UBC FACULTY RELATIONS JUNE NEWSLETTER Welcome to our June by hubeybrown

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									                                                           UBC FACULTY RELATIONS

                                                            JUNE 2008 NEWSLETTER



Welcome to our June 2008 edition of the                                       Form. Honoraria for faculty members should
Faculty Relations Newsletter!                                                 not be processed using Smart Forms.
In this issue you will find articles on:                                      For Sessional Lecturers, we wish to clarify that
    - Reference Letters for Assistant Professors                              any additional work not related to the principal
    - Honoraria Payment Update                                                duties set out in the offer letter should be paid
    - Salary Increases                                                        using the Faculty Honoraria Form. All other
                                                                              payments must be processed through ISIS.
    - Travel & Professional Development
      Reimbursement Fund for Research
                                                                              SALARY INCREASES –JULY 1, 2008
      Associates
                                                                              1) Members of the Faculty Association:
    - Rehiring Retirees
                                                                              Salary increases will be effective July 1, 2008
    - Board Notices Available Online
                                                                              and will include a General Salary Increase
    - ALDP – Training for New Heads, Directors                                (2%) and an Occupational Market Increase
      & Associate Deans                                                       (1.31%). Continuing full-time Association
    - Heads Voting at the Faculty Advisory                                    Members may also receive Career Progress
      Committee Level                                                         Increments, Merit and Performance Salary
    - Professional Development                                                Adjustments amounts, depending on their
      Reimbursement Fund                                                      eligibility. We anticipate that all salary
                                                                              increases will appear on the July 15, 2008
Our newsletter library is available at:
                                                                              paycheque. For more information please visit
www.hr.ubc.ca/faculty_relations/newsletters/
                                                                              the Faculty Relations Compensation page at
                                                                              www.hr.ubc.ca/faculty_relations/compensation
REFERENCE LETTERS FOR ASSISTANT                                               /salaries/facultyincreases/.
PROFESSORS
                                                                              2) Associate Deans, Heads & Directors will
Please note that there has been a recent
                                                                              receive an increase to their administrative
change to the requirement for letters of
                                                                              stipend of 3.5% (General Increase of 2% and
reference for requests to appoint tenure track
                                                                              Occupational Market Increase of 1.5%).
and grant tenure track Assistant Professors.
                                                                              3) Research Associates: RA’s will receive a
Three letters of reference are required.                                      General Salary Increase of 2% and an
Though these do not have to be arm’s length,                                  Occupational Market Increase of 1.5%. The
the Provost at UBC-V has requested that at                                    new minimum salary for RA’s is $49,411.42
least one letter come from someone who is not                                 effective July 1, 2008. Please note that the
a co-author. This is in order to ensure a more                                Faculty Relations website had reported the
balanced assessment of a new Assistant                                        incorrect minimum salaries for 2008 and 2009,
Professor than might otherwise emerge.                                        but the website has now been corrected:
Letters of reference requirements for new                                     www.hr.ubc.ca/faculty_relations/recruitmentg
appointments remain the same for all other                                    uide/researchassociates.html.
ranks: 4 for Associate and Full Professors of                                 4) Minimum Salary Scales for Sessional
which at least 2 are at arm’s length; 3 for                                   Lecturers & General Librarians: New salary
Instructors; and 4 for Senior Instructors.                                    scales for Sessional Lecturers & General
                                                                              Librarians take effect on July 1, 2008 and are
HONORARIA PAYMENT UPDATE                                                      effective until June 30, 2009. More information
For all honoraria paid to faculty members,                                    on minimum salaries can be found at
librarians and program directors in Continuing                                www.hr.ubc.ca/faculty_relations/compensation
Studies, please use the new Faculty Honoraria                                 /salaries/index.html.



