm have the capability to:

         2.1 Provide consulting and designing services to HCDCO to aid in revising and completing the
             design of the “Minutes” application as defined in this RFP?
                  Yes                         No
         2.2 Recommend, procure, and install the core workflow, document management, and document
             imaging software upon which the HCDCO’s EDMS will be built?
                  Yes                         No

         2.3 Provide a complete working turn-key system based on the specifications in this RFP and any
             revisions/addendum to the final system design?
                   Yes                        No

         2.4 Provide project management in developing the EDMS based minutes system?
                  Yes                       No

         2.5 Provide custom application development to integrate the core EDMS software with the
             HCDCO’s existing business processes and the Harris County ITC mainframe?
                  Yes                      No

         2.6 Recommend, procure, and install any additional equipment and/or software required for the
             project?
                  Yes                        No

         2.7 Provide training to HCDCO technical personnel regarding system configuration and
             implementation of core software, API usage, and custom application source code?
                  Yes                        No




                                                                                             Page 13 of 40
Revised 7/97
3.0 VENDOR EVALUATION CRITERIA

Please answer the questions below on this form and return in Section 3 of your responses. If
additional space is required, add additional sheets referring to the number(s) that correspond below:

It is the intent of the HCDCO to contract with a vendor that provides a balance of EDMS
implementation experience and project management experience.

    3.1 List a minimum of five (5) previous system design/installation/implementations that have been
        accomplished with an EDMS of similar size and complexity.

      Company                            Contact              Telephone
    ________________________        ___________________________    _____________________
    ________________________        ___________________________    _____________________
    ________________________        ___________________________    _____________________
    ________________________        ___________________________    _____________________
    ________________________        ___________________________    _____________________
    ________________________        ___________________________    _____________________

    3.2 Previous experience with Harris County:
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________

    3.3 Previous experience with other governmental agencies:
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________

    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________

    3.4 Specific core software products with which the vendor is familiar and/or recommends for this
        system:
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________


                                                                                          Page 14 of 40
Revised 7/97
    3.5 Experience with customized applications and/or the development of such and the integration into
        an existing mainframe environment:
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________

    3.6 Number of employees:
        3.6.1 Total number of full-time company personnel
               ___________________________
        3.6.2 Total number of full-time company personnel in the Houston area
               ___________________________
        3.6.3 Support personnel in the Houston area
               ___________________________
        3.6.4 Certified records manager(s) in the Houston area
               ___________________________
        3.6.5 Number of personnel in R & D
               ___________________________
    3.7 How long has the company been in business?
        ____________________________ years
    3.8 How long has the company been in business under the same name and same management?
        ____________________________
    3.9 Describe the company’s experience/expertise with web based electronic commerce:
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________




                                                                                           Page 15 of 40
Revised 7/97
    4.0 EXISTING SYSTEM and STANDARDS

          4.1 HCDCO LAN
          The HCDCO LAN is based on a collapsed-backbone comprised of two 3COM 7000HD switches
          connected via ATM OC-3 ports. Individual PC’s and printers are attached to the switches
          through 10 MB Ethernet hubs, 100 MB Ethernet hubs, and 10/100 MB Ethernet workgroup
          switches. In addition, the HCDCO has a Citrix Winframe dial-in gateway with 16 modems for
          remote control and remote node connectivity. The HCDCO LAN uses TCP/IP and IPX/SPX
          protocol suites.

          4.2 HARRIS COUNTY BACKBONE NETWORKS
          Currently two (2) backbone networks exist within Harris County, The J-Net and the ITC
          network.
                 4.2.1 The J-NET backbone, administered by the Harris County District Attorney’s office,
                     consists of four (4) Wellfleet routers connected in a single FDDI ring. The HCDCO
                     LAN’s interface to the J-NET backbone is through a dedicated Ethernet interface
                     between one of the Wellfleet routers and HCDCO’s 3COM 2500 corebuilder switch.
                 4.2.2 The ITC backbone, administered by Harris County Information Technology
                     Center, consists of 3COM net builder routers connected in a Token-Ring backbone.
                     The routers each route IPX, IP, and Appletalk. The ITC backbone has a T1 interface
                     to the Internet. It also has a dedicated Ethernet interface to the J-NET. The HCDCO
                     does not have a direct interface to the ITC backbone. Access to that network’s
                     services (primarily the T1 Internet connection) come from the interface to the J-NET
                     backbone.

