UBC FACULTY RELATIONS OCTOBER 2008 NEWSLETTER Welcome to our October 2008 edition of LETTERS OF REFERENCE FOR CRC’s AND the Faculty Relations Newsletter! LEEF CHAIRS In this issue you will find articles on: When you are seeking letters of reference for Canada Research Chair or LEEF Chair - HRMS’ Early Assignment of ID nominations (or other similar positions), - Letters of Reference for CRC’s and LEEF please consider including a request for a Chairs recommendation on the UBC appointment rank - Postdoctoral Fellows Update and tenure in the same letter. This will ensure - Postdoctoral Fellows as Employees and that the letters can be used in the SAC dossier Trainees which will help facilitate a smooth and timely appointment process once the Chair has been - Tenure & Promotion Workshops confirmed. - Focus on People Integration Team Visit the Faculty Relations website for more - Academic Leadership Development information: Program (ALDP) www.hr.ubc.ca/faculty_relations/tenure/facult - CUFA BC Distinguished Academics Awards y.html#g. - TAG’s Pre-Tenured Faculty Program - Health, Safety and Environment Training POSTDOCTORAL FELLOWS UPDATE Programs & Seminars Faculty Relations is looking at potential - Staff Changes at Faculty Relations changes to UBC’s policies and procedures in order to provide for a consistent approach to Our newsletter library is available at: postdoctoral fellows in terms of their www.hr.ubc.ca/faculty_relations/newsletters/ classification, taxation rates and benefits. We are looking at ways to support postdoctoral HRMS’ EARLY ASSIGNMENT OF ID fellows and their training needs at an There are many situations where it would be institutional level. This includes deciding where convenient for new faculty and staff to have fellows should be housed administratively access to e-mail, a library card, WebCT, and within the university and ensuring they know other services prior to their actual start date. where to get reliable information and have an Many of these services require a CWL account office to call if they have questions or (Campus Wide Login) or a UBC Card. Neither experience difficulty. of these are immediately available to a new Faculty Relations is also considering ways to hire until they are added to the HRMS promote existing professional development database and a UBC ID is assigned. This is options and perhaps create new training usually around their start date. opportunities for both postdoctoral fellows and However, the “Early Employee ID Assignment” supervisors. Our goal is to ensure a quality screen within HRMS allows HRMS users in experience and equitable treatment for all faculties and departments to assign UBC IDs postdoctoral fellows at UBC while complying on their own (you must also put the new ID on with applicable legislation and funding agency the faculty appointment form). IDs assigned and institutional requirements. As you can on this screen are made available to CWL imagine, any change to policy in an immediately and to the UBC Card system organization the size of UBC takes time and within 2 days. If the new hire has previously various levels of approval. We will keep all worked at UBC, then the screen will tell you affected groups informed of these exciting their previous employee ID number, which is changes. reused. For more information, visit: www.hr.ubc.ca/hrms/eeida.html. Faculty Relations Newsletter October 2008 Note that the Newsletter is provided for guidance only. For questions about specific issues or cases, please contact a member of Faculty Relations. If there is a conflict or inconsistency between what is reported in the Newsletter and the Collective Agreement or University policy, the latter prevails. Note that information in the Newsletter is subject to change. If you are reading a past issue of the Newsletter check the Faculty Relations website to ensure that the information is still correct. UBC FACULTY RELATIONS OCTOBER 2008 NEWSLETTER POSTDOCTORAL FELLOWS AS EMPLOYEES attend a workshop on Monday, November 10th AND TRAINEES from 3:00 – 5:00 pm in the Board & Senate According to UBC’s Policy #61, all Postdoctoral Room of the Old Administration Building (6328 Fellows at UBC are individuals who have Memorial Road). completed a doctoral degree and who are Sage advice on tenure and promotion will be seeking the opportunity to train further in a provided by Dave Farrar, Vice President particular area of research. However, Academic & Provost, Dominic McIver Lopes, Postdoctoral Fellows can be either employees Professor & Associate Dean in the Faculty of or trainees, depending on the job description, Arts, and Gary Poole, Associate Professor in level of direction and nature of the research Population & Public Health and Director of the grant. Centre on Teaching & Academic Growth (TAG). A Postdoctoral Fellow is an employee where Those interested in attending should contact the individual plays a key role on a research Tammy Brimner at email@example.com or team under the direction of and funded by the 604-822-9725 by October 31. supervising faculty member. This invitation is also online at A Postdoctoral Fellow is a trainee where the www.hr.ubc.ca/faculty_relations/orientation/te individual is awarded a competitive fellowship nureworkshop.html. from an external granting agency, which may or may not be paid through UBC, or receives FOCUS ON PEOPLE INTEGRATION TEAM financial support from a sponsoring agency. We hope that you have had the opportunity to Trainees do not have an employment become familiar with the “Focus on People: relationship with UBC. They independently Workplace Practices at UBC” framework that work on their own research under the was recently sent out to the campus. It sets mentorship and general supervision of a out strategies and initiatives designed to faculty member at UBC. consider how we may improve or rethink our daily practices in order to create a workplace TENURE & PROMOTION WORKSHOPS dedicated to excellence, equity, and mutual 1) For UBCV Faculty Administrators: respect for staff and faculty members at UBC. A Focus on People