UNIVERSITY OF WATERLOO ENGINEERING SOCIETY B MEETING MINUTES

UNIVERSITY OF WATERLOO ENGINEERING SOCIETY B MEETING MINUTES – MEETING #3 – SPRING 2008 DATE: June 4, 2008 CHAIRS: Amanda Hoff (President) MINUTES: Adli Nureddin 1 – WELCOME / CALL TO ORDER / QUORUM  #classes in attendance: 27 Quorum met.  Approval of the minutes  Moved by: President  Seconded by: VP Internal  In Favor: 27  Opposed: 0  Abstained: 0  Motion Passes 2 – APPROVAL OF ENGENDA o TIME: 5:30PM – 7:15PM SPEAKER: Pete Mottola Approved 3 – EXECUTIVE REPORTS 3.1 – President (Amanda Hoff – bsoc_prez@engmail.uwaterloo.ca)  Meeting with the Dean o Looking for ideas to increase enrolment percentages of women in engineering o Looking for feedback on the Engineering environment (especially with regards to female enrolment) o Looking for feedback about ways to improve student life o The Vision 2010 Progress Update will be on the Engineering homepage by the end of the week 3.2 – VP-External (Erica Waugh – bsoc_vpext@engmail.uwaterloo.ca)  Pancake breakfast last week went well – stay tuned for information about upcoming charity events  Women in Engineering is holding a movie night in POETS (June 12)  Presented her role as VP External (see more details coming out about upcoming election) 3.3 – VP-Internal (Cat Hay– bsoc_vpint@engmail.uwaterloo.ca)  Family photo from Fall 2007 term – will be available on the EngSoc office door (please check to see if we have your name spelled correctly)  Upcoming events o World Environment Day (tomorrow) o Skydiving this weekend o 2009 Bocce ball tournament o Coffee house after next meeting (June 25) o Tickets for semi formal are on sale now in the EngSoc office 3.4 – VP-Education (Patrick Gillis – bsoc_vpedu@engmail.uwaterloo.ca)  Recap of PDENG Review – changes will start to be seen by Winter 2010  President of University has been “reelected” until 2011 3.5 – Website proposal (Tyler Gale – asoc_prez@engmail.uwaterloo.ca)      Proposal to hire a student (paid part time) to develop website for society Highlights: online novelties store, society web space Objective: useful web space Importance: increase use, functionality, updates Reasoning: it is difficult for individual volunteers to make much progress and it is a project much more efficiently done by one volunteer than a group. 3.6 – VP-Finance (Chris Jamieson – bsoc_vpfin@engmail.uwaterloo.ca)  No news  Stay tuned for budget motion and business plan update in new business 3.7 – WEEF (Alex James – weef@engmail.uwaterloo.ca)  WEEF proposals are now open  More information available on website 4 – OLD BUSINESS 4.1 Budget Approval – Chris Jamieson (bsoc_vpfin@engmail.uwaterloo.ca)  See Appendix B  Budget does not include C&D or Novelties because they run on a year-end basis and our budget is on a term-basis. They are also run reactively based on the number of sales. Therefore profit cannot be predicted or depended on for our directorship budgets.  Amount of directorship budget requests which support Iron Warrior through advertisements is included on bottom of new budget  Motion to approve Option A (“Spend Happy”) budget o In Favor: 26 o Opposed: 0 o Abstained: 1 4.2 Business Plan – Chris Jamieson (bsoc_vpfin@engmail.uwaterloo.ca)  Suggested business ideas: o Micro Brewery (problem: space, cost) o Dry cleaning (problem: viability, use) o Book store (problem: space, previous attempt problematic) o Postal service (problem: use, not enough profit) o “Sell your shit” (problem: space, people) o Printing press (problem: cost, health and safety) o Second C&D  Designers working to place it in E6  Cost: will take approximately 2.5 years to save funds, no additional funding is required 4 – NEW BUSINESS 4.1 Health – it’s absolutely MENTAL – Adam Schubert (ajschube@engmail.uwaterloo.ca)  Motion to have executives ask Faculty of Engineering to review Counseling services (number of counselors available, wait times, etc) – see appendix A  Motion put forward by: Elec 09  Seconded by: Mech 2010  In favor: 26  Opposed: 0  Abstained: 1 4.2 Election Updates – Ari Taub (ataub@engmail.uwaterloo.ca)  Nominations open in 3 weeks  Still looking for assistant CROs (mainly to help with class visits during campaign period)  Each exec member gave a description of their job, approximate number of hours required per week, perks, and challenges o More details to come out in IW issue, over mailing list, and on Facebook group 5 – ANNOUNCEMENTS 5.1 2009 Year Spirit – Emily Ecker (ejecker@engmail.uwaterloo.ca)  First annual father’s day bocce tournament will take place June 15  All 2009 grads welcome  Looking for bocce balls if