          4.3 HCDCO SERVERS and NETWORK OPERATING SYSTEMS
          Currently the HCDCO has two (2) NW4.1 based servers and two (2) NT4.0 servers. The
          resources these servers offer will not be available for the new EDMS. (for general information,
          see below)
                  4.3.1 The HCDCO 01 server runs Netware 4.1 and is primarily used for storing
                      user/group files and performing LAN printing. This server is comprised of the
                      Compaq Proliant P5/100 server with five (5) 2.1 GB hot-swappable HDD’s in a
                      RAID 5 configuration, 80 MB memory, and a 250 user Netware 4.1 license.
                  4.3.2 The HCDCO 02 server runs Netware 4.1 and is primarily used for storing data for
                      the HCDCO financial records systems (Fee Accounting, Trust Fund, Budget, Human
                      Resources) and performing LAN printing. This server is comprised of a Gateway
                      2000 P5/133 server with three (3) 2.0 GB SCSI-2 HDD’s, 128 MB memory, and a
                      250 user Netware 4.1 license.
                  4.3.3 The HCDCO 10 server runs NT Server 4.0 and is primarily used for research and
                      development and performing LAN printing. This server is comprised of a Gateway
                      2000 P5/133 server with three (3) 2.0 GB SCSI-2HDD’s, and 128 MB memory.
                  4.3.4 The HCDCO 11 server runs NT server 4.0 and is primarily used for SQLServer 6.5
                      database deployment and the District Clerk’s Solomon financial records. This server
                      is comprised of a Compaq Proliant 5000 server with four (4) P6/200 CPU’s, four (4)
                      4.3 GB hot-swappable HDD’s, 512 MB memory.
                  4.3.5 The HCDCO is standardizing on Windows NT Server 4.0. All future servers
                      purchased by the HCDCO will run with this NOS. Existing servers will be migrated
                      to this NOS within two (2) years.
                                                                                             Page 16 of 40
Revised 7/97
          4.4 HCDCO WORKSTATION and APPLICATION SOFTWARE
                4.4.1 The HCDCO has standardized on Rumba 95/NT as its 3270 emulator, using
                    TN3270 connections to the Harris County ITC mainframe.
                4.4.2 The HCDCO has standardized on MS Office Professional 97 for general office
                    automation application software.
                4.4.3 The HCDCO currently uses Visual Basic 5.x Enterprise for developing custom
                    Windows application software.
                4.4.4 The HCDCO has standardized on Windows 95 and Windows NT 4.0 workstaiton as
                    personal computer client operating systems.

          4.5 HARRIS COUNTY MAINFRAME
          The Harris County ITC mainframe is initially IBM ES9000 running MVS. All mainframe
          applications with which the EDMS will interface are written in Model 204 (M204) from Praxis.
          The applications maintain data in M204’s proprietary file format. Interfacing to the mainfram
          data can be accomplished through LU 6.2, HLLAPI/SCREEN SCRAPING, EDA SQL
          middleware, and RPC’s through TCP/IP.




                                                                                           Page 17 of 40
Revised 7/97
    5.0 EDMS CORE SOFTWARE REQUIREMENTS

Please answer the questions below on this form and return in Section 4 of your responses. If
additional space is required, add additional sheets referring to the number(s) that correspond below:

It is the intent of the HCDCO to build its EDMS on a foundation of core workflow, document
management, and document imaging software. The software products should encapsulate as many “off-
the-shelf” features as possible and provide an open and powerful API that allows for complete
customization to fit the needs of the HCDCO and Harris County as a whole. The following are intended
to provide the HCDCO with an understanding of the capabilities of the core software products proposed
by each vendor. Many of the questions/required responses will not pertain to the first phase of the
system, however, they will be necessary for functionality in future phases.

5.a WORKFLOW ENGINE (WFE)

    5.a.1 Which workflow package(s) is(are) being proposed for this project?
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________
    _________________________________________________________________________________

    5.a.2 Is the WFE database based, as opposed to message based?
                 Yes                           No
    5.a.3 Does the WFE support Microsoft SQL Server 6.5 and Oracle 7.x?
                 Yes                           No
    5.a.4 Does the WFE allow for multiple documents to be routed within a single parcel?
                 Yes                           No
    5.a.5 Are workflow processes created and maintained using a GUI design tool?
                 Yes                           No
    5.a.6 Are changes made with the workflow GUI design tool in “real time”?
                 Yes                           No
    5.a.7 Does the WFE allow for receiving and sending parcels to/from standard Email systems?
                 Yes                           No
        If “Yes”, which one(s), and what is the programming interface?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
    5.a.8 Does the WFE support both serial and parallel tasks in the process map?
                 Yes                           No
    5.a.9 Within the HCDCO, a “type of action code” (TOAC) is assigned to each work parcel. This
TOAC designates the type of work that is being routed. The HCDCO requires a WFE that allows for
creating shared queues where work can automatically be assigned to multiple employees based on a
combination of FIFO, individual TOAC priority, and whether or not an employee has been trained to work
on the specific TOAC. Does the WFE support this without custom programming?
                 Yes                           No


