UBC FACULTY RELATIONS OCTOBER NEWSLETTER LETTERS OF REFERENCE FOR by hubeybrown

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									                                                           UBC FACULTY RELATIONS
                                                        OCTOBER 2008 NEWSLETTER


Welcome to our October 2008 edition of                                        LETTERS OF REFERENCE FOR CRC’s AND
the Faculty Relations Newsletter!                                             LEEF CHAIRS
In this issue you will find articles on:                                      When you are seeking letters of reference for
                                                                              Canada Research Chair or LEEF Chair
  - HRMS’ Early Assignment of ID
                                                                              nominations (or other similar positions),
  - Letters of Reference for CRC’s and LEEF                                   please consider including a request for a
    Chairs                                                                    recommendation on the UBC appointment rank
  - Postdoctoral Fellows Update                                               and tenure in the same letter. This will ensure
  - Postdoctoral Fellows as Employees and                                     that the letters can be used in the SAC dossier
    Trainees                                                                  which will help facilitate a smooth and timely
                                                                              appointment process once the Chair has been
  - Tenure & Promotion Workshops
                                                                              confirmed.
  - Focus on People Integration Team
                                                                              Visit the Faculty Relations website for more
  - Academic Leadership Development
                                                                              information:
     Program (ALDP)                                                           www.hr.ubc.ca/faculty_relations/tenure/facult
  - CUFA BC Distinguished Academics Awards                                    y.html#g.
  - TAG’s Pre-Tenured Faculty Program
  - Health, Safety and Environment Training                                   POSTDOCTORAL FELLOWS UPDATE
    Programs & Seminars                                                       Faculty Relations is looking at potential
  - Staff Changes at Faculty Relations                                        changes to UBC’s policies and procedures in
                                                                              order to provide for a consistent approach to
Our newsletter library is available at:
                                                                              postdoctoral fellows in terms of their
www.hr.ubc.ca/faculty_relations/newsletters/
                                                                              classification, taxation rates and benefits. We
                                                                              are looking at ways to support postdoctoral
HRMS’ EARLY ASSIGNMENT OF ID                                                  fellows and their training needs at an
There are many situations where it would be                                   institutional level. This includes deciding where
convenient for new faculty and staff to have                                  fellows should be housed administratively
access to e-mail, a library card, WebCT, and                                  within the university and ensuring they know
other services prior to their actual start date.                              where to get reliable information and have an
Many of these services require a CWL account                                  office to call if they have questions or
(Campus Wide Login) or a UBC Card. Neither                                    experience difficulty.
of these are immediately available to a new
                                                                              Faculty Relations is also considering ways to
hire until they are added to the HRMS
                                                                              promote existing professional development
database and a UBC ID is assigned. This is
                                                                              options and perhaps create new training
usually around their start date.
                                                                              opportunities for both postdoctoral fellows and
However, the “Early Employee ID Assignment”                                   supervisors. Our goal is to ensure a quality
screen within HRMS allows HRMS users in                                       experience and equitable treatment for all
faculties and departments to assign UBC IDs                                   postdoctoral fellows at UBC while complying
on their own (you must also put the new ID on                                 with applicable legislation and funding agency
the faculty appointment form). IDs assigned                                   and institutional requirements. As you can
on this screen are made available to CWL                                      imagine, any change to policy in an
immediately and to the UBC Card system                                        organization the size of UBC takes time and
within 2 days. If the new hire has previously                                 various levels of approval. We will keep all
worked at UBC, then the screen will tell you                                  affected groups informed of these exciting
their previous employee ID number, which is                                   changes.
reused.     For   more    information,   visit:
www.hr.ubc.ca/hrms/eeida.html.

