December 22, 2008 Request for Proposal 09-41-53-00 COMMUTER ASSISTANCE PROGRAM OPERATION AND IMPLEMENTATION PROJECT SERVICES The Riverside County Transportation Commission (RCTC) received the following questions in response to Request for Proposal 09-41-53-00, Commuter Assistance Program Operation and Implementation Project Services. The questions and RCTC’s responses are provided for your information. All potential consultants are reminded that in accordance with Paragraph 5 of the RFP entitled Request for Clarification the period to submit questions, requests for equals or clarifications closed on December 19, 2008. Q.1. How many commuters are currently registered in the ridematching database? A.1. The regional ridematching database that RCTC administers on behalf of Los Angeles, Orange, Riverside, San Bernardino, and Ventura County contains over 450,000 Commuters on file. Q.2. How many new people were enrolled in the database on 2008, 2007, 2006, 2005 and 2004? A.2. (A) Regionwide (Los Angeles, Orange, Riverside, San Bernardino, Ventura Counties) FY 2007/2008 – 345,332 records were added / 476,227 Total Commuters on File FY 2006/2007 – 662,154 records were added / 438,342 Total Commuters on File FY 2005/2006 – 680,558 records were added / 438,955 Total Commuters on File FY 2004/2005 – 553,559 records were added / 514,102 Total Commuters on File (B) Inland Empire (Riverside and San Bernardino Counties) FY 2007/2008 – 16,814 commuters FY 2006/2007 – 17,602 commuters FY 2005/2006 – 12,384 commuters FY 2004/2005 – 6,411 commuters Q.3. What are the target figures for new enrollments for 2009, 2010, 2011, and 2012? A.3. Per the RFP (Program Goals and Objectives section): Over the course of the contract period, an annual growth factor of 2% will be applied to the program goals and deliverables. Q.4. What percent of people in the database are actively taking an alternative commute and how is this verified? A.4. Refer to Question and Answer #2(B). Verification occurs with the employers Employer Transportation Coordinator and with the rideshare contractor. Q.5. What was the reduced VMT produced by commuters who were registered in the ridesharing database in 2008, 2007, 2006, 2005 and 2004? A.5. The reduced Vehicle Miles Traveled produced by Inland Empire commuters that participated in the $2/day incentive and/or RidesharePlus programs are: FY 2007/2008 – 99,887,710 reduced VMT or miles saved FY 2006/2007 – 94,072,597 reduced VMT or miles saved FY 2005/2006 – 68,594,67 reduced VMT or miles saved (This was the first year total VMT was calculated.) Q.6. Which contractors are currently providing the services specified in the RFP? A.6. Inland Transportation Services located in Riverside, California Q.7. The RFP is written such that a contractor will be paid for performing specific tasks that RCTC believes will result in reductions in driving and emissions. This is akin to paying the farmer for planting seeds rather than buying corn that the farmer has actually grown. Furthermore, the RFP states that "The goal of the CAP is twofold, first to mitigate traffic congestion and secondly to reduce auto emissions". If these are indeed the goals then would RCTC give serious consideration to an arrangement whereby the contractor was paid based on actual reductions in driving (e.g. $/reduced VMT)? In this arrangement there would be no billable hours, no overhead, no direct or indirect costs and no cost overruns. RCTC would simply buy reduced miles of driving from the contractor with an agreed upon price, budget and timeline at no risk and RCTC could audit the results. A.7. There is a conflict between Paragraph 7 entitled: Type of Contract to be Awarded in the Instructions to Consultant and the Draft Contract in the Request for Proposal. An Addendum will be issued to correct this conflict. It is the intention of the Commission to award a Cost plus Fixed Fee contract. As stated in Paragraph 5 entitled: Requests for Clarification, “RCTC will not entertain alternative proposals”.