                                                                                          Page 18 of 40
Revised 7/97
    5.a.10 Does the WFE allow for automatic determinatioin of next queue based on values contained in
the workflow database?
                 Yes                          No
    5.a.11 Does the WFE support the standard workflow API set forth by the workflow coalition?
                 Yes                          No
    5.a.12. Does the WFE support Microsoft Windows NT 4.0 Server?
                 Yes                          No
    5.a.13 Does the WFE provide scalability to run as an integrated system on multiple NT based servers?
                 Yes                          No
        If “Yes”, how many servers?
        _________________
   5.a.14 What is the maximum number of concurrent users the WFE supports in its maximum
configuration?
        ________________
        What is this “maximum configuration?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
   5.a.15 Which of the following API interfaces are supported by the WFE?
        5.a.15.1 VBX
                 Yes                          No
        5.a.15.2 OCX 16 bit
                 Yes                          No
        5.a.15.3 OCX 32 bit
                 Yes                          No
        5.a.15.4 Windows DLL
                 Yes                          No
        5.a.15.5 COM
                 Yes                          No
        5.a.15.6 DCOM
                 Yes                          No
   5.a.16 What API functions for external programs are available in the WFE?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
   5.a.17 What security features are available in the WFE?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
   5.a.18 Does the WFE support the ability to send and receive parcels through the Internet?
                 Yes                          No
   5.a.19 Does the WFE support the ability to receive documents through a fax gateway?
                 Yes                          No
                                                                                            Page 19 of 40
Revised 7/97
   5.a.20 Do the workflow, document management, and document imaging engines allow for faxes
received through a fax gateway to automatically be processed through an OCR engine and then put into a
workflow queue?
                 Yes                          No
   5.a.21 Which of the following client operating systems does the WFE support natively (i.e. not via an
Intranet/Internet interface)?
        5.a.21.1 Windows 95
                 Yes                          No
        5.a.21.2 Windows NT 4.0 Workstation
                 Yes                          No
        5.a.21.3 Windows 3.x
                 Yes                          No
        5.a.21.4 Macintosh
                 Yes                          No
        5.a.21.5 Unix
                 Yes                          No
   5.a.22 Does the WFE allow for integration of custom and off-the-shelf Windows applications already
used in the HCDCO to be integrated into the workflow?
                 Yes                          No
        What are the limitations?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
   5.a.23 What management reports and graphs are generated by the WFE? List all reports and provide
samples in this section of your returned proposal.
   5.a.24 Does the WFE allow for setting individual maximum time frames (based on TOAC) to complete
work on each parcel in a queue and then allow for generating alerts if these timeframes are exceeded?
                 Yes                          No
   5.a.25 Does the WFE track the activity of users logging in and out of the workflow system?
                 Yes                          No
   5.a.26 Does the WFE have the ability to generate an alert when an individual queue has reached a
specified level of uncompleted parcels in it?
                 Yes                          No
   5.a.27 Does the WFE allow for custom written applications to access the databases and document
stores?
                 Yes                          No
   5.a.28 Does the WFE support on-line backup of its indexes?
                 Yes                          No
   5.a.29 Is the workflow capable of generating messages to certain Email packages when specific events
occur?
                 Yes                          No
        If “Yes”, is Microsoft Exchange one of these packages?
                 Yes                          No

5.b DOCUMENT MANAGEMENT ENGINE (DME)

    5.b.1 Which document management package(s) is (are) being proposed for this project?

                                                                                            Page 20 of 40
Revised 7/97
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
   5.b.2 Which file format(s) does the DME support?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
   5.b.3 Does the DME use separate viewer applets for each file format, or does it allow for displaying
multiple file formats in one viewer applet?
                  Separate                     Multiple
   5.b.4 Does the DME support Windows NT 4.0 Server?
                  Yes                          No
   5.b.5 Does the DME support Microsoft SQL Server 6.5 and Oracle 7.x?
                  Yes                          No
   5.b.6 Does the DME support Unix?
                  Yes                          No
        If “Yes”, which brands and versions?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
   5.b.7 Does the DME provide scalability to run as an integrated system on multiple NT based servers?
                  Yes                          No
        If “Yes”, how many servers?
                 ______________________
   5.b.8 What is the maximum number of concurrent users the DME will support in its maximum
configuration?
                 ______________________
          What is that configuration?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
   5.b.9 What security features are available in the DME?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

  5.b.10 If the DME has a single viewer for multiple file formats, which file formats does it support?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

                                                                                           Page 21 of 40
Revised 7/97
   5.b.11 Does the DME support the ability to set up temporary caches of documents on local HDD’s or
servers for improved retrieval response time?
                  Yes                         No
   5.b.12 If the DME supports temporary document caches (item 5.b.11), does it allow for a data source to
be used as a list for which documents cache?
                  Yes                         No
   5.b.13 Which of the following API interfaces are supported by the DME:
        5.b.13.1 VBX
                  Yes                         No
        5.b.13.2 OCX 16 bit
                  Yes                         No
        5.b.13.3 OCX 32 bit
                  Yes                         No
        5.b.13.4 Windows DLL
                  Yes                         No
        5.b.13.5 COM
                  Yes                         No
        5.b.13.6 DCOM
                  Yes                         No
   5.b.14 What API functions for external programs are available in the DME?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
   5.b.15 Does the DME engine support faxing documents of any file format that it supports?
                  Yes                         No
        If “No”, which formats can not be faxed?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
   5.b.16 Does the DME allow for “check out/check in” on documents so only one user at a time can make
changes?
                  Yes                         No
   5.b.17 Does the DME allow for having multiple documents, of different formats, open concurrently on
a user’s PC?
                  Yes                         No
   5.b.18 Does the DME allow for printing multiple documents and ranges of documents?
                  Yes                         No
   5.b.19 Does the DME allow for sending all supported document formats through Email?
                  Yes                         No

    5.b.20 Does the DME support searching its database through Internet/Intranet applications?
                 Yes                        No
         If “Yes”, how?


