Assessing the national statistical systems by pptfiles

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									    NATIONAL FOOD AND AGRICULTURAL STATISTICAL SYSTEMS




      Statistical Metadata Survey Questionnaire

Country Name:

Objective of the Survey

The Food and Agriculture Organization of the United Nations (FAO) is a provider of global
assessments and analyses of the food and agricultural situation to the world community. By collecting
information on relevant metadata on national food and agricultural statistical systems, the present
survey is aimed at supporting efforts of member countries to improve quality and coverage of data.
The results of this survey will be useful in designing cooperation programmes and constitute an
advocacy tool for national statistical offices.

Guidelines for Completing the Questionnaire

The present questionnaire would ideally be completed by a small working group composed of the
Head of the National Statistics Office and the Head of the Agricultural Statistics Office.

For the purpose of the present survey the term food and agricultural statistics (or agricultural statistics)
is defined to include statistics in the following areas including derived statistics/indicators:

-    Area and production of crops
-    Livestock number and production
-    Trade in agricultural, livestock, fishery, forestry and food products
-    Fisheries statistics
-    Forestry (including non-wood products) statistics
-    Production and consumption of food
-    Agricultural inputs (machinery, seed, feed, fertilizers and pesticides) and cost of production
-    Agricultural / Trade prices
-    Labor force participating in agricultural activities
-    National account statistics relating to agriculture
-    Rural development
-    Rural income




                                                                                                          1
Country and Date

  Country name:                                          Date :


Respondent Details (from the National Statistical Office)

  Family name:
  First name:
  Institution:
  Title:
  E-mail:
  Telephone:


Respondent Details (from the National Office of Agricultural Statistics)

  Family name:
  First name:
  Institution:
  Title:
  E-mail:
  Telephone:


List of Abbreviations

List below the abbreviations used in the questionnaire




                                                                           2
    Part 1: The Organization of the Food and Agricultural Statistical System


1.1 Legal Framework
                                                                                                  Yes      No
    Is there a legal framework like a Statistical Act for statistical activities?
If Yes: (please attach a copy)
        Does it cover agricultural statistical activities?
         Is it fully operational / applied?
    Is there an active Agricultural Statistics Advisory Committee (or a similar body)?

1.2 Structure

    What is the structure of the statistical system at the national level?                 (Tick the right box)

- A system decentralized by sector, with a minimum of co-ordination
- A system decentralized by sector, with an active coordinating authority
- A system with a major operating office for general statistics and a coordinating authority
- A system with only one department responsible for statistics

                                                                                                 Yes       No
    Is there a statistical system at the sub-national level?
If Yes: Is the Agricultural Statistical System present at the sub-national level?

    Name the most important national institutions involved in the production of agricultural statistics
        (Annex 1 should be filled by each Institution listed)

         - Institution 1:
         - Institution 2:
         - Institution 3:
         - Institution 4:
         - Institution 5:
         - Institution 6:
         - Institution 7:
         - Institution 8:
         - Institution 9:
         - Institution 10:




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   1.3 Strategic Framework

                                                                                                   Yes   No
      Is there a national strategy for agricultural statistics?
If Yes: - Is it applied / operational?
       - Does it include a programme of activities for agricultural statistics?
       - Is part of a broader national strategy for the development of statistics?

   1.4 Dialogue with Data Users

                                                                                                   Yes   No
      Is there an active official forum or Statistics Society for dialogue between agricultural
       statistics producers and users?

         If Yes: Are the following users member in this forum?
                                                                                                   Yes   No
       - State planning organizations (including concerned Ministries)
       - Chamber of commerce
       - Central bank
       - Ministry of Finance
       - Representatives of academic environment
       - Private sector representatives
       - Socio-professional representatives
       - Media
       - Partners (Donors, International Technical Agencies, NGOs)

   1.5 International / Regional Integration

                                                                                                   Yes   No
      Does your country collaborate with an international / regional institute in the field of
       agricultural statistics?
If Yes: give its name:




                                                                                                         4
        Part 2: The Output of the Food and Agricultural Statistical System


2.1 International Classifications Adopted by the Country

                                                          Not          Adopted            If there is a
                                                          adopted      (specify version   national
                                                                       and up-to-         version
                                                                       what
                                                                       digit level
                                                                       adopted)
- ISIC (International Standard Industrial
         Classification)
- CPC (Central Product Classification)
- SITC (Standard International Trade Classification)
- HS (Harmonized System Classification)

2.2 Availability and Coverage of Agricultural Statistics

   Use the following codes for answering:

    -    COL.1 “Period”: give the most recent year/quarter/month/week for which data are available
         to users.
    -    COL.2 “Source of data”: specify the main source of data: survey/census, estimation or
         administrative record.
    -    COL.3 “Geographical coverage”: national only, national and sub-national, or partial coverage
         of the country.
    -    COL.4 “Responsible agency for data dissemination”: use a short name in reference to the
         above “1.2. Structure.”

