Business Cards Professional Hvac - Excel by vxs15442

VIEWS: 0 PAGES: 2

More Info
									Expense Code                                            Updated 04-27-2010
Code         Seq# Description                           Type of transactions
Ads          AAH Advertising / Marketing                Anything related to Housing promotion and advertising costs.
                                                        Building repairs and updates regardless of value that is of capital value that extends a useful life of more than
                                                        one year. This type of expense will add value to the building. This will Include sign and HVAC attached to the
                                                        building and life cycle items such as blind, mattress, smoke head, DVR, washer/dryer, linen, and flooring. This
                                                        will not include any scheduled routine maintenance works. Capital Expense. Please contact Finance team for
Building      ZZZ   Capital Building Expense            further deifinition for this department category.
Chlwatr       AAI   Chilled Water                       Utilities - Chilled water.
CmtyProg      AAH   Student Activity Program            Supplies, rentals, fees, travel, food, and games. This is for student activities only.
                                                        Purchasing new computers with accessories, servers, network equipments, printers over $500, and hardware.
                                                        Does not include software purchase. Capital Expense. Please contact Finance team for further deifinition for
CompExp       ZZZ   Computer Expense - Purchase         this department category.
CompServ      AAH   Computer Service - Maintenance Computer, hardware, network, printer, and server related repairs and service maintenance agreement.
                                                        Finance use only. This is to make adjustment to year end inventory amount on Warehouse inventory change
Costcura      AAH   Cost of Goods Sold                  and warehouse operations ccns.
CostDir       AAD   Cost Direct Institution Support     Institution support expenses, such as payments to SADE, Non-Traditional Students and ELC.
CredCard      AAH   Credit Card Fees                    Credit Card fees, such as from QPAY.
DebtServ      AAC   Debt Service                        Finance Unit use only.
Elect         AAI   Electricity                         Utilities - Electricity.
EqptPhn       AAH   Phone Service - Students            Payment on phones reimbursable from students.
                                                        Larger tools and equipments $500.00 and over that extends a useful life of more than one year. Capital
Equipmnt      ZZZ   Capitalized equipments              Expense. Please contact Finance team for further deifinition for this department category.
ExpAdj        AAA   Bad Debt                            Finance use only for bad debt charges.
ExpAdmn       AAH   Other administrative expenses       Name tags, name plates, and other administrative expenses.
                                                        Local gasoline purchase but not related to staff/student development travel, consultant service, and
FuelVehc      AAE   Vehicle Fuel and Oil                recruitment.
FundXfer      AAG   Fund Transfer - Results of Ops      Finance Unit use only.
                                                        Furniture purchase regardless of value that extends a useful life of more than one year for resident hall rooms,
                                                        include RDs, RAs, and Receptionists work areas. Type of purchases will also include all recreational items for
                                                        resident halls, such as television, BBQ grill, piano, gazebo, and pool table. Capital Expense. Please contact
FurnHall      ZZZ   Hall Furniture                      Finance team for further deifinition for this department category.
                                                        Furniture purchase regardless of value that extends a useful life of more than one year for housing offices,
                                                        include common areas. Type of purchases will also include television and microwave. Capital Expense.
FurnOffi      ZZZ   Office Furniture                    Please contact Finance team for further deifinition for this department category.
Gifts         AAH   Gifts / Awards                      Plaques, gift cards, awards, and community donations.
Insurnce      AAH   Insurance - All                     All insurance premiums.
Maint         AAE   Maint                               Finance use only.
                                                        Only contracted staff and student meal plans payout with Chartwells. No department and student activity meal
Meals         AAH   Contracted Meal Plans               charges such as pizza party and fish fry event.
MgmtFee       AAH   Management Fees                     Management Fees for Greek Houses and Managed Properties.
                                                        Local mileage reimbursement, but not related to staff/student development travel, consultant service, and
Mileage       AAH   Mileage                             recruitment.
Misc          AAH   Miscellaneous                       Other expenses.
                                                        Building maintenance and repairs, such as roof, window, door, brick, plumbing, electrical, HVAC, etc… This
MntcBldg      AAE   Building Maintenance                will also all routine maintenance expenses. This is for non-capital expenses.
MntcElev      AAE   Elevator Maintenance                Elevator maintenance and repairs.
MntcEqpt      AAE   Equipment Maintenance               Any equipment maintenance and repairs, except small office equipments.
MntcGrds      AAE   Grounds Maintenance                 Lawn and yard service and parking lot maintenance.
MntcVeh       AAE   Vehicle Maintenance                 Maintenance and repairs for Housing fleet, includes trucks, cars, kabotas and golf carts.
MoveIn        AAH   Move In expenses                    All expenses related to move-ins.
NatrlGas      AAI   Natural Gas & Propane               Utilities - Natural Gas and propane.
NCapEqmt      AAH   Non Capitalized Equipments          Small tools less than $500.00 for maintenance unit. Small equipment for office usage.
Permits       AAH   Permits and Fees                    Membership, parking, permits, fines, fees, etc ….
PestCntl      AAH   Pest Control                        Pest Control.
Phone         AAH   Phone                               Land Phone charges, installation, usage, equipment.
PhoneMob      AAH   Mobile Phone                        Mobile Phone charges, installation, usage, equipment, and pagers
Prepays       AAH   Greek House Debt Service payback Finance Unit use only. Debt service payback for Greek Houses.
                                                        This is use for professional consultants, not labor such as piano tuning and movers. Includes meals, fees,
ProfSvcs      AAH   Professional Services / Consultants mileage, vehicle rental, travel expenses, and lodging.
                                                        This is only to be used during summer session for student activity Programs, similar to department category
ProgCost      AAH   Summer Student Prog & Dev Cost CmtyProg.
PrtCopy       AAH   Printing, Copying and Copier        Business cards, letterheads, envelopes, copier maintenance.
Purchase      AAH   Negative Expense Posting - MaterialFinance Unit use only. Not used after FY07