                                                                                                 Page 22 of 40
Revised 7/97
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
    5.b.21 The HCDCO wants to store specific document types on specific media types (RAID, Optical
Jukebox, CD-Rom Jukebox, tape). Can the DME be configured so that documents with certain attributes
in the database go to specific media?
                  Yes                          No
         If “Yes”, how is this controlled?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
    5.b.22 What are the limits on the quantity and types of custom (user defined) fields that can be added to
the DME’s database?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
    5.b.23 Does the DME allow for doing multiple search types using any fields in the document database?
                  Yes                          No
    5.b.24 Does the DME allow for creating custom search forms?
                  Yes                          No
    5.b.25 Does the DME allow for storing and tracking multiple versions of each document?
                  Yes                          No
    5.b.26 Will the DME’s API allow an external indexing program written in Visual Basic or
Powerbuilder to add new document entries to the document database?
                  Yes                          No
    5.b.27 Which optical jukeboxes and CD-ROM jukebox brands and models does the DME Support?
Optical
Jukeboxes:____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
CD-ROM
jukeboxes:_____________________________________________________________________________
_____________________________________________________________________________________
____________________________________________________________________________________
    5.b.28 Which of the following client operating systems does the DME support natively (i.e., not via
Intranet or Internet interface):
         5.b.28.1 Windows 95
                  Yes                          No
         5.b.28.2 Windows NT 4.0 Workstation
                  Yes                          No

          5.b.28.3 Windows 3.x
                   Yes                        No
          5.b.28.4 Macintosh
                   Yes                        No
          5.b.28.5 Unix
                                                                                                 Page 23 of 40
Revised 7/97
                  Yes                            No
    5.b.29 At times, the HCDCO is required to “seal” an entire case file of multiple documents. Access is
very limited. Does the document management engine allow for limiting viewing capabilities on specific
documents based on a list of logon ID’s that is maintained by the HCDCO?
                  Yes                            No
    5.b.30 Can the DME log specific activities related to documents such as when a file was viewed,
attempted to be viewed, printed, copied, Emailed, faxed?
                  Yes                            No
         If “Yes”, who performs this activity?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
    5.b.31 Is the DME ODMA compliant?
                  Yes                            No
    5.b.32 Does the DME allow for setting up parent-child relationships between documents?
                  Yes                            No
    5.b.33 Does the DME support Full Text Search?
                  Yes                            No
         If “Yes”, which engine is used?
______________________________________________________________________
    5.b.34 Does the Full Text Search engine support:
         5.b.34.1 Searching for phrases?
                  Yes                            No
         5.b.34.2 Doing proximity searches?
                  Yes                            No
         5.b.34.3 Storing search criteria profiles?
                  Yes                            No
         5.b.34.4 Doing relevance checking?
                  Yes                            No
         5.b.34.5 Using date ranges (including last number of days) as parameters?
                  Yes                            No
    5.b.35 The HCDCO intends to sell copies of its documents on CD-ROM media. The documents would
be selected by search criteria. The system should generate a fully self-contained CD-ROM that a customer
could use to search for, view, and print the documents on the CD-ROM without the need for other
software. Does the system proposed have this capability?
                  Yes                            No
    5.b.36 Does the DME support on-line backup of its indexes?
                  Yes                            No




5.c DOCUMENT IMAGING ENGINE (DIE)

  5.c.1 Which document imaging package(s) is (are) being proposed for this project?
_____________________________________________________________________________________
_____________________________________________________________________________________

                                                                                             Page 24 of 40
Revised 7/97
_____________________________________________________________________________________
_____________________________________________________________________________________
   5.c.2 Does the DIE support:
        5.c.2.1 Microsoft SQL Server 6.5
                 Yes                           No
        5.c.2.2 Oracle 7.x
                 Yes                           No
        5.c.2.3 Microsoft Windows NT 4.0 Server
                 Yes                           No
        5.c.2.4 Unix
                 Yes                           No
                If “Yes”, which brands and versions?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
   5.c.3 Does the DIE provide scalability to run as an integrated system on multiple NT based servers?
                 Yes                           No
        If “Yes”, how many?
                _____________
   5.c.4 What is the maximum number of concurrent users the DIE will support in its maximum
configuration?
                ____________
        What is that configuration?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
   5.c.5 What security features are available in the DIE?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
   5.c.6 Which of the following API interfaces are supported by the DIE?
        5.c.6.1 VBX
                 Yes                           No
        5.c.6.2 OCX 16 bit
                 Yes                           No
        5.c.6.3 OCX 32 bit
                 Yes                           No