                                COL.1           COL.2             COL.3                 COL.4
Statistical Domain                              Source          Geographical          Responsible
                                Period
                                                of Data          Coverage               Agency
PRODUCTION STATISTICS
Crop production: quantity     ____           ____              ____
Crop production: value        ____           ____              ____
Harvested area                ____           ____              ____
Yield per hectare             ____           ____              ____
Livestock production:
                              ____           ____              ____
        quantity
Livestock production:
                              ____           ____              ____
        value




                                                                                                          5
                            COL.1     COL.2       COL.3             COL.4
Statistical Domain                    Source    Geographical      Responsible
                            Year
                                      of Data    Coverage           Agency
TRADE STATISTICS
Agric. export: quantity   ____      ____         Not Applicable

Agric. export: value      ____      ____         Not Applicable

Agric. import: quantity   ____      ____         Not Applicable

Agric. import: value      ____      ____         Not Applicable

PRICE STATISTICS
Producer prices           ____      ____            ____
Agric. input prices       ____      ____            ____
Agric. export prices      ____      ____            ____
Agric. import prices      ____      ____            ____
FOOD CONSUMPTION STATISTICS
Quantity                  ____      ____            ____
Calories                  ____      ____            ____
Proteins                  ____      ____            ____
Fats                      ____      ____            ____
RESOURCES STATISTICS (INPUT STATISTICS)
Land use                  ____      ____            ____
Irrigation                ____      ____            ____
Rural population          ____      ____            ____
Active population
                          ____      ____            ____
(in agriculture)
Labor force
                          ____      ____            ____
(in agriculture)
Machinery                 ____      ____            ____
Fertilizers               ____      ____            ____
Pesticides, Insecticides,
                          ____      ____            ____
        Herbicides
RURAL SERVICES STATISTICS
Rural Infrastructure      ____      ____            ____
Rural Employment          ____      ____            ____
Agricultural Credit       ____      ____            ____




                                                                                6
2.3 Availability of Statistics and Indicators

                                                           FIRST year          LATEST year
                                        Compilation
INDICATOR                                               for which data are   for which data are
                                        Yes     No           available            available
Agricultural GDP
Rural income
Agriculture terms of trade
Index of agricultural producer prices
Index of agricultural input prices
Agri-environmental indicators
Food balance sheets

2.4 National Account Statistics

                                                                                        Yes   No
   Has the country adopted SNA93?
   Name of the responsible Institution:
   Most recent year for which data are available:
   Does the country compile Economic Accounts for Agriculture?




                                                                                                  7
Annex 1: Institutions involved in the production of agricultural statistics

Country Name:

                     (To be filled by the Head of each Institution listed in above 1.2)

Institution’s Details

   Name of the institution:

   Name of the Head of the institution:
       - Tel:
       - Email:
       - Address:

Activities of the Institution

   Role of the institution:

    The roles may be: survey design, field work, data processing, publication or maintenance of data-
    warehouse, data dissemination etc...

   Areas / domains of activities (the areas listed on the first page maybe used as reference)
   Hierarchical links with other institutions involved in (agricultural) statistics:
   Does the institution have an annual work plan and a mid-term strategy?
            Yes
            No
   Does the institution conduct surveys / censuses?
            Yes  Please provide details through Annex 2
            No

Funding of the Institution

   Give budget estimates for agricultural statistics activities ONLY, for the latest year available.

        - Year:      Currency:
        - Annual budget from national sources:
                - Of which, annual budget for staff:
                - Of which, annual budget for non-staff:
        - Additional external funding:

Staffing of the Institution

   Give the approximate current number of staff in agricultural statistics activities ONLY

        Professional* Staff:                                   Support** Staff:

        - Headquarters:                              - Headquarters:
        - Regional/local offices:                    - Regional/local offices:

        *: Professional staff refers to statisticians, informaticians, etc with university degrees
        **: Support staff refers to administrative or technical support staff




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   Existence of a regular training programme for staff:
           Yes: annual budget:
           No

Information Technology

   Existence of a website
           Yes, specify URL
           No

   Existence of a database
           Yes, with on-line access: specify URL
           Yes, without on-line access
           No

   Number of PCs owned and in use
       - Headquarters:
       - Regional/local offices:

International Cooperation and External Assistance (Given and Received)