Faculty Relations Newsletter                                                                                                        October 2008

    Note that the Newsletter is provided for guidance only. For questions about specific issues or cases, please contact a member of Faculty
 Relations. If there is a conflict or inconsistency between what is reported in the Newsletter and the Collective Agreement or University policy,
  the latter prevails. Note that information in the Newsletter is subject to change. If you are reading a past issue of the Newsletter check the
                                        Faculty Relations website to ensure that the information is still correct.
                                                           UBC FACULTY RELATIONS
                                                        OCTOBER 2008 NEWSLETTER


POSTDOCTORAL FELLOWS AS EMPLOYEES                                             attend a workshop on Monday, November 10th
AND TRAINEES                                                                  from 3:00 – 5:00 pm in the Board & Senate
According to UBC’s Policy #61, all Postdoctoral                               Room of the Old Administration Building (6328
Fellows at UBC are individuals who have                                       Memorial Road).
completed a doctoral degree and who are                                       Sage advice on tenure and promotion will be
seeking the opportunity to train further in a                                 provided by Dave Farrar, Vice President
particular   area   of   research.   However,                                 Academic & Provost, Dominic McIver Lopes,
Postdoctoral Fellows can be either employees                                  Professor & Associate Dean in the Faculty of
or trainees, depending on the job description,                                Arts, and Gary Poole, Associate Professor in
level of direction and nature of the research                                 Population & Public Health and Director of the
grant.                                                                        Centre on Teaching & Academic Growth (TAG).
A Postdoctoral Fellow is an employee where                                    Those interested in attending should contact
the individual plays a key role on a research                                 Tammy Brimner at tammy.brimner@ubc.ca or
team under the direction of and funded by the                                 604-822-9725 by October 31.
supervising          faculty         member.                                  This   invitation   is    also    online    at
A Postdoctoral Fellow is a trainee where the                                  www.hr.ubc.ca/faculty_relations/orientation/te
individual is awarded a competitive fellowship                                nureworkshop.html.
from an external granting agency, which may
or may not be paid through UBC, or receives                                   FOCUS ON PEOPLE INTEGRATION TEAM
financial support from a sponsoring agency.
                                                                              We hope that you have had the opportunity to
Trainees do not have an employment
                                                                              become familiar with the “Focus on People:
relationship with UBC. They independently
                                                                              Workplace Practices at UBC” framework that
work on their own research under the
                                                                              was recently sent out to the campus. It sets
mentorship and general supervision of a
                                                                              out strategies and initiatives designed to
faculty member at UBC.
                                                                              consider how we may improve or rethink our
                                                                              daily practices in order to create a workplace
TENURE & PROMOTION WORKSHOPS                                                  dedicated to excellence, equity, and mutual
1) For UBCV Faculty Administrators:                                           respect for staff and faculty members at UBC.
                                                                              A Focus on People Integration Team has been
All Deans, Heads, Directors and Administrators
involved in reappointment, tenure and                                         established to assist in implementing the
                                                                              framework across the University at the
promotion procedures are invited to join
Faculty Relations in a workshop on Thursday,                                  department level and we are looking for at
                                                                              least one faculty member to help ensure the
October 23rd from 3:00 - 5:00 pm. It will take
place in the Board & Senate Room of the Old                                   team is representative.       This is a cross-
Administration Building. Please contact Tammy                                 functional team that is responsible for
Brimner at tammy.brimner@ubc.ca or 604-                                       coaching and supporting units as they hold
822-9725 to RSVP or for more information.                                     conversations about best workplace practices
                                                                              that align with Focus on People. The
For those unable to attend, workshop                                          commitment is minimal with meetings taking
materials will be online at                                                   place only once a month. This would be a
www.hr.ubc.ca/faculty_relations/tenure/facult                                 good opportunity for a pre-tenured faculty
y.html                                                                        member who is looking to fulfill their service
                                                                              requirements for this year.          For more
2) For New Faculty Members at UBCV:                                           information, please contact Julia McLaughlin at
Please encourage your new tenure stream                                       604-822-0510 or
faculty members who will be considered for                                    focusonpeople@exchange.ubc.ca.
reappointment, tenure and/or promotion to


Faculty Relations Newsletter                                                                                                        October 2008

    Note that the Newsletter is provided for guidance only. For questions about specific issues or cases, please contact a member of Faculty
 Relations. If there is a conflict or inconsistency between what is reported in the Newsletter and the Collective Agreement or University policy,
  the latter prevails. Note that information in the Newsletter is subject to change. If you are reading a past issue of the Newsletter check the
                                        Faculty Relations website to ensure that the information is still correct.
                                                           UBC FACULTY RELATIONS
                                                        OCTOBER 2008 NEWSLETTER