          5.c.6.4 Windows DLL
                   Yes                     No
          5.c.6.5. COM
                   Yes                     No
          5.c.6.6 DCOM
                   Yes                     No
                                                                                          Page 25 of 40
Revised 7/97
  5.c.7 What API functions for external programs are available in the DIE?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
  5.c.8 Does the DIE support the Image Accel API?
                Yes                           No
  5.c.9 Does the DIE support Kofax and Xionics image accelerator boards?
                Yes                           No
  5.c.10 Does the DIE support multi-page TIFF’s?
                Yes                           No
  5.c.11 Scanning:
       5.c.11.1 Automatic cropping based on real size of image?
                Yes                           No
       5.c.11.2 What document processors are supported?
_____________________________________________________________________________________
_____________________________________________________________________________________
       5.c.11.3 What scanners are supported?
_____________________________________________________________________________________
_____________________________________________________________________________________
       5.c.11.4 Is filtering integrated?
                Yes                           No
  5.c.12 Does the document imaging system support Xionics Xip Print accelerator boards?
                Yes                           No
  5.c.13 Which image processing filters are supported by the document imaging system?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
  5.c.14 Does the document imaging system support reading bar codes?
                Yes                           No
       If “Yes”, is bar code reading supported during scanning or as a separate process?
                During Scanning               Separate Process
  5.c.15 Can the DIE read multiple bar codes on a single page?
                Yes                           No
  5.c.16 Which of the the following functions does the DIE’s viewer support?
       5.c.16.1 Zooming to fit in screen width
                Yes                           No
       5.c.16.2 Zooming to fit in screen length
                Yes                           No
       5.c.16.3 Zooming to fit in screen
                Yes                           No
       5.c.16.4 Displaying thumbnails
                Yes                           No
       5.c.16.5 Panning
                Yes                           No
       5.c.16.6 Ad Hoc Zoom In/Out
                                                                              Page 26 of 40
Revised 7/97
                Yes                             No
       5.c.16.7 Rotating in 90% increments
                Yes                             No
       5.c.16.8 Rotating in other than 90% increments
                Yes                             No
       5.c.16.9 Invert Image
                Yes                             No
       5.c.16.10 Flip image
                Yes                             No
       5.c.16.11 Go to first, last, next, previous, or specific page
                Yes                             No
  5.c.17 Does the DIE’s viewer have a button bar for rapid access to options?
                Yes                             No
  5.c.18 Does the DIE provide an applet for viewing images in Intranet/Internet applications?
                Yes                             No
       If “Yes”, are annotation features supported?
                Yes                             No
  5.c.19 Does the DIE’s image viewer support on-demand OCR?
                Yes                             No
       If “Yes”, to what file formats can the output text be exported?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
  5.c.20 Which of the following annotation features does the DIE support?
       5.c.20.1 Highlighting with multiple colors or shades?
                Yes                             No
       5.c.20.2 Sticky notes
                Yes                             No
       5.c.20.3 Redliner
                Yes                             No
       5.c.20.4 Sound files
                Yes                             No
       5.c.20.5 Ole objects
                Yes                             No
       5.c.20.6 Arrow/pointer
                Yes                             No
       5.c.20.7 Eraser
                Yes                             No
       5.c.20.8 Text
                Yes                             No
       5.c.20.9 Drawings
                Yes                             No


  5.c.21 What additional annotation features does the DIE support?
_____________________________________________________________________________________
_____________________________________________________________________________________

                                                                                   Page 27 of 40
Revised 7/97
_____________________________________________________________________________________
_____________________________________________________________________________________
   5.c.22 Does the DIE provide for only allowing certain persons to either create or view annotations?
                 Yes                            No
   5.c.23 Does the DIE support zone OCR?
                 Yes                            No
   5.c.24 Does the DIE support OCR of specific pages or page ranges?
                 Yes                            No
   5.c.25 Can OCR output text be automatically inserted into workflow and document management
databases?
                 Yes                            No
        If “Yes”, can the text be edited with “Input Rules” to increase database accuracy?
                 Yes                            No
   5.c.26 Is a specific forms processing software package being proposed?
                 Yes                            No
        If “Yes”, which one?
_____________________________________________________________________________________
_____________________________________________________________________________________
   5.c.27 Does the DIE support on-line backup of its indexes?
                 Yes                            No




                                                                                          Page 28 of 40
Revised 7/97
6.0 EDMS BASED MINUTES SYSTEM
The HCDCO envisions the system functioning in a manner that is detailed below. It could be that the
system proposed may already perform all or many of the functions, if so, less customization will be
necessary.

    6.1 Overview
    With implementation of the first phase of the EDMS, the HCDCO requires a set of custom applications
    built on top of the core software foundation. The following sections detail the functionality anticipated
    in the custom applications.

    6.2 EDMS Based Process Flow
    After a “minutes” type document is signed in court, it will be indexed by a court clerk in the “Civil
    Court Activity Screen” in the JIMS mainframe. In this step the court clerk will enter the case number,
    type of order, and the date the order was signed. The signed documents will then be sent in daily
    batches to the Civil Micrographics section.

    Once received in Civil Micrographics, minutes documents from all courts will be processed using the
    following steps:

    6.2.1 Each document will be checked to make sure that it has 1) the correct case number; 2) correct
        court number, 3) been signed by the Judge; and 4) correctly dated. If any of this information is
        incorrect, it will be routed manually back to the court clerk for correction. From there it will be
        returned with the next daily batch of minutes documents to Micrographics.
    6.2.2 Each document will be checked for original quality status. If the document is not adequate it will
        be affixed with a recorders memorandum stamp.
    6.2.3 Each document will be unstapled and scanned using the scanning/indexing application (see section
        6.3 below). During the scanning process, information about the document will be abstracted and
        entered into a Windows data entry screen. The index information will be updated in real-time in
        both the JIMS M204 mainframe database as well as the EDMS document database.
    6.2.4 Each original paper document will be placed in a bin for future verification.
    6.2.5 Paper documents will be pulled from the verification bin in FIFO order. Each document will be
        individually verified (see section 6.4 below) to ensure it was properly scanned and indexed. If there
        are any problems with the scanning or indexing, it will be returned to the scanning clerk to be re-
        scanned (step 6.2.3).
    6.2.6 Once a paper document has been scanned, indexed, and verified, it will be placed in the proper
        court bin to be returned to that court.
    6.2.7 The EDMS will determine if each scanned document has been identified as requiring child support
        payments during the indexing process (based on a document type code). If so, the document will be
        automatically routed to the “Child Support Account Set Up” processing queue. Each day persons
        from Child Support will pull up all documents sent to this queue (see section 6.6) and will use the
        information on the documents to set up payment schedules through a mainframe terminal emulator
        also running on the PC.
    6.2.8 The EDMS will determine if each scanned document needs to be sent to the state (based on the
        document type code). If so, the document will be automatically routed to the “Outgoing Fax Queue”
        along with a phone number and contact name. The outgoing fax application (see section 6.5. below)
        will monitor this queue and fax any documents that are routed to the queue.
    6.2.9 After the verification step, the system will determine if a copy of the document needs to be routed
        to the Trust Fund section of the District Clerk’s Office. If so, the document will be automatically
                                                                                                 Page 29 of 40
Revised 7/97
         routed to the “Trust Fund Processing” queue. Each day persons from Child Support will pull up all
         documents set to this queue (see section 6.6) and will use the information on the documents to set up
         Trust Fund accounts.