   Visit by long term experts/consultants (> 3 months) in the past 12 months
            Yes
            No
   Technical assistance projects in the past 12 months
            Yes, please specify subject / title:
                                 total budget:
                                 partner / donor:
            No
   Existence of a partnership with a similar institution abroad
            Yes, specify with which institution / country:
            No
   Has any staff been on training or study tour abroad during the past 12 months?
            Yes, specify with which institution / country:
            No
   Has any staff been employed as international consultant/expert during the past 12 months?
            Yes, specify with which institution / country:
            No

Best Practices and Emerging Issues

   List the experiences your Institution would like to share as good practices in agricultural statistics:


   List the emerging issues your Institution would like FAO to consider in future work programmes:
       - For training:
       - For workshops:
       - For methodological publications:




                                                                                                          9
Annex 2: Main National Food and Agricultural surveys and Censuses
                     (To be filled for each main survey, by the responsible Officer)

Country Name:

   Respondent’s Name:                                      Institution:
   Respondent’s email:

Characteristics of the Survey/Census
   Title of the survey/census:
   Objective:
   Name of the responsible Institution:
   Reference period (for the latest survey):
   Is it conducted on a REGULAR or AD-HOC basis?
         If REGULAR, specify frequency:

                                                                     Yes     No
   Did you receive an external financial support?
   Did you receive an external technical support?
   Was there an adequate legal framework?
   URL for more information on the survey:

   Main data items covered:

   Were administrative records used in planning the survey or for collecting data? If yes how?

Methodology of Data Collection

   Coverage:
       - Statistical units used (list and definitions)
       - Geographical coverage:
       - Data collected:

   Is it based on COMPLETE enumeration, SAMPLE survey, or a combination of BOTH? --------
         If SAMPLE or BOTH:
         - Describe the sampling frame:
         - Give the age of the sampling list:
         - Give a brief description of the sampling procedure (including: sampling scheme, primary/
         secondary/tertiary sampling units, sampling fractions, other specifications)

   Data collection methods
       - Personal Interviews (face to face)    Yes     No
       - Physical measurement       Yes      No
       - Mailed Questionnaire mailed        Yes    No
       - Telephone Interview      Yes       No
       - Mixture of administrative record and personal interviews           Yes   No
       - Others

   International classification used:

   Describe the quality controls and other key elements for data collection:


                                                                                                  10
  Data Processing

     Type of data entry:
      Manual                    Scanning with                 Scanning with
                            mark recognition              character recognition
  Other, specify (e.g. computer assisted personal interview (CAPI)):

      Describe the quality controls for data processing:
      Other key elements on data processing:

  Data Dissemination

      Are the results (of the last survey) available to the users?
              Yes
              No

     How are the survey results disseminated?
      Hard copy publication           CD-ROM                      On-line database
                                                               specify URL:

      Other key elements on data dissemination:

  Elements of Data Quality

      Are the non-sampling errors monitored?
              Yes, specify how:
              No
      Whereas applicable, are the coefficients of variation (CV) of the estimates available?
              Yes
              No
      Describe other elements for assessment of data quality

  Population Census
                                                                                                Yes   No
    Has your country conducted a population census so far?
If yes: - Year for the latest census:
        - Give the name of the responsible Institution:
        - Are the results available to users?
        - Did the questionnaire include any questions on agriculture?
      Is your country planning another population census in the next 3 years?
If yes: - When will it be conducted?

  Household Income and Expenditure Survey
                                                                                                Yes   No
      Does the country conduct household income and expenditure survey?
If yes: - Year for the latest survey:
        - Name of the responsible Institution:




                                                                                                      11
Annex 3: Main Administrative Sources for Food and Agricultural Data
                     (To be filled for each main source by the responsible Officer)

Country Name:

   Respondent’s Name:                                   Institution:
   Respondent’s email:

Characteristics of Data Produced
   Statistical domain and data items:
   Name of the responsible Institution:
   Reference period (for the latest data):
   Frequency

Brief Description of Methodology Used for Collecting/Compiling Data
   Coverage:
        - Statistical units used (list and definitions)
        - Geographical coverage:
        - Data collected:
   International classification used:
   Primary data sources and collection/compilation methods:
   Estimation and imputation methods:
   Quality controls and evaluation and other key elements for data collection/compilation:

Data Processing
 Type of data entry:
    Manual                    Scanning with                 Scanning with             Other, specify:
                          mark recognition               character recognition
   Describe the quality controls for data processing:
   Other key elements on data processing:

Data Dissemination
 Are the latest data available to the users?
         Yes
         No
 How are the data disseminated?
  Hard copy publication             CD-ROM                   On-line database
                                                          specify URL:

Elements of Data quality
   Internal consistency checks, comparing recent data with past years, comparing with of external
    sources, etc...
   Other key elements on data dissemination:




             [THANK YOU FOR ANSWERING THIS QUESTIONNAIRE]




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