anyone has a set to loan 5.2 Arts – Emily Ecker (ejecker@engmail.uwaterloo.ca)  Will be making tie dye shirts & decorating glasses the week before MOT – stay tuned for more details 5.3 P**5 – Sasha Avreline (aavrelin@engmail.uwaterloo.ca)  Current contest: best work term stories (submit via P**5 sexy box)  Class points will be due Thursday before MOT at 4:30pm 5.4 MOT – Ari Taub (ataub@engmail.uwaterloo.ca)  MOT in 2 weeks – theme is “Summer of Love” 5.5 GradComm – Jessica Howcroft (jhowcrof@engmail.uwaterloo.ca)  Pubcrawl coming up June 13 – t-shirts will be available before and during the crawl 5.6 Iron Warrior – Sunny Ng (sc2ng@engmail.uwaterloo.ca)  Articles for next issue due this Friday at 4:30pm  Issue will be released next Wednesday 5.7 Special Events – Mark Smith (m22smith@engmail.uwaterloo.ca)  DUSTED has been postponed to July 9 5.7 FOC – Ross Ricupero (rricuper@engmail.uwaterloo.ca) o Still looking for more bigs – deadline is mid-June  Orientation leader training will be held at the beginning of June 5.8 2011 Year Spirit – Laura Sisson (lsisson@engmail.uwaterloo.ca)  Camping trip to Bruce Peninsula July 4-6  Sign up in EngSoc office - $20 deposit required (you can sign up by campsite to make sure you are with your friends) 5.9 Music – Mark Cremasco (mcremasc@engmail.uwaterloo.ca)  Band wars has been rescheduled to July 5  Rock band competition July 7-8 – sign up now on the EngSoc office door 5.10 TalEng – Mark Cremasco (mcremasc@engmail.uwaterloo.ca)  Tuesday July 15 @ Bomber (all ages)  Sign up now 5.11 – How many days??? 6 – CLASS REPRESENTATIVE PRIZES  Awarded to 2B Mechanical for 15 directorships held by their class (prize: pizza) 7 – ADJOURNMENT  Motion Initiated by: President  Seconded by: VP Finance  In favor: 27  Opposed: 0  Abstained: 0 Appendix A Motion Title: Engineering Counselor Time Spirit of the Motion: To encourage the Faculty of Engineering to take a closer look at a key service for its students Whereas: The Faculty of Engineering is likely concerned with the health and productivity of its undergraduate students, and; Whereas: Engineering Counseling services is an integral service to an incredibly large subset of the engineering undergraduate population, and; Whereas: Long wait times could be devastating to said subset; BIRT: The Engineering Society "B" Executive, on the behalf of the Engineering Society Council, request the Faculty of Engineering to formally review and assess the Engineering Counseling Services being offered to its students. BIFRT: The Engineering Society "B" Executive, on the behalf of the Engineering Society Council, request the Faculty of Engineering to investigate ways to expand and better the services currently being offered by Engineering Counseling Services to the faculty's students. Appendix B EngSoc Budget - Spring 2008 Estimated Income Student Fees Orifice Services Total Fixed Costs Bank Charges, Payroll, Utilities, Office Total Expenses Tool President VP Finance VP Education VP External VP Internal Total $31,000.00 $2,000.00 $33,000.00 $31,000.00 $2,000.00 $33,000.00 $22,000.00 $22,000.00 $22,000.00 $22,000.00 $1,000.00 $1,000.00 $1,000.00 $500.00 $500.00 $500.00 $4,500.00 $500.00 $1,000.00 $1,000.00 $500.00 $500.00 $500.00 $4,000.00 Directorships President POETS Manager POETS Programmer Speaker WOAH!! Prez Subtotal Education Frosh Mentoring Resume Critiques Education Subtotal External Charities Canada Day Competitions FrontRunners Media Student Life 101 WIE External Subtotal Finance Novelties Finance Subtotal Requested $1,400.00 $1,150.00 $2,200.00 $80.00 $4,830.00 Allocated $300.00 $100.00 $2,000.00 $80.00 $2,480.00 $588.00 $140.00 $728.00 $300.00 $100.00 $400.00 $400.00 $705.00 $500.00 $55.00 $75.00 $400.00 $210.00 $2,345.00 $300.00 $550.00 $300.00 $45.00 $25.00 $300.00 $175.00 $1,695.00 $30.00 $30.00 $0.00 $0.00 Internal Arts Athletics Bowling Class Rep Advisors Drama (EngPlay) Enginuity Environmental EOT Video Extreme Sports Genius Bowl Jazz Band Multiculturalism Music P**5 SCUNT Semi Formal Special Events TalEng Task Team Wheelchair Basketball Whiteboard Year Spirit 2009 Year Spirit 2011 Internal Subtotal Total Donations $160.00 $170.00 $96.90 $75.00 $1,425.46 $375.00 $50.00 $180.00 $440.00 $289.19 $1,500.00 $250.00 $450.00 $1,000.00 $610.00 $837.00 $460.00 $900.00 $300.00 $60.00 $120.00 $100.00 $500.00 $10,348.55 $18,281.55 $2,000.00 $130.00 $120.00 $96.90 $60.00 $1,100.00 $200.00 $40.00 $50.00 $300.00 $289.19 $1,000.00 $150.00 $250.00 $630.00 $500.00 $600.00 $150.00 $600.00 $100.00 $50.00 $80.00 $75.00 $75.00 $6,646.09 $11,221.09 $2,000.00 Net -$13,781.55 -$6,221.09