ACADEMIC LEADERSHIP DEVELOPMENT                                               learning, research projects, and administrative
PROGRAM (ALDP)                                                                duties.    To find more information and to
The     Academic     Leadership    Development                                register for seminars, visit www.tag.ubc.ca.
Program is beginning its third year of
operation, back once again to support new                                     HEALTH, SAFETY AND ENVIRONMENT
Department Heads, Directors and Associate                                     TRAINING PROGRAMS & SEMINARS
Deans as they learn the ropes of their new                                    The Department of Health, Safety and
positions. This year’s program will feature six                               Environment strives to integrate a safe,
half-day workshops on relevant topics such as                                 healthy and environmentally responsible
conflict   resolution,    developing     effective
                                                                              culture into the working and learning
partnerships, leading change and finding the                                  experience at UBC. They offer free regularly
right resource on campus. Also offered will be
                                                                              scheduled      training programs   such   as
a number of studio workshops, 2 hours in                                      “Occupational First Aid Level One Training”
length, on faculty relations issues, staff issues,
                                                                              and “Introduction to Laboratory Safety”, as
budget and finance and other specific topics                                  well as free health promotion seminars, such
facing Heads, Directors and Associate Deans.                                  as Cardio and Diabetes Health Screenings and
Also back by popular demand is the one-on-                                    “Responding With Respect: A mental illness
one, confidential coaching service.            For                            first aid course”.
information     about      the     ALDP       visit
www.aldp.ubc.ca - or call Luisa Canuto at                                     For more information on the training programs
(604) 822-1667 to sign up for the Program.                                    and health promotion seminars, visit:
                                                                              www.hse.ubc.ca/index.html.
CUFA BC DISTINGUISHED ACADEMICS
AWARDS                                                                        STAFF CHANGES AT FACULTY RELATIONS
In order to recognize outstanding faculty                                     Monica Lueg, Assistant Manager at Faculty
members who contribute to their communities                                   Relations, has left to take up a position with
through their research and scholarly activity,                                BCIT.    Susan Jackson, also an Assistant
the Confederation of University Faculty                                       Manager at Faculty Relations, has left to take
Associations of British Columbia (CUFA BC)                                    up the position of Faculty Appointments
has presented the Distinguished Academics                                     Manager at the Faculty of Medicine. Both have
Awards    for   the   past   fourteen   years.                                provided valuable service to Faculty Relations
Nominations for the Academic of the Year                                      and we wish them well in their new
Award and the Career Achievement Award are                                    endeavours.
open until February 6, 2009. To learn more
about the CUFA BC Distinguished Academics                                     Monica’s position has been filled by Colette
Awards, to download nomination forms, and to                                  Hogg, formerly the Administrative Assistant for
purchase tickets to the gala dinner on April 8,                               both Faculty Relations and the Office of
2009, go to: www.cufa.bc.ca/awards.       You                                 University Counsel. Please welcome her into
may contact the CUFA BC office by phone at                                    her new role!
(604) 646-4677, by fax at (604) 646-4676, or                                  Faculty Relations is currently looking to fill the
by email at assistant@cufa.bc.ca.                                             vacant positions of Assistant Manager and
                                                                              Administrative Assistant.
TAG’S PRE-TENURED FACULTY PROGRAM
                                                                              It may take longer than usual for us to
The Centre for Teaching and Academic Growth
                                                                              respond to your inquiries and requests for at
(TAG) is introducing an ongoing development
                                                                              least the next month, but please be patient
program for pre-tenured faculty members.
                                                                              and bear with us as we fill our vacant positions
The aim of the program is to support early
                                                                              and train our new staff.
career faculty members in their teaching and

Faculty Relations Newsletter                                                                                                        October 2008

    Note that the Newsletter is provided for guidance only. For questions about specific issues or cases, please contact a member of Faculty
 Relations. If there is a conflict or inconsistency between what is reported in the Newsletter and the Collective Agreement or University policy,
  the latter prevails. Note that information in the Newsletter is subject to change. If you are reading a past issue of the Newsletter check the
                                        Faculty Relations website to ensure that the information is still correct.

								
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