MINUTES FROM THE March 20th, 2008 REGULAR BOARD MEETING The meeting of the Lake of the Woods Soil and Water Conservation District was held in the Conference Room of the Federal Building on March 20th, 2008 at 6:00 p.m. Meeting was called to order by Marshall Nelson at 6:05 pm Members Present: Marshall Nelson, Russell Hansen, John Sonstegard Members Absent: Scott Pieper, Roger Krause Others Present: Land and Water Planning Director, Josh Stromlund Resource Technician, Mike Hirst Motion to approve March 20th, 2008 agenda: Hansen Second: Sonstegard Additions and Changes: Trask expense report changed to $130.50, Additional Bill for Clearwater SWCD Mileage reimbursement in the amount of $120.19 Affirmative:Nelson, Hansen, Sonstegard Opposed: None Motion carried Motion to approve February 21st, 2008 minutes: Sonstegard Second: Hansen Opposed: None Affirmative:Nelson, Hansen, Sonstegard Motion carried Motion to approve February treasurer's report: Sonstegard Second: Hansen Affirmative:Nelson, Hansen, Sonstegard Opposed: None Motion carried Motion to approve bills from March 20th, 2008 agenda: Hansen Second: Sonstegard Affirmative:Nelson, Hansen, Sonstegard Opposed: None Motion carried District Business/Information 6.) Summer Intern A motion was made by Sonstegard, with a second by Hansen, to hire a full-time, temporary staff person to assist with TMDL sampling and summer projects. The position would start mid-May and go through August, not to exceed 560 hours. The hiring wage is not to exceed $11.15 per hour. The staff is to develop a job description and advertise for the position. The staff is to provide the supervisors with a list of their top five candidates, and number one choice for hire. A special meeting will be held to interview candidates. Opposed: None Affirmative:Nelson, Hansen, Sonstegard Motion carried 7.) Baudette TMDL Work Plan No new information at this time. 8.) Determine loaner agreement and deposit amount for tree planting bars A motion was made by Hansen, with a second by Sonstegard, to require a $40 deposit for the tree planting bars. Returning the equipment is not subject to any time frame. The deposit is fully refundable upon return of the equipment in good condition. Affirmative:Nelson, Hansen, Sonstegard Opposed: None
Motion carried 9.) MCC Crew for summer culvert inventory Stromlund notified the board that the SWCD had received a Minnesota Conservation Crew, funded by Clean Water Legacy funds, to work on a county-wide culvert inventory. The crew would begin work early this spring. This crew is available free of cost to the County. 10.) Equipment purchase request for data collection unit A motion was made by Hansen, with a second by Sonstegard, to approve funds to purchase a Juno ST GPS data collection unit for $650. Affirmative:Nelson, Hansen, Sonstegard Opposed: None Motion carried 11.) Cooler trailer for spring tree sales The staff discussed utilizing a cooler trailer for its spring tree sales event. The board advised the staff to check with the city on noise regulations. If the city will allow for the use of cooler trailer, the staff may go ahead and make arrangements. Any costs for fuel would be a tree sales expense. 12.) Purchase "How to Plant a Tree" Manuals A motion was made by Hansen, with a second by Sonstegard, to approve purchasing 200 tree planting manuals from the MASWCD Forestry Association for distribution at workshops and during tree sales week. Affirmative:Nelson, Hansen, Sonstegard Opposed: None Motion carried 13.) Resolution to adopt Comprehensive Plan for 2008. A motion was made by Hansen, with a second by Sonstegard, to formally adopt the County's 2003 Comprehensive Local Water Management Plan as the 2008 Comprehensive Plan of the SWCD. Opposed: None Affirmative:Nelson, Hansen, Sonstegard Motion carried 14.) Computer Purchase A motion was made by Hansen, with a second by Sonstegard, to approve the purchase of a new computer for the SWCD. See attachment to March 20th, 2008 agenda for pricing and components. Opposed: None Affirmative:Nelson, Hansen, Sonstegard Motion carried 15.) Office chair purchase A motion was made by Sonstegard, with a second by Hansen, to approve purchasing two new offices chairs. Cost for both chairs should not exceed $800.00 Affirmative:Nelson, Hansen, Sonstegard Opposed: None Motion carried 16.) Parliamentary procedure This item was tabled until a later date. 17.) Website - NACD letter
The board was informed that the NACD would no longer host websites. All current hosting services are being transferred to Khiamara Web Hosting. See attachment to March 20th, 2008 agenda for additional information. 18.) JPB Update Hirst gave an update on the JPB Engineers regarding combining areas within the state to lower the number of JPB Areas from 11 to 8. 19.) TB Update Hirst provided an update on the Bovine Tuberculosis status of the state. He notified the SWCD that the county board had requested his assistance in drafting a resolution in regards to the Bovine TB issue. Hirst also presented information from the Department of Agriculture on assembling an Agriculture Committee. 20.) Manure Testing Assistance Program A motion was made by Hansen, with a second by Sonstegard, to sponsor a manure testing event through the SWCD. The SWCD would cover up to $35, limit one test per producer. To be eligible for payment, the producer must agree to release their test results to the SWCD. Total District funds to be spent on manure sampling is not to exceed $700. 21.) International Lake of the Woods Water Quality Forum recap 22.) Lake of the Woods Control Board Meeting Update 23.) Lake of the Woods Water Quality House Bills See attachment to March 20th, 2008 agenda for summary of bills currently in the legislature. 24.) Recent purchases The staff presented recently purchased District office equipment. 25.) Josh Stromlund - Land and Water Planning Director See attachment to March 20th, 2008 agenda. 26.) Mike Hirst - SWCD Resource Technician See attachment to March 20th, 2008 agenda. 27.) Corryn Trask - SWCD resource Technician See attachment to March 20th, 2008 agenda. The next regular Board meeting has been set for April 10th, 2008 at 6:00 p.m. in the Conference Room of the Federal Building in Baudette, MN. There being no further business, a motion was made by Hansen to adjourn with a second by Sonstegard. Affirmative:Nelson, Hansen, Sonstegard Opposed: None Motion carried Meeting was declared adjourned at 8:15 p.m.
Secretary
Date