Integration Team has been All Deans, Heads, Directors and Administrators involved in reappointment, tenure and established to assist in implementing the framework across the University at the promotion procedures are invited to join Faculty Relations in a workshop on Thursday, department level and we are looking for at least one faculty member to help ensure the October 23rd from 3:00 - 5:00 pm. It will take place in the Board & Senate Room of the Old team is representative. This is a cross- Administration Building. Please contact Tammy functional team that is responsible for Brimner at firstname.lastname@example.org or 604- coaching and supporting units as they hold 822-9725 to RSVP or for more information. conversations about best workplace practices that align with Focus on People. The For those unable to attend, workshop commitment is minimal with meetings taking materials will be online at place only once a month. This would be a www.hr.ubc.ca/faculty_relations/tenure/facult good opportunity for a pre-tenured faculty y.html member who is looking to fulfill their service requirements for this year. For more 2) For New Faculty Members at UBCV: information, please contact Julia McLaughlin at Please encourage your new tenure stream 604-822-0510 or faculty members who will be considered for email@example.com. reappointment, tenure and/or promotion to Faculty Relations Newsletter October 2008 Note that the Newsletter is provided for guidance only. For questions about specific issues or cases, please contact a member of Faculty Relations. If there is a conflict or inconsistency between what is reported in the Newsletter and the Collective Agreement or University policy, the latter prevails. Note that information in the Newsletter is subject to change. If you are reading a past issue of the Newsletter check the Faculty Relations website to ensure that the information is still correct. UBC FACULTY RELATIONS OCTOBER 2008 NEWSLETTER ACADEMIC LEADERSHIP DEVELOPMENT learning, research projects, and administrative PROGRAM (ALDP) duties. To find more information and to The Academic Leadership Development register for seminars, visit www.tag.ubc.ca. Program is beginning its third year of operation, back once again to support new HEALTH, SAFETY AND ENVIRONMENT Department Heads, Directors and Associate TRAINING PROGRAMS & SEMINARS Deans as they learn the ropes of their new The Department of Health, Safety and positions. This year’s program will feature six Environment strives to integrate a safe, half-day workshops on relevant topics such as healthy and environmentally responsible conflict resolution, developing effective culture into the working and learning partnerships, leading change and finding the experience at UBC. They offer free regularly right resource on campus. Also offered will be scheduled training programs such as a number of studio workshops, 2 hours in “Occupational First Aid Level One Training” length, on faculty relations issues, staff issues, and “Introduction to Laboratory Safety”, as budget and finance and other specific topics well as free health promotion seminars, such facing Heads, Directors and Associate Deans. as Cardio and Diabetes Health Screenings and Also back by popular demand is the one-on- “Responding With Respect: A mental illness one, confidential coaching service. For first aid course”. information about the ALDP visit www.aldp.ubc.ca - or call Luisa Canuto at For more information on the training programs (604) 822-1667 to sign up for the Program. and health promotion seminars, visit: www.hse.ubc.ca/index.html. CUFA BC DISTINGUISHED ACADEMICS AWARDS STAFF CHANGES AT FACULTY RELATIONS In order to recognize outstanding faculty Monica Lueg, Assistant Manager at Faculty members who contribute to their communities Relations, has left to take up a position with through their research and scholarly activity, BCIT. Susan Jackson, also an Assistant the Confederation of University Faculty Manager at Faculty Relations, has left to take Associations of British Columbia (CUFA BC) up the position of Faculty Appointments has presented the Distinguished Academics Manager at the Faculty of Medicine. Both have Awards for the past fourteen years. provided valuable service to Faculty Relations Nominations for the Academic of the Year and we wish them well in their new Award and the Career Achievement Award are endeavours. open until February 6, 2009. To learn more about the CUFA BC Distinguished Academics Monica’s position has been filled by Colette Awards, to download nomination forms, and to Hogg, formerly the Administrative Assistant for purchase tickets to the gala dinner on April 8, both Faculty Relations and the Office of 2009, go to: www.cufa.bc.ca/awards. You University Counsel. Please welcome her into may contact the CUFA BC office by phone at her new role! (604) 646-4677, by fax at (604) 646-4676, or Faculty Relations is currently looking to fill the by email at firstname.lastname@example.org. vacant positions of Assistant Manager and Administrative Assistant. TAG’S PRE-TENURED FACULTY PROGRAM It may take longer than usual for us to The Centre for Teaching and Academic Growth respond to your inquiries and requests for at (TAG) is introducing an ongoing development least the next month, but please be patient program for pre-tenured faculty members. and bear with us as we fill our vacant positions The aim of the program is to support early and train our new staff. career faculty members in their teaching and Faculty Relations Newsletter October 2008 Note that the Newsletter is provided for guidance only. For questions about specific issues or cases, please contact a member of Faculty Relations. If there is a conflict or inconsistency between what is reported in the Newsletter and the Collective Agreement or University policy, the latter prevails. Note that information in the Newsletter is subject to change. If you are reading a past issue of the Newsletter check the Faculty Relations website to ensure that the information is still correct.
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