UBC FACULTY RELATIONS JUNE 2008 NEWSLETTER Welcome to our June 2008 edition of the Form. Honoraria for faculty members should Faculty Relations Newsletter! not be processed using Smart Forms. In this issue you will find articles on: For Sessional Lecturers, we wish to clarify that - Reference Letters for Assistant Professors any additional work not related to the principal - Honoraria Payment Update duties set out in the offer letter should be paid - Salary Increases using the Faculty Honoraria Form. All other payments must be processed through ISIS. - Travel & Professional Development Reimbursement Fund for Research SALARY INCREASES –JULY 1, 2008 Associates 1) Members of the Faculty Association: - Rehiring Retirees Salary increases will be effective July 1, 2008 - Board Notices Available Online and will include a General Salary Increase - ALDP – Training for New Heads, Directors (2%) and an Occupational Market Increase & Associate Deans (1.31%). Continuing full-time Association - Heads Voting at the Faculty Advisory Members may also receive Career Progress Committee Level Increments, Merit and Performance Salary - Professional Development Adjustments amounts, depending on their Reimbursement Fund eligibility. We anticipate that all salary increases will appear on the July 15, 2008 Our newsletter library is available at: paycheque. For more information please visit www.hr.ubc.ca/faculty_relations/newsletters/ the Faculty Relations Compensation page at www.hr.ubc.ca/faculty_relations/compensation REFERENCE LETTERS FOR ASSISTANT /salaries/facultyincreases/. PROFESSORS 2) Associate Deans, Heads & Directors will Please note that there has been a recent receive an increase to their administrative change to the requirement for letters of stipend of 3.5% (General Increase of 2% and reference for requests to appoint tenure track Occupational Market Increase of 1.5%). and grant tenure track Assistant Professors. 3) Research Associates: RA’s will receive a Three letters of reference are required. General Salary Increase of 2% and an Though these do not have to be arm’s length, Occupational Market Increase of 1.5%. The the Provost at UBC-V has requested that at new minimum salary for RA’s is $49,411.42 least one letter come from someone who is not effective July 1, 2008. Please note that the a co-author. This is in order to ensure a more Faculty Relations website had reported the balanced assessment of a new Assistant incorrect minimum salaries for 2008 and 2009, Professor than might otherwise emerge. but the website has now been corrected: Letters of reference requirements for new www.hr.ubc.ca/faculty_relations/recruitmentg appointments remain the same for all other uide/researchassociates.html. ranks: 4 for Associate and Full Professors of 4) Minimum Salary Scales for Sessional which at least 2 are at arm’s length; 3 for Lecturers & General Librarians: New salary Instructors; and 4 for Senior Instructors. scales for Sessional Lecturers & General Librarians take effect on July 1, 2008 and are HONORARIA PAYMENT UPDATE effective until June 30, 2009. More information For all honoraria paid to faculty members, on minimum salaries can be found at librarians and program directors in Continuing www.hr.ubc.ca/faculty_relations/compensation Studies, please use the new Faculty Honoraria /salaries/index.html. Faculty Relations Newsletter June 2008 Note that the Newsletter is provided for guidance only. For questions about specific issues or cases, please contact a member of Faculty Relations. If there is a conflict or inconsistency between what is reported in the Newsletter and the Collective Agreement or University policy, the latter prevails. Note that information in the Newsletter is subject to change. If you are reading a past issue of the Newsletter check the Faculty Relations website to ensure that the information is still correct. UBC FACULTY RELATIONS JUNE 2008 NEWSLETTER TRAVEL & PROFESSIONAL DEVELOPMENT the Fall of 2008, back once again to support REIMBURSEMENT FUND FOR RESEARCH new Department Heads, Directors and ASSOCIATES Associate Deans as they learn the ropes of A new Travel & Professional Development their new positions. Over 50 people have now Reimbursement Fund for Research Associates taken the ALDP training and the reviews from has been established and is administered by those enrolled in the Program have been the Office of the Vice President, Research. enthusiastically positive. Reimbursement is for travel and professional Next year’s program will feature six half-day development expenses, up to a maximum of workshops on relevant topics such as conflict $1,300 per Research Associate (this maximum resolution, developing effective partnerships, is per person over the life of the Fund). The leading change and finding the right resource Province has committed funding for the Fund on campus. Also offered will be a number of until March 31, 2010, and applications will be studio workshops, 2 hours in length, on faculty accepted twice per year during the months of relations issues, staff issues, budget and April and October, closing the final day of finance and other specific topics facing Heads, these months. For more information on this Directors and Associate Deans. Also back by fund please visit popular demand is the one-on-one, www.research.ubc.ca/RA.aspx. confidential coaching service. Information about the ALDP is available through REHIRING RETIREES www.aldp.ubc.ca – or call Luisa Canuto at We are pleased to introduce our new Fact (604) 822-1667 to sign up for the Program. Sheet on Rehiring Retirees. The Fact Sheet sets out information regarding hiring a faculty HEADS VOTING AT THE FACULTY member who has previously retired from UBC. ADVISORY COMMITTEE (FAC) LEVEL You can hire the individual as a new hire or Under Article 5.10 of the Agreement on into a post-retirement appointment under UBC Conditions of Appointment for Faculty, Policy 27. You can find our Fact Sheet at Departments Heads who are tenured full www.hr.ubc.ca/files/faculty_relations/ms_word professors are eligible for selection by the _files/rehireretiree.doc. Dean onto the FAC. However, a Head who has already made a recommendation on a member BOARD NOTICES AVAILABLE ONLINE of their own department cannot vote at the Faculty Relations and Payroll are reducing their FAC level when deliberating on that member, environmental footprint by discontinuing paper as this would constitute two recommendations notices from the Board of Governors to faculty from the Head. members, librarians and program directors in Continuing Studies. These notices are now PROFESSIONAL DEVELOPMENT available online using Faculty and Staff Self- REIMBURSEMENT FUND (PDR) Service, under the “My Personal Info” tab. Faculty Members may carry forward unused More information about accessing Board entitlement from PDR for three years. Claims Notices is available at for funds earned in 2005/2006 not received by http://www.finance.ubc.ca/payroll/self_serve/i Finance by the cut-off date of June 30, 2008 ndex.cfm. will be forfeited. Members can view their TRAINING FOR NEW HEADS, DIRECTORS balance online at www.hr.ubc.ca/faculty_ AND ASSOCIATE DEANS TO START IN THE relations/compensation/pdr_balance.html. FALL – ALDP IS BACK! Administrators may now access the PDR The Academic Leadership Development Summary Statement of faculty members in Program will start its third year of operation in their unit online by running HRMS query #40. Faculty Relations Newsletter June 2008 Note that the Newsletter is provided for guidance only. For questions about specific issues or cases, please contact a member of Faculty Relations. If there is a conflict or inconsistency between what is reported in the Newsletter and the Collective Agreement or University policy, the latter prevails. Note that information in the Newsletter is subject to change. If you are reading a past issue of the Newsletter check the Faculty Relations website to ensure that the information is still correct.
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