6.3 Scanning/Indexing Application
This application will be used to scan and index each minutes document into the EDMS. Processing
through this application will be accomplished as follows:

6.3.1 The scanning clerk will select the next document to be scanned, place it in the scanner input tray, and
    then cause the document to be scanned. The document will be displayed on the monitor of the
    scanning station.
6.3.2 The scanning clerk will review the scanned document to ensure it was properly scanned. The EDMS
    will automatically pick up scan date, scan time, scan operator, and number of pages. The scanning
    program will need the ability to rescan an entire document, insert pages, delete pages, and reorder
    pages.
6.3.3 As each document is scanned, the EDMS will prompt the operator for a case number. The system
    will use the case number to inquire in the JIMS mainframe M204 database to find all minutes
    documents for that case that have been entered by court clerks but not scanned. These documents will
    each be listed on the scanning/indexing application’s screen.
6.3.4 The scanning clerk will select a document from the list and enter information about the document
    (document type code and notes).
6.3.5 The EDMS will assign a serialized document number for the scanned document and create and store
    a multi-page G4 TIFF file on magnetic media.
6.3.6 The EDMS will insert data into the document database.
6.3.7 The EDMS will interface to the JIMS M204 database to update the entry made into the Civil Court
    Activity screen with the document scanning information.
6.3.8 Once a document has been properly scanned and indexed, the scanning clerk will place the paper
    document into the verification bin and the EDMS will route the scanned document to the verification
    queue.

6.3.A Scanning Verification Application
This application will allow a verification clerk to verify documents that have been scanned. The program
will display scanned, but not verified documents and related index information in scan date/time order.
The application will allow the operator to page through each document verifying document quality and
index accuracy. Operators will have the ability to mark a document as verified to remove it from the
queue. Operators will have the ability to select specific documents to view when necessary.

6.4 Outgoing Fax Application
This application should have the capability to monitor a workflow queue and fax any documents that enter
that particular queue. The application should have the following features:

6.4.1 Log all documents faxed along with case number, document type, date and time sent, number of
    pages, destination, and success or failure of the fax.
6.4.2 Be able to generate a report listing the status of all faxes sent for that day (or any other date specified)
6.4.3 Have the ability to fax multiple times.
6.4.4 Provide management reports detailing the amount of time a document is in a queue before being
    faxed.

                                                                                                     Page 30 of 40
Revised 7/97
6.5 General Queue Inquiry Application
This application should function much as the verification application, moving through items in a specific
queue in a pre-determined order and displaying the related document(s) for viewing. The user will
generally have this application running at the same time a separate indexing application is on the screen
Both applications should have the capability to display at the same time.

6.6 Mainframe Image Print Application (MIPA)
As part of the interface between the Harris County mainframe and the EDMS, the system should allow for
issuing print requests from the mainframe Civil Document Inquiry Screen, by users sitting at actual 3270
terminal devices (or a PC emulating a 3270 device). Specifically, the system needs to allow a user to select
a document on the mainframe Civil Document Inquiry Screen and then press a button to allow the
document to be printed on an EDMS LAN printer. The process should function as follows:

6.6.1 The user will enter the case number for the document they want to print. This will list all
    microfilmed and imaged documents in the mainframe database.
6.6.2 The user will place and “X” next to the imaged document they want to print and press a designated
    function key. The user will also have the opportunity to determine to which LAN printer they wish the
    print to be sent.
6.6.3 The mainframe will place information (document ID, user requesting, LAN printer name) associated
    with the print request in a down load queue.
6.6.4 The MIPA will poll the image document print queue regularly to determine if there are documents to
    be printed.
6.6.5 When there is a document to be printed, the MIPA will pull the image document off the LAN server
    (based on the document ID received) and print it to the requested printer, along with two copies of an
    invoice/receipt for the cost of the document. (the system should interface with the County’s billing
    system to accomplish this)

The Mainframe Image Print Application will perform steps 6.6.4 and 6.6.5 in the above process.

6.7 Windows Document Inquiry and Purchase Application
The Windows Document Inquiry Application should be available and allow Harris County and other
governmental personnel to search for, view, print, and fax the minutes documents from any high end
(486/50 or higher) Windows based PC attached to the Harris County JNET.

Using this same inquiry screen the public will be able to view and print (at a cost) minutes documents from
any of five (5) public terminals (kiosks) located in the downtown courthouse complex. Customers will be
able to print documents behind the Civil Public Service customer window and pay a cashier or choose to
pay with credit card and print documents to a printer located next to the kiosk. This latter method allows
customers to use the system 24 hours a day, 7 days a week, without having to interact with District Clerk
personnel.