Faculty Relations Newsletter                                                                                                            June 2008

    Note that the Newsletter is provided for guidance only. For questions about specific issues or cases, please contact a member of Faculty
 Relations. If there is a conflict or inconsistency between what is reported in the Newsletter and the Collective Agreement or University policy,
  the latter prevails. Note that information in the Newsletter is subject to change. If you are reading a past issue of the Newsletter check the
                                        Faculty Relations website to ensure that the information is still correct.
                                                           UBC FACULTY RELATIONS

                                                            JUNE 2008 NEWSLETTER


TRAVEL & PROFESSIONAL DEVELOPMENT                                             the Fall of 2008, back once again to support
REIMBURSEMENT FUND FOR RESEARCH                                               new Department Heads, Directors and
ASSOCIATES                                                                    Associate Deans as they learn the ropes of
A new Travel & Professional Development                                       their new positions. Over 50 people have now
Reimbursement Fund for Research Associates                                    taken the ALDP training and the reviews from
has been established and is administered by                                   those enrolled in the Program have been
the Office of the Vice President, Research.                                   enthusiastically positive.
Reimbursement is for travel and professional                                  Next year’s program will feature six half-day
development expenses, up to a maximum of                                      workshops on relevant topics such as conflict
$1,300 per Research Associate (this maximum                                   resolution, developing effective partnerships,
is per person over the life of the Fund). The                                 leading change and finding the right resource
Province has committed funding for the Fund                                   on campus. Also offered will be a number of
until March 31, 2010, and applications will be                                studio workshops, 2 hours in length, on faculty
accepted twice per year during the months of                                  relations issues, staff issues, budget and
April and October, closing the final day of                                   finance and other specific topics facing Heads,
these months. For more information on this                                    Directors and Associate Deans. Also back by
fund               please                 visit                               popular    demand     is    the     one-on-one,
www.research.ubc.ca/RA.aspx.                                                  confidential coaching service.      Information
                                                                              about    the  ALDP    is    available   through
REHIRING RETIREES                                                             www.aldp.ubc.ca – or call Luisa Canuto at
We are pleased to introduce our new Fact                                      (604) 822-1667 to sign up for the Program.
Sheet on Rehiring Retirees. The Fact Sheet
sets out information regarding hiring a faculty                               HEADS VOTING AT THE FACULTY
member who has previously retired from UBC.                                   ADVISORY COMMITTEE (FAC) LEVEL
You can hire the individual as a new hire or
                                                                              Under Article 5.10 of the Agreement on
into a post-retirement appointment under UBC
                                                                              Conditions of Appointment for Faculty,
Policy 27. You can find our Fact Sheet at
                                                                              Departments Heads who are tenured full
www.hr.ubc.ca/files/faculty_relations/ms_word
                                                                              professors are eligible for selection by the
_files/rehireretiree.doc.
                                                                              Dean onto the FAC. However, a Head who has
                                                                              already made a recommendation on a member
BOARD NOTICES AVAILABLE ONLINE
                                                                              of their own department cannot vote at the
Faculty Relations and Payroll are reducing their                              FAC level when deliberating on that member,
environmental footprint by discontinuing paper                                as this would constitute two recommendations
notices from the Board of Governors to faculty                                from the Head.
members, librarians and program directors in
Continuing Studies. These notices are now                                     PROFESSIONAL DEVELOPMENT
available online using Faculty and Staff Self-                                REIMBURSEMENT FUND (PDR)
Service, under the “My Personal Info” tab.
                                                                              Faculty Members may carry forward unused
More information about accessing Board
                                                                              entitlement from PDR for three years. Claims
Notices          is        available         at
                                                                              for funds earned in 2005/2006 not received by
http://www.finance.ubc.ca/payroll/self_serve/i
                                                                              Finance by the cut-off date of June 30, 2008
ndex.cfm.
                                                                              will be forfeited. Members can view their
TRAINING FOR NEW HEADS, DIRECTORS                                             balance online at www.hr.ubc.ca/faculty_
AND ASSOCIATE DEANS TO START IN THE                                           relations/compensation/pdr_balance.html.
FALL – ALDP IS BACK!                                                          Administrators may now access the PDR
The   Academic       Leadership    Development                                Summary Statement of faculty members in
Program will start its third year of operation in                             their unit online by running HRMS query #40.

Faculty Relations Newsletter                                                                                                            June 2008

    Note that the Newsletter is provided for guidance only. For questions about specific issues or cases, please contact a member of Faculty
 Relations. If there is a conflict or inconsistency between what is reported in the Newsletter and the Collective Agreement or University policy,
  the latter prevails. Note that information in the Newsletter is subject to change. If you are reading a past issue of the Newsletter check the
                                        Faculty Relations website to ensure that the information is still correct.

								
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