Subject: FLEET SAFETY PROGRAM No.
Prepared by: Prepared Date:
Approved by: Review Date:
This section describes the safety and loss control considerations in operating (FACILITY
NAME) owned and/or leased vehicles.
The purpose of this guideline is to give plant, sales, and headquarters management the
elements upon that a fleet safety program can be established. The requirements of this
program are in addition to, and should be incorporated into, the plant safety program.
The accomplishment of safety in the motor vehicle area is through the same means as in the
general plant environment; i.e., management responsibility and accountability for proper
employee selection and training, establishment and enforcement of safe procedures,
accident investigation, and equipment (vehicle) inspection and maintenance.
III. SUPERVISORY RESPONSIBILITY:
It is recommended that the supervisor to whom employees operating company vehicles
report be responsible for implementing the vehicle safety program. This involves
A. Selection of drivers.
B. Training of drivers in safety, particularly safe driving techniques.
C. On-the-road supervision.
D. Regular driving record review.
E. Accident investigation.
F. Disciplinary procedures.
G. Review of vehicle maintenance.
The Plant Safety Coordinator should be responsible for assisting supervisors implementing
the program by providing or obtaining training materials, applicable updated governmental
regulations, and other assistance. Material can be obtained from: American Trucking
Association, 1616 "P" Street, N.W., Washington, D.C. 20036; U.S. Department of
Transportation (DOT), Washington D.C.; National/State Safety Councils; and Insurance
IV. DRIVER SELECTION:
The person responsible for hiring (or selecting) a driver, from either outside the
company or from within, should be fully knowledgeable in both the specific
requirements of the job and the fleet safety program. An applicant should:
1. Have demonstrated in his/her employment record safe operation of the same
type of vehicle he/she will be required to operate.
2. For truck operation, preferably have previously qualified under DOT
regulations and have a valid DOT commercial vehicle license (CDL).
3. Be physically qualified to operate a motor vehicle.
4. Have a satisfactory driving history.
5. Be fully and currently licensed for the type of vehicle operation in the
1. An "Application for Employment" should be completed by the applicant
indicating driver licenses held, driving experience, accident record, traffic
convictions, past employment history, and physical history.
2. A medical examination/drug and alcohol test should be given to determine
physical ability to safely operate a motor vehicle. The DOT guidelines for
physical condition and eyesight should be used for qualification (see Exhibit
3. An updated record of accidents and violations should be obtained from the
state annually. (See Exhibit A for how to obtain driving records from the
various states. Certain types of accidents and violations should be
considered as disqualifying, i.e., previous suspension or revocation of
license, driving while under influence of alcohol or drugs, leaving the scene
of an accident, felony involving use of a motor vehicle, speeding violations,
and multiple chargeable accidents. Naturally, judgment has to be used.)
4. A road test by a qualified person should be given to employees who will
operate vehicles other than an automobile, using the type of motor vehicle
that the job will involve. The test should include demonstrating abilities in the
various skills that will be required on the job. Use an appropriate report form
to document performance on the road test (i.e., a form suitable for the type of
vehicle and driving).
5. In some cases, a written test may be appropriate to determine understanding
of the safe operation of motor vehicles.
All of the above items should be documented and kept in the driver's personnel file.
V. DRIVER INSTRUCTION AND TRAINING:
For new drivers, and periodically for experienced drivers, on-the-road instructions should be
given by the driver's supervisor or a qualified trainer. In addition, periodic participation in
formal safe driving programs is suggested. These types of programs are available from
various sources: state safety councils or agencies, insurance carriers, and private safety
Videos, DVDs, and other programs are also available for use in in-house meetings or
training sessions. These are available from the National Safety Council, insurance carriers,
and various film libraries.
Participation in any of these programs should be documented and kept in the driver's
Supervisors should periodically ride with drivers to evaluate and correct performance of safe
procedures. These observations should be used as a basis for identifying areas of
weakness and appropriate formal re-training or other remedial measures.
VII. ACCIDENT INVESTIGATION:
As with accident investigation for injuries in the workplace, fleet accident investigation is a
responsibility of the supervisor and it is a tool for determining where corrective measures
may be applied to prevent repetition. Thorough and effective accident investigation may
identify the need for further training, elaborated rules, changes in vehicle equipment, closer
supervision, routes that may be unsafe, and other actionable deficiencies.