6.8 Web Document Inquiry and Purchase Application
The Web Document Inquiry Application should be a WEB browser based version of the Windows
Document Inquiry Screen and be available as both an Internet and Intranet application. Users on the Harris
County JNET who have web browsing capabilities will be able to access an Intranet WEB server to access
the Document Inquiry Web Page. The Intranet application will have the same basic functionality as the
                                                                                                Page 31 of 40
Revised 7/97
Document Inquiry Screen allowing users to search for, view, print, and fax the minutes documents. This
application will be required for any non-windows users on the JNET who wish to access the documents.

The application should have the following features:

This same application will be available to users on the Internet as the District Clerk’s Document inquiry
Web Page. This web page will allow customers to search for and purchase minutes documents using credit
cards and the District Clerk’s cost escrow account as payment methods. Customers will not be able to view
documents since it is too easy to copy a document once it has been displayed on the remote user’s monitor.
Customers will be able to print documents to a printer in the District Clerk’s office for later pickup, transfer
documents to their PC’s hard drive, or to receive them by fax.




                                                                                                   Page 32 of 40
Revised 7/97
7.0 EXPECTATIONS of HCDCO
As the system is envisioned at this time, below is a listing of Harris County’s expectations upon the award
and completion of the project:

        Complete project management
        Database Server with all necessary software licenses
        Messaging/Fax Server with all necessary software licenses
        Workflow software with a minimum 50 client license
        Document management software with a minimum 50 client license
        Document imaging software with a minimum 50 client license
        Software development libraries for 3 programmers
        Software development training for 2 programmers
        Workflow configuration training for 2 persons
        Document management configuration training for 2 persons
        Custom application development as needed
        Custom application source code as needed




                                                                                               Page 33 of 40
Revised 7/97
                                              PRICING/DELIVERY



    TOTAL COST of SOFTWARE:                                 $___________________________
    (attach a detail by product and price)

    TOTAL COST of HARDWARE:                                 $___________________________
    (attach a detail by product and price)

    TRAINING:                                               $___________________________
    (attach a detail, schedule and pricing)

    ANNUAL MAINTENANCE:                                     $___________________________
    (attach a detail by module, equipment, etc.)

    ADDITIONAL EXPENSE                                $___________________________
    (not in any of the above costs, please elaborate)



    Project will be tested, approved and operational within ____________ days after receipt of “Notice to
    Proceed”.




                                                                                             Page 34 of 40
Revised 7/97
               ATTACHMENTS




                             Page 35 of 40
Revised 7/97
                                            RESIDENCE CERTIFICATION

Pursuant to Texas Government Code §2252.001 et seq., as amended, Harris County requests Residence
Certification. §2252.001 et seq. of the Government Code provides some restrictions on the awarding of
governmental contracts; pertinent provisions of §2252.001 are stated below:

    (3)   "Nonresident bidder" refers to a person who is not a resident.

    (4)   "Resident bidder" refers to a person whose principal place of business is in this state, including a contractor
          whose ultimate parent company or majority owner has its principal place of business in this state.




I certify that ______________________________________ is a Resident Bidder of Texas as defined in
                            [Company Name]
    Government Code §2252.001.



I certify that ______________________________________ is a Nonresident Bidder as defined in
                            [Company Name]
    Government Code §2252.001 and our principal place of business is __________________________________.
                                                               [City and State]




                                                                                                              Page 36 of 40
Revised 7/97
                                          MINIMUM INSURANCE REQUIREMENTS


          • The contractor shall, at all times during the term of this contract, maintain insurance coverage with
            not less than the type and requirements shown below. Such insurance is to be provided at the sole
            cost of the contractor. These requirements do not establish limits of the contractor's liability.

          • All policies of insurance shall waive all rights of subrogation against the County, its officers,
            employees and agents.

          • Upon request, certified copies of original insurance policies shall be furnished to Harris County.

          • The County shall be named as "additional insured" on the Commercial General Liability Policy.

          • The County reserves the right to require additional insurance should it be deemed necessary.

          A. Worker's Compensation (with Waiver of subrogation              Statutory, and Bodily Injury by
               to Harris County) Employer's Liability (including all        Accident: $100,000 each employee.
               states, U.S. Longshoremen, Harbor Workers and                Bodily Injury by Disease: $500,000
               other endorsements, if applicable to the Project.            policy limit $100,000 each employee.

        B. Commercial General Liability Occurrence Form                     $300,000 each occurrence Limit
               including, but not limited to, Premises and Operations,      Bodily Injury and Property Damage
               Products Liability Broad Form Property Damage,               Combined      $300,000     Products
               Contractual Liability, Personal and Advertising Injury       Completed Operations Aggregate
               Liability and where the exposure exists, coverage for        Limit $500,000 Per Job Aggregate
               watercraft, blasting collapse, and explosions, blowout,      $300,000 Personal and Advertising
               cratering and underground damage.                            Injury Limit

         C. Automobile Liability Coverage
                                                                            $300,000 Combined Liability Limits.
                                                                            Bodily Injury and Property Damage
                                                                            Combined. Harris County shall be
                                                                            named as "Additional insured" on
                                                                            Automobile policy.




                                                                                                   Page 37 of 40
Revised 7/97
          TWCC RULE 110.110 WORKERS' COMPENSATION INSURANCE COVERAGE

If this bid/proposal package is for a building or construction contract, all of the provisions of this
rule as shown below apply. Since this is a mandatory requirement, cost increases should not be
experienced because of the need to comply with the Texas Workers' Compensation Law. For
additional information contact the Texas Workers' Compensation Commission, Southfield Building,
400 S. IH-35, Austin, Texas 78704-7491, (512) 440-3618.