Rcrt          AAH Recruitment                           Any recruitment expenses, include meals, travel, mileage, lodging, vehicle rental and any reimbursements.
Recycle       AAH Recycling /Shred                      Shredding and recycling services and supplies.
ReimDept      AAF Reimbursements                        Employee and Student reimbursements (Monetary & Damaged Property).
                                                        Upgrade and extensive renovation regardless of value that may include structural changes to a building that
                                                        extends a useful life of more than one year. This type of expense will add value to a building. This
                                                        department category is also used when transferring funds from Housing CCN to a plant fund (CCN with
                                                        prefixes 0802 and 0702) for renovation projects. Capital Expense. Please contact Finance team for further
Renovate      ZZZ Capital Building Expense              deifinition for this department category.
RentCyld      AAH Gas Cylinder Rental                   Rental of CO2 and Helium tanks.
RentEqp       AAH Equipment and Furniture Rental        Equipment and furniture rental related to business use, not student activities.
                                                        Vehicle rental related to local business use. This is not for student activities, recruitment, consultant service,
RentVech      AAH   Vehicle Rental                      or business travel for staff development purpose.
Repairs       AAE   Damage Maintenance                  Repairs on damages cost by vandalism. Non-capitalized expenses.
Reserve       AAG   Expense Reserve                     Finance Unit use only. Use for replacement reserve transfer.
SecGuard      AAE   Safety & Security                   Safety supplies, alarms, security expenses related services and repairs.
SecSystm      AAE   Door/Lock/Key Charges               Locksmith services, locks, and key replacements.
                                                     Security related purchase regardless of value that extends a useful life of more than one year. Type of
                                                     purchases will include CCTV camera, key retainer, security screen, HD proximity reader, and alarm
Security       ZZZ Capitalized security expenses     installation. Capital expense. Please contact Finance team for further deifinition for this department category.
ServAgre       AAB Service Agreement Chartwells      Conference and Guest Housing Meal Plans with Chartwells. Pass Thru only.
Shipping       AAH Freight/Shipping/Handling/Postage UPS, FedEx, DHL, postage, PO Box rental, handling charges, and office moving expenses.
                                                     Computer and server software purchase, license renewals and agreements regardless of value. Capital
Software       ZZZ Software Purchase/License         Expense. Please contact Finance team for further deifinition for this department category.
                                                     Supplies, Rentals, Fees, Food, and Games. This is for staff activities only, not students. Includes RAs only
SpeEvent       AAH Special Event / Staff Activities  activities.

                                                         Any staff development expenses not necessarily required to conduct business. Examples would be:
                                                         Conferences, books, general improvement training, etc. Conferences like ACUHO-I, SWACHO, NACUBO,
StaffDev       AAH Staff/Professional Development        NACAS are good examples of conferences. Staff members include full time staff, GRDs, GAs and RAs.
Steamutl       AAI Steam                                 Utilities - Steam.
Storage        AAH Storage Fee                           Storage Fee.
                                                         Any student development expenses, include meals, travel, mileage, lodging, vehicle rental and any other
                                                         reimbursements. Staff members (RAs, GRDs, and full time staff) who accompanied students are included
StudDev        AAH   Student Development/Travel          here.
SupComp        AAH   Supplies - Computer                 Toner, lab paper, cleaner, glare screen, disks, mouse, printers less than $500, etc…
SupOff         AAH   Supplies - Office                   General office supplies, such as pens, staplers, paper clips, folders, etc…
Supplies       AAH   Supplies - Custodial                Custodial supplies for buildings, such as toilet rolls, cleaning supplies, etc…
SuppProd       AAH   Supplies - Consumables              Consumables charged directly to warehouse operations - non-inventory items
SupShop        AAH   Supplies - Building / Maintenance   Maintenance supplies for buildings, such as plumbing, electrical, etc…
TaxSales       AAH   Taxes                               Taxes
Televi         AAH   Television and Cable                Television and cable services.
TempServ       AAH   Temporary Service                   Temporary staff form Temporary Agency
TranSvc        AAH   Background Check Fee                Background Check Fee
Trash          AAH   Waste Management                    Trash Service.