An accident investigation report form should include at least the following:
A. Full information on all drivers and vehicles involved.
B. Description and diagram of location of accident.
C. Road type and speed limits.
D. Traffic controls.
E. Time, weather, and light conditions.
F. Direction and approximate speeds of vehicles involved.
G. Description of occurrence.
H. Witnesses' statements.
I. Police report or summons information.
J. Use of safety belts or other protective equipment.
K. Injuries and/or damage.
L. Contributing causes.
M. How accident could have been prevented.
N. Corrective, or remedial action suggested.
O. Corrective action already taken and corrective action planned.
A copy of this investigation should either accompany or follow the state motor vehicle
accident report that should be sent to the (SPA).
An accident evaluation committee or safety review board made up of other plant
management personnel, including the Plant Safety Coordinator, may be established to
review the facts of any accident and decide on steps "M," "N," and "O" above. In addition,
they may institute new procedures based on accidents or trends observed. Findings on
individual accidents should be discussed with drivers and accident reports kept in driver's
Criteria (both on-the-job and off-job violations) that may be used to disqualify a
person as an authorized driver include:
Three (3) or more moving violations in a 36 month period;
Driving under the influence of alcohol or drugs in the last three years;
Hit and Run accident;
Failure to report an accident;
Operating a vehicle under a suspended or revoked license;
Homicide, assault or a felony arising from the operation of a motor vehicle; and
Reckless driving or “criminal speeding” violation in the last 3 years.
VIII. VEHICLE INSPECTION AND MAINTENANCE:
Preventative vehicle maintenance, a system of regular vehicle inspection, adjustments, and
repairs conducted according to a pre-determined time or mileage schedule is necessary for
safe vehicle conditions. The main purpose is to uncover misadjusted, loosened, weak, or
partially worn parts before failure occurs, and to clean, lubricate, test, adjust, tighten, and
service all parts to prevent failure and abnormal wear. Thorough records of maintenance
performed, parts replaced, etc., should be kept and reviewed periodically to monitor the
preventive maintenance program.
A driver's vehicle condition report that is based on periodic inspections of the vehicle by the
operator, should be used to inform management of needed repairs on a day-to-day basis.
These reports should be kept on file (see Exhibit I).
IX. CERTIFICATES REQUIRED BY FEDERAL MOTOR CARRIER SAFETY REGULATIONS:
On Exhibit J, a summary is provided on the driver certificates required by DOT regulations.
All interstate operators employed by (FACILITY NAME) should have the required certificates
prior to operating a vehicle in interstate transit and on some intrastate transit (Note: Check
local state DOT laws for requirements). Several states have commercial vehicle operator
licensing requirements that should be reviewed. All commercial vehicle operators are
required to have this license.
MOTOR VEHICLE RECORDS
This report provides a compilation of the availability and procedures for obtaining information on
driving records from the different states. Through the ongoing development of more adequate
performance records of their licensed drivers, the various states have provided the motor carrier with
a tool to assist in driver selection and supervision. When selecting a driver, a driving record check
should be made to ascertain that the applicant has a valid license and to review the driver's past
record. A driver with a history of accidents and traffic violations is likely to continue in that mode. As
a supervision tool, a periodic review of the driver's record should be made in each state in that the
driver holds a license and, if possible, in each state where the driver drives regularly. This review
may give the supervisor insight as to the driver's attitude regarding traffic rules and regulations as
well as indicate the need for remedial training.
For the most part, these records provide information on involvement in accidents, convictions for
traffic violations, and violations of certain other laws. When requesting information, list the full name
of each individual, complete address, full date of birth, and the number of the license(s) held in that
state. When two or more individuals are being checked at the same time, they should be listed in
alphabetical order by last names. Many states require the use of specific forms. Full remittance of
fees covering the names to be checked should accompany each request.
Contact: Alabama Department of Public Safety, Driver License Division, P.O. Box
1471, Montgomery, AL 36192.
Information Supplied: Accident invo