A. Definitions:

          Certificate of coverage ("Certificate") - A copy of a certificate of insurance, a certificate of authority
          to self-insure issued by the commission, or a coverage agreement, TWCC-81, TWCC-82, TWCC-
          83, or TWCC-84 showing statutory workers' compensation insurance coverage for the person's or
          entity's employees providing services on a project, for the duration of the project.

          Duration of the project - Includes the time from the beginning of the work on the project until the
          contractor's/person's work on the project has been completed and accepted by the governmental
          entity.

          Persons providing services on the project ("subcontractor" in §406.096) - Includes all persons or
          entities performing all or part of the services the contractor has undertaken to perform on the
          project, regardless of whether that person contracted directly with the contractor and regardless of
          whether that person has employees. This includes, without limitation, independent contractors,
          subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity,
          or employees of any entity which furnishes persons to provide services on the project. "Services"
          include, without limitation, providing, hauling or delivering equipment or materials, or providing
          labor, transportation, or other service related to a project. "Services" does not include activities
          unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of
          portable toilets.

B.        The Contractor shall provide coverage, based on proper reporting of classification codes and payroll
          amounts and filing of any coverage agreements, which meets the statutory requirements of Texas
          Labor Code, Section 401.011(44) for all employees of the contractor providing services on the
          project, for the duration of the project.

C.        The Contractor must provide a certificate of coverage to the governmental entity prior to being
          awarded the contract.

D.        If the coverage period shown on the Contractor's current certificate of coverage ends during the
          duration of the project, the Contractor must, prior to the end of the coverage period, file a new
          certificate of coverage with the governmental entity showing that coverage has been extended.




                                                                                                       Page 38 of 40
Revised 7/97
E.        The Contractor shall obtain from each person providing services on a project, and provide to the
          governmental entity:

          (1)    A certificate of coverage, prior to that person beginning work on the project, so the
                 governmental entity will have on file certificates of coverage showing coverage for all
                 persons providing services on the project; and

          (2)    No later than seven (7) days after receipt by the Contractor, a new certificate of coverage
                 showing extension of coverage, if the coverage period shown on the current certificate of
                 coverage ends during the duration of the project.

F.        The Contractor shall retain all required certificates of coverage for the duration of the project and
          for one (1) year thereafter.

G.        The Contractor shall notify the governmental entity in writing by certified mail or personal delivery,
          within ten (10) days after the contractor knew or should have known, of any change that materially
          affects the provision of coverage of any person providing services on the project.

H.        The Contractor shall post on each project site a notice, in the text, form and manner prescribed by
          the Texas Workers' Compensation Commission, informing all persons providing services on the
          project that they are required to be covered, and stating how a person may verify coverage and
          report lack of coverage.

I.        The Contractor shall contractually require each person with whom it contracts to provide services
          on a project to:

          (1)    Provide coverage, based on reporting of classification codes and payroll amounts and filing
                 of any coverage agreements, which meets the statutory requirements of Texas Labor Code,
                 Section 401.011(44) for all its employees providing services on the project, for the duration
                 of the project.

          (2)    Provide to the Contractor, prior to that person beginning work on the project a certificate of
                 coverage showing that coverage is being provided for all employees of the person providing
                 services on the project, for the duration of the project.

          (3)    Provide the Contractor, prior to the end of coverage period, a new certificate of coverage
                 showing extension of coverage, if the coverage period shown on the current certificate of
                 coverage ends during the duration of the project.

          (4)    Obtain from each other person with whom it contracts, and provide to the Contractor:

                 (a)     A certificate of coverage, prior to the other person beginning work on the project,
                         and

                 (b)     a new certificate of coverage showing extension of coverage, prior to the end of the
                         coverage period, if the coverage period shown on the current certificate of coverage
                         ends during the duration of the project;

                                                                                                   Page 39 of 40
Revised 7/97
          (5)    Retain all required certificates of coverage on file for the duration of the project and for one
                 (1) year thereafter.

          (6)    Notify the government entity in writing by certified mail or personal delivery, within ten
                 (10) days after the person knew or should have known, of any change that materially affects
                 the provision of coverage of any person providing services on the project; and

          (7)    Contractually require each person with whom it contracts, to perform as required by
                 paragraphs (1) - (7), with the certificates of coverage to be provided to the person for whom
                 they are providing services.

J.        By signing this contract or providing or causing to be provided a certificate of coverage, the
          Contractor is representing to the governmental entity that all employees of the contractor who will
          provide services on the project will be covered by workers' compensation coverage for the duration
          of the project, that the coverage will be based on proper reporting of classification codes and payroll
          amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in
          the case of a self-insured, with the commission's Division of Self-Insurance Regulation. Providing
          false or misleading information may subject the contractor to administrative penalties, criminal
          penalties, civil penalties, or other civil actions.

     K. The Contractor's failure to comply with any of these provisions is a breach of contract by the
        contractor which entitles the governmental entity to declare the contract void if the Contractor does
        not remedy the breach within ten (10) days after receipt of notice of breach from the governmental
        entity.




                                                                                                    Page 40 of 40
Revised 7/97

								
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