                                                         Business travel, not related to staff development. Examples would be: Training required to better execute a
Travel         AAH Travel - Other                        work responsibility and touring another campus to learn a program to be implemented in Housing.
Uniforms       AAH Uniforms                              Staff uniforms, such as aprons, T-Shirts, polos, smocks, and pants .
UtilFind       AAF Remote Utility Fee                    Northwest Quad remote utility charge.
                                                         Purchase of Auto Fleet, includes truck, car, kabota and golf cart regardless of value. Please contact Finance
Vehicles       ZZZ Vehicles                              team for further deifinition for this department category.
Warehous       AAH Warehouse Surplus                     Finance use only. This is for surplus amount for the warehouse inventory.
WaterSwr       AAI Water & Sewer                         Utilities - Water.

Wage Expense
Code                 Description
FBGATuit       CAD   GA Tuition                          GAs Tuition
Fringes        CAC   Fringe Benefits                     Fringe
OtherCom       CAA   Other Compensation                  Career Bonus and Overtime pay
SalClass       CAB   Salaries Classified                 Classified employees
SalGA          CAD   Salaries Graduate Assistants        Gas staff
SalNC          CAE   Salaries Non-Classified             Non-Classified employees
SalSumAl       CAC   Salaries Annual Leave               Annual leaves
StipPart       CAF   Stipend Participant                 Non-Grants Sponsor - Finance Use only
Tuit           CAF   Tuition                             Non-Grants Sponsor - Finance Use only
Wages          CAG   Wages Temporary Helps               Temporary help wages - non-students
WagesStu       CAF   Wages Students                      Student wages

Revenue Code
Code                 Description
ApplFees       117   Application Fees                    On-line application fees - Not used after FY07
AdmnServ       117   Administrative Processing Charge    $35 processing charges
Chartwel       117   Chartwells                          Any income Chartwells related
Conf           111   Conference Housing Income           Summer conference housing
ConfDmgd       111   Conference Damaged Repayment        Summer conference housing damaged repayment
ContRev        114   Contract Prepayment Revenue         Contract prepayment revenue
DmgdRepa       112   Damage Repayment Income             Payment for damage caused by individuals on Housing property
FieldRnt       117   Other Rental Income                 Cellular tower rental income
HoSSGrek       113   Summer Greek Housing                Summer sessions room rental in greek houses
HousAYrm       114   Academic Year Room Rent             Academic year room rental in residence halls
HousGrek       113   Greek Housing Income                Academic year room rental in greek houses
HousGues       117   Guest Room Rent                     Guest room rental, such as academic visiting professors, exchange students, etc…
HousSSrm       114   Summer Session Room Rent            Summer sessions room rental in residence halls
IncomeMS       117   Income from Institution Support     Income from Institution support, such as ELC and ISS. Not used after FY07
Interst        115   Interest                            Finance unit use only.
Laundrys       116   Laundry Concessions Income          Laundry concessions income - Not used after FY07
MgdProp        117   Managed Property Housing Income     Room rental income for managed properties
Other          117   Other Income                        Other income and rental, includes Orientation Housing for students and parents
OtherFee       117   Management Fee from Mgd Prop        Management Fees received from Managed Properties and Greek Houses.
ParkRev        117   Gifts and Donations                 To be used for 0382 CCN and Greek Alumni Gift Giving.
ProgSale       117   Phone Transition                    Phone income from students to be reimbursed back to Phone Dept.
RecrFac        113   Greek House Parlor Fees             Greek House Parlor Fees
Reimburs       117   Other Transition Income             Imcome to be reimbursed back to other departments, not Chartwells
RoomServ       117   Spring International Housing        Spring International Housing
Sales          117   Sales of asset or services          Sales of asset or services
Transitn       111   Transition Income for Chartwells    Imcome to be reimbursed back to Chartwells
Vending        118   Vending Income                      Vending